9-25-06 Agenda Packet vCity of Atlantic Beach
City Commission
Agenda
September 2512006
CITY OF ATLANTIC BEACH
COMMISSION MEETING SEPTEMBER 25, 2006
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting on September 11, /006.
2. Courtesy of Floor to VisithrQ
A. Presentation of the proposed Town Center overlay District hy Niall Fallon
3. TTninished Business from Previous Meetings
A. city Manager's follow-up report
4. Consent Agenda
AT.T. MATTERS LISTED UNDER THE CONSENT AGENIn A AGE'ARF CnN.CTTlRRFTl In
RF. RnTTTTNF. BY TNF. CTTY COMMTSSTON AND WILL BE ENACTED RY ON
MnITnN TN IT -1F. EnR M T .TSTF.T) RFT .f W. TNRRR WTT ,T . BR NO SEPARATE
TIISCUSSTnN nE TNFSF. TTFMS. TF T)T.SCTT.S.STfN TS DESTRF.D, IT -TAT ITEM WTT,T,
BE REMOVED FROM THE CONSENT A nFNf A ANT) WTT .T . RF rnