Exh 4BAGCNDA ITEM #4B
SCpTENIBCR 26, 200
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
• ~ STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Orthophosphate
• Bid No. 0304-24
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: September 15, 2005
• BACKGROUND: On September 14, 2004, bids were opened for the City annual contract for
Orthophosphate for the water treatment system. The low bidder with the product meeting all
specifications was Calciquest, Inc. This f rm successfully met all bid requirements.
Calciquest, Inc. has been providing orthophosphate to the City for several years. The cost of
$0.54/pound is reasonable and deliveries are timely.
The City has contacted Calciquest, Inc. regarding an extension of their current contract for one year at
the current rates and they have agreed. As per Bid No. 0304-24: "The City reserves the right to renew
• the contract for two additional one-year periods pending a mutual agreement between the City and the
vendor, and a review of the contract performance by vendor for the previous yeaz."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: Funding is included in the Water Treatment fund under account no. 400-5502-533-5200
in the amount of $7,000.
RECOMMENDATION: Extend the contract for Orthophosphate for one additional year to
• Calciquest, Inc. at the contract prices.
ATTACI-IMENTS: 1. Letter of agreement to extend contract from Calciquest, Inc.
REVIEWED BY CITY MANAGER:
AGENDA ITEM #4B
FROM : CQ RJ FAX N0. :5616429487 Sep. 06 2005 1{ SEPTEMBER 2G, 200
Sep 02 05 12:24p Calci~uest 7_0.4-H22-0922 P.2
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pBPAR'IM2fN'P W' PUBLIC'4~OR)~S
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AT4A1V'1'IC MACH, E7.ORlUA 32233-4318
TEL~ONE: (904) 347.5634
t+AX: (904) 7A7-SB43
3CJNCOM: ssys(t34
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8cptcmbar 1, 2045 pAX: 704-822-Q9~2
Mr. Craig Y'rincipi
L'alcigUest, Inc. '
RE: fixtension of Bid 1Vo.0304-24
pear Mr. Princi~i:
As you are aware, the anrnu-1 eontraot with the City of Atlantic Bcach Ror C3rthopho~llate
Gxpitxs SepGcmlbcr 3U, 20gS. We wauld likes to sacte>7d tt>ta c,A>3trat.'t for another ydar .at the
cetrn-pit prices, if this is acceptable W your company-
if aCaspsablt, phase sign >,alnw anti return by fax to sne Sep4embeir 2, 20Q5, so ~ can
Prepare s staff repazt fru the Ci ty Coantnission.
We look i'orward to roanc><mneading tisat we continue our <;antract with year c~iparty
Sincerely,
Donna i'C.aluzniel~
Utility Director
CAi.+CYQDBaT, INC. AGItEE5 T4 EXTEND TR.E CONTRACT FQI~
_ ORT~dPH03PHATl~ W1Tf1 T~ C1TY OF ATLAE~'I'YC B>~ACS AT TDE
PRYCES SiIIJA.MITTED IN BID N0.0304~~4 >H'OR AN ADDITIONAL YEAR
'EFFECTIVE OCTOBEER 1., 20115.
~ a- ~ ~ S ~~n Y~ate
Meessage received try CalciQttest loo. All ftigMS Reserved.