Exh 4GAGENDA ITEM #4G
SEPTEMBER 12, 2005
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Point Repair Annual Contract
Bid No. 0203-23
SUBMITTED BY: Donna Kaluzniak, Utility Director
Rick Carper, P.E., Public Works Director
DATE: September 1, 2005
BACKGROUND: On September 10, 2003 bids were opened for the City's annual contract for Point
Repairs in the water, sewer and stormwater system. The low bidder was Gruhn May, Inc. They
successfully met all bid requirements.
Gruhn May, Inc. has performed point repair work for the City for many years. Gruhn May's personnel
have the required background, knowledge, experience and equipment to perform the necessary work.
The fees charged by Gruhn May, Inc. for labor and materials have been very reasonable and
competitive.
City has spoken to Gruhn May, Inc. regarding an extension of their contract for one year at the current
rates and they have agreed. As per Bid No. 0203-23: "The City reserves the right to renew the contract
for two additional one-year periods pending a mutual agreement between the City and the vendor, and
a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water,
Sewer and Stormwater Funds in the amount of approximately $155,000 under account numbers 400-
5502-533-3400, 400-5504-533-3400, 410-5506-535-3400, 410-5508-535-3400, and 470-0000-538-
3400.
RECOMMENDATION: Extend the Point Repair contract for one additional year to Gruhn May, Inc.
at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Gruhn May, Inc.
REVIEWED BY CITY
AGENDA ITEM #-IG
FROM :Gruhn May. Inc FAX N0. :9042680679 Sep. 01 200 SEPTEMBER 12, 2005
RUG-31-2005 WEI) 10 ~ 11 Rl~ RTL, BCH, PUBLIC WORKS FAX N0. 904 247 5843 P. O1
C[TY OF ATLANTIC BEACII
DEPARTMENT OP I't)AL1C WORKS
tZ00 SANDPIPER LANG
ATLAN?1C BEACH, FLQRIdA 32:33-4318
TELEPHONE: (90d) ?~17-5834
FAX: (904) 7A7-5843
SUNCOJIK: 955934
www,coab,us
August 31, 20Q5 FAX: 6~ 8-067y
Mr. Gordon (~rut,n .
Gruhn May, inc.
1tE: Exten~tion of Bid No. 021)3-23
Doer Mr. Gruhn:
As you arc aware, the annual contract with the City of Atlantic Beach for Point Repairs
expires Saptomber 30. X005. We would like to extend the contract for another year at the
current prices, if this i:~ acceptable to your company.
if acccptablt, please sign lxlor~v and r+pturn tc- me by 9epiember ~. 2005, so 1 can prepare
a staff report for the City Commission.
We look forward tv recommanding that we continue otar contract with yotu company.
Sincerely,
onna Kaluzniak
iJtility Director
GRUHN MA'Y, INC. AGRETL3 TO EXTEND THE CON''Y'Y~ACT WITH T1Ei~ CITY
OF ATLANTIC IIEAGH AT THE PRICES SUBMITTED ITV' BIU .NO.02Q~-23
~'aR Ay ApDiTIuNAL YTAIt El~'NECTivE OCTQB~R. 1, 2005.
ate-
ordon C3tvhn D to