Exh 4HAGENDA ITEM #~3I-I
SEPTEMBER 12, 2005
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Emergency Purchase: Network Backup System
DATE: September 5, 2005
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND:
Recent reviews of the City Information Technology (IT) Systems revealed that the
backup systems on the City servers are inadequate and in need of replacement. This
conclusion was reached by consultants from the Florida League of Cities, and by a
network consultant provided through MODIS. Both consulting firms recommended that
new backup systems be acquired and installed as soon as possible.
In response, Atlantic Beach IT staff pursued backup systems and obtained price quotes
from three vendors. The equipment and the quotes were discussed with the consultants,
and the consultants agreed that the equipment was acceptable, and the price was
competitive.
Due to the critical nature and need for this equipment, and realizing that the equipment
will probably take 30 days to be built and configured for City needs, staff recommends
that the City Commission waive the competitive bid process for this purchase.
The following quotes were received:
MGBS, Inc.: $22,012
Systems Trading, Inc.: $25,112
Application Design Services: $26,112
In addition to the quotes, we anticipate expenses for shipping, lodging, and expenses for
their staff to travel to Atlantic Beach for several days. We expect the expenses to be less
than $2,000 for these purposes.
The total amount needed for this project is $24,012.
BUDGET:
The purchase of a new backup server, software, and installation was not anticipated in the
2004-OS budget. The costs are currently included in the 2005-06 budget. However, there
AGENDA ITEM #4H
SEPTEMBER 12, 2005
is a balance in the 2004-OS budget for the Super Bowl that is not going to be spent this
year, and staff recommends that this money be allocated to fund this purchase in IT.
Staff recommends that $24,012 of uncommitted funding from the Super Bowl account be
utilized for purchasing and installing the new backup equipment for the City servers. The
funding currently in the 2005-06 budget will be eliminated.
RECOMMENDATIONS:
Staff recommends that the City Commission waive the competitive bid process and
approve the purchase of $22,012 to MGBS, Inc. for the acquisition and installation of a
network backup system for the City Computer Network; and
Approve $2,000 for additional expenses related to this project, as discussed above.
ATTACHMENTS: Quotes from: MGBS, Inc.
Systems Trading, Inc
Application Design Services
REVIEWED BY CITY MANAGER:
AGEN ITEM NUMBER:
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WWW.MGBSINC.COM
30772 Southvicw Drive, Suite 1011, Evergreen, Colorado, 80439
Mr. Dennis Roberts
City of Atlantic Beach, Florida
AGENDA ITEA7 #4I-I
SEPTEMBER 12, 200
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Dear Dennis,
Based on the revised configuration worksheet you have provided, I am providing you with a detailed STORServer Solution proposal
Based on 800gb of Dasd with 387gb Usable. This configuration will provide you with an estimated 20-25 day retention policy and
allow for the annual 15% growth you noted on the configuration worksheet.
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Appliances (1)
1 SD 1-NW STORServer D l
Appliances (I) Subtotal 2990
Appliance Additional U pgrades (2)
1 SDI-
RCKMT- D1 System Rack Mount Kit (does not include
UPG rack)
rlppliance Additional Up~ratlcs (2) Subtotal 545
Appliance Storage Pool Upgrades (3)
l SD- D-Series 1x7 LTO-2 rackmount autoloader;
DRLT02-07 emote management
1 SD1-DISK- D1 System 400GB Sequential Disk Online
OOGB Pool Drive
1 SD 1-DISK- D1 System Upgrade 250GB to 400GB Base
UPG Drive
:~ppliancc Stora~c Pool Up;;radcs (3) Subtotal 7774
Media (5)
ST-
2 LT02CART LTO-2 200GB tape cartridges
OS
I LTOCLN-1 LTOI/LT02 Cleaning Cartridge
1 ST-
VVLTOLBL LTO cartridge barcode labels; V-series & VL-
I00 libraries
Media (5) Subtotal 671
oftwarc (6)
l4 SM-CITE-
S TORServer Lite Pricing -quantity =total
umber of CPUs+1
l3 SM-
WINNT
S Microsoft Windows NT/Win2K (Intel and
DEC
l
h
- A
p
a) -per CPU
13 SM-
WINNT- Microsoft Windows NT/Win2K (Intel and
SYS DEC Alpha) - # systems
`oft~-~arc (G) Subtotal 3055
tvrvrv.ntr bsilraco~u
AGENDA ITEIVI #4I-I
SEPTEIVIBER 12, 200
Installation (7)
I IN-CLIENT-
5 ertified TSM Client Installation 1-25 -Each
lient
l [N-D 1 ertified D t Installation
Installation (7) Subtotal 3225
raining ( 8)
I R-
LEVELI-3 Level I - STORServer 3-day Training at a
STORServer facility
' 1'illnlnti (~~ SUbtOtal Icl (~5
upport Sclcctcd
lst Year 8x5 Silver Solution Support 2257
otal otal Investment as Configured $ 22,012.00
Lease 36 Month Lease with $ 1.00 Buyout Monthly Payment $ 679.67
PPlicable Taxes, Travel, Travel Expenses and Shipping charges are not included in this estimate.
** Please note all disk and disk cache requirements listed are based on the requirements for the initial full along with the required
daily changes times the 5-day retention policy (387gb Full/38.7gb daily changes at 10% x 20=774gb).
** This is a complete End to End solution that includes all hardware, software, installation, implementation and training.
**TSM CPU Licenses are based on CPU count only regardless on server quantity.
**TSM Client Licenses are also based on CPU count and we have included 5 client licenses with configuration.
** Availability on this D-1 configuration is 2-4 weeks from date of order.
** As noted on proposal, Prices for this STORServer Appliance does not include applicable travel, travel expenses or shipping
charges.
** Typical installation of this size D-1 appliance is two to three days on site.
** All STORServer Training options listed are held at STORServer facility in Colorado Springs, Colorado and can be held at The City
of Atlantic Beach if required for an additional fee.
Thank you far the opportunity to earn your business.
Please call with any questions you may have.
Sincerely
Thomas R. Simon
800-323-5404 x 12.
tsimon@mgbsinc.com
installatian appra~: $700.00 to $300.00
r v r v- v. n r~; bsir r c. corm
AGENDA ITEM #4I-I
SEPTEMBER 12, 2005
SYSTEMS TRADING, INC
2024 HILLSIDE AVE , 2ND FL
NEW HYDE PARK, NY 11040
516-775-5900
pliances (1)
1 SD1-NW STORServer D1
Appliances (1) Subtotal 2990
ppliance Additional Upgrades (2)
1 SD 1-.
RCKMT- D 1 System Rack Mount Kit (does not
UPG include rack)
Appliance Additional Upgrades (2) Subtotal 745
ppliance Storage Pool Upgrades (3)
1 SD-
DRLTO2- D-Series 1x7 LTO-2 rackmount
7 utoloader; remote management
SD1- D1 System 400GB Sequential Disk
1 DISK- Online Pool Drive
OOGB
1 SD1-
DISK- D1 System Upgrade 250GB to 400GB
UPG gase Drive
r\ppliance Stora~;c Pool Upgrades (3) Subtotal 8774
Media (5)
ST-
2 LTO2CA 5 LTO-2 200GB tape cartridges
RT-OS
ST-
1 LTOCLN- LTO1/LTO2 Cleaning Cartridge
1
1 ST-
VVLTOL LTO cartridge barcode labels; V-series
BL-100 VL-libraries
ibledia (~) Subtotal 871
AGENDA ITEM #4II
SEPTEMBER 12, 2005
Software (6)
14 SM- STORServer Lite Pricing -quantity =
l
b
LITE-S ota
num
er of CPUs+I
13 SM-
WIN
S Microsoft Windows NT/Win2K (Intel
d
C
l
h
NT- n
DE
A
p
a) -per CPU
SM- Microsoft Windows NT/Win2K (Intel
13 WINNT- nd DEC Alpha) - # systems
SYS
Softe~~arc (G) Subti~tal 3555
Installation (7)
1 ~
CLIENT- Certified TSM Client Installation 1-25
25 _ Each Client
1 IN-D1 Certified D1 Installation
lnstall~ition (7) Subtotal 3525
raining (8)
1 R
LEVELI- Level I - STORServer 3-day Training
3 t a STORServer facility
Training (8) Subtotal 1795
upport Selected
1st Year 8x5 Silver Solution Support 2857
otat otal Investment as Configured $25112.00
~'" Prices do not include applicable delivery charges.
** Prices do not include applicable travel expenses.
** Availability is currently 6-8 weeks from date of order.
AGCNDA ITIrIVI #4I~I
SEPTIr1YIB1;R 12, 2005
Phone: 401-737-2040
Fax: 401-737-2099
DATE: July 26, 2005
CUSTOMER: City of Atlantic Beach Florida
CONTACT: Dennis Roberts "
EXPIRATION: August 26, 2005
STORServer Proposal
Appliances $13,509
1 SD1-NW STORServer D1
1 SD I-RCKMT-UPG D 1 System Rack Mount Kit (does not include rack}
1 SD-DRLT02-07 D-Series 1x7 LTO-2 rackmount autoloader; remote management
1 SD l-DISK-400GB D I System 400GB Sequential Disk Online Pool Drive
1 SDl-DISK-UPG D1 System Upgrade 250GB to 400GB Base Drive
Media $871
2 ST-LT02CART-OS 5 LTO-2 200GB tape cartridges
1 ST-LTOCLN-I LTO1/LT02 Cleaning Cartridge
1 ST-VVLTOLBL-100 LTO cartridge barcode labels; V-series & VL-libraries
oftware $3,555
14 TSM-LITE-S STORServer Lite Pricing -quantity =total number of CPUs+1
13 SM-WINNT-S Microsoft Windows NT/Win2K (lntel and DEC Alpha) -per CPU
13 TSM-WINNT-SYS Microsoft Windows NT/Win2K (Intel and DEC Alpha) - # systems
Installation $3,525
l [N-CLIENT-25 ertified TSM Client Installation 1-25 -Each Client
1 IN-D 1 ertified D 1 Installation
rainin $1,795
1 R-LEVELI-3 Level I - STORServer 3-day Training at a STORServer facility
upport Selected $2,857
1st Year 8x5 Silver Solution Support
otal otal Investment as Configured $2ti,112