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8-14-06 Agenda Packet vCITU OF ATLANTIC:' BEACH CITY COMMISSION MF.F,T1NG AUGUST 14, 2006 AGFNIIA Call to order Invocation and pledge to the flag 1 Approve minutes of the Regular Commission meeting of July 24, 2006 and two Special Called meetings of August 2, 2006. Courtesy of Floor to Visitors Unfinished Rusiness from previous Meetings A. City Manager's Follow -»p Report (City Manager) 4. Consent Agenda AT T. MATTERS T.TSTFT) TTNTWR THF. CONSF.NT AGENDA ARE CONSIDERED Tn RF ROTTTTNF. RV TNF. CITY COMMTSSTON AND WTT.L RE ENACTED BY ONE MOTION IN THE FnRM T.TSTFTI RFT .nW, TNFRF WIT .T RF NO SEPARATE DISCUSSION OF THESE ITEMS. TF T1TSCTTSSTCIN TS TIFSTRF.P, TI -TAT TTF.M WTT.T. RF. RFMOVF.D FROM THE CONSENT AGFNTIA ANTI WTTI. RP CONSTPFRF.P RFT ARATF.T.Y. SUPPORTING DOCUMENTATION AND STAFF RFCnMMFNTIATTONS HAVE RFPN PRFVTOTTSLY SUBMITTED TO THE CITY COMMISSInN nN TIM -SF TTFMS A. Acknowledge receipt of Monthly Public Works and T Ttilitiec fepartment Report, T Ttility Sales and List of New Occupational Licenses for Jily 2006 (City Manager) R. WaiVe the $1 fl,Mfl hid limit and accept the lowest quote from Guardian Fueling Terthnoing1es in the amount of 12,091.92 for T Tpgrading the City's Fuel Management System (City Manager) C. Extend the annual contracts for environmental lahnratory services (RFP #05-6) for one additional year to Advanced Environmental Services. Tnc, and to Cnhimhia Analytical Services at the current contract prices, and authorize stafftn use Water T .ahorator es for hacterioingical testing (City Manager) ll A„thnrize the City manager to sign contracts with the top two firms, DRMP & L.D. Bradley Land Surveyors. for one year, with options to extend the contracts for two 1 -year periods (RFP # 06 -)(City manager) P. F.xtend the janitorial contract (Bid No. 0405-10) with Cnverall Cleaning Services for one (1) year to expire on August 31, 2007 (City Manager) 5. Committee Reports None 6. Action on Resolutions None 1 7. Action on Ordinances A. Ordinance No. 90-06-194, Final Reading and Public Hearing AN ORT)TNANCF. C1E THF. CITY OF ATT .ANTIC REACH, FT.C)RTDA, CAT .T.TNCT EOR A RFFFRFNTITTM II) AMF.NTI RFC, 59 ClE TNR CTIY CT -TARTER TO T.TMTT TNR HFTGHT OE AT T . RT TTT .TITNCTS TN TT -TF CTTY TO THIRTY-FIVE FEET. PROVIDING FOR EXCEPTIONS, AND PROVIDING AN EFFECTIVE DATE S. Miscellaneous Business A. Expansion of Toren Community Center to Accommodate After Behoof Tutoring Program (City Manager) R Request from the 15 Street Reach Access Committee for matching funds for improvements at 15th Street Beach Access (City Manager) C. Bid Award (Bid No. 0506-14) for the Computer Network Fiber Optic Cabling project (City Manager) 1). Proposed Changes to Chapter 73 Vegetation, Article 1T. Tree Protection (City Manager) 9. City Manager A. City Managers Report 1n. Reports and/or requests from City Commissioners and City Attorney A. Opinion on the Proposed Ordinance (City Attorney) Adjournment If any person decides to appeal any decision made hy the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings. and. for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to spent- to the city Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For yni,r convenience, farms for this purpose are available at the entrance to the Commission Chambers. Fvery effort is made to indicate what action the City Commission is expected to take on each agenda item However, the City Commission may act upon any agenda subject, regardless of how the mat—ter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26. Florida Statutes. persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk hy 5;(1() PM, Friday, August 11, 2006. 7 Attendance Call to Order/Pledge MINUTES REMITARCITY COMMISSION MEETING Tilly 24, ')not CTTY TTAT,T,, SOO SEMINOLE ROAD IN A I'TEND AN CP Mayor Donald Wolfson Mayor Pro Tem J. Dezmond Waters III Commissioner Mike Rorno Commiccinner Sylvia N. Simmons Commissioner Tamie Eletcher City Manager Tim TTansnn City Clerk norma T., Bussey City Attorney Alan C. Jensen Mayor Wolfson called the meeting to order at 7:1 8 p.m. The pledge of Allegiance to the Flag followed the invocation, given by Commissioner Waters. Mayor wolfcnn acknowledged former Mayor Suzanne Shaughnessy and City Council Member Art Graham in the a»dience. Approval of Minutes 1. Approval of the minutes of the Regular Commission Meeting on July 10, /MI6 Mayor Wolfson noted a typngraphinal error on page 2, in the fnilrth paragraph, on the third line and suggested replacing the word "slip" with "slippery". Commissioner Simmons suggested additions to the minutes regarding Item 8A. Use- hy -Exception for Ereehird Cafe as follows: 1) note that a map of the property showing a new strip mall in front of Bailey's was distributed by the Bailey brothers, 2) add language indicating expressed support and/or opposition from the Commissioners, and 3) add language explaining that the new informatinn provided to the Commission prompted additional parking concerns and was instrumental in the Cnmmission deciding to defer action on the request that evening. Mayor Wolfson explained that staff c mld listen to the tape and elaborate on the topic as suggested. Commissioner Simmons agreed to let staff make the changes to the minutes without bringing it back to the Commission for approval again. Motion: In approve the minuteQ of the Regular Commission Meeting on July 24, 2006 as amended. Moved by Commissioner Simmons, seconded by CnmmisQioner waters Votes: Aye: 5 - Rnrno, Fletcher, Simmons, Waters, Wolfson Nay_ 11 MOTION CARRTF.l) July 24,2006 REGULAR COMMISSION MEETING page 2 Courtesy of the Floor 2. Courtesy of the Floor to Visitors A. Prndamation for Florida Water, Wastewater and Systems Operator Week Mayor Wnlfsnn presenter) a Proclamation tn City employee Mike Fields in recopnition of Florida Water. Wastewater and Systems nperatnr Week, which will he observed August 2 through August 11. 2006. Maynr Wnlfcnn read the Ptnclamatinn in its entirety. Mayor Wolfson thanked Mr. Fields and Public Utilities nireotor Donna Kaluzniak, The Mayor opener) the flnnr to Courtesy nfthe Floor to Vicitnrs. Alan W. Potter, 374 2"d Street, addresser) Item R (R ,� C). Mr, Potter expressed cnncerns regarding plans for the Hopkins Creek Retention Facility and urgers the Commission tn not suppnrt the plans to acquire the land and vote it down once and for all — — Pat Pillmore, 905 Camelia Street, addrecced Sertinn H (March flaks) rnncerns and expressed hope that all of Atlantic Beach_ not just select areas. will benefit from long range City planning. Mrs. Pillmore stated her intent to reside in Atlantic Beach forever. Unfinished Business 3. Unfinished Business frnm Previone Meting from Previous Meeting A. City Manager's Follow-up Report Consent Agenda City Manager _Tim Hanson reported that the recently installed postal box at Mandalay Park is now available fnr public use. Mayor Wolfson expressed he has noticed high utilization already. Cnmmissioner Rnrnn expressed concern with the "Wrong Way" sign. He explainers it to he ronfi,cing at its current location and suggested that the sign be relocated closer to the tree side. Jim uancnn agreed to look into it. a_ Cnn sent AgeIIda A. Acknowledge receipt of Monthly Einancial Report and Utility Sales Report for June 2006 (City Manager) R_ Award the annual contract for Electrical Troubleshooting: Repair and Installation to Brooks Limbaugh Electric Co., Inc. at the rates listed in Rid Nn_ 11506-15 (City Manager) C_ Eytend the contract with Surface Management for street sweeping for one year to expire on July 11: 7007 at the current cost, which is 520,736.00. D. Extend the contract with Cintas for Uniform Rental and Cleaning for City Employees for one year to expire on July z1, 7007 at the current coot. which is estimated at $9,500 (City Manager) F. Frctend the contract with Rluewater Environmental of Florida, Inc for Mosquito Control for one year nn August 31, 2007 at the current cost, which is estimated at $11,11011 (City Manager) Motion: To approve Consent Agenda as presented. J"ly 24, 2006 REGULAR COMMISSION MEETING page Moved by Rorno, seconded by Simmons V otP.s: Aye= S - Rornn. Eletcher, Simmons, Waters, Wolfcnn Nay: 0 MOTION CARRIED Committee Reports S, Committee Reports None. Action on Resolutions 6- Action on Resolutions None. Action on flydinancec 7_ Action on Ordinances A. Ordinance No- 911416-194, introduction and First Reading AN ORDINANCE (1F TNF CiTY (1F A I.ANTTC REACH, Fi.ORTmA, CAiJ,TNG FOR A REFERENDUM T(1 AMF+`.Nii SF.C, 59 (lE TNF. C1TV CHARTER T(1 I JIMIT THE HEIGHT OF ALL BUILDINGS IN TM! CiTV TO THIRTY-FIVE. FEET, PR(1ViD1NG FOR EXCEPTIONS, AND PROVIDING AN EFFJ CTiWF+' 1lAT1 Mayor Wolfson read the ordinance by title only. Motion: Tn approve Ordinance No. 90-06-194 on the first reading. Moved by Borno, seconded by waters Commissioner Borno expressed his objection to the phrase nn Page 1, hnttnm paragraph (speaking to the specifics on the Sea Turtle Inn). 1 -Te believed it to he micrnmanaping and unnecessary since any owner of the property would have to come before the Commission with changes or expansion plans anyway. City Manager Hanenn railed attention to a photograph of the Sea Turtle property and explained that it was the area of flexibility. Maynr wnlfcnn advised that he was uncomfortable with enlarging the hotel in the future. but was pleased to move a referendum forward for the citizens to vote on. Votes: Aye: 5 - Borno. Fletcher, Cimmon¢, Waters, Wolfson Nay: 0 MOTION CARRIED R Ordinance No, 211-116-79, Final Rending and Public Hearing AMENDING THF OPERATING BUDGET FOR THF. CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAi. VF.AR RF.GINNiNG OCT(1RFR 1, 2005 AND ENDING SEPTEMBER 30, 2006 Mayer wnlfson read the ordinance by title only and opened the floor to a public hearing. There being nn comments, the Mayor closed the public hearing and brought HIy 24, "71.11.11 RFC=rn.AP COMMISSION MEETING Page 4 the item before the Commission for discussion. There was no discussion by the Commission. Motion: To approve Ordinance No. 20-06-79 on final reading. Mnverl by Rornn, seconded by Simmons Vntee= Aye: 5 - Rornn. Fletcher. Simmons, Waters, Wolfson Nay: 0 MOTION CARRIED Miscellaneous Rnsiriegg R_ MisCellanenus Rusin egg A. Direction from City Commission regarrling revision to Commercial General regulations (City Manager) Community Development Director Sonya Doerr reviewed the information in her staff report and pointed nut that the "Rig Rox" retail language is addressed in the Cominerrjal T.jmjted District but not in the Commercial General District. She suggested that. if the Commissinn believes that "Rig Rnx" retail res rictinn is appropriate for Commercial locations. the Cnmmecial leneral District ghoul[' also include the language. Commissioner Simmons asked for clarification n£th term "Rig ROx". Mayor Wolfson questioned the term as well and suggested for Ms. Doerr to seely another definition. City Attorney Tensen believed it to be aterm of art used in Community Development regulations hut is not awaTe of any statutory definition or case law. Mr. Jensen agreed to look into it further_ CnmmissinT1PT Fletcher thanked Ms. Doerr, Mr. Hanson and staff for their work and added that he also believed clearly defining the term `=Rig Rox" is important. Ms. Doerr agreed to research. The consensus was to move it fnrward to the Commimity Development Board for further study and bring it hack to the C'.nmmission. R. Authorize the City Manager to execute the option to Ruy with Sunrise Community Church for purchase of the land required for the Hopkins Creek Regional Retention Facility (City Manager) Public Works Director Rick Carper referenced his handout and provided the background for the intent to purchase land, Rick reviewed conditions set forth in the proposal and explained the purpose is to allow a storm buffer to prevent fiiture flooding. T -Te explained that if the Commission agreed to purchase the land, ow condition that could cause the city not to execute the sale would be if the environmental site asgess*nent indicated that the land is not suitable for the intended purpose of a retention pond. /1thPrwise, after thirty days of public notice, the city could execute the sale with the Sunrise Community Church. Mr. Carper provided an aerial photograph of the land and explained the placement of the ponds. Cnmmjsgioner Rorno questioned the amount of acreage the church will retain and if that was all they needed. Mr, Carper answered approximately seven acres and that was taken into account in the ln%n deglgn. Tn ly 7d, 7006 RF(_TTT.AR COMMISSION 114FFTTN(1 Pae", 5 Commissioner Waters inquired about the convoluted relationship with the east pond being proposed instead of owning it nutright. Mr. Carper explained that the east pond was not an original feature but was added later. Jim uanson commented nn an objection heard earlier in the meeting from a citizen. He explained that it would he unlikely for the city to get a permit to send drainage to Neptune Beach but, if allowed, wn„ ld mnst likely get sued for flooding loses. City Manager Hanson advised the COmmiSSjOn n£other options and explained the rest and concerns of each. Commissioner Fletcher supported the proposal. Co*nmissinner Simmons alsn expressed support, suggesting the design will solve the flooding problem and help with the treatment of storm water. Discussion ensued regarding flooded areas in recent years. Mayor Wolfson asked for clarification of the cost involved. Mr. Carper explained that the proposed budget would include the estimated cost and that the cost for construction of the pond will he higher than what was previously calculated years ago. Mntinn: In sign the option agreement for purchase and sale and to authorize the city to forward to Sunrise Community Clurch a check for $5,000 to option the property for thirty days. Moved by Simmons, seconded by Borno Rick Carper pointed out that it is necessary to advertise for thirty days and then come hark for anthnri7atinn to rnmplete the purchase. Amended Motion: To approve the option and authorize the option fn he executed and pay the $5,000 option fee for the option of purchase of the property owned by Sunri4e Community Church. Moved by Simmons, seconded by 1Rorno City Attorney Jensen clarified that the Commission should not authorize the execution of the agreement that is in the agenda packet and that thirty days public notice must he satisfied before a public hearing is held to approve it. He explained that the rnmmission should he authorizing the expenditure of %5,000. Votes: Ave: 5 - Rorno, Fletcher, Simmons, Waters, Wolfson Nay: n- MCITTCIN CARRTFD C. Authorize the City Manager to execute the agreement with C1)M for final design of the Hopkins Creek Regional Retention Eacility, for construction engineering services and for grant application assistance during the design and construction phases (City Manager) Motion: Authorize the City Manager to execute the agreement with CDM for final design of the Hopkins Creek Region's Retention Eacility. City Manager July 24, 2006 REGULAR COMMISSION MFFT1Nf2 Moved by Borno, seconded by Simmons Votes! Aye: S - Rorno, Fletcher, Simmons, Waters, Wolfson Nay: 0 - MOTION CARRIED 9- City Manager A. City Manager's Report City Manager Tim Hanson referred the Commission to his written repnrt, which is attached and made part of this official record as Attachment A. His report discussed Website I Tsage. 1 -Te explained that website usage is up and that the city's website has heen upgraded to offer more features than hefore. He also reported on the various meetings that haVe heen scheduled as follows: Shade Meeting on Tuesday, August 1`t; first Budget Workshop on Monday. August 14*1, hut may he rescherhiled to allow for another Community Character Workshop; second Budget Workshop on Wednesday, August 16th ; final Budget Workshop on Wednesday. August 10th; Neithhorhnnd Chats in the beginning of August; and the Board Member Reception later in August. Reports/Requests 10. Repnrk anal/or requests from City Commissioners and City Attorney City Commissioners City Attorney A. Recommendation for reappointment to the Cultural Arts and Recreation Advisory Committee (Mayor) Mayor Wolfsnn explained that the Cultural Arts and Recreation Advisory committee has a vacancy atad that the Board Member Review Committee recommended to reappoint Ingrid McCawley to serve another term. The Mayor expressed his support for the recommendation to reappoint. Motion: To reappoint Ingrid McCawley to serve another term on the Ciltural Arts and Recreation Advisory Committee Moved hy Waters, seconded hy Simmons Votes: Ave: 5 - Borno, Fletcher, Simmons, Waters, Wolfson Nay: 0 - MOTION CARRIVE) Mayor Wnlfsnn reported the other recommendations from the Board Member Review Committee meeting of Tilly 11.900E from the Committee minutes. July 24, 2006 R1'GULA/4 CLMMISSION MFFTING Page 7 Commissioner Rorno > Encouraged the Commission to review the Budget Package prior to the workshops in order to identify questions and have an opportunity to get answers ahead of time. Mayor Wolfson agreed and encouraged the others as well. Commissioner Waters > Referenced a letter he received from Stephen Kuti which requested that the Commission consider a resolution to oppose plans for a Walmart based on potential traffic issues and encouraged the Commission to provide opportunities to discuss the adverse consequences. He inquired ahnut the status of a traffic study for that area. Cnmmissions waters strongly helieved that the Commission should take formal action goon to express apposition to a Walmart based on the traffic impact since many citizens have expressed their concerns with it. > Asked what the relationship between the percentages and the FAR is and whether they hnth go together or not. Commissioner Simmon explained that they both plana role when looking at the recommendation from the Cnmm„nity nevelopment Roars. She explained that the Cpmmission has to discuss and make a final decision. She urged Commissioner Waters to discuss with the City Manager and the Community Development Director, Sonya Doerr before the next Community Character Workshop to get an understanding of how they work. Commissioner Waters complimented Staff and Commissinner Simmons for providing help -Ail handouts to reference. Commissions Waters believed he may have been misunderstood and may be in favor of a FAR if only one was being considered. The Mayor explained that all aspects of the proposed standards are open for debate at the next Workshop. • Enr clarification, Mayor Wnlfson explained the discussions that took place during Commissioner Waters' ahsence in regards to the Walmer issue and advised him that traffic studies are under review and discussions continue. Also, advised that the City Attorney had cautioned the Commission not to take formal action yet but to posture for possible lawsuits. Commissioner Waters aciced the City Attorney what the chances of losing a lawsuit are if a resolution was pasSed. The City Attorney indicated that it would depend on the wording in the resolution and advised the Commission to wait until the traffic study is received and evaluated in order to hmVe the facts, Mayor Wolfson • Advised that he attended a meeting of the Metropolitan Planning