Exh 7AAGIJNDA ITI;NI #7A
SIJPTI'JMBI;R 12, 200
CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT ~ "
AGENDA ITEM: Public Hearings on adopting a Tentative Millage Rate and
adopting Ordinance #20-OS-72 establishing the Operating Budget
for fiscal year 2005/2006.
SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: September 1, 2005
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere.to a strict process per state law. Please find attached an outline
for the public hearings to be held on September 12`h, 2005 in the Commission Chambers
at 7:15pm as-was noticed to all property owners by the Duval County Property
Appraiser's Office. The format is the same as last year and is to be read into the record
as presented in order to assure compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and
held four workshops to review and make adjustments with the City Commission's
guidance. The Proposed Operating Budget as amended is funded using the millage rate
of 2.9974 mills. This represents a 12.60% increase over the rolled back-rate of 2.6620
mills.
There will be a second public hearing for the final adoption of the millage by resolution
and a second public hearing for the final adoption of the Operating Budget, Ordinance
#20-OS-72, on September 26`h, 2005.
RECOMMENDATION:
l.) Hold two public hearings as described in the attached outline to approve
both the Tentative Millage Rate of 2.9974 mills and the Operating Budget
Ordinance #20-OS-72 with total expenditures of $23,772,994 in that order
by separate vote.
2.) Set the Time and Date of the Second Public Hearing at September 26,
2005 at 7:15pm. In the Commission Chambers of City Hall
ATTACHMENTS: Agenda for Public Hearings
Ordinance # 20-OS-72
Proposed Budget Revisions
Budget Summary of all Funds
REVIEWED BY CITY MANAG
AGENDA ITEM #7A
SEPTEMBER 12, 200
ADOPTION OF A TENTATIVE MILEAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2005/2006
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 3.0394
The Tentative Millage Rate is 2.9974
The Roll-Back Rate is 2.6620
The Tentative Millage Rate is 12.60% higher than the Roll-Back Rate
The purpose for the increase in ad valorem tax revenue is to maintain
adequate funding for the existing level of service at anticipated increased
cost.
Motion to adopt a Tentative Millage Rate for operating purposes of 2.9974
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered:
The Ordinance #20-OS-72 establishing the Operating Budget for fiscal year
- 2005/2006 of $23,772,994
Motion to adopt Ordinance #20-OS-72 establishing the Operating Budget for fiscal
year 2005/2006
Open a Public Hearing
Close Public Hearing and Vote
AGENDA ITEM #~7A
SEPTENIBiJR 12, 200
Proposed Budget Revisions
After the conclusion of four budget workshops, the original Proposed Budget for the
fiscal year ended September 30, 2006 has been modified as follows.
• Citywide Salary and Benefits proposed has been increased by a total of $258,227.
Included in this change is the 3% cost of living adjustment for salaries, the
addition of one IT staff position, pay plan implementation costs at on half of total
implementation, reductions for City contributions to the General Pension Plan,
Reduction in the cost estimate for workers compensation expenses and an
increase to the Police Employee's Pension Plan expenses for a recent unexpected
retirement.
The adjustments to salary and benefits above also indirectly affect the allocations of
internal charges to the enterprise funds. These changes were minimal.
Other specific changes are as follows:
• The General Fund revenues were reduced by $47,795 reflecting a lower tentative
millage rate. The Commission is proposing a millage of 2.9974, the current
millage rate is 3.0394.
The Cultural Arts & Recreation Committee request for an additional $10,000 as
well as $1,500 for dial a ride was funded.
• City Hall phone system replacement estimated cost of $45,000 was added.
The cost estimate for the renovation of the Public Safety Building was funded at
$475,000. Funds were designated as aplace-holder pending further study and
approval.
• Funding for additional sidewalks for Francis Avenue, Royal Palms and Sailfish
were funded in the amount of $90,800.
• Wind Screens for City Commission Chambers for hurricane protection was
.. funded at $10,000. These funds were also designated as aplace-holder until
further research could be done on the best alternatives considering developing
technology.
• The budget for the Welcome Sign of $78,000 was moved from the half-cent sales
tax fund to the Convention Development Tax Fund along with half the cost to be
reimbursed to us from the City of Neptune Beach.
• A total of $77,600 was added to the five points intersection project for lights,
irrigation and a clock.
AGENDA ITEM #7A
SEPTEMBER 12, 200
• A total of $45,000 was added to the proposal for beautification (art). This
includes $10,000 budgeted but not spent in the current year.
• A total of $35,000 is proposed for the Atlantic Beach Elementary School for an
athletic track and landscaping.
• The funding for the City Hall /Russell Park parking lot was moved from the
Convention Development Tax Fund to the Gas Tax Fund of $84,000.
• A request for $5,000 from the Chamber of Commerce was funded to assist in the
development of a WEB site promoting the three beach communities.
AGRNDA 1T~M #f lA
SBPTBMBBR 12, 2U0~
ORDINANCE N0.20-05-72
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND
ENDING SEPTEMBER 30, 2006.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September
12, 2005, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1,
' 2005 and ending September 30, 2006 in the amount of $23,772,994.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
` BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
that;
1. The fiscal Year 2005/2006 budget be adopted, and
. 2. This ordinance shall take effect immediately upon its adoption.
• - Passed by the City Commission on first reading this day of September 2005.
Passed by the City Commission on second and final reading this day of
September 20x5.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bussey
• City Clerk