Exh 8FAGENDA ITEM #8r
AUGUST 22, 2005
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Office of Domestic Preparedness Grant
DATE: August 8, 2005
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND:
The Department of Homeland Security awarded funding to the State Office of Domestic
Preparedness to support and implement the State's Homeland Security Strategy. The
Atlantic Beach Police Department (Sgt. Dale Hatfield, Sgt. Vic Gualillo, and Chief David
Thompson) participated in some of the meetings, and submitted a list of items needed by
the Special Weapons and Tactics Team (SWAT) to respond to various threats that might
occur. This was done in conjunction with many northeast Florida law enforcement
agencies that were seeking funding for similar programs and needs.
On August 1, 2005, the Atlantic Beach Police Department received a letter that $20,000
had been approved for equipment for SWAT. The items are listed in the attached letter
and attachment from the Florida Department of Law Enforcement.
To complete the on-line application process, the City of Atlantic Beach needs to
authorize David E. Thompson, Chief of PoIice/DPS to apply for the funds, and provide
the authority for him to electronically sign the application for the City of Atlantic Beach.
Currently, the detailed conditions relative to the grant have not been received. However,
the grant conditions are expected to be consistent with previous federal grants, and they
will be reviewed prior to any commitments on behalf of the City of Atlantic Beach.
BUDGET: This will provide $20,000 for purchasing specific equipment for Atlantic
Beach SWAT. There is no matching money required for this grant.
RECOMMENDATIONS: To authorize the Chief of Police/DPS to apply for the
funding, and authorize him to electronically sign the on-line application for the City of
Atlantic Beach.
ATTACHMENTS:
August 1, 2005 Letter from the Florida Department of Law
Enforcement, including attachment
REVIEWED BY CITY MANAGER:
AGIrNDA ITEb1 #8F
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• August 1, 2005
Detective Sergeant Dale Hatfield
Atlantic Beach Police Department
850 Seminole Road
Atlantic Beach, Florida 32233
RE: Notice of Funding
Dear Detective Sergeant Hatfield:
The State of Florida was awarded funding through Department of Homeland Security (DHS),
Office for Domestic Preparedness (ODP). A portion of the funding awarded from ODP to the
State of Florida will be via the Law Enforcement Terrorism Prevention (LETP) grant and the
State Homeland Security (SHS) grant, the purpose of which is to support the implementation of
Florida's Homeland Security Strategy. Your agency was approved for funding as a result of the
Annual Domestic Security Funding Session.
The Florida Department of Law Enforcement (FDLE) is proud to announce that it has reserved
$20,000 from the SHS grant for use by your agency which is located in Region Number 3 under
the Issue Number 1. Please refer to the enclosed chart entitled "Eligible Budget Items (EBI)" for
your approved items.
If you have questions concerning equipment or training, please contact John Kohnke at
(850) 410-8313 in the FDLE, Office of Domestic Preparedness. If you have questions
concerning your grant application, please call (850) 410-8700 and you will be directed to the
grant manager assigned to your Region.
Recipients must apply on-line using FDLE's grant management system, subgrant Information
Management On-Line (SIMON). In addition to the on-line submission, recipients must submit
two hard copies (with original signatures) of the subgrant application to the Office of Criminal
Justice Grants no later than 30 days after the receipt of this letter.
SIMON can be accessed at http://simon.fdle.state.fl.us. The following steps should be taken
prior to completion of an application:
The Project Director is typically responsible for the administration of the subgrant
activities and; therefore, should create a user account for the Chief Official and Chief
Financial Officer, for your subgrantee and your implementing agency, as well as.
Canu~rittec! to
Service • Iiztegrity • Respect • Oiralit~~
Office of Criminal Justice Grants
Post Office Box 1489, Tallahassee, Florida 32302-1489 • (850) 410-8700
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AGENDA ITEM #SF
AUGUST 22, 2005
Detective Sergeant Dale Hatfield
Page 2
August 1, 2005
themselves for submission of the application. Users will then receive an email
containing the username and password. These are computer generated and only the
person whose email address appears in the request will receive the username and
password. The user may now proceed to the next step.
2. Enter the Subgrantee Organization and Implementing Agency (if different from the
subgrantee) into SIMON. User will receive an email approving the Organization(s) and
may now proceed to the next step.
' 3. The Project Director should then modify or request permission to fill out an application.
Email notification will be sent approving the applicants' request and granting clearance
to proceed with the application itself.
Due to the time involved in processing and approving user accounts and organization(s)
requests, it is imperative that these steps be taken as soon as possible.
Application completion will require an "Announcement Code" which is a security feature allowing
access to the application. The Announcement Code is Application completion will
not be possible without this Code. A user manual is availab a on the website. Also, instructions
. for how to complete a SIMON application entitled "Instructions for Completing Application for
Funding Assistance" is available at httg://www.fdle.state.fl.us/Grants/nosearchlletp-subgrant/. The
project start date for State Agencies is July 1, 2005, and the first day of the month you submit
your~application for local agencies. If you require an earlier start date please contact your grant
manager. The project end date is July 30, 2006. In addition, two hard copies of the application
must be submitted (both with original signatures) to:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
A detailed user manual, complete with screen shot examples, can be found on the website.
Please read this manual before beginning the application process in SIMON. Please refer to
the manual before calling for assistance. For technical assistance with SIMON not provided in
the user manual you may contact Heather Gilbreath heathergilbreath a(~.fdle.state.fl.us at (850)
- 410-8700. Otherwise please feel free to call your grant manager at (850) 410-8700.
' Sincerely,
Clayton H. Wilder
Program Administrator
Enclosure; Eligible Budget Items
cc: SAC Dominick Pape
CHW/MKMlsa
AGENDA ITEM #8r
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