Organization and believes that there are transportation problems as well as traffic problems. T -Te expressed the concerns with employees traveling to wnrk and that the idea is to ha"e the three beach communities along with St Tnhnc County come up with a Comprehensive Plan to approach the idea He believed the meeting was time well spent and that the Organization is very concerned about the employment situation. July 24, 2006 REGULAR COMMISSION MEFTINc. Adjournment There being no further discussion, the Mayor declared the meeting adjourned at S:24 pm. 2' ge 8 Donald M. Wolfson, Mayor/Presiding Officer ATTEST_ Donna L. Bussey City Clerk MTNT TIPS OF TNF. SPFCT A T . CAT .T .FTI MF FTTNG OF THE ATLANTIC BEACH CITY COMMISSION HET n MN THE CITY COMMISSION CHAMBERS AT 5:01) PM ON TUESDAY, AUGUST 1, 2006. PRESENT• Mayor Tlnnalrl M. Wnlfsnn Mayor pro Tem J. nezmond Waters, III Commissioner Mike Bomo Commissioner Jamie Fletcher CommiSsinner Sylvla Simmons AT.SO: Tim Nansnn, City Manager Alan Jensen: City Attorney Michael Roper, Legal Counsel Kara Rogers, Legal Counsel Mayor Wolfson ca11e 1 the meeting to order at 5:nn pm in the Commission Chambers. City Attorney Alan Jensen explained that he recommended a shade meeting for the purpose of discussing related actions regarding a suit filed in Federal District Court against the City and the Public Safety Director. Mayor Wolfson advised that as prny;rled by Elnrirla Statute ?R&M 1 (R). discussions would not hP open to the public hot that the Cnmmissinn will relncate to the Conference Rnnm for a "Shade" meeting. He explained that following the "Shade" meeting, they gill renirn to the Chambers where the "shade" meeting will be adjourned and the Special Called meeting will be reopened and then adjourned. At 5:04 pm, Maynr Wnlfsnn arljnurnerl to the Shad Meeting. At 5:57 pm, the Commission returned to the Commission Chambers. Mayor Wolfson adjourned the Shade meeting, reopened the Special Called meeting, and then adjourned the Special Called meeting at 5.55 pm. Donald M. Wolfson Maynr/Presiding Officer A TTFST Donna L. Bussey City Clerk MINUTES OF THE SPECTAT. CAT.T.F.T) MF.F.TTNG OE TNF. ATT.ANTTC RFArTT CITY COMMISSION HELD TN TNF. CTTV (OMMTSSTON CITAMRFRQ EOT.T.OWTNCT THF. 5:ff PM MFFTTNG ON TUERDAY, AUGUST 1, 2006. PRFCENT: Mayor Donald M. Wolfson Maynr Pro Tem T. T)ezmnnd Waters, HT Commiccinnr Mike Rmmn Commigginner Tamie Fletcher Commissioner Sylvia Simmons ALSO: Jim Hanson, City Manager Genrge Foster, TNnman Resnurce manager (City chief Negotiator) David Thompsnn, firectnr of Public Safety (City Negotiator) The meeting wag Called to order at 5:53 pm in the Commission Chambers. Mayor Wolfson explained that the Commission will relocate to the Conference Rnnm fnr a ="shade" meeting for the purpose of discussing negotiation issues with the Northeast Elnrida Public Fmpinyees Tnca1 630 "Blue Collar" and "White Cnllar T Tninns and the Eratemal Order of Police Union. as provided by Florida Statute 4.47.605, He also explained that fo1lowing the "Shade" meeting, they will return to the chambers where the "shade" meeting will be adjourned and the Special called meeting will be reopened and then adjourned. At 5:54 pm, Mayor Wnlfsnn adjourned to the Shade Meeting. After discussion of issues and prnvirling guidance to the Chief Negotiator, the meeting reconvened fn the sunshine in the Commission Chambers at 7:30 pm. whse the Shade meeting waq adjourned. the Special Called meeting was reopened, and the Special Called meeting was then adjourned at 7:31 pm. T)nnald M. Wnlfsnn Maynr/presiding Officer ATTEST Donna L. Bussey City C1Prk AGENDA ITEM #4A PUBLIC WORKS ainitl UTILIITY DEPARTMENT( PROJECT ISITAITUS RE PORT (D) = DESIGN EIV 3INEER, (CE&II) •= CIONST RIIU CTIIDN EIV 31INE E R , ;C i = CO NIfIIRACTIO R z 0 rtin H Commission authIr..zed negotiatiI)n ID 41'2 3/I)3 1with CDM for Hopkins reek IHesi gn and approved con Tact for preliminary (design report on 5/123/03. 30%plans received 11/117/03. Stair has begun discu;slims w.tih clhurclh for property aicqu i ;A.m. ICD omission has iapprived option to buy p area. Anticipate land acquisition will be completed in Sep tembeir. FDOT approved al tern ate typical section iw.lth 13' median. Curve y complete. Median IHesi gn i s un pro ;cess. Public meeting u I)% IHesig review) was Ihe111 on l21/12/1) 5. Next pub!'.c owe ting (9I)% design11 sichellule 1 Ifb - September QI)I) i. Complete. 13 irvey cecmpIi tee. Expect t0 begin cons tiruction in Augus t QI)I)IS. Project tip aIdIH cameras at treatment plants anli automated (door lacks at plants and Ciy )uillIlings. Contractor making site visits to IHeternine Dptimu n camera loc at ions. Decor loclk ma ter i als receiveli. Con tractor ins tallied new auto in atiec locks. Insta hell fiber optic line between Water PI an t #4 and Was to water PI ant #IZ. PRIME CT NO. AND INFO RMATIO K ;DII = Camp, Dresser & McKee (CDM) ;DI) = GAI Consultants, Inc. :DI) = Public Works CEI&I) = Public WIDI-cs (CII= Giruhn May, 1n1:,. (D) = Publ.c Works (CE& [) = Pu clic Works (CI) = Girulhn May, Inc. (D) = Access Lt11. (CI) = Access LtIH. (CE&III = Pu clic. U ti ['.ties & Public Safety IPROUE CT DES CRIPTIO!V Hop tins Creel c Regional Retention Facility Design = 319% Go rls rructi°on = 0 Mayport Mellians Design = 317% C7 nstr uctiion = 19% Bike Path on Plaza (Pa -kside Dr. to Seminc [e Rd.) Bice Path on Seminole (Garlleen Ln. tic Oceanlfbrest Dr. N. Design = 100% Con struction = 1019% Bike Path on West P laza D. tch anll Rose Park Design = 75% onstruirrii7n = 0% Becurlty Upgrades at (Treatment Plants and 2.ty Bldgs. Dhsign = 11)1)% Cunstruiclrn7n =50% N r., in T 14.2006 AGENDA TTPM #d A ATT(GTTST ld,'7nni; AGENDA ITEM #4A AUGUST 14, 2006 City of Atlantic Beach, F1. Utility Sales Report July 2006 July 2005 Water Sales Gallons Actual Revenue , Accounts 0000 Revem ne Qet 1,000 91 Gallons Actual Revenue Arrnuntc nnnn Revenue eer J.000 gl Atlantic Beach Rycraneer 5,585 51-777 $131 764 $2.54 9,cR3 9c, 7R. $66,91:in $2.60 5,559 52.308 $122,59A $'x.34 2,745 28,447 $72,824 $9.56 Total Water Sales 8,168 77,558 $198,744 $2.56 8,295 80,745 $195,418 $2.42 c � Water Plant Production Gailnnc nnnn Gallons 0000 Atlantic Beach Buccaneer 70,280 3 24.405 64,388 94,777 Tntal ernd,irfina 94,65:15 R9 965 Intal Watnr Rillad 27,5.R Fin, Water Loss for month: t 17427 Rd7n percentage Lass 18 ^9% Q A4% Intal 19 mn. Aug, 1 ncc 1n.9R"/ 11.157" Gallons Actual Revenue Ar_r_niintc noon Revenue Per 1,000 gi ralinnc Artual Prwarwn Accounts 0000 Revenue Per 1.000 gi Atlantic Raarh Ruccaneer R.070 17)4R7 $1R QF, $4,44 2,470 74,170 $131,676 $5.45 .r,,r11R 1Q,RR7 $170,115 $4,96 2,602 26,962 $135,829$5.04a Intal Sewer Calnc 7,540 62,027 $300,371 $4.84 4.58 4 t 7,620 66,849 $305,944 $4$5:5084 Sewer Treatment ralinnc Artual Revenue 0000 Revenue Per 1.000 gl ; Gallnoa Actual Revenue 0000 Revenue per a,000 gl Atlantic Reach Buccaneer 4R.99RAR,695 $1 $3.44, 27.962 $]3],676 $4.71 66.349 $170,115 $2.56 9R. IAA $135,899 $5.1R Total sewer Treated 76.960 $300,371 $3.90 92.693 $305,944 $3.30 w ACIC [ IV I TK D CCIJIPATIONAL LEC6NSE DEIPIC BUS P HDNE CLASGIIFCCATION CLEI4N[KG/IIANITDRIAL/MAID SERVICE N H eel CC 0 01 m In CI N O H H co m m m O Q1 .• — - W CI CO Cr CO C▪ O c Cr H W r m r m Q1 Q1 Q1 N H 01 N Cr rel C' d' Cr N N CI N rC D N N N H ' C' C' C' CI Q C' O O O O O O O O d 0 Ql 01 Ql Ql Ql Q1 W C AR P 6NICRK 0 0 n O 0 e rn H ry co \ \ H r r AIR CLEANING N U 0 r 4CCDUNICANCY FIRM/ CD 2PDRAIC[DN 0 4ISCELLANEOUS IPWDFEEEI[DNAL FL B22B3 PREPARED W oQ N �[ " Q N l D U W L] LO 0 0 O r m N N N l! n In 0 0 0 0 0 0 O O O 0 0 • 0 0 0) O O O BEACH I?L AQ'LANIC : C CEME IT/SIPDNE/B RLC IRI6I3l AURANICE 0 0 H ry r r u N • N J m rmw U1 � Qx N H u Q G] m COE. 77u W H o rn c z W Q x�a 06-00006520 CLEAN[ VG/IJANITD 2[ AL/MAID SERIJ[C z w 0 n n MINDR CDNCRACICD2 (MI1'C. REAL ESCAB'3 BRD(ER G] z B 0I-9I)7-3200 REAL EEICACIE AGENCK 0 0 0 H H N N r1 H H r r � �• U 7 'l H u U 7 CO I.I o • m L.] rel rel rel - w fa Z G., CI L] N r_1 ry G] N U N N N E N '� nnm GI m Z m Lmm o > a m Q `+ a Q> a ry J h. H N 4. Fa w w a 0 a n U xx G2 LI re, U1L �'�'L L A k. Q L. .e 4] 0) G] N ? G] m z Q m z Z1 m G] H m r1 0 r G2 • .2 LI a'u uNu LJ L -I ` W W Li W 1.1 m Ld J Q y L. (n zL 111 1, L L L 59 H u a j w a.j co a j h • -' Q Q H Q tmQ evi ... N D — N CV H H U1 In )n in L o LD W 0 0 0 0 o 0 O O 0 0 O O 0 0 O • 0 ▪ c 0 AGENnA TTPM #4A AT TC:T 1ST 14, 2006 0 m O CI O rel N m m H C rel O r CI r )n m —Q1 rel Q1 In N Q H I I Q CI 0 0 n. O 0 Q1 G] Q1 Q1 IX m m Frrel m z 0) • N S N • w W ZaQ [y] • V m G] 0 N N. Li m � V L L rGZ�] U1 CJ• st 06-00D06516 TAXI/LI IOSINE S 6RI✓[CE Q n 0 MINOR. CONICRACTIOR (MIEC. REAL E3CAICE SALES AGENIC 3 3 t [r] z z Lra 0 0 00 CO D l!1 H H N r r r W N z CO rel 0 rel rel a. iii ? N U N F-, CN Pl N Z N ] m G L] J w a z m 0) L d Z U eE' LJ JxGQ] ESQ jHQ - CO U) H CO „] Fr CO w 00 L] u 7 LJ LJ - Li 1..1 La ' L L L N L L U)`L Ll) Wet oL] Q• aJ L]InrJ1 r-- E. cg •-r• Q 'F rn Q = a Q m ko Q • G] G] waw aAa N. SPECI ALCIC � m r N H N n )n 0) O O O • 0 O O O O O O ko - 0 O r., CLAGSI'ICAQI[DV BUS P ID VE P REPA RED n e' tir^ ._j n LI P. REAL EGT ATE S4LES 4GEVT 0) 4O 0 z Era 0 N c r, Cil N n S U) a m H H▪ u E. KC • H 10 0) N 4C 0 0 0 ID 0 AIP.i.A]VQIC .9E%C{ U) 0 0) Q'RV LICENSES uazocD•1 C a H 7 a LICE45E6 0 0 0 0 0 a s n 0 u a a H 5 a w•rH000in azQEL1W H AGENDA ITEM ttaA AUGUST I a, wnn6 AGENnA ITEM #r4B AUnTIST 14, 9n06 ATLANTIC BEACH CITY COMMISSION MEETING STAFF RFPORT AGENDA ITEM: I Ipgrading the City's Fuel Management System SUBMITTED BY: Rick Carper. Public Works nirPctnr DATE: July 20, 2006 RA('_K(;ROUND: RPcaiisP of frPguPnt Operational / reliability problems with the ci irrent flIPI management system, Staff included funds for system rPpiaramant in the ri irrent budget. Despite repeated attempts with numerous Ruppliers, Staff was only able to obtain two quotes to upgrade the City's fuel management system. BUDGET: Guardian FuPIing TPchnnin_giac: $J7,nQlQ7 Meco Florida: $J2,544.nn Upgrade includes labor, material and equipment to remove the current fuel management system and install a naw Fi ielmaster Pills fuel management system. Account 001-5004-549-64.00 includes $10,000 designated fnr the new system. Additional MOrlies to frilly fiend the upgrade are availahle in this arrniint. RFCOMpMFNDATION: Because of the difficulty obtaining quotes for this system upgrade and the significant additional staff time required to prepare and process bid documents, Staff recommends waiving the $10,nn0 bid limit and accepting the Inwest a rote from guardian Fueling Technologies in the amount of $J9,f03,Q2, ATTACHMENT: Quote from Guardian Fueling Technologies Quote from Meco Florida REVIFWFD RY CITY MANAGER: August le Regular Meeting Ta: City of Atlhntic Bench ATTN: Phil Guardian &ceding Tecf nalagiec pmvi s or leya,,.r, jasrnlLrria,y and Service on all Liquid Handl'-g Visit uS at isirmguardianfuelf,: t. cum A (;PNT) A ITEM #4B AT ICJ I.CT 14, 2006 rroposal (UV1 t ret L. . suriznymv Jarkenoulllp. El. Arianrlp, FI Tampa, FL Miami. FL C4R^OSA E OaaCT: (p"_a)F°Oas5^_'2 2. ." 4!j REFERENCE: wUflJ 1F �liJ.glrti fuel mnnaement *"Pie^Fe: love d,le rn cqrreaf df, ilitV is fife elobtil steel market, aerated pricier; /or steel tneks and/or canape vice(, are stibleet to change prior to commencement enrolee, A• -r °e_J prJ^et- -lav : •^rcet= H•s p.rc„ f UirF !(,t^ra. REF. NO. JS7067 F.O.B. Tob site DATE: 6115/200( We nre pleasarl to offer the fu11sw1^!r iruposn[ for yov_r coneirteratien. General description of work to be per :nrmed: TAohiljee to site. Provide lahnr, materk: a and egnipaaent to WI:13MM Old faelmortogetoent system and end it7sta[[ new ]_pelmacter fyn[ rnndaJ;,f neat oycLm with 150 keys, Provide- startup nod customer training. Penne up site (IC nitr rllebrlc, NOTE: GUARDIAN Fr1E1 INC IS A TOP -ERIN I.(CELISFb E11EI.-SYST1 M CONTRACTOR! SEE T -AST PAGE FnR ExrL' 1SInNR 9 1 1 450 1 FUEL MANAGEMENT E41.t (PMENr FMLU 2500 Mnatar unit, 2ruiree Only with two hose oontrolgrs, Pedestal & modem Fuel Master TM..2510 Shot.: Wail modem Fuel Maatar bvitin 1WS cel t-wnrn WIN FUIRFT YR2W compliaot(Rper'ify 95,98 or NT 4.0) Epoi �ij Satnr Fpjr!.25nn En ;odor fir ponKEE!= orlicEF Feel M'stnr HKC-2500 (Hsi Se Cont^ -eller) GFNFRe' rndl111=J^NC: The ahnvo griros 2ro qupiad F O.R t 195tinailon and aro tpcivalva of nay apelIrahle calac and/or u.aa taY, Guardian ra_gt1iras that a ppe jnh r 3nfernpca ha huid 2rinr to r_nnstrnrtion. All parties involved I this prnjori eEn reauesicd to ad,:nd a5 a rn.na of ancuring joh 9natjty anr1 timely rompI tion. Except as otherwise spacit-10d, ag egtlipmpnt suppllpd by Guardian will be guaranteed_ to the fullaat Pvtaot cif the m2pnf2rtu, ere writtep warranty. All inctallatinn work will ba 9yraranteer1 again_St defects I^- wOrkrn inShlo for one voar from ±ho date of ctart_uQ not to g^,caed fift_ne connnths fen= 02a nate i!f rbsran_tlal completion Pur installation price is continvenl on the followlnq: FvictInq rpodUlt k to ha clot:, us2hle and coating the atrrant alertriral codes. Any repairs or replacement of the existill a conduit will be parr_rpmcd .n a time apd matartghaolc of nt tr perm I ratoc andan i dditinppI rest tp tb,o ciJctpmQr. Page 1 of 2 A(:FNi-)A TTFIVI #4B A T ICJ iST 14, 7006 Proposal QUOTE # Ey;Orig wiring is to be Tical' e. mod mooting the cl Irrep4 elertrkcni rndoe, Any repairs, nr replacement of the existing •viring will be performed on a "time and materials" bads at our ooaeal rata, aor1 will he a0 ;trldifinnal charges to the Cuctnmer_ Existing fuel management rstom (including dispenser system) conduit and wiring must conform to the curro_t manufrturnr';; ro9UireW012t,$ Aey repfrs 4p nr repinnorn204 of the avieting letirjpg will he perr_nnpd on a "time and materials" basis at our normal rates and will be an added cost to the customer THE PRLC,IcSBEL O W DO NOT INC Concrete work, Idatall2tinn of /2iging Permits - Guardian canside', this to be a repair Thic prire will remain firm for thir;l (3n) days frpa] the proposal date. THE TO'AL PRICE IS AS = OLLOWS: "rOTe: OUR 2RICE INCLUDES ALL APPLICABLE TAXES! TOTAL PRICE S12rQ93,On STAN1 4RD F4YME:YTTERMS- Prier to ordering .ripmont r 1r nbtotniug permits, er¢rlit must ho .pnrpwnd by G ,ardInn. Pave,^tars aYe rim.. 10 rlav f=t! +1:d dale of the invoice fir all eatda+nent. h^:7vn:^ed',non sli nment bi' ntarturactrrrer. A minim m Depnsi' of 2% I! rem!tred prior to ordering any equipment nr nbtelning any ncrmits. Ti r. minimum deposit required fur th1c ardor ie: TbP Cristnmer-e Aeentrnt rhul! : be c..rrentn"fnr to trninin2 and start un n-£ ane new ow -don -mot: 1 Ack^ow1edge and accept tht se terms We apprnciate the opportunity of r Tering this prnponal and trust wit may bo fevered with your inept valued huclunnr. ACCEPTANCE; MI6 Drop -sal, when n: ;op'od by 1"' Curch=.o•, anL, final appro• al ^f Sellers Official n_"l^er, W!!! cc'-!i!Clo a bonaado con- tract beoon us. subject to all terms end condi Ons oo tita ra"QrsA side. !t is expressly earned that there sre no prnmisF , , apeonme!+tn or under- standings, r,rol or written, not specified to twit p! ?posol. Ken Walk (904) 962-6886 comagny Name Signature bate Title Page 2 of 2 Sales Representative GUARDIAN FUELING TECHNOLOGIES ACCEPTAMC;E Signature of Officer Titi a Date HI/29/202 q04-353-2647 MFG° OF NORTH •I ng TA A ( ENDA TTPM #4B AUGUST 1 a. 2006 PAGE Ell /Rg To; �nrnpany; Arlrlress: Phnnc; Fax: Phil Nnrlinn r ity pf Arlaut;c Roach 1''00 Sandpiper Lane Atlantic Achy Pl. 32211 9141.747-5R1a on4_/47..5243 Dntn: From: Re; PROPOSAL 6/26.011(14 T^nv stireharri n Fuel Management System Upgrade FRQVIDT' THE NECESSARYEQUIPMFNT, LABOR AND MATFRIAL Tn C'QMPLETF.: Fueling System Upgrade nk,unnert rirr„ite from the e"istin2 equipment Remove and dispose of the exicting ram trarlvr. Furnish and install a Fuelmaster fuel management system. Reennnert the P.Y1Stirg Plectrfcal cfrrnitn to the flew nauipmvnr Furnish and install a Fuelmaster phis far Windows software package. Start Ep and met the system For moor Liperatiol. training on the new equipment. NnTrrgJTERMS -Tutus Attached erCEPTED BY: DATE. Equipment Totals rnstallntion Tntats Electrical Totals TnTar. $-),n63,nn ,t 412.00 fit MECO OF NORM' FLORIDA TO R.ICHARDSON 3626 Phnenir Avenue, Jacksfwihe FL 3'206 Ph^ius(9ed) %54-6789 u'atte (800) 126-0189 Fax (ond) 353-2647 'almnsumpr- piP49qi,mos OP:WI qpi4-93-26A7 K,Icn OF UORTH FLORIA A (7,PNT) A TTPM itz11,1 A TC4T TST lzI, 9nnr, FAUE U2/ V.1 1City of Atlantic Bcach FUEI Management System Upgrade Equipment List Qty Part Li, Description Unit Amount F -e! Management System — • 1 __Ftse(master IFuelnaaster Plus System +.-/ Modem, 2 Hose Control 5126.25 5126,5 1 Hose Controller 183.75 183.75 1 1 • • Phone Line Simulator (for direct conneot)• 247.50 247.50 ruclmaster Plus for Windows Software 112&2c 1496.25 150 1 1 1 7 Prokec black, blue,green, orL jn. e, red, or white) 4,16 624.38 Prokee EnrfarfCr 422.50 422.50 Miscellaneous Misc. E utImeat Miso. Pttl 187.50 187.50 Miscellaneous Misc. E. u .ment Equipment Subtotal 187.50 189.50 8475.63 Sales Tax 593.29 Equipmtnt Tntal I 909.00 FAUE U2/ V.1 AGENDA ITEM #4C AUGUST 14, 2006 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Extension of Annual Contracts for Enviro mental Laboratory Services RFP No. 05-6 J SUBMITTED BY: Donna Kaluzniak, Utility Directo( DATE: August 7, 200 BACKGROUND: In August 2005, the City Commission awarded annual contracts for Environmental Laboratory Services to Advanced Environmental Services, Inc. and Columbia Analytical Services. These were the two top-ranked firms responding to RFP 05-6. The Commission also authorized the use of Water Laboratories for bacteriological testing due to their excellent service with that particular analysis. This work requires specialized skill, experience, equipment, and certification through the Department of Health. Advanced Environmental Laboratories (AEL) and Columbia Analytical Services (CAS) meet these requirements. The fees charged by the firms have been reasonable and competitive. City staff has spoken to the laboratories regarding an extension of their current contract for one year at the current rates and they have both agreed. (AEL requested a 4.6% price increase, but staff advised that they would not grant an increase. Advanced agreed to extend the contract at current oasts, but noted their costs to perform the analyses have increased significantly.) Staff has been pleased with the overall performance of these contractors, and recommends renewal of the existing contracts for another year. BUDGET: These services are used on an as -needed basis, and funding is included in the Water and Sewer Funds in the amount of approximately $50,000 under account numbers 400- 5502-533-3400 and 410-5508-535-3400. RECOMMENDATION: Extend the annual contracts for environmental laboratory services for one additional year to Advanced Environmental Services, Inc. and Columbia Analytical Services at the current contract prices, and authorize staff to use Water Laboratories for bacteriological testing. ATTACHMENTS: 1. Letters of Agreement to Extend Contract from Columbia Analytical Services and Advanced Environmental Services. 2. Laboratory Cost Comparison spreadsheet REVIEWED BY CITY MANAGER: 07/25/06 TLIE 10:17 FAX 911A7Rel2011 Tilly 21, :4006 Mr. Greg Jordan. Laboratory Director Columbia Analytical Services, Inc, RE: Extension of Annual Contrar4 REP Oi-6 near Mr. .Tordari: eAg JAY E] 002 Arwi\IDA ITEM ilAC AT TnIJST 9D06 • . ' rtIV ATT.ANTIC4*ACH.':: prpAPITIAP.NT np !ULT0.AVORP I 2rn R Aldr)PIBRR LANE • ATLA wrir RR rp, F1 .ffiztrieii:'.32233;.,>15*: • • TP.T PpTinNP.: (O4) 475A FAY: (Q(1) 47.5S4, ST INCOM: R52-SR14: wwui,cnph.i1 FAX: 719-701 I A you are aii'am, the annuR1 contract with the City of Atlantic Beach for erwironin,Ottal laborntory servinp5 Plipires at the end of Augirt, 2n0h. We would lik_ e to elttend th contract for another year at the current prices, .lithis iq acceptable to your companif acceptable, please si•3 below and refurn to rn e before July 2. 2006. so 1 can prepar*** staff rept for the City Commis"'. We loolf forward to rer-orornendina that we continue r+ur contract with yfQ11t7 coMparW. Sincerely, Tonna Kaluzniak ltility Dirertar • •• • . • • • • . : CnT 1 TNTRI A ANALYTIC Al . svizzviCIES, INC. AGuRER Tr) EXTEND TBE..: CrIry'lz ArT WITH TIIE CLEy Or ATLANTIC REArH AT THE PRICES .F::* .. . . SUBMITTRD IN FROPOSAL Na (K-6 FOR AN ADDITinN AL YEAR ‘::... : • ..'::.:,. :, -: BEGINNING SEPTE BER 1, 7n06. , : 1 Joit 7 2006 • :-,:..; „ , 9-1- eg aboratory Dir Date • i7 • • . . From:ADVANOFR FILTRONMFNTAL LABS q04 363 0354 07L24/2006 09 30 #034 P.001L00S AC -MN -11A TTFM #d(` ATWIT TST Ia,?nm Fax: Eidhfn[Pd + �y Inc.p Fnvirgnmgntal LQhn o lest Donna Kaluzniak 904-247-584q Frac: Wnitar Kronz Engem: 3 including cover A801 a„l ithpnint 7srklAiFly Ja^ksnnvifL, Pi 12,18 904.363,9360 004. M,0. 54 FAX Rhone: qn4_247-5334 n** 7/24/2006 Re; abor tory contract extension (Dr.. ❑ Urv,,' X For Review 0 Meese Connirmund ❑ FI®mae Flgory nns Kaiuzniak, AFI would very ^'Uch like to renew the conked' with the City of Atlantic Reach. I do ask that the City consider allowing us the oppo U rl'ty to increase pricing bas [ ipon the Department of ahors Consumer Price Index (CPI) or Producer Price Index (PPI). The current CPI for the preoed'og 97 months is 4.3% The current PPI for the preceding 12 months is 4.0%, I've included gages from the Wept, website. The average of the two would he a 4.6% Increase. AEL proposes +that arnou�t to the City. please call me and let me knew what you tbink, We dint want to make this a dAsl killer, but hones our costs have hP.nn going ug dramatically over the past few,/ years — many of our C1 ipgliec arra chemicals and petroleum based products (such as plastic bottles. oioettPs, etc,). We think an increase based on the CPI or PPI *,Quid be more an air an we Thanks, Walter Krow, General Manager Advanced Environmental Lahoratories. Inc. ALS A- rAn1Rn SHEETS ARE PRFSFRVED BY THE ORIGINA' aRrleEINTS RIGHTS OF Coni€mFTIAi ITV AND ARF TCI RE DIRECTED TO THE riRIP'INAL RECIPIENT ONLY. l} C77 40 L � 4 • c Oi N • 0 O U 7 Z • C 114 n U 0 'Z AGENDA ITEM #4C AUGUST 14, 2006 4. dUi�i None provided .7 2Z,- g 0 mr.. ' �t. g a ❑ -7.2222222 ,; C 6 a 6 0 .7 �i+ } }} [None provided a r u y r0 Do r Q ci cl,p 64 4 OOgo `04 a M CD 47 ,-44 g N c7 V!.,69 Q Q rd _oOoO°5 C. r a UD 0, dH a CD hl 69 o 47 47 6947 Q W9 ear m °N. 2 C Z oa44 a o sn ID47 170r51Z$ oo•ooZ'ls o 5125.00 40 b 071 = 2.. m rtt 4 E 7 - t.1 _ c 4, 0 U Ca Cr O W EM 0 Cf000U 4a N CI) 49 N 1'- C} r' N C]4O N Ch a.-. 64 CN log 03 ' CA 0o op4s o0.00Zs 5240.00 5120.01 o O O O cD Q 07 N 49 114 00 O 6 a cp LD Co 0 69 7L' 49 Ea 4C: 0 r'7 '^` 69 c:. c_ 0 VO ,.4C7000 70OC7 7 .11. O CSO Nr 40-(099. CD o OD 4 69 0Q 40 P C3 0 '� r r -j ua CS ry h 0: C. Ln 4 N 47 . a- G 006 N V► 44 0 N lA +' r - :- , ? -� 0 Q64 o C o C4 'CA 49 6 ti q. W H CD Unit Cost j C}, 0 4 i C'S 4.4 o C]C]C?aCD 4 44 0 cG u9 o -- - 49 C6 ai 0 r+i •r 0 0 4 Ca40000 rri ori C4 (4 65 6R 4 4 €a i45 0 r 69 69 4 Ca 47 47 •r- N rn IR C] C56' Q G N Co 49 UR 0 4 u7 (9 - 690 ,0 4 C6 a 0 0 46 ui Aseyh U 0 0 C3 o u - ( IY.- 69 W 0 C7 u'i N 44 QQ o CaC 4'i Qi 6 01 fCY ir e/5 = = r -• '7 N �Y .rr _ 0 ,C,1 m N c1 c y CO Q(.1 4 66666666666666 c0 N r� 40 4 CR ,,,i 05 0 N ',qf C7 4 444 co 4 .,r 000 CD 0 0 Col,CCD QEQ NE'NN49 000 0 co m.O 0 a {I) 4949 o, o Ca p N 0 0- o CSOC7C?4 41/90964646464 fA a 0 0 0 Q CQ G O (A(4 rn 4 64 . i31. G. 0 2 64 $ 6 41) tD �j` K a$ OC]4G$0000q N 0%05 O O CJ00 oso C4 00n9,- o Sda1tiW r Q O vO44 4+1 ui Q a 4+? o co 64 a to es 02 Q pl 0. or; � 4 V.. ,i' C 7 0 471 co 69646) p u7 r OO C6 447 01 O C4 1444 qQ 44 tri e4 r79 N 49 o4 47 CD N K.C. W91469 a CD 6/ CD x54741 4969 CD0 CD 0747 N rA0 0 C7 Cl C. Z Ct r-0 G4a'a _4 N u17 u740 e0r--_O k T!D 49 14(449(4 0 C7 Ca CD 0 0 (0 S'7 r M 64 0 0G 4 P OR r (A CD u5 4) o?m47 0 ra a CF 4 CO C] 9r w 4 F 4 IR O 8949 0 CD 0 C) 475 (4 e� C7 4747 0 0 0 N0a r7 W C� Ca Vs 4 0' C7 N 44 45. 47j A qy 44 N W Q Annual Cost .-J 000 V 7 t-- {7 0. '0 4 0 cD 14 CI C7 CD 41:2 Ory CS o C ' C] co C) o Ca C? o 0 CS CD O O 4D 9i 'a 4 ;wry rry 0 C7 4 Cf Ti 4 0 R (4 dil 0 C7 4 a 4 C] _d C7 Vico �q1-- 49 4 Za 67 044 4fr 4 CDC70000 C3 4 C7 49 C] Ci 64 0 0 4 4 64 64 0 0 69 0 C76 0 64 Ca 0 & C? Q r7 o aW Op p h ( 14 CD 0. 4? r- w4b Unit Cost 0 mi 69 O0 co ori 49 a 47 - l!) Ca o N (4 04 ui 1- N 000 g 000 el4 1- N 49 69 0 45 N 'f' 64 69 338.00 $18.04 0 146 C] 49 r`4 S. vP '0 0 4ti P7 r 49 0 0 0 - `_. 0 uo 0D 0660op , 1 0 6 1/) C C 4r 0 lir 2 Cb C4 CO a N .1. ..- CO t m- OD OD OD 40 W 004(4C r r- r r r -r r r r r 0lW UD ID 6r0OD N CD Ld FCBOD5 F C 0 0 0 U cu } (p01 9j C v ITotalRecoverable Mercury -- i? co SU 'Total Ammonia as N - - Total Organic Nitrogen o w Z a Orthophospho us whole effluent toxicity Treated Sludge gj Cj 6 c mC1Cl •�E `tri 2 ,a a �+ d tr5:1.E g N O a£° w Subtotal - Wastewater and Sludge Analyses "Drinking 'Water V! E c Total trihalornethanes Haloacetic acids (five) 6o C ' S. c SCC L.¢ ›tAG1h-IX 2 00 0 sC. ID0 = LP 8.2 �.59 N " c$ C Radionuclides Lead and Copper Subtotal -Drinking Water Analyses i_ 0 01•' 3 ,. N IS Q. u Water Laboratories Annual Cost 1:1"U .2 . Q7 © Z 77 -2 .c . G is R. 0 Z Z: S '' . . 7 a a ,) .. provided None provided a 2 C . 4,7 04 Z LNIone prnvidnd 1 i. ", a` ZZ - ail. _ S7 2 61 QT Q Z ', 2 61 W D Z - 0_ Q N 0 Z Unit Cost '' f _. .[ ._ .. Columbia Analytical { _ C 0 69 C O 40 000 04C] m r4 J itf go; o 1C4 N 6+ 49 44 5725. ©01 44Qb o0 w W cL a4 isi CO isl ✓! o0 OD cO 64 Vf M. C3 6 C9 CS 6 C® O r4,6 e61 1' 64 69 bf 44 69 0 t O CDG 6Ja 6 07610 4+? T` 69 69 cl o to 60 64 Lz, roib _ r <-a 6 69 OOcD OO NM .- 64 w7 en 64 C} 66f 6V 61 6q 65 4Sy I+ 1... cn v- 61 W Unit Cost I O 6c06— C s 64611 t7 O A4 O D4 Q u7 ^J N ..- rV r ff 04 ¢ 0,-00 q7 101 69 646863641949 0 67 6OG 4 0 o ui 0 66f C7 0 tri 1 $24.001 C] ¢ 69 69 0 0 O 4969 C1 0 6C] Harbor Branch Annual Cost C7 ¢ 0(p 696ft 0 OG ¢ o 06p 7r iA co,o N Li66 O CD W C? 69 6969169499 46 o C? CD CD O G (0 O 4 P: CD Ca 0 0946 q c, cd 61944 C5 t¢`.1 CD CD 6..64 92 C76 92 41 V69 m G N ¢ C a 72 P $. W z _ J 1 $66,985.0D Inquire 6 ,ti+ m o[9G000009969 64 69686 03 4i 4i 64 64 6{i el 64 66. r4 61f r4 N 6a (tr4y 944849 6!16969' c7 6ri in 6*] 696464 f- 6Ci 69 C] 6966969 rR 00000 69 64646169 669 A. l AES Annual Cost 0 CD R- 6 0 0 a ou7 4.5M � 0 68i4 6/S 6 CD V•Y4 N to 0 6R 49 O'. 64 6/'f $200.00 $432.00 $480 00 0 0 0 N Mc+9.r 69 69 69 44 64 0 /hi 6 0 06 C4 Eli 0 rt V1 5325-001 Q o o C76via tomes Hl Of q — R0 Ess Unit Cost 0 C700 00 61 0 Co N 64 64 o C? 669406069 69 a O 64 67 CD 69 0 6 69 0 0 0 o 67 C7¢ 6r,11 64 64 68 $8.00 $18,00 $18.00 co 44000 (0en 6+i C7 6.'~' 0 69 6 I 4,1 0 0 C7 o : ': . , I; a c C Q . W 4 241 ��671 NN046464 V .4ink 241 q'$sfi c4 C4 NCV 44466f CV N rV WI 6n an N 69 z 4 E .Q g3 0 Mead TKN vs E E d (Total chromium f 6i _C , —�-' o R To9Q❑6/5 Q0 - V mF"' TSS Orthaphosphorus Nitrate plus Nitrite d1 w i� c `i {Total hardness. tail anti Grease 1— rsubtotal - StarmwaterAnalyrses IEstimated Total Annual Cost Pickup fees ci N 0 : a CD U9 a } H a a G mm 'c, 6. E N 6 0 •a '- N L7 L g C 41 w s a WI 6 irf CO 49. AGENDA ITEM #4C AUGUST 14, 2006 AGFNr1 A ITEM 4D AUGUST 2nnr, CITY (1F ATLANTIC REACH (ITV C(1MMTCCI(1N MF.FTINf STAFF RFP(1RT A(FNT)A ITEM: Annual Professional Land Surveying SUBMITTED BY: Pick Carper. P.R.. Public Works Director DATE: August 3, 2006 RACI P lTTNTI; The City's annual contract for Professional T.and surveying Services has expired. REP li06-t9 for surveying Cervices yielded proposals from eleven firms as shown on the attached evaluation chart. Proposals were ranked by City staff, and the top two firms are: RECOMMENDATION: BUDGET: ATTACHMENTS: 1. TIP MP 2. L.D. Bradley Land Surveyors Authorize the City Manager to sign contracts with the top two firms for one year, with options to extend the contracts for two 1 -year periods. TotaLbudget is reflected in various professional services accounts for Public Works, Public TTtilities, Community Development (CDRG), Parks and Recreation, and as part of various projects for these same departments. Evaluation Chart. RFVTFWFD RV CITV MANACFR! a.1 o� cc) o ti IL 0 cnW O:k ,en -.CI ce (')t1 7 re n � _ to Q � Q uL >w A(TENT-)A TTFM *tD ATT(:TNT ld, MY, m CZ 1— r" cr) (0 - L() m (V rm (is O CO ^^ ^-' r CO 0) mi (0 CO LCI CO (0 r pi rn m d' Cbl CI Li) rn CO rn in -. m Lri rn In res - nn = - t` CO 0) O CO O 0) a rn a) p Z`- °, CVC -SIL $ Mala L EIW fI - a$1$ Sid - 00111 N ( ) E n I I 1 Ln r1 In mdLr' Efi Efi 64:69. $1151) -'LS 161151) - 3 -man crew $ 31)- CAD 161315 - Principal 1614 5 - 3 -man crew $ 1715 -CAD $11)15 - PLS 161131) - 3 -man crew $ 1315-CAJ 1611)15 - PLS 161 30 - 3 -man crew 16 65 - CAD 16120 -PLS 16125 -13 -man crew 16 85 - CAD 16130 -PLS 16130-13-innian crew $ 70 - CAD (prices rise yearly) rn c m S 'U DN - m ,c •o r, I I i 1 l Lp L0 L0 0 LCI �OLc) ald 60. 69. 69. EA- $11D -Principal $ 9I3 Prollec: Aigr. $ 6B - Technician $122 -13 -mean crew $ 1313 - CA J $11315 - Dropect Mgr. I$1 315 - 3 -man crew $ 1313-.CAJ n a ati m n (.) U n (CO m Z C U U_ (n C 0 u-, ^ Financial - YES Insurance -YES 115.DD =Iniani,ial - NO I nsura nce - YES 13.05 - MI U 0 m m j In r rnpl i i r- (xi Wz MI" U m r -s m= r, _ !II- i i O Fi niancial ..YES I mum -ice -YES 15.1)0 Fi nancial -YES 1 nsuna -ice -YES 15.00 Fi nanciial -YES 1 nsuna nce - YES 15.00 Financial -YES I nsiuria nce - YEB 115.00 wz i i m U ri C (I � O C (Q O LE C r...: Fina -ciial -YES Insurance - YES 115.D1) =i nia ncial YES Insiuraice -YEE 15.1)1) :,urmnt NorkhD 3d 0 10 O O N.:r Ln of - Ln .--. , o r_; -- n o ri __ r-1 in .-- , r, r_, r, .n O - o O — 0 N- r 0 LO (o cm- C F)(0 m Cl iz [Y '3 Q \ r n En N 5 provided 12.1)1) ^ -n i_ (0 CO m , 00'01 FIGIFI!niouc g 8 )roivilieli 13.133 00'81 FIGIFllniouc L a T O` r- O O (0 r -CI -in O` ^ Ln (0 Co rs r 5 Iisteli (1 pliciatell 4 prDirilied 1D.00 -0 -0 Q) Q) O O Ci-rri- L� r- Ln rr•f CO r` P 3st Sirnffar Experience 25% (O (0 mi N- O co ri d p Ln d d rn , m co M r p Ln d r\1 m CO rd, r\1 rn N- d m CO f d rn N- ^1 rn N - rn .-- Stix Ccmpi3 e 11313 I9nld 14 vailability u0 N = (n (O rr, N-- - rY r-, 1 N rte, 11 �, r - M Ln - rte, 1n N N M M O N M M M N rY rr, O N L. J. Bradley Land Surveyors 213.1313 McKim & Dreeli 15.1)1) , lL Q) al a n, m U 0) Arc Surveyi nig & Mapping, Inc. B.V. & Associates, I lc. Chary & Associates, Inc. n 0 De grove Surveyors, Inc. Ll 5 re 0 U) C (l m C 0 - Q 0 Ghiotto & Associates King E ngi neeri n g AssDcs., AGENDA ITEM #4E AUGUST 14. 2006 CITY (1F ATI,ANTIC REACH f ITV C'(1MMISSI(1N MEETING STAFF REPORT AGENDA ITEM: Annual Janitorial Service for City Facilities SIJRMITTEI) RY: Yvonne Calverley, Administrative Assistant to the City Manager ilATF: Tnly 76, 7nnt BACKGROUND: The current contract for janitorial services expires on August 31, 2006. The City has spoken with the General Manager of Coverall Cleaning Services regarding a nne year extension and they have agreed to renew the current contract at the same price. Per Rid Nn. 0405-10, the City has the nptinn of extending the current contract for two (7) additinnal one-year periodq and this proposed extension will be the first. RECOMMENDATION: Recommend the City Commission extend the janitorial contract to Coverall Cleaning Services for nne (1) additional year to expire nn Aiiguct 11, 7007. RITiICFT: No additional cost. The current yearly amount paid to Coverall Cleaning Services is $46,200. ATTACHMENTS: Tetter of Acceptance dated July 76, 2006 from Cnverall Cleaning Services. Reviewed by the City Manages 07/2G./200F V:1 F. 90d2A1 9089 Ju 26 06 01:02p vunnne CaluerleW July 26, 2006 ami' MArtin general Manager (overall Cleaning Services 8641 1 aypine Aon, #106 Jacksonville, F: 32256 envERALL OF NORTH FL PAGE 02/02 242,5805 Q'1 AGENDA ITEM #aP. AUGUST 1 d, /nn6 CITY OP ATLANTIC B> xpn CAMINDI ROAD ATTLAIYTIr RPACI3, FLORIDA 322x1-5455 ThI...P21-10NE: (900 247-51m FAX! (904) 241-5805 cuNCOM: R51-5800 WWWAnah,ns near Ms. Martin, As you are aware, the contract with the City of Atlaetic BeaEh fir janitorial service. expires August 31. 20The City would like to e'texld the anntraCt for another year at the current prices, if this acceptable to your company. If acceptable, please sign below and return to me bemire July 31, 2006, 5o I can prepare a etaff rpunrt for the City 1"_ornmissiOrl to accept the eirtension. We look forward to recommending that we continue our contract with your company. Sincerely, COVERALL CLEANING SERVICES AGRFFS TO EXTV ND THE CONTRACT FOR ON AR EAR THE SAME PRICE STARTING SEPTEMBER 1, 2006. /04/6(4° Date neral W^ge* AGENDA TTPM #7 A AUGUST 1 d. mnf ORDINANCE NTTMRF.R 90-06-194 AN ORDINANCE OF THE CITY OE ATLANTIC RF. A CH, Fi ,ORTD A, CALLING FOR A REFERENDUM TO AMEND SECTION 59 OE TiTF CiTY CHARTER TO LIMIT THE HEIGHT OF BUILDINGS WITHIN THE CiTV T(1 THIRTY-FIVE FEET, PROVIDING FOR EXCEPTIONS, AND PROVIDING AN EFFECTIVE DATE_ RE iT ORDAINED RV THE CiTY COMMISSION ON BEHALF OF THE PEOPLE OF'i 1-1W CiTY (1E+ ATI ANTIC RF. ACTT, FLORIDA: SFCTiON 1_ Calling for a referendum Election Amending the City Charter. A referendum shall be added to the electinn haunt nn November 7, 7006, to amend Section 59 of the Charter of the City of Atlantic Beach, Florida, to read as follows: Section 59. Zoning, Land Development Regulation anrd Maximum Rnilding Height. Zoning and T.and Development Regulations shall be in accordance with Elorida Statutes or as otherwise provided for within the Code of Ordinances, except that in no case shall the maximum height of Buildings within the City of Atlantic Beach exceed thirty-five (35) feet; provided however, that existing Buildings which exceed 15 -feet in height may be repaired to that existing height. no alterations shall he made to any Building, which would cause that Building to exceed 35 -feet in height_ and this Charter provision shall not restrict any property owner's vested rights under constitutional. statutory or common law. Further provided, however, that the City Commission may approve. pursuant to the applicahle Section of the City's Land Development Regulations, requests to exceed the maximum Building height of thirty-five (15) feet for exterior architectural design elements, exterior decks or porches within non-residential land use categories as designated by the Future Land Use Map of the adopted Comprehensive Plan, for non-residential development. The only property excepted from this height limitation slinll he certain parts of the existing Sea Turtle Inn hotel property, located at 1 Ocean Boulevard, Atlantic Reach, Elorida, which property is bounded by Ahern Street on the north, the Atlantic Ocean on the east, Atlantic Boulevard on the south, and Ocean Boulevard on the west, and only those parts of said property as follows: (1) the existing Buildings that exceed 35 -feet on the property as of the effective date of this Ordinance. and (7) that part of said property extending west from the existing hotel tower no more than one Orrli nance 90-06-194 Pacia, 1 of AnPNTIA ITEM #7A AT T(:T TST 14. 2006 hundred twenty-five (1 5) feet towards the west property line, nn closer than fifty (5n) feet tn the South property line, with no mare than a maximum width of nne hundred (100) feet and containing an additional footprint of nn mare than eleven thousand five hundred (11,500) square feet However, any future development. redevelopment or expansion on these parts of the property, which are proposed to exceed thirty-five ('5) feet in hei ht shall he cuhject to approval by the City commission and sha11 in no event exceed the height nf the existing hntel tnwer Building as of the effective date of this Ordinance. Amendments to this Sectinn nf the City Charter shall be made only in accordance with Article Y nf the Cher, Initiative and Referendum. SF.f TT(1N ?._ Form of f4allnt and Flection Ouestinn. The form of ballot and election question to be used in said election shall he as follows: CHARTER ELECTION RALT .( 1 NOVEMBER 7, 2006 cm( OE ATLANTIC BEACH RAT .T OT TITLE: : Amending Section 59 of the Charter to Zoning, Land Development Regulations and Maximum R„ilding Height. RAI .1 (1T STTMMARV: Amending Section 59 of the Charter limiting height of Buildings to 35 -feet. allowing rtnildings presently exceeding 15 -feet tn he restnred to existing height, prohibiting alterations that would cause Buildings to excePd 15 -feet, allnwing exterior design elements in non-residential areas to exceed the height limitation if approved by the City Commission, excepting parts nf the Sea Turtle Inn property, and not restricting any property owner's vested rightQ under any law. Shall the ahove Charter amendment be adopted? lire' (approve amendment) No (reject amendment) SECTION 3 Effective date of Charter amendment. oral n.n,P Page 2 of 3 AGEND A TTPM #7A AUGUST 1 a, 2006 If approved by a majority of the voters at the election on November 7, 2006, then the Charter amendment shall take effect immediately. SECTION 4_ Fffeetive date of *I; Ordinance. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this 24*'' day of July. 2006. EACC171l by the City Commission on second and final reading this day of , 2006. ATTPST: DONNA L. BUSSEY DONALD M. WOLFSON City Clerk Mayor, Presiding Officer Approved as to form and correctness: AT .AN C. TFNSFN, F.SQTTTRF. City Attorney nrrlina1 ra qn.-ng-i 4a Page 3 of 3 A 'IENTD A iiaT RAT: T(IM TT1E1(D [DATE: f:. i. Y: ACKc(;1rP 111TTS; TIVI TTmc(;'7..2E= TRTN.LflMt T I1'i.NTlrb AZTrfilfN: A IT A CH MIEN'S! AGENDA ITF.M #R A AUGUST 14, 9nn6 CIV (MP ATI , A CTIT commisqTram Mcffii'.TTTTI T( STAFF REPORT P.xpansion of Jordan Community Center to Accommodate After school Tutoring program Jim Hanson, Ci Mana August 7, 2006 The city of Atlantic Reach has provided an after school program for children in the Jordan Park center for several years. Volunteers have helped many of the kids with their homework. Reaches Habitat has recently obtained funding to expand the program by paying a fulitime coordinator and making improvements to the building that will allow for the tutoring to he conducted in several study modules. One problem in the existing hiiilding is the noise level from having so many kids in one room. T-Tahitat has offered to construct an addition to the building casting $75.000 and will provide staffing to manage the nItoring program for at least three years. City staff has worked with Habitat representatives over the last couple of months nn the building design. This design, along with the expanded tutoring program that it will support, will help in the educatinn of many of the children in the Tordan park area. The construction of this addition will he paid by Beaches Habitat with no funds required from the City of Atlantic Beach. Additionally, the person managing the program will also be paid by Beaches T-Tabitat for at least three years. After that time, Atlantic Reach may he requested to provide funding for some or all of the operational costs of the program, altho»gh no commitments have heen made to do so. Approve the request by Beaches Habitat to allow for the construction of an addition to the Jordan Park Community Center and to allow the use of that center for the use of the after school tutoring program. 1) Tetter dated Tune R. 7()06 from Ralph Marcello of Teaches Habitat describing the program(' with attachments ') Second letter from Ralph Marcello dated June 20, 2006 father describing the commitments of Beaches T-Tabitat 3) Architectural drawings of the proposed expansion AGENDA ITEM #8A AUGUST 14, 2006 -� H b ■tt „IRfir Hum miity s Jacksc nvilic Beaches Jim Hanson City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach FL. 32233 Dear Jim, Thank you for taking the time to meet with Joyce and I last week. I have attempted to answer your questions, which I believe focused on three areas: • Habitat's commitment to the Education Program • The continuity, or longevity of the Education Program • Program and building management We are prepared to contractually commit to our program responsibilities. Please note that our only goal is to build a better facility (at no initial cost to the city) to accommodate our After School program. The growth of the program has been documented in our prior correspondence. Architectural and engineering drawings will be ready by the end of July. We would like to schedule a presentation to the city council at this time. We appreciate you help and support. Ralph Malrcello Executive Director �I3O16 �v AGENDA ITEM #R Q AUGUST 14.900A Habitat for Humanity -Jacksonville Beaches After School Program Program Goals & Results ThP AftPr Rnhnnl Tutnrinp emgram is an important component in our overall Education Program. The goals are threefold: Make education a priority for the participating childCen. • Motivate young ctudentc to fi irther their Pr -lunation • Help them with their studies at an early age by using the Great 1 Paps Reading and Math program, Kathy r'hristenCen, a teacher Aniith a Special education degree, runs the program. Kathy is supported by a group of approvimately J9 vnli inteer tutors as well as an Americorps volunteer. \A/P nnw see about 40 students at the Jordan and Donner Center. Hicztoriral growth in cti idents and volunteers has been documented in prior Communiratinnc, Program Commitment R Continuity The Rnard of nirectnrs and staff of Habitat for Humanity of the Jacksonville Bearhec are committed to the program for the long term. Most importantly, our major donors. Herh R, Srheidel, are rnmmitteri, Current in place financial commitments include: • 5 new SNF scholarships and 30 to 40 new FCCJ scholarships availahle every year. Thee scholarships are thanks to a generous $22 million donation from Herh R, Miyuki SrhpidPI with a $1.11 million match from the State of Florida. • Student Awards for academic excellence and perfect attendance, which total $25,000 per year, are funded for the Tong term bV Herb & Miyuki Scheidel. • The Jaguars Fnundatinn had indicated they would most likely renew our $J7,f fl per year grant for the After Schnnl Tutoring Program. • Habitat will add a full time Education Director, Amanda \Afarrl. Shp will hpgin in August of this year. Kathy Christensen will continue to serve as the administrator of the After Srhnnl Program, $75k to expand the Jordan Park nommunity center, nln rncts Anmuld hP incurred by Atlantic Beach. Ar;RNTIA TTEM#8A ATVII TST 14, 2006 2005/2006 fiscal year Educatinn donations total $i ink. Our Education Bank Account balance currently PYrPPdC $j ink, Current fiscal vear total Habitat cash donations will PYrPPd $i .7 million. Total inrnrne will PYrePd $2.5 million. Funding the After School program nn an nngning hacic will rnntinuP. Habitat would certainly hP willing to commit to a 5 -year contract with the city of Atlantic Beach to run the After School Program. Program & Building Management Habitat sees no major change in the management of the After School Program. MP management of building facilities would also not change, dnwPVPr, dahitat wnmuld need all day access to the expanded facilities. If nPcPccary, Vi/P en' ►Id plarP lnrkPd doors nn hnth sides of the building so we would not have accPcc to the common room during the day. Please note that the expanded renter could he used to support ether city activities including adult education and rnmputPr training. The additinn js a win-win fnr both parties. Beaches Habitat Habitat for Humanity of the Jacksonville Beaches, Inc Jim Hanson City Manager City of Atlantic Beach Dear Jim, AGENDA PI'EM #8A AUGUST 14, 2006 June 8, 2006 Habitat of the Jacksonville Beaches has been working in partnership with Atlantic Beach to provide an After School Tutoring Program at both the Donner and Jordan Community Center. These programs have been successful and we currently see about 40 children every day in both centers. Our home building program is in full gear with 150 homes complete, most of which are in Atlantic Beach. Our next 8 homes will be built on Francis and Ardella. 60 building lots located near Mayport Road still remain, We anticipate the After School. Program to at least double over the next 3 years primarily from new Habitat homes but also from other Atlantic Beach residents. This trend can be seen in the attached After School Program Growth Chart, that shows how much the program has grown since its inception in 2001, To improve our Facilities at the Jordan Center, we propose to build a 1,000 square foot addition to the center. This would provide a small computer area, additional tutoring space and a conference area for our reading clubs. In addition we plan to install some noise abatement materials in the common room. The high ceilings and vinyl flooring make the room quite noisy. Herb Scheidel, who donated $2 million to establish a UINiF & FCCJ scholarship program, sees the importance of the After School Program to better prepare more students for a college education. He has committed to donate between $50,000 to $75,000 to build this addition. There would be no cost to the city. Our plans are to move forward and develop working plans for the addition. Before we do this, we would like to meet with you to discuss these plans (see attached). Education is the way out of the poverty cycle and in this community of Atlantic Beach, an education center could provide opportunities beyond tutoring children. Jacksonville's rate of adult illiteracy is very high. Many children and adults would like to become computer literate. With forward thinking, this expansion could be the home to a wide variety of educational opportunities that would benefit the people residing in this community. Thank you for your past support. We look forward to making this program a model in the community. C Ralph 1. rcello Executive Director P.0, Box 50939 • Jacksonville Beach, Florida 32240 • (904) 241-1222 AGENT A -ITEM #8A AUGTTST i4, 2006 After er S hnn1 Program Overview The Prep Club, and educational organization for students living in Habitat homes, provides monetary incentives to encourage academic achievement. Post secondary scholarships are also available for those students who qualify. The City of Atlantic Beach provides a homework assistance and recreational program for the children in the community. After volunteering in that effort. it was evident that many children were not performing on grade level in reading or math. The Jordan Community Center Director and the Reaches Habitat Education Coordinator worked together to provide additional reading support to the students who were struggling, and began using the Great Leaps Program, a phonics -based supplemental reading program using direct instr1ction with an adult and one child. 1 xpannsionn of the After Sehan®1 Program nutting the second year of using CirPnt T .Pops (2001-2(104) student performance was recorded . There were 14 children. and in order to sec these students at least times per week, 3 volunteers were added. 75% of the students who participated significantly improved their reading fluency. However, a new approach was needed for students who could read fluently. but did not comprehend what they were reading. Ding the 2(1(14-2(1(15 sphool year, 20 students were tracked at the Jordan Center and 7 students at the Donner Center in Great T Baps. The Strategies for Teaching Comprehension program was added for 12 students. Working one-on-one with a student in both fluency and comprehension takes 20 minutes minimum as a result, volunteers were increaCed to approximately R (2-1 each day). Reading Comprehension data for the 2004-2005 school year was very encouraging and showed that students were improving their reading skills. Current Year At the beginning of the moc..9nnA sehoo1 year. 10 students enrolled at the Jordan Center and 13 at the Donner Center. Currently there arc 15 tutors serving hoth the Tordan and Donner Centers. At the Tordan Center 3-4 volunteers have been assigned daily from l:ln-5:nnpm and 12-15 students are tutored per day in Great Leaps and Comprehension. In addition to the In students in nneat T Paps. 16 students attend our popular Rook Clubs. There are also students who come to the center for help with homework that are not tracked or enrolled in the additional programs. Each year the number of students seen in the after school program has increased, and with additional Habitat families moving in the area. that trend wi1l continue. Students nt the _Tordan Center use the large community room for both recreation and homework assistance. There are two small rooms available for tutoring. Students are very conscientious when reading aloud. and students are timed when reading. This makes it difficult to tutor more than one child in a room. and it is very distracting to tutor students in the large room with children coming in and out of the building. In addition to the one-on-one tutoring programs, there are organized hook clubs for the students. This is their time to read for enjoyment. discuss ideas aloud. play vocabulary games and enjoy participating in a group. Children look forward to weeldy book clubs. however there is not n room that can accommodate the number of students in the groups. On occasion. Rook Clubs have access to the conference room on the side of the hl AGENDA ITEM #8A AUGUST 14, 2006 building where the offices are Iocated, but this makes it a less than ideal area to congregate for instructing groups of children. In addition to struggling readers, there are students who are not passing math. There is a former math teacher conducting a small math group to build basic skills. The math group meets in the conference room on the Beaches Habitat office side of the building. Expansion Beaches Habitat would like to see the students who come to the after school program have the best possible environment for assisting them in their academic work. Beaches Habitat has effective teaching materials, incentives, trained volunteers, and eager students. By providing this after school program with an area conducive to tutoring individual students and small group instruction (i.e. quiet area, less distractions and interruptions), Beaches Habitat could provide an optimal learning setting for the children, most of who are struggling academically. After School Program Growth 45-' 40 35 30-" 25'' 20-/ 15� 10 5 0 2001-2002 ■ 2002-2003 2003-2004 2004-2005 2005-2006 ■ Students ■ Tutors AGENDA ITEM #8A AUGUST 14, 2006 -C- z Habilat tar liumailit_ AGENDA ITEM: A n-FNI) A TTEM #8B AUGUST 14, 2006 CITY OF ATL TIC 1R ' A Clg MEV CO `, ',. ; SSION MEETING gTAF1 REPORT Request from the 1 Street Reach Access Committee for matching funds of $4.nnn for improvements at 15Th Street Beach Access SUBMiTTPT) RV Timmy Johnson, Parks & Recreation Director DATE: August 7, 70fI BACKGROUND: Staff received a request from the 15th Street Reach Access Committee for improvements at the 15t Street Reach Access. The total cost of the proposed landscaping and irrigation is $12,OR9. The Committee is requesting matching funds of $4,000 for the project. A plan is attached incl includes irrigation, Sago Palm, Dwarf Shore Juniper. Indian Hawthorn, Crimtm Lily, Cord Grass and Gaillardia. This project falls in line smith the Piihlie Reach Access Beautification Program; the area ie visible, the area is in need of improvements, and water use will be minimal. The Committee is alcn reQnecting an additional SS4,000 to purchase and install 'Inn cf of tWn_tone payers as part of the same project. According to the Polley, the masimnm match available from the City is $4.000: therPf'xP, the City can provide a match for the pavers or a match for the landscaping and irrigation. RTJDGET: Funds for this project will come. frnm the Reautificatinn Program Account. RECOMMENDATIn1' : ATTA CHTVMFWTS: Approve request from the 15th Street Reach Access Committee for matching hinds of $4,000 for improvements at 15th Street Beach Access 1. Letter from the 15th Street Beach Access Committee 7. T.andscape Plan Public Reach Access Reantification Program IFF.ViRWFD BY CITY MANAGE AGENDA ITEM #8B AUGUST 14, 2006 15th Street Beaon nfl cationb TO: City of Atlantic Beach Public Beach Access Beautification Program RE: 115th Street, Atlantic Beach. 11 has been determined that we wish to participate in the Atlantic Beach Public Access Beautification Program with regard to landscape and possible hardscape al the 15' Street access, We have determined that with the construction of two new oceanfront homes to the north of thc access, this would seem to be the most opportune time to do the beautification wort. We have so!'icited the architectural work for the access from Gary R. Crurvrley as well as his proposal for landscaping, irrigation and hardscape work_ With a deep well located on my property al. 1515 Beach Avenue, and on the south side of thc access on the Carver's properly, we have deemed it appropriate to irrigate from that source. With this in mind, we are asking the City to contribute $3,500 towards the landscaping and irrigation work proposed. As for thc hardseape, I feel with the recent opening of the access for public parking, it would prove beneficial to also improve the hardscape in which these cars now park as well us the overall appearance ot'the access. With an estimated cost of roughly $20,000, I would also like to ask the City to contribute $3,500 towards this part of the overall beautification project, which at this time, this portion of the project is being solely funded by rete. I have also included an approved field permit for this proposed work from the Department of Environmental Protection. In compliance with procedures published by Atlantic Beach Public Beautification Program dated October 2002, we have formed an ad hoe committee of 15`'1 Street homeowners for this project and I have submitted the Minutes from our last meeting. The elected committee members are as follows: Chir: Vice Chair: Secretary Treasurer: Ross Bremer Mark Johnson Jon Carvel Greg Sang We wish to begin this project as soon as possible. Thank you, 1515 Beath Avenue chi z V1 • lri't��d adVOsi ml:S z 'Havaa DLLNIV''FSV � �NHAV HaVail g 9 T aamacuSa? f VS Ogg g La z AGENDA ITEM #8B AUGUST 14, 2OUG STREETSCAPE PLANS 14: 9 sta awl 00 00' i zk M 0 ., z � ¢ z , 0 0 a< 0 ELEVATION 0.4 Iia wozo arc ®gad pQ UU I 438 rtk <9.iwp a 4dcc 0 If R/W UNE CCCL�� xx „ kN 05'03'57" W . CCCL BEACH AVENUE E 40' RIGHT OF WAY (PAVED) "" i] 6 lVM 30 iI40I; ,01, NI 3eN SLI3 J_1S 03S0dOact Gar RCrurnef Landscape Architect LA1362 648 E. Union St. Jacksonville, FI. 32206 Phone (904)-233-4455 AGENDA ITEM #SB AUGUST 14, 2006 June 29, 2006 To:Greg Saig Proposal for Services: frostallation of Streetscape / Landscape Plans for the Street -end at 15th Stmet in Atlantic Beach FL Install as per plan - approved by City of Atlantic Beach and 15th Street Community Members: Proposed Landscaping and 6rrogation _$:11,089.00 Saig - North side of ROW 6-Crinurn Lily 2-.3' oa ht. 15 gallon 150/ea 900 2 -Sago Palm 2'-3' oa ht. 15 gallon 150/ea 300 58 -Indian Hawthorn 101' ht. 3 gallon 12/ea 696 43 -Cord Grass (Bakeri)18" ht. 3 gallon 13/ea 559 207-Gaillardia (annuals) 10" ht. 1 gallon 7/ea 1,449 100 -Shore Juniper 10" ht. 1 gallon 7/ea 700 18 CY Cypress Mulch 50/yd 900 Irrigation 18 HEADS + 18 RISERS 630 SENSOR, PIPING & 3 AUTO TIMER VALVES 1.000 7,134 Carver - South side of ROW 50 -Asparagus Fern 10" ht. 1 gallon 7/ea 700 18 CY Cypress Mulch 50/yd 900 Irrigation 18 HEADS + 18 RISERS 630 SENSOR, PIPING AND 3 AUTO TIMER VALVES 1,000 Clean, prune, remove debris, old concrete block and brick 900 Dump fee (container) 325 Regrade after removal of unwanted material 300 4,755 Remove seedling palm, owner to obtain permit 200 No replacement warranty on Gaillardia; One year warranty on irrigation. One year replacement on plant material; one replacernent only per plant. Void if loss is due to poison, vandalism, theft, acts of god or lack of irrigation. Page 1 of 2 Pr (0) OR1 br S Meas: inatan-Aon of Stre r *h t 15th Straatn Mantic rearo*sed HFd©ir.hici tsc :4),,)1 L a eh FL 11 000.0 1 A CIFNTI A TTFM #8B AT Tra TST ld, 90n6 Pavers - Remove and replace 3,200 sf of asphalt pavprnpntimith qfnnA pavArs nvPs• existing compacted limerock and sand course base. nrintninpr dump fee included. All materials requirpd for installation of paversslippliad hy Saiq. 7,200 . - New Curb - install extension of curb along exiting nndh And qni ith ROW Poured in place concrete - match existing style prariinn! AR Dossible. Provide wood forms, stakes, 1 - #5 rebar Cnntini ini lq And rtnnr.rAtA 1,300 Any replacement or maintenance of pavers in he prnvinind hy Sia ancilor City. ron Not in contract: Water Meter, Bike Rack, Shower and nriaintenannp, provided hy City of Atlantic Beach. Permits or any other municipal requirements: Ilimfer Arid pnwer supplied by responsible party. Water supply divided between Saig and CAintpr. T Cs Est :--te $22 1) 9. npposit nf $9,0nO for mAterials, draws for labor as needed; balancta upnn nnimpletinp nod actr.Rpi-pnc:R by responsible parties involved. Payments can ha made DPVAble tn: Gary CrLI iey J. Greg SAig, FAR FARDOnRibIR party and representative to City of Atlantic Reach rid the icth Street Community MAmbArR], hereby agree to the above proposal for nelLmtructinn nf thin prniprtf. Signed Date SignAd Date Thank you for vour business, we look forward to helping you build your cirpnimA, SinnArely, nary R. CrUrelEV I AndsnADA ArchitAnt LA1362 Page 2 of 2 RUM !nu u q pi; lnr_111141.Q11111,111N Dawn taildhn ppli 1116 Petery arm end Rrurmwick, GA 31525 Once: (912 2S047211 1ay: (12) 466-043 NeroNA1 ficirireanR Sni g Fax (Q114) 970-111 n '2.1.11J lalala2 ESTI M A (IFNI-) A TTFM l#RTI A T TrIT TST ld,9DD6 ATE Estimate # 6/29/2005 69 Ften Prolart Descrintion fly Rate Tni pl Old Great Folio Bri,l, (12 praVtg) Brick Hauling (9 tru,L•telnArl iA:mn 2 11,55 ”if10 fl 910.011T 450.00 RuhlitbfAB S9,160.00 glpirtnitAre Si TAW $514.611 T ... tali c,,,c,,,..An A/1FN-A ITEM #8B ATWIT TST 14, 2006 An organi7ntinnnl meeting of the cc1�'-� Street Beautification Committee" was held on May 29th at 10:30 a.m. at the- hone of Rocs Rreiier and waren -Perrin at 1502 Beads Avenue. The foilov,ing persons attended the. meeting: Greg- Sai; (1515 Renrh Avenue), Ross Bremer, Karen Perrin (1502 Beach Ave). Bebe Humphries (277 15th Street), diff Brown (251 15th Street), .gins and Margo Mtidge(1549 Ocean), Irish Pled "tin Holloway (1dc0 te' at.), Mae Jones (12I 1gth Street), terry and Mai: Johnson (175 15th Street), Donna Rossi stn Reach -Avenue), and Joan Carver (44i — 1 5th Street). In addition, written input was received from Rill 3 mec(1 Sth .Street) find Jeannine Findley 1490 Ocean Blvd waren Perrin convened the meeting and distrihured a description of the Pidhlic Regeh ArrPss 1enietifir16_n progrqm. Greg Saig explained his landscaping proposal for the access. Unite was discission of his proposal and general support for the plan with the agreed mouincatnoen that no tall trees, Shrubs, or grasses which, at maturity, would be taller than the wall he built on the edge of the access, would he planted on the north side of the access, same s1ech foliage would hiock the existing ocean view of several of the homes along 15th street„ AP indicated that he would provide water from his well for the plantings on the access and would maintain them to the above criteria. Joan Carver stated that she and her husband would provide water for the south side of the access from their well, if a watering system is put in. They will also contribute to the cost of the system. They will add Sonne additional shrubs. and grasses to the foliage already on the access by replacing the grass areas with plantings and will hell) maintain thein. Mae Jones expressed her interest that the plantings he of salt -water tolerant, low maintenance, xe.roscape plaints like those called for in the Atlantic Reach Public Reach access ReanntiIecateonh program and already thriving in similar areas at the Beach. Mark Johnson expressed interest in quickly forming and pursuing such a plan while the opportunity existed and for maintaining both sides of the access to address the concerns of continuing ocean view. Mark also raised concerns about the parking problems involving the access and .1:7)— Street and tilat clothing he done in a paving project that would worsen the already dangerous problems created by the eyistin; parking situation.. Karen Perrin read the =hoes from tvvo individuals who could not attend the meeting, Bill _Anes and Jeannine Findley, sn their input could be considered concerning the Landscaping and Paving proposals. AGENDA ITEM #8B AUGUST 14- 2006 There was some discussion e the pavers and general ngC---neilt _ cit they would add to the beauty of the access. Mr. Barg stated that he would use pavers of a ype Lha" were used in town center and submitted a eamlple of a "used" red and white brick that tion/d ' submitted with tli:: proposal as the tai e to he used in the 15ri" Street ccess paying l' r •=aig said he would cover the cost of the pavers and their crista °latinn, 1F?(e 9pso ckgrepr9 to install the 13`wers as level and smooth as 1pog5ihae to address concerns of pavers making the access more difficult for waltzers, strollers and handicapped accessib iity Cliff Brown discussed the availability of otlwr resources such as hike racks. benches. etc available from the city for access improvement. A project Porn®atitteL wd s femme' pied he following officers elected: Cl'as"'rriarr, 'Ross Breme"; Vice Chfiirririfirn, Atom': In ensoei; .weer et'ary, Io -"n Carver; Tr'easur'er, Greg Said. Mae .Jones- Margo "%Judge, and Karen Perrin also volunteered to be active n",ei""bers of tie landscape committee. The committee' will/ modify the plan -3s agreed during the meeting- to include the coi'ce "rs raised ( o a, eto v eW biio'ld! g , man -gait tolerant 1pI'a"itirrgs; rrrc�iiSiori �£ plans for die south side of the 15th street access in the proposal . etc.). have it d➢' "�v"i up and approved by the committee and then submit it to the City of Atlantic Beach Pursuant to the City's rules. With tie £i thei' hi6siiess, the hiep-tipg was =anlioiir'ned. Joan Carver, Secretary Jun. (. LUUO ii:4`fPNI JJU I tl, n4-'112-11111 mgl4.2� gms:¢ gam' Ow: agflitif ;r1 , r UWE - DUIPIMU tE01 869 ra6301 A IIDERD`il`Xi' tip rO Ruzumsa CEVA C COPCM1 gW,teM% ter: i Commonwealth Blvd - MS 300 Tali age. FI alar lean tilme)A15L_1i r I4O. L'*JO f. L AGENDA ITEM #8R AUGUST 14. 200A NM, PR TO -CTI -809082 :)4 Na 64Po &8FAC. imameFe lr� l , J (a ' iirriaaff .„11_ Ffirpy 7.0 � ern., ' 3e7so Q t 1f 4m TARDAffirmsttria EsTibrammittd • A. P E rmy 1.3018oat /00.—c 0 efrk..1 EP film -13-122 1)211a. R. An-FMTI A TT&M #,.T3 , ATT(;TTCT I el, 30Q PATRA.TC RF.ACH AUUF,SS RE ATTITFTCATTON PROGRAM Revised RnAIO Purpose: To encourage, through a `"share -cost" matching program, landscaping enhancements to the heach accesses and medians in City streets. Improvements are intended to he cost- conccious and aesthetica1ly pleasing, with a strong emphasis on low maintenance, ha"' xxeater consumption and a minimum of plant replacement. Procedure: Promotion of the program xxnll be by various media (Tide View, Beaches Leader, flyers, etc.). Tnterested groups and/or neighborhoods will he given written information and guidelines. City staff will be available to meet with groups for detail planning and recommendations. Neighhorhood residents will be responsible for the collection of finds, acquisition and insta1lation of landscaping material/irrigation system, and maintaining the beach access and/or medians. The finished pl.n must rec=ive final approval by the City Commission prior to installation. The criteria for deciding which projects will be approved will he ac follows: 1, Visihility: The City's primary interest is to improve areas that are most visihle to the largest numbers of people. Streets with the highest traffic count and beach accesses that get the most uce will he considered highest priorities. 2. Need: Those areas that are run down or are not consistent with surrounding areas will he considered priorities. 1. Water conservation: The use of potable City water for irrigation should he avoided or minimized where ever possible. Xeroscaping or using well water for irrigation is encouraged. 4. Group commitment: only those groups with strong evidence of a continued commitment to continue the maintenance after incta11ation will he considered for fimding. Support of a homeowner's association or written commitment from a minimum of five homeowners are examples. Cost: Expenses will vary dependent on size and configuration of the area to be landscaped. The extent of landscaping, and type and number of plants to he installed will govern the planting cost. The program consists of eight steps from beginning to final completion. Fach step has specific procedures that must he followed to stay within the guidelines. 1. Interested citizens notify the City of their desire to form a Committee for the purpose of beautifying/maintaining a beach access or median in Atlantic Reach, 7. The group fauns a Project Committee by electing a minimum of four officers: Chairperson, Vice Chairperson, Treasurer and Secretary. There should be no more than oPe officer per household. meetings are held with the purpose of completing the detailed landscaping plans and providing 2 cost estimate for the new proiect. A(7FNTl A TTFM #8R ATT(7TTSTld,')QQ(, 5. Staff will be responsible for approving a preliminary plan, which will be presented to the City Commission for approval. The Commission wi11 hold a public hearing before approving any project under this program. A sign will be placed at the site notifying citizens of the hearing at least two weeks prior to the date. All aspects ofthe project must be considered when drawing ureliminary plans; irrigation, water tap to City meter. if needed, trees. plants, shrubs. grass. mulch, contract work, vendor estimates rental equipment costs and any other materials needed to complete the project. See the attached City requirements for the irrigation system specifications. 4. After the final plans are approved by the City Commission. the Project committee will he responsible for the collection of matching funds. New project funds wi11 he matched, dollar for dollar up to a maximum of $2,500 for a total of $5,000. This includes any phasing that must be imposed due to the size of the project. Tf the project is designed so that the water tap (if deeded) and water is supplied hy the Committee and not the City, the maximum match available from the City will he $4;000. The City will set up a revenue account to deposit the collected funds. If the City Commission approves the plans, the City will reimburse from the matching funds the costs incurred for the design of the plan. Tf the City Commission does not approve the plans, the City will nct reimburse costs incurred for the design of the plan. The Project Committee must agree by a letter to the City manager to maintain the new landscaping for a minimum of five (5) years after installation. 5. The City will he responsible for having all public utility locations marked. The Project committee will he responsible for notifying the City seven days prior to any excavation work to allow enough time for the proper markings. F. Vendor estimates are to be given to the City and a Purchase order will he generated within 7 to 10 working days. The Purchase Order will be mailed to the requested vendor and City staff will contact the Committee Chairperson as to its dispositi„n. 7\1c purchases can he ordered. delivered or picked up without an approved Purchase Order. The City will not be responsible for payment of any unapproved invoices or expenses. The following are the guidelines for obtaining additional quotes: Charges up to $500 Erom $5ni to $2,500 From $9 fl1 to $5,000 No additional quotes required Selected vendor -- one additional quote Selected vendor -- two additional quotes 7. A receipt will be given for each delivery of Purchase order materials and signed hy the receiving agent for the Project Committee. Receipts must he turned in to the City within three working days after delivery so payment can be made to the vendor. 8. One year and every year after the completion of the project, the City will match up to 5300.00 of new donations for a combined total of Wn.nn per year for maintenance/ restoration of existing projects. AGFNDA ITEM #8C AUGUST 14. 2006 AG>WND A ITEM: STAFF REPORT City of Atlantic Reach Commission Meeting Rid Award fnr the Cnmputer Netwnrk Eiher Cabling DATE: July 31, 2006 SUR -MUTED RV: Keith Randich, TT Manager David Thnmpsnn, Chief ofPoliceTflPS BACKGROUND: The City Commission approved a request for $29,000 in funding from the City of Atlantic Beach General Fund Reserves at the May 8, 2006 Commission Meeting. This money was to be used as partial funding fnr a project to connect four City of Atlantic Reach sites with undergrnund fiber Cabling. The balance of the finding fnr this effort was tn come from a residual halance in the TT capital nutlav acc.nunt. T-Towever. based on current projections. staff is planning to utilize residual finding in the IT budget to cover the full amount of the costs. City staff members have managed to bring in projects under budget, and the IT staff members have been able to handle the workload without filling a fourth position that had been budgeted. Consequently, there is sufficient finding in the existing budget tn cover the cnsts of this prnject. The current City Cnmputer Netwnrk t1ec tngether Various location throughout the City including City Hall. Public Safety, Public Works. Water Plants, Waste Water Plants. and Parks and Recreation Buildings. Currently, the only connection that is made with fiber optic cable is the link between City Hall and Public Safety. The other sites are connected with a first -generation wireless network. This first-generatinn wireless network has hecnrn extremely errnr-prone. Tt causes long wait timeq for City empinyees lnrated at remnte lncatinns, and creates delays in transm si ns from equipment monitoring our water and waste water plants. We recognized this last year. and the Information Technology consultants with the Florida League of Cities established "reliability" as one of ovr highest priorities for the computer network goals in 2006. The wireless connection is the key network problem that we need to address. City TT staff has cnnducted extensive research intn the prnhlem and the pnssihle solutions tn this cnnnertivity issue. They recommend replacing the portion of the wireless netwnrk that generates the largest amount of traffic with underground fiber. This fiber would connect the Public Works facility, Water Plant 1, and Waste Water Treatment Plant 1 to the City Hall / Public Safety campus. A fiber optic cable run in conduit is very reliable and very low maintenance. Tt is virtually unaffected by the weather, and it has a life expectancy of 15-2n+ years. Additinna1ly, because fiber cables are cnmmnnly used fnr data cnnnectinns thrnughnut the wnrld, there is constant research and deVeloprnerit relative to enhancing future fiber capabilities. BUDGET: The budget established for this project earlier this year was $59,000. The budget amount was based nn quotes received earlier this year. The actual cast nfthis AGENn A TTFM ttSfl AUGUgl 1d.')( i project is $62,209.09. The reason for the increase iz due to changes in the location of the fiber cable path as dictated by City staff. These changes added addi±innal fnotageq to the cahle path that resulted in an increase in cost for the project. RE IMMFNTIAIMNC: Id award the hid fnr the Eiher optic Cabling project to Truevance Management. Inc. in the amount of $67,)f9.Qf. ATTAGHIVIENTS: Fiber Optic Cabling project Bid Sheet. Fiber Cable Pa±hs Overhead RFVTF.WF.T) RV CTTV MANACFR: �w AGE A TTFM NTTMRF.R BID 140506-14 NEIIWO 2 C CABLING INFRASTRUCTURE X X X X X X X X $114,7 D0.00 U Z (n 0 U Q Y Y X Y Y Y X V- un N r er ,e' IFIEITJEN TECHNOLOGIEB Y Y Y X X" X X . N h M n. co 00 O e - in LMETROSERVICES X X X X X Y )( Y-'- $104,720.00 Qui J z a p0 U Z x )< )< >< )< )< $94,214.20 HYPOWER INC X X X X X X X u an n m O l 00 w REEL TEL COM SE 2VICEB _LC Y Y Y X X V V '.'... $72,248.39 ITRUIEVANC E MANAGEMENT Y Y Y X Y Y Y X co O O) 9 N !D (R Required Documi;nts Submission in Triplicate Checklist -Documents Requirements, Signed Drug Free Workplace Form Insurance Certificates -Originals Occupational Licenses Public Entity Crime I i tate; nen t References -Three W-9 Form Completed and Signed LIJ NP BUN BID: AGENDA ITEM #8C AUGUST 14. 2006 Award of Bid ba ;di on Department Analysis and Commission Approval AnFNnA IIFM: SUBMITTED BY: DATE: BACKGROUND: AGEMTnA TTFM ii8n AUGUST 1d. '006 CITY (IF ATI ANTIC REACT -1 CITY COMMISSION MEETING STAFF REPORT Proposed Changes to Chapter 7R Vegetation, Article 11_ Trap Protection Rick Carper, P.E. IlirPctnr of Pi ihlin. Works July 24, 2006 At Strategic Planning in April, the Commission postponed an in- dPpth review of the City's TrPP Protection ordinance until after se_ve_raI higher priority IegiSlatjVe ISSIIPS had been addressed, The Commission did agree to make administrative changes to address non -controversial items. Recommended changes are summarized below: J. Adds enhannAment of ray rights of way and easements and xeriscaping and use of native species to Tree Ordinance Intent; 2. Deletes reference to Community Development Director as City representative responsible for administering building aad site clearing permits; 3. Requires Tree Permit for removal of pi Ihlic protected trees by residents; 4. Allows replacing protected oaks with hardwood trees yielding similar canopies, with TrPe Board concurrence; Increases fine for 'siper cutting' a Int withnlit permit from $1 per square foot of land cln-areri to $f; per sql rare foot: 6. Adds a $50 reinspect fee when a city inspector iscl les a notice of corrections. RECfMMENnaiin1I: BUDGET: ATTACHMENTS! Approve on first reading the recommended changes to Chapter 23 Vegetation. Article 11. Tree Protection No budget impact Article 11, Trae Prntactjnn with prnpnsPd chanQes highlighted and underlined. REVIEWED BY CITY MANAGER: Atigtict jdth Regular MeetiDg ARTTCT F TT, TR FF PROiI.CTTfN* i -Editor's note: Ordinance No. 95-95-6d. & 1. adopted Feb^1ary 12. 1996. amended n rt. II to read as herein set out. Prior to such amendment. Art. TT consisted of && 23-16--23- 27_ which pertained to tree protection and derived from Ord. No. 95-89-44. § 1. adopted January 8, 1990. Sec. 23-15. Intent. It is the intent of these regulations to Promote the health, safety and welfare of the current and future residents pf the rity by ectahlishing minimum standards for the Protection pf trees within the city in order tp: (1) Tmprnve the aesthetic appearance pf epmmerria1, governmental, industrial, and residential areas thrpugh the Drnteetipn pftreec during develnpment: (7) Tmprpye enyirpnmenta1 g11ality by rerpgni7ing the numerous beneficial effertc pf trees upon the environment: (3) Provide direct and important physical and psychp1 gical benefit. to human being. through the preservation of trees to reduce noise and glare. and to break up the monotony and soften the harsher aspects of urban development: (4) Promote innovative approaches to the design, installation and maintenance of trees. thereby encouraging water and energy conservation; (5) Increase and maintain the value of land by requiring a minimum amount of trees to be inrorporated into development; enhancement of City right-of-ways and easements with tree canopy: (Ai) Precerve eyicting natural trees and vegetatipn where Possible: (7) Prpmpte the ennceruatipn pfpptahle and npn2ntahle water by enennraging the Drecen1atipn pfevicting plant rpmmlmitiec_ Pnwpnraging the planting nfnatural nr uncultivated areas. encouraging the use of site-specific plant material.: entourage xeriscaping and use of native species; (8) Establish procedures and standards for the administration and enforcement of this part; (9) Establish a tree fund for the collection of monies from mitigation to be used for planting of frees in areas throughout the city (Ord. No. 95-95-64, § 1, 2-12-96) Edit -at -IR note: Ordinance No, 95-95_64, & 1, adopted Febrnary 12, 1996, amended Art. II by including Provisions designated as & 71-1, Fpr Pii gases of classification and in prder tp Preserve numerical cpncictenry, .nth Provisions have been included herein as '71-15 at the diceretipn pf the editpr. Cep. 72-1 Al T1Pfin1tinns. The follpwing words and phrases, when used herein. .hall have the meanings respectively ascribed to them: AGENDA ITFM #RTl AUGUST Id. 2nnr, neletod: . BriffNr yard or .strip means a strip of land, identified on a site plan or by zoning ordinance requirement, established to protect one type of land use from another land use that may be incnmpatible. The area is landscaped, maintained and kept in open space, Cnli2pr meant the tnink diameter of existing or planted trees. Caliper cha11 be measured six (f;) inrhec above the grounrd for trees np to and including font (4) inebec in caliper, and meacurerl twelve (11) inrhec ah_ve the grnunrd fur trees exreerding fnnr (4) inrhec ;n raliger. Construction means and includes erecting strurh,rec and hnilrl;ngc placement of utilities. paving. topographical changes. and installation of drainage. DBH means the diameter breast height measured in inches at four and five -tenths (4.5) feet above ground level. DBH for multi -trunked trees shall be determined by measuring each trunk immediately above the fork and adding the total inches together. Designee means an appointed representative. Developer/builder/contractor means any person, firm or other legal entity that purchases, agrees to purchase or otherwise holds an interest in real property with the intent to, nr in fact dnec, develop Inch property for any construction (by himself or others) thereon fur which an applir atinn fnr a building permit will ultimately be required, nvtp1p2rnpnt radavalp mpnt ranpvnting means any conctmrtinn fnr which an application for a building permit mile' be made prior to initiation of any imprnvement. A leo, in the race of vehicular use paving, any preparation or pavement (concrete or asphalt) of a cite intent-ler] for any type of veh icular uCP, nir¢ctpr meant the City 1vTanagrPr'c appointePpeponcible for ardminicterin milyd;ng and site clearing permits. Dominant species means the specie occurring most frequently. Dripline means an imaginary line extending perpendicularly down from the outermost branches of a tree. Excavation means the act of digging, cutting or scooping soil or in any way changing the existing grade of the land. Hazardp,i.c meant a danger by virt„e of location and/or presence of defects. Mitigntipn meant trees required to be planted nn property to replace a percentage of the trees remnverl during rnnctnirtinn, ac defined in certinn 71_17(c), or, alternately, funds rdeprciterl in the tree reglarement arronnt. bfunici.anl means of or belonging to the city or it's franrhicerd agents Open space means all areas of natural plant comm„nitiPc or areae rPDlant.rd with vegetation after construction. such as revegetated natural areas: tree. An'h. huge or ground cover planting areas; and lawns, and all other areas required to be provided as natural ground and landscaping. Park means all public parks owned by the city. Positional conflict means, by virtue of its location, the tree's dripiine is encroached upon by site alterations. Prpcprvp area means vegetative areae required to be preserved under the jurisdiction of the Florida Department of Environmental R egnlatinn, St. Johns River Water Management Dictrirt and/or the TTnited Rtatec Army Cm -pc of Engineers or other regulatory agencies. B rpQorty owner meant the person owning the property ac shown in the county tax roles. P rotected tree meant and ;nr1„rdec 211 of the following; (1) Privnta2eptoctori tray Any tree on private property with: AGENDA ITEM #8D ATTGUST 14. 2006 Deleted: community development director or Deleted: citv's renresentative AGENn A TTF,M #8D AUGT TST 14, 2006 a. A DBH of six (6) inches =r mare 10raterl Qn any 1_t within twenty (7n) feet of a ct_reet right-of-way (including an approved private street far other arrecc easement) and twenty (20) feet from the rear lot line or located within seven an' one-half (7 1/71 feet of any side property line; or b. A tree with a DBH of twenty (20) inches or more located elsewhere on a residential int and a Nee with a DBH of ten (10) inches or more located elsewhere on a commercial or industrial lot. (7) Enblir pmtPrtPd tree: Any tree located on lands owned by the city, or other governmental agencies or authorities, or any land upon which easements are imposed for the benefit of the r.ity, or other governmental agencies or anthnritieS, or upon which other ownership rpntr_1 may he everted hy the city, or other governmental agencies or authorities. inrinrling rights -_f -way. Darlrs, public. areas and easements fnr drainage, center. water and Miler pnhlir utilities with; a. A 1l14A of civ (F.) inches more lnrate-1 within a city _r other governmental right— a-way. or located on any p2rcel within t entv(7n) feet _f a cfreet right-of-way or rear parcel line_ or located on any parcel within seven and _ne_half(1 1 /71 feet _f any side property line: or b. A DBH of ten (10) inches or more located elsewhere on the parcel. (3) Exceptional specimen tree: Any tree which is determined by the city corn*niscion t. be of unique and intrinsic value to the general public because of its size. age. historic association, or ecological value or any l=ee designated a Florida State Champion. United States Champinn nr World Champion by the American Forestry Association. The city clerk shall keep a rernrd of all sDPr.imen trPPs cn designated and their location. EratortivP barrior means a manmade barricade to prevent disturbance of the tree's growing environment, Park/ir D/nrP meant all grnimrlc _umerl hy the rib/. Ba''ing meanrut nr otherwise remove evicting trees. Site alterations means any manmade change. dicn,rbnre _r rlarnaee to the evicting topography or trees. Street means the entire width of public right-of-way. Tree means any self-supporting woody plant of a species which normally grows to an overall height of a minimum of twelve (12) feet in this area. TrPP romaval means any art causing the death and/or elimination of a tree. TYPO rapinrPmont (Irv -aunt means an ar.r.nnnt created by thecity to be used exclusively fnr finding Dublin tree -planting projerts, including np to ten (10) percent of the cost for general lanricrape material. Tl_nati_ns to this arronnt shall be on a vnluntary basis and may turbine monies donated per this section Ni,e„ definition of "mitigation", TTnr)Prclpnr meant assemhlagec'nfnatural low-level woody, herbaceous, and ground cover cperiec which evl_w he rannpy nt the trees, Unique or special characteristic means a tree _funusual cperiec, run figuration, ci7P. age or historical background. including_ but not limited to. a litre _air, cypress or magnolia tree of thirty (30) inches or more in DBH. (Ord. No. 95-95-64. § 1. 2-12-96) Sec. 23-17. Applicability; removal of l=ees; minimum standards_ permits; mitigation: development; enforcement; violations and penalties. AGENDA TTF.M #8D AUGUST 1d, 2006 (a) ApplicabiliL. The provisions of this section shall apply to all protected tree. ==,;thin the city, unless specifically exempted herein. (b) Remnvnl of prnterted tr'Pv prohibited; exceptions. (1) No person, organisation, society, association or corporation, or any agent or representative thereof, dirertly or indirectly, shall rut down, remove, damage or destroy, or cha11 211thpr;7e the rutting down, removal, damage, or destmction of, any protected tree, ac defined in section 91-1 F hereof, or shall rommit any art or anthori7e the Cnmmi..;pn pf any art =which physirally removes a protected tree or ranges a tree to die, S"Ch ac rlamaQP inflicter' noon the root .y.tem by heavy machinery, rhemiralg or paving, Charging the natural grade ahove the root system and tree damage perrrlitting infection nr pest infestation. without first having obtained a permit a. herein provided, (2) The following protected trees are exempted from the prQvi.innc pf this .ert;nn: a. Any tree located on any property upon which either a single-family dwelling or a mobile home on an individual lot is located unless a permit for development. redevelopment, or renovation, valued at ten thousand dollars (S10.000.00) or more. is required, or anticipated within six (6) months following tree removal; b. Any iee'prated in botanical gardens or in state -approved or government nurseries and groves which are grown for sale or public purpose; c. Any tree, inrluding any public. protected tree, that poses imminent danger to the public health, welfare or safety, and requires immediate removal without delay. In such instances, verbal anthpri7atipn tp rempve_snrh tree may be given by the director.=&etod: p -o __• a Tlur;ng the period pf an emergency s1,rh as a hnrrirane, flood or any other natural Alcester_ the requirement. of this 'PCtipn may he temporarily waived by the director, so that pri"'ate pr public wort- to rP.torP order ;n the rib/ will in no way be hampered. (c) Minimum tree standards. (1) Minimum tree standards shall apply to all lot. affected by nei-m it -PA develr=pment redevelopment, or renovation valued at ten thousand dollars ($10.000.00) or more (2) Unless otherwise provided in this section, a minimum number of trees shall be planted or preserved upon each site pursuant to the following standards, which are the minimum requirements for landscaping within the city. Trees shall not be placed where they interfere with site drainage or where they will require frequent pruning in order to avoid interferenre with overhead power lines, a. Minimum tree -planting requirements for all residentially Toned property upon whirh either a angle -family dlvelling nr a rani -Nile home on an individual lot ig located or to be located: O"e (1) four -inch caliper tree hall be planted and/pr preserved for every twenty- five hundred (2.500) square feet of lot area. or portion thereof exrluding therefrom preserve areas and water bodies. Preserving protected tree. =,;n offset this requirement b. Minimum tree -planting requirements for all nonresidential •,cued prpnerty upon which either a single-family dwelling or a mobile home on an individual lot i. located: 1. One (1) tree shall be planted and/or preserved for every eight thousand (8.000) square feet of parcel area or portion thereof, excluding therefrom preserve areas and water bodies in 211 commercial districts, PX rept as otherwise provided herein. 2. One (1) tree shall be planted and/or preserved for every ten thousand (10,000) square feet of parcel area or portion thereof, excluding therefrom preserve areas and water hpdies in any industrial distr;rt pr public (government) use district, AGENDA ITEM #8D AU(TiST 14. X006 (d) Permit procedures and criteria for tree removal. relocation and replacentent of protected trees. (1) Permits for site clearing and the removal or relocation of a protected tree, including any public protected tree in a right of way or easement by a property owner, shall be obtained by filing an application. Approval of the application by the tree conservation board and icsnance of a permit by the director shall be required prior to any land clearing nr gnihbing, prior to any disturbance of the root system or cite development, or prior to the nrrnrrence pfany changer t_ an existing developed cite. The cite cha11 be inspected to insure compliance with the approverl cite plan prior to any additional permits being icened. Appliratinnc fur cite clearing and tree removal nr relocation shall inclntle the fcllm ,ing: a. A site plan. at a stale which clearly illustrates the requirementc _ft_hie cert;un, including the following: 1. The lot configuration: 2. The location and identification of existing and proposed improvements. if any. including structures, water retention areas, paving, grade changes, utilities, easements, and street rights-of-way or approved private streets; 3. The location and identity, by botanical or common name and DBH, of protected trees to be removed, relocated, or retained; 4. The location of preserve areas; S. The location of ingrecc/egrecc corridors and staging areae; A. The location of all temporary protective harriers; 7, The location _f all trees t_ he need for mitigatinn credit, h. A statement eYpla;ning why the protected tree is pr_poced to be removed nr relocated, C) An application fcr a permit fcr the clearing, removal nr relnratinn nf a prnterted tree shall be reviewed as designated in subsection (b)(1) ahwe and a riericiun shall he made thereon within fifteen (15) working days after receipt of such application or by agreement by both parties to a time frame. Any person, organization, society, association, corporation or agent thereof who intends to trim, prune, cut, disturb roots, or to destroy or remove any tree from a public easement, public property or right-of-way shall obtain a permit from theeBoard as discussed in (1) - 4 nneleked: above. All work shall be conducted in strict accordance with the National Arborist Association Punning Standards for Shade Trees, the American National Standards for Tree Care Operations (ANST #711.1). and any additional conditions of Inch permit. The city and its franchise agents are exempt from ohta;ning a permit to remove, trim, pnme, rut_ or d;.filth roots of any tree within a pnhlir easement nr right_of_way, (e) Mitigation criteria and procedures. (1) Any relocation of trees in compliance with this section •hall be performed in accordance with accepted industry practices. including watering to insure survival of transplanted stock. Transplanted trees must be guaranteed for at least one (1) year. (2) Protected trees identified for removal on the site clearing or tree removal permit application shall be replaced with new planted trees, unprotected trees or transplanted trees. In general, protected oaks removed shall be replaced only with oaks. With Tree Board concurrence, hardwood trees yielding a similar canopy may be used. The total caliper inches of replacement trees shall equal one-half ( 1/2) the total caliper inches of protected trees removed, „nlecc otherwise approved by the tree conservation board. jf - 4 neletud: A(:FNDA TTFM #$D ATT(:TT.. T Id, 7nn6 multi-tnlnked trees are neer] ac replacement trees, then the total caliper of the four (d)largect tnlnke shall equal the replacement caliper, New palms may ay he used only to replace protected palm. removed. N^ replacement ]]Jill he required fur protected trees which are determined by the city to be dead or deteriorated as a result of age ;n.ects, disease. storm, fire. lightening or other acts of nature. a. New replacement trees shall be a minimum of Florida Number One defined in the most current edition of the Grades and Standards for Nursery Plants, Parts I and II, published by the Florida Department of Agriculture and Consumer Services. Trees shall be a species having an average nature crown spread of no less than thirty (30) feet in Northeast Florida. Trees shall have a minimum two-inch caliper and a minimum of ten (10) feet in overall height. b. Fxicting trees, three-inch caliper nr greater, which are not protected trees nr transplanted, may be ntili7ed to satisfy tree replacement requirements, subject to the conditions stated in this cnhcertion, c, New, preserved nnnprntected, or transplanted oaks iced ac replacement fnr removed protected oaks shall he fnnr_inrh caliper or greater, d. Fvieting protected trees "hich `l'ould other,viee be removed frnm the cite hecauce of development may 1'e utilized to satisfy tree replacement require",ents if transplanted to a location en the site which meets the requirements of this .ubseetion. e. If protected tree removal is associated with new development. the name, size and location of all replacement trees shall be shown on the required landscape plan and such trees shall be installed prior to the final building inspection and issuance of the CO. Otherwise, the name, size and location of the required replacement trees shall be shown on the site plan required for site clearing or tree removal and such trees shall be installed within the time limit stated on the site clearing or tree removal permit. f, Fxicting nnnprotected trees, transplanted trees and new trees used for replacement hecom e protected trees, g, 1? eplacement trees .hall he maintained by watering and guaranteeing the tree for one (1) year, Failure tt maintain the tree. shall he deemed a vinlat;nn of the Toning end., h. A tee used for replacement shall be at least ten (10) feet from any ',flier tree planted. transplanted or preserved. i. If the applicant demonstrates to the satisfaction of the director that the site cannot accommodate the total number of required replacement trees as a result of insufficient planting area, the applicant shall provide a monetary contribution to the tree replacement account. The amount of such rnntributinn shall be determined as follows: For every two (2) caliper inches, or fraction thereof, of replacement trees which would otherwise be required, the contribution shall be equal to the retail value of a planted two-inch caliper nursery -grown shade tree, The retail value shall be calenlated by taking the average of the median current whnlecale price, fnhliehed hy North Florida nurseries, for a container grown, and a hailed and hnrlapped twn_inch caliper laurel oak, multiplied hy two (9), The retail value chill he recalculated and adjneted annually on October 1 , (1) Tree replacement fi,nd 1 ionie. may he evpended by the city fnr fi" "n public• free planting projects. Fligible tree planting projects may include praieets on private property but only on properties where the city commission has determined that there is a substantial deficiency in tree canopy. Disbursement of tree replacement funds for private property projects may not collectively exceed two thousand dollars (S2,000.00) annually. A(;FTvnA ITEM #8D ATWIT TST 14, 2006 T tp ten (10) percent Of earl, ap_prpved projert budget may be need for accoriated coil preparation materials and mulch, (f) TreePratectiarr rl,rz•iug deuelajr"ent. All proterterl trees precerverl imrderstory vegetation, anti trees reta"el for tree credit. pursuant to subsection (e). shall he protesters from injury ar'y land clearing or construction in the following **Tanner: (1) Prior to any land -clearing operations. tree limbs which interfere with construction shall be removed and temporary barriers shall be installed around all trees and other understory vegetation to remain within the limits of land clearing or construction and shall remain until the completion of the work. The temporary barrier shall be at least three (3) feet high, shall be placed at least six (6) feet away from the base of any tree, shall include at least fifty (50) percent of the area under the dripline of any protected tree or fr'eec retained for tree credit pnrcuant to subsection (e), and the barrier chap consist of either a wood fence with two-by-fpnr posts glared a maximum of eight (R) feet apart, with a two-by-fpnr minimum top rail, or a temporary wire mesh fence, or other similar barrier which will limit arrecc to the protected area. Tree protection shall comply with the guidelines in the Tree Erntertinn for flu -driers and Tlevelopers by the Florida Tlivision nfFnrestry and any other reaconahle requirements rleemerl apprnpriate by the rlirertrr to implement this part 0) No materiales trailers. eq"lpme"t or chemicals shall he etorers. operaters. Anmperl. bnr-efl or 13,, nerl within the protected areas. No attachment. wires (other than protective guy wires). signs or permits shall be attached to a protected tree. When removing branches from protected trees to clear for construction or pruning to restore the natural shape of the entire tree, the guidelines in the National Arborist Association Pruning Standards for Shade Trees and the American National Standards for Tree Care Operations (ANSI #Z133.1) shall be followed. Protected trees shall be pinned to remove dead or damaged limbs and to restore this nahiral shape, and fertilised ac necessary to compensate for any Ipac of roots and to stimulate root growth. Any damage to tree crowns or root systems shall he repaired immediately after *damage occurs, (g) RnfQrcemellt' vialntians nilrl Pennitia_c: stop ing i jrlk c, rrectiwa Lor via %ntipa' nssessment nnrl recpuen afC1v11�en^1t1Pf. (1) watica of violations. Whenever the director has evidence that a violation of any provision of this subpart [section] has been or is being committed, he shall issue a written notice or order upon the violator by personal service, certified mail, or by posting a copy in a conspicuous place on the premises where the violation has occurred or is occurring. The notice shall briefly set forth the general nature of the violation and specify the manner and a time within which the violation shall be corrected. (2) Stapping work. Failure to correct viplatipnc within the time period set forth in the notice of violation chap cpnctihrte grounds for the issuance of a stop work order. All work on the site shall be suspended until the viplatipnc have been rprrected. (3) Correction pf vialntian. A violation pf this article shall he corrected as follows; a, Ry paying the permit fee due the city fur the Tvork whirl, permit fee shall he tu,ire the amount of the regular permit fee eperifierl on the application which Tvonld have heen rine had the permit heen rhtainerl prior to commencing work and by replacing the protected trees removers witho"t a permit with new planters trees. unprotected trees or transplanted trees. The total caliper inches of the replacement trees shall equal the total caliper inches of the protected trees removed. A tree replanting plan showing howthe damage caused to the site by the violation will be mitigated shall be s"bject to the revien, and appr_.,al _f the tree conservation board and the trees installed within the time limit stated on the permit. Replacement trees shall meet the requirements of subsection (e), except that the minimum caliper of the replacement tree shall be four (4) inches, and the plan shall meet the requirements of subsection (d) to the extent applicable; or b. By paying the permit fee due the city for the work, which permit fee shall be twice the amount of the regular permit fee specified on the application, which would have been clue lead the permit been obtained prior to commencing work, and by making a contribution to the tree replacement fiend to compensate f_r earth replacement tree which is not planted. The amount of cnch c_ntrihnti_n cha11 he determined pursuant tn the ffrmnla rlecnriherl in cnhcectinn (e)(7)i,: c. Tf the site has been cleared and the trees have been removed from the cite co that the director is unable to determine with reasonable certainty the number of protected trees removed in violation of this subpart [section]. the violation shall be co�Tected by paying a civil fine of up to,ive dollars,(55.00) per square foot of land cleared. which fine shall be assessed by the code enforcement board. The contributions and fines assessed under this subsection shall be payable to the city immediately within seven(7) days after assessment. All amounts received by the cites pursuant to this subsection shall be deposited in the tree replacement account. No work shall continue on the site until the LI -PR replanting plan has been approved or the contribution and/or fine has been collected. d. After an issue of notice of corrections is issued by the city inspector, a reinspect fee of $Sf,ff cha11 he paid, (d) Apenls, A nerenn aggrie\led by an adminictratiwe Order, determinati_n nr derision Of the director may appeal the order. determination or decision ti the city commission, (5) Violation and penalties. A person who violates any provision of this rection. and fails to correct the violation as provided herein, shall. upon conviction thereof. be guilty of a violation of this article and punished accordingly. A separate offense shall be deemed to have been committed for each tree removed, damaged, or destroyed contrary to the provisions of this article. (6) _Tudirinl romody, Ti, addition to other remedies and notwithstanding the existence of an adequate remedy at law, the city may seek injunctive relief in the circuit const to enforce the provisione of this rection. The city ch211 be entitled to reasonable attorney's feet and wets, inch,d;ng appellate fees and wets in an action where the city is cne.eeccful in phtaining affirmative relief (Ord. No. 95-95-64, & 1.2-12-96: Ord. No. 95 -nn -72, & 1.1-97-001 Sec. 23-18. Reserved. Sec. 23-19. Tree conservation board. (a) There is hereby created an administrative body to be known as the tree conservation board composed of five (5) citizens of the cites. Each member shall be appointed and approved by the cites commission. An ex officio member shall be an individual trained in arboriculture, landscape architecture, forestry or some other closely related field. A(;1 NTIA TTT:M#RTl ATT(:TTST (A { Deleted: one Deleted: ($1.00) AGPNnA ITEM #8D AUnTTsT 14, 2006 (b) All members of the board will serve without pay. Following the expiration of the terms of office of current board members the term of office shall be for two (2) years and members may serve a maximum of four (4) consecutive terms. Vacancies caused by death, resignation, or otherwise shall be filled immediately for the unexpired term in the came manner as the original appointments are made. (r) TTpon appointment and approval to the board, the members shall meet and organize by the election of a chairman and cecretary. Rnlee and proceduree shall he adopted for the holding of regular and epecial meetinge ac the board .hall deem advicahle and nececcary in order tfr palm out it. reeponcibjlitiee. - (d) I_t ie the intent that at least two (1) members of the board. if poecihle. be engaged in a business in the city. (e) The board shall: (1) Review applications for site clearing and removal and relocation of protected trees. and render a decision on applications within fifteen (15) calendar days of receipt of such application and prior to issuance of a permit by the director, as called for in this article. (2) Require mitigation of protected trees, as called for in this article. (3) Bring to the attention of the director any violations of this article and recommend appropriate action toward enforcement and correction, ac provided in this article. (4) Review and make recommendations to the director on requests for modifications of the standards of this article, (f) The hoard shall hold pnhlic meetings twice monthly, or at other times established by the hoard to review applicatirnc and to diccnee icenee and prnjertc relevant tc ite raeprneibilitiee. (g) The hoard .hall review. approve Or deny regnaetc for tree removal ac palled for in section '/3-17 and may require mitigation of trees removed. In determining mitigation requirements. the board shall consider the following: (1) The existing tree canopy of the lot. (2) The tree canopy of the adjoining lots. (3) The topography of the lot. (4) The efforts of the applicant to minimize the loss of trees, through the Size and design of the stnirliire. (S) The cumulative effects of the tree lnec, (f) Tree removals will he poneietant with the intent of this article and will not he detrimental to the pnhljp welfare (h) The board shall anthorive or deny review. approve or deny regnPete for evreptionc ac called for in section 23-25. The board shall disseminate news and information to the public regarding the protection. maintenance. removal and planting of trees. The board shall prepare a list of trees suitable for planting street rights-of-way. parks, and other public places and certain private property as may be needed. (Ord. No. 95-95-64, § 1, 2-12-96; Ord. No. 5-03-42, § 3, 7-14-03) Sec. 23-20. Removal of members. Any member of the tree conservation board may be removed for cause by the city commission upon written charges and after public hearing. Any member who fails to attend (1) consecutive meetings without ca„se shall have his office declared vacant unless AGENDA ITEM #Rn AUGUST 14. 200(-; the member's absence is excused by a majority of the board members. and the city commission shall promptly fill such vacancy. (nrd. No. 5-n1-47, § 3, 7-14-03) ger, 9.1-91. Reserverl, Cep. 72_77 Tnspectirns, The city shall have the anther ty to perform inspections pf the anhjeet property during development for the p"rp_se .f ensuring c_rnpliance with this article. The applicant must pass inspections before further''orlr is per -Farmer; L'n the project, (Ord. No. 95-95-64. b 1. 2-12-96) Secs. 23-23, 23-24. Reserved. Sec. 23-25. Exceptions. Requests for modification of the standards of this article shall be made to the tree conservation board. Upon receipt of such a request, the board shall thoroughly consider its merit and render a decision within thirty (30) days. The request shall clearly and in detail state what modification or exception is being sought and the reasons such a request is warranted.. The beard may grant, modify or deny the request based on protection of the puhlic's interest, preservation pf the intent of tllis article or possible unreasonable or unnecessary hardship inv_lverl in the ease, (OM. N_ QS -QS -Ad. & 1, 9-1%9A) Secs. -n--)6---2_25. Resercrerl A GENDA ITPM #2P AUGUST 14, ?nnr, C1[TV OE ATR , ANTYP. BRA A CTfT! (MTV POMMIRSININER TMiiF+'NTII T( RT ATM RR1i'.1iOPI AGENDA ITEM: Re llmgiffication of the Secretary position hii the city (f L rrkss ((DiFifke ST11RR1MilTTFi1D 111V: Donna T.. i lussey, City Cleric in ATE- August 11. 2006 11. ACKGROIUND: The City Clerk's Office still has a vacant "Secretary" position that has not been advertised. The position was vacated by Jeanne Shaw on Tune 6th. T followed City procedures by reviewing and updating the job description, re - scoring the job, requesting the reclassification. and providing all supporting do'uments. During The process. T met whh ±he Human Resource Manager and then with The City Manager on two occasions. During our meeting las week, City Manager T-Tanson informed me that my request for the reclassification was not approved as submitted, hut did agree to reclassify the job as a Grade 16. since the Pity Lhairteir allows for the City Manager and the City Clerk to hire a deputy and the pay rate be set by the City Commission, I respectfully request approval of my recommendation below. The attached documents reveal that T properly followed the City procedures, that the ciirrent job description needed revisions, and that the Human Resource manager scored the job at a Grade 17 and rePommended a±;t1e change from "Secretary" to "Administrative Assistant". ATTAC. TMFNTS• 1) Request to stafFVacant Position 7.) The current job description for Secretary (Grade 1 S) 1) My revised/proposed job description that accurately reflects the duties being performed by ±he " secretary" 4) Human Resource Manager's Recommendation to the City Manager 1Fgff1111ti 1i T: An increase to the proposed budget for salaries and benefits would he necessary. TarEP(1VilVifRATT1A'II iin ` , Approve the reclassification of the "secretary" from a tirade 15 to Grade 17, change the title to "Administrative Assistant to the City Clerk" and place into the pay scale using normal city procedures. In addition, create a position called "Deputy City Clerk" at a Grade 1 R to which the Administrative Assistant would automatically advance/promote to upon receiving the Certified Municipal Clerk (CMC) status. — — LTV (W AIT,ANTTC RN ACrFNT) A TTF.M#8E ATT(TTTST 1 d, ?006 1RiF OURSI TO STAFF VACANT POSITION OR R EQU ] ST TO O li TAIN I F'.Ttvf(PflP ARV WMPLOY]EE i' 1`>~ D PAWfl NT - GtNERAI, IN (S�I (7 1. Department: City Clerk Division: City Clerk 3. Position Title: Deputy City Clerk Request is for: / X / Regular / / Temporary fY/ Filil Time / / Part Time 5. Reason for request - Who left, why, when, etc. If for temporary, why needed, start date, etc. Teanne .ghaur is recigning from the Secretary position. Her Tact work day ;C T„ly Ath. Peq„esting that the position be upgraded to a Deputy City Clerk and inrreace pay arrordingly. A CCOUNT NUMBER FOR THIS ACTION IS: 001-1007-517.1-00 COMPLETE 7 & 8 IF FOR REGULAR POSITION 7. Position Description is attached and is / / Current /X / Needs update as marked — Also attached is the Request for Classi f ration Form. Using an Ardmin;strative Acc; etant job desrript;on instead of Secretary. The te--r whrh is in yellow highlights indicate the duties that are in the Secretary's current job description and the strikeouts are being deleted from the Administrative Assistant description and the underline is new language. 8. Advertise at starting pay of $1 d,RS (Grade -18) COMPLETE 9, 10 & 11 IF FOR TEMPORARY 9. Estimated lene h of time neerderd_ 10. Special skills and/or needs of temporary 11. Days and times individ„al will work: Signature of Department Head c f^(14:24. Date 7 D PART 2 COMPLETED BY HUMAN RESOURCES ice' Concur / / Other SignatuT- ��.`M. .i ' ', PART 3 FINANCE F i IIINGRIFIC A TION / / Fund rite is correct and funrk are available. /t i' Other vA-- C.il1Cor--ec_f� fr�,�6e5 rtv�,r� 1• '.��7.e 4' tem_ ..-4,-r // s-— 7, <-,7--r-i—.. gi at, Ire —_'tel__ Date -�7- C (,, PART d CITY MANAGFR / / A ppro"ed / / ether Jim Hanson, City Manager Date • AGENDA ITEM #8E AUGUST 14. 2006 Co l of At iodic Beach a©b roescep ©rr, G ENE L SUMMARY; pprformc a NiariPty of hjahly responsible and administrative tasks to relieve the City Clerk of administrati"re rietail. Requires advanced shills including business arithmetic_ excellent English/grammar, soiinri jiidc ecit, and the ability to work independently. Work in performed under the cIiQervicipp of the city clerk and performance is reviewed through a"raluafioo of %mock Qerformeri, requits achieved, and frequent discussions. rnjjgpririsg awn RFSPOB'1SXt ]E UTEESe • Prepare, compose. type. and file general r'OrrccQoprienre, orrlinaocPs, resolutions contracts, and other documentc related to the city clerk's deQarrment. o AttPpr1 all regular meetings of the City Commission and workshops or special called me.tioac ac real ired; prepare agendas; compose and type minutes of meetingc. ® Serve as secretary to the Cod Fnforrement Roam, QreQarP agendas, notify violators to appear before the board. cubuoena imitnecces, compose and type minutes of board meetings, prepare findinas Of fart. tvQe rprrPcoOOdPoce, file liens in Duval County Public Records when necessary. and mainfajo filet on all code Fnforcement Board cases. © Maintain a record of all lip_c owicia to the city; research property; prepare, type, and file lien letters. © Crocs-*rain %faith other ppsitions to assume responsibility for the operation of the department and/Or the duties of the secretary/Records Management Clerk. in the abcAnre of other deQarrment personnel. Perform all other related duties as regiuired. Es a®d IPI-raer°®ence: Nigh School Diploma or equivalent and at least four (4) years of cerretarial PYQerienrP; or an equivalent combination of education. training and exirrtpncp. i nrrmucrac ® /or Ce¢dificates: None required. now0,6as, cizn00c, aril &H00 ues: vnomPrigP of office terminology, procedures, and equipment. KnowiprigP of hiicipecc math and Fnglish. Knowledge of departmental services. proarams operating riilec, regulations, and procedures. Skill in maiptaiping complex clerical records and in preparing reports from such sources. Skill ip Operating office Pguipmeot. skill in preparing and typing correspondence on roufipe ma+ferc apri to perform routine office management tasks independently. nhility to tvQP Cn wmp (minimum). Ability to write by hand. typewriter. and t- piper. Ability to deal tactfully acid courteously with the public and other employees. Ability to commIIoicate effectively orally and in writing. Ability to handle complaints. reauectc for jpformatiop, acid delegated administrative details. Ability to walk and climb stege acid cteQlarir1er, Ability to lift objects weighing no more than 40 lbs. 1 F:\HRUOB DESCRIPTIONS \Secretary City ClerksOffi-e_do- (COmpleted by HP) Y ]oh Title: Secretary Ne,; Rarl: Reports to (Title): City Clerk Job rode: Department/Di"rision: City clerk Grade: 15 FLSA: Non -'t G ENE L SUMMARY; pprformc a NiariPty of hjahly responsible and administrative tasks to relieve the City Clerk of administrati"re rietail. Requires advanced shills including business arithmetic_ excellent English/grammar, soiinri jiidc ecit, and the ability to work independently. Work in performed under the cIiQervicipp of the city clerk and performance is reviewed through a"raluafioo of %mock Qerformeri, requits achieved, and frequent discussions. rnjjgpririsg awn RFSPOB'1SXt ]E UTEESe • Prepare, compose. type. and file general r'OrrccQoprienre, orrlinaocPs, resolutions contracts, and other documentc related to the city clerk's deQarrment. o AttPpr1 all regular meetings of the City Commission and workshops or special called me.tioac ac real ired; prepare agendas; compose and type minutes of meetingc. ® Serve as secretary to the Cod Fnforrement Roam, QreQarP agendas, notify violators to appear before the board. cubuoena imitnecces, compose and type minutes of board meetings, prepare findinas Of fart. tvQe rprrPcoOOdPoce, file liens in Duval County Public Records when necessary. and mainfajo filet on all code Fnforcement Board cases. © Maintain a record of all lip_c owicia to the city; research property; prepare, type, and file lien letters. © Crocs-*rain %faith other ppsitions to assume responsibility for the operation of the department and/Or the duties of the secretary/Records Management Clerk. in the abcAnre of other deQarrment personnel. Perform all other related duties as regiuired. Es a®d IPI-raer°®ence: Nigh School Diploma or equivalent and at least four (4) years of cerretarial PYQerienrP; or an equivalent combination of education. training and exirrtpncp. i nrrmucrac ® /or Ce¢dificates: None required. now0,6as, cizn00c, aril &H00 ues: vnomPrigP of office terminology, procedures, and equipment. KnowiprigP of hiicipecc math and Fnglish. Knowledge of departmental services. proarams operating riilec, regulations, and procedures. Skill in maiptaiping complex clerical records and in preparing reports from such sources. Skill ip Operating office Pguipmeot. skill in preparing and typing correspondence on roufipe ma+ferc apri to perform routine office management tasks independently. nhility to tvQP Cn wmp (minimum). Ability to write by hand. typewriter. and t- piper. Ability to deal tactfully acid courteously with the public and other employees. Ability to commIIoicate effectively orally and in writing. Ability to handle complaints. reauectc for jpformatiop, acid delegated administrative details. Ability to walk and climb stege acid cteQlarir1er, Ability to lift objects weighing no more than 40 lbs. 1 F:\HRUOB DESCRIPTIONS \Secretary City ClerksOffi-e_do- My/ of MDantuc Beach Job Descu iptll© WORKING CONDITIONS: iNS: The Dhvsiral ronditinnc that appiv to the IMorker in this job are described as follows: X A (P A ITEM #8E ATTGUST 14. 2006 None: The worker is not substantially exposed) to adverse envir®rnImeut ri-_ndiiti®irts: jnh likely roncists _f tvpiral nffirP work or administrative work. The worker is subject to inside environmental conditions: protection from tinraather rnnditionc hut not neressarily from temperamental changes (i.e. warehouses, covered loading docks. garages. etc). The worl{er is cuhjert to Pai¢sidie environmental conditions: no effective protection from the weather. The worker is subject toe rirellaS' raid: temperatures below 37 degrees for periods of more than one hour. The worker is subiert to one hour. The worker is subject to irtni�e: there is ciiffirient noise to cause the workers to shout in order to be heard above the surrounding noise level. The worker is subject to vibration: evDncure to nsriilating movements of the extremities or whole body. The worker is subject to hazards: inch ides a x/ariety of DhvciraI conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places or exposure to chemicals. rssrto-r=mrs= foal=ir; temperateres above 1 nn degrees for periods of more than The worker is subject to atmospheric conditions: one or more of the fnllntnwing conditions that affect the resQiratnry system or the skin: fumes, odors, dust, mists, gases or Door ""entilatinn. The in,nrirer is s""bjert to Oils: there is air and/or skin exposure to oils and Qfher riittina fluids. The wrjrker is required to wear a respirator. piwil (ran aCTirvuTES Essential physical activities: 1 X 1 Climbing 1 X 1 Reaching Fipaeripg Repetitive motion Other (list): x Ralanriog standing (rasping TSA\TDR LFerumrTnATSACecretaiyCityClerksOffice.doc X stooping Walking 1 Feeling X 1 Kneeling 1 Pushing Talking 2 x 1 Crouching piill!na Hearing x rrawniling 1 ifting Driving Coty OOH AtDantk Ig;pach 2ab f PgErilatrinn miaTrFI sran alum FQUIIP JC IfNIT° Machines, tools, equipment. electronic devices. software. efr, used hV Docifioo: X x X x X x X Camera/Dh=tQaraDhir eoui2ment Cleaning supplies Commercial vehicle Hata DrnrPcciOg equipment Handcart Haod tonic Headset nffira equipment (desk, chair, phone, etc.) Office machines (copier. farcimile, ralriilatnr, rach ragictar, etc,) flffire zu2Dlies (pens, staplers, pencils, etc.) Packaging materials (boyec, chrinit ,mraD, efr.) Pr equipment (monitor, keyboard, printer, etc.) PC software Public safety equipment (firearms, radar, radio, mobile video systems. Other (list): rat r,) AGENDA ITEM #8E AUGUST 14. 2006 nirq o ThP ahove information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. rt is not decioneri t„ rnntain or he interpreted as a comprehensive inventory of all autiec and gualifiratiooc regriirari of employees assigned to this job. IN®r nffirr IIII�Ls �P1��4 Revision Date: Previous Rex,icion nate: Ju!v, -,nn1 Fahruary, 199 Pr,vini lc Title: Secretary 3 F:\IIRUOB DESCRIPTIONS \Secretary City Clerks Office,Aoc City of Atlantic Beach Job Description AGENDA ITEM #8E AUGUST 14, 2006 GENERAL SUMMARY: Performs a variety of highly responsible, confidential, and complex administrative and secretarial tasks in relieving the Director City Clerk of administrative detail. Tasks require in-depth knowledge of the organization, programs, policies and procedures of the assigned area and a general knowledge of other levels of government (county, state, national). Requires advanced skills including business arithmetic, excellent English/grammar and sound iudgement. Provides principal administrative support under the supervision of the Di-reetter City Clerk or designee and requires ability to work independently, excellent customer service skills, typing, and er dictaphone/shorthand skills. Answers the telephone and provides specific and general information in response to public inquiries and requests. Assignments are usually performed with general instructions, guidance and minimal supervision. Work ery on of a Director and performance is reviewed through evaluation of work performed, results achieved, counseling, and frequent discussions. DUTIES AND RESPONSIBILITIES: • Prepare, compose, type, distribute, and file letters, forms, reports, contracts, bids, requisitions, purchase orders, resolutions, ordinances, general correspondence, and other documents related to department operations; proofread typed copy to ensure accuracy and neatness. Attend all re.ular meetin.s wor ho•s and s•ecial ailed meetings of the City Commission as renuired: prepare agendas: compose and type minutes of meetings. • Serve as secretary to the Code Enforcement Board prepare agendas, notlfy violators to appear, before the board, subpoena witnesses, compose .and type rnlnutes of board meetings,. prepare findin■s of fact t •e corres•ondence r e llin Duval Count Public Records hen necessar and maintain files on all Code of rement Board case . • Maintain a record of all liens owin■ to the Cit • research .ro■ert re are letters. • Process occupational license applications renewals, collection of payments etc. • Cro s -train with ath-r .ositions to assu e es••nsibilit for the o•eration of the department. • Acts as City Clerk in the absence of the City Clerk. • Assist the City Clerk with maintaining and updating the City Code. U.date the cit 's website with Cit Com ission and Board minutes, calendar items, agendas and supporting documents as needed. • Assist_with the City newsletter. • Answer telephone, screen calls, route calls to appropriate destination, and record messages when appropriate; provide general and specific information in response to inquiries and requests; assist Director City Clerk with telephone messages and other related administrative functions as required; welcome and assist all persons who come into the office. • Read incoming mail and independently locate files or other material needed by supervisor; distribute mail as necessary; process outgoing mail. • Take dictation electronically and/or personally and transcribe contracts, proposals, policies and procedures, statements, agreements, minutes, memoranda, reports, and other material generally of technical/specialized subject matter. • Maintain appointment calendar and schedule appointments and staff meetings as instructed; advise supervisor of important meetings; make travel arrangements as requested. F 1 G 1,ZW11d{ 1dGNgAdcuinisv tiveM9i5Ean$-dors e and He lien (Completed by HR) Job Title: Deputy City Clerk New: ❑ Recl: Reports to (Title): Department Dirccter City Clerk Job Code: Department/Division: Parks, Rccr tion & B lautification, Public Safety, Grade: 17/18 Pub-He-Weeles City Clerk _ FLSA: Non -Exempt GENERAL SUMMARY: Performs a variety of highly responsible, confidential, and complex administrative and secretarial tasks in relieving the Director City Clerk of administrative detail. Tasks require in-depth knowledge of the organization, programs, policies and procedures of the assigned area and a general knowledge of other levels of government (county, state, national). Requires advanced skills including business arithmetic, excellent English/grammar and sound iudgement. Provides principal administrative support under the supervision of the Di-reetter City Clerk or designee and requires ability to work independently, excellent customer service skills, typing, and er dictaphone/shorthand skills. Answers the telephone and provides specific and general information in response to public inquiries and requests. Assignments are usually performed with general instructions, guidance and minimal supervision. Work ery on of a Director and performance is reviewed through evaluation of work performed, results achieved, counseling, and frequent discussions. DUTIES AND RESPONSIBILITIES: • Prepare, compose, type, distribute, and file letters, forms, reports, contracts, bids, requisitions, purchase orders, resolutions, ordinances, general correspondence, and other documents related to department operations; proofread typed copy to ensure accuracy and neatness. Attend all re.ular meetin.s wor ho•s and s•ecial ailed meetings of the City Commission as renuired: prepare agendas: compose and type minutes of meetings. • Serve as secretary to the Code Enforcement Board prepare agendas, notlfy violators to appear, before the board, subpoena witnesses, compose .and type rnlnutes of board meetings,. prepare findin■s of fact t •e corres•ondence r e llin Duval Count Public Records hen necessar and maintain files on all Code of rement Board case . • Maintain a record of all liens owin■ to the Cit • research .ro■ert re are letters. • Process occupational license applications renewals, collection of payments etc. • Cro s -train with ath-r .ositions to assu e es••nsibilit for the o•eration of the department. • Acts as City Clerk in the absence of the City Clerk. • Assist the City Clerk with maintaining and updating the City Code. U.date the cit 's website with Cit Com ission and Board minutes, calendar items, agendas and supporting documents as needed. • Assist_with the City newsletter. • Answer telephone, screen calls, route calls to appropriate destination, and record messages when appropriate; provide general and specific information in response to inquiries and requests; assist Director City Clerk with telephone messages and other related administrative functions as required; welcome and assist all persons who come into the office. • Read incoming mail and independently locate files or other material needed by supervisor; distribute mail as necessary; process outgoing mail. • Take dictation electronically and/or personally and transcribe contracts, proposals, policies and procedures, statements, agreements, minutes, memoranda, reports, and other material generally of technical/specialized subject matter. • Maintain appointment calendar and schedule appointments and staff meetings as instructed; advise supervisor of important meetings; make travel arrangements as requested. F 1 G 1,ZW11d{ 1dGNgAdcuinisv tiveM9i5Ean$-dors e and He lien AGENDA ITEM #8E AUGUST 14. 2006 cram c)1 ailan Flc Beath aob Descr Ipffio ▪ Oversee purchasing and work orders: initiate purchase of supplies and materials for the department and maintain accurate inventory of materials; input purchase requisitions, trar k hlanket purchase orders, and receive purchase orders and invoices. • Oversee the record keeping function; estahlish and maintain a comprehensive filing system; maintain and update office manuals; maintain departmental files, records. Llgs. and i®de� es: coordinate records going to archives, being imaged and to he destroyed. Ensures compliance tAtith federal, stte, and local legal requirements by researching existing and new legislation; advises management of actions and potential risks. o e . tea . v ; --. s. -' r•- r' i. r r ; - r -r. o May schedule use of : --- the Commission Chambers +t when necessary. May supervise employees in ahsence of the Dircctor City Clerk. • Organize and implement department activities/events as required. Arrange required registrations, travel arrangements and reservations for meetings and conferences for Commission and staff. -Perform various administrative support for special projects such as researching information and coordinating tasks to ensure deadlines are met. • Attend prQfessiQnal associate, regular department, and special committee, advisory board, and other meetings as required. ▪ Conduct research as necessary; collect and organize data from various sources and prepare routine and periodic reports; may tahulate and verify totals; complete and process applications or forms. ▪ May count, log, and deposit receipts. ▪ Assist personnel with operating office equipment such as personal computers, printers, copying machines, etc. © Assist with coordinating municipal elections. Notarize city -related forms as needed. • Operate word processor, computer terminal, photocopier, facsimile machine, and other office equipment. ▪ Perform all other related duties as required. F. Pityrterk\intemal use \DONNAsUobDescriphon-DeputvClerk.docF:\HRUOB DESCRIPTIO IS=AdaieisE a�veRssis' to AGENDA ITEM #8E AUGUST J4, 2006 City of Atlantic Beach Job Description Education and Experience: High School Diploma or equivalent and at least four (4) years of secretarial and general administrative experience; or an equivalent combination of education, training and experience. Licenses and/or Certificates: None rcquir-ede Must be a Notary Public for the State of Florida or be able to obtain within six (6) months of hire. Knowledge, Skills, and Abilities: Knowledge of office terminology, procedures, and equipment. Knowledge of business math and English. Knowledge of departmental services, programs, operating rules, regulations, and procedures. Knowledge of budgetary and accounting practices and procedures to include skill in monitoring expenditures. Skill in maintaining complex clerical records and In preparing reports from such sources. Skill in operating office equipment. Skill in preparing and typing correspondence on routine matters and to perform routine office management tasks independently. Ability to maintain confidential information and materials. Ability to take and transcribe dictation using recording and transcribing equipment. Ability to type 50 wrap (minimum). Ability to write by hand, typewriter, and computer. Ability to deal tactfully and courteously with the public and other employees. Ability to communicate effectively orally and in writing. Ability to walk and climb steps and stepladder. Ability to handle complaints, requests for information, and delegated administrative details. Ability to lift objects weighing no more than 40 ibs. WORKING CONDITIONS: The physical conditions that apply to the Worker in this job are described as follows: None: The worker is not substantially exposed to adverse environment conditions: job of typical office work or administrative work. The worker is subject to inside environmental conditions: protection from weather conditions not necessarily from temperamental changes (i.e. warehouses, covered loading docks. aaraaes, etc). The worker is subiect to outside environmental conditions: no effective protection from the weather. in The worker is subject to extreme cold: temperatures below 32 degrees for periods of more than one hour. The worker is subiect to extreme heat: temperatures above 100 degrees for periods of more one hour. [ The worker is subiect to noise: there is sufficient noise to cause the workers to shout in order to heard above the surrounding noise level. The worker is subiect to vibration: exposure to oscillating movements of the extremities or body. n The worker is subiect to hazards: includes a variety of physical conditions, such as proximity to moving mechanical Darts, electrical current. working on scaffolding and high places or exposure chemicals. The worker is subject to atmospheric conditions: one or more of the following conditions that affect the respiratory system or the skin: fumes, odors, dust, mists, gases or poor ventilation. The worker is subiect to oils: there is air and/or skin exposure to oils and other cutting fluids. The worker is required to wear a respirator, 3 F:lcilveltrklugualU NNM.Tab1) riotiotl- mutvaark.d4SFHRU9B-Bi SC EFTIO k&AdminisFxihveAssis#ae6dee City of Atlantic Beach )ob Description PHYSICAL ACTIVIITES: Essential physical activities: [X l Climbing Balancing Reaching Ti Standing Fingering n Grasping Repetitive Motion Other (list): 1 Stooping I Kneeling El Crouching El l Walking r 1 Pushing Pulling Feeling X Talking M( Hearing MATERIALS AND EQUIPMENT: Machines, tools, equipment, electronic devices, software, etc. used by position: X X X X Camera/ohotoriraohic eauiament Cleaning supplies Commercial vehicle Data processing eauiament Handcart Hand tools Headset Office equipment (desk, chair. phone. etc.) Office machines (copier. facsimile. calculator, cash resister. etc.) Office supplies (Dens, staplers, pencils, etc.) Packaainu materials (boxes. shrink wrap. etc.) PC eauiament (monitor, keyboard. printer. etc.) PC software Public safety equipment (firearms. radar. radio. mobile video systems. etc.) Other (list): Scanner dicta hone audio e.ui■ment coffee maker .1 AGENDA ITEM #8} AUG1JSTI4, 2006 Crawling Lifting Driving e recorder • ro'ector DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this job. For Office Use Only Revision Date: 3uly, 2001 Previous Revision Date: Previous Title: - - Secretary Pti 4 F_ici ;'re mitaatna114c ixtg ps ciplisiid rise ik,dca4auxaDESG EaNskAdetinwfativeAti iskunctio. Tuly 12, 200E Avtl lFlvii ii112 A NTbTTlvir TO: FROM: Tim Hanson, City Manager George Foster_ lc -Tun -12n R eso>>rce Manager ST TR rPrI: Vacant Position - City Clerks Office AGENDA ITEM #8E AUGUST 14. 2006 The City Clerk has updated the Position Description of the current Grade 15 Secretary position and desires to change the Position Description as changed along with changing the title to "Deputy City Clerk" and upgrading the grade to a Grade 17 or Grade 1R. R 1F', L tfDivr- vtryNDATIONS Grade: That the grade he changed from Grade 15 to Grade 17. Title: That the title he changed to "Administrative Assistant - City Clerk" not -Deputy City Clerk". Atch: 1. Request to Staff Vacant Position Form 2. My Score Sheet 3. City Clerk's Request for Classification Four, 4. TTpdated Toh Description 5. Current Secretary Toh Description 6. Current A dministrative Assistant Toh Description In: HUMAN RESOTTRCF.S ❑ Concur. Advertise as Grade 17 Administrative Assistant - City Clerk n Other: Tim Hanson, City Manager Trate AGENDA TTPM uoA AUGUST la, ?nor, August 7. 7nn6 MRMOR ANDY TM In: The T-Tonorahle Mayor and Members of the Commission FROM: Jim Hanso City Y anager STTRTFCT: City Mana_er'sReport Grant Offered from Water Management District for Wastewater Reuse project; Mayor John Peyton, in cooperation with the St. Johns Water Management District, has announced that state grants will he mad for several projects that will improve the quality of the water in the lower St..Tohnc River. one of these is a $1.0 million dollar grant to the City of Atlantic Reach to install filters nt the Atlantic Beach wastewater treatment plant and piping so that appro_xirnately 710,000 gallons per day of wastewater could be used for irrigation at the Selva Marina Corintry Club. Many cities and counties in Florida operate reclaimed water facilities making wastewater available for irrigation. The Cid of Jacksonville Beach does this for their city golf course_. Rvery five yeasc. municipalities are required to renew their permit for operation of their wastewater treatment plants and must prepare a reuse feasibility study tn determine if diverting come or all of the wastewater for irrigation purposes is economically feacihle. Atlantic Beach prepared estimates in 2.001 to construct a reuse system to provide irrigation for the Selva Marina Country Club, which was the largest single user of irrigation in the area and thought to be the most feasible option. The conclusion of that study was that the project was not financially feasible. This reuse study was updated earlier this year and the current estimate of the cost is ju't over two million dollars. Just under half of that is for piping modifications to get the wastewater to and across the golf course property. Comparing the capital and operating costs for a reuse system with the city's current cost for wastewater treatment, it was again determined that this project was unfeasible. The information was cuhmitted tn the state DEP and Water Management District. Atlantic Reach hag not applied for this grant to the state. However, the Water Management District is making reuse a priority and has indicated that they wi1l support making this money available if it will make the project feasible. RepreSentatives frnm the country club have indicated a willingness to pay some of the cost for the project which may include either part of the capital construction cost and/or a monthly fee for use of the wastewater. The next steps in this project will include learning more from the Water Management District about the parameters of the proposed grant and meeting with the country crib representatives to find how much they are wi11ing to contribute to the project. A report will he made to the Mayor and Commission when more information is available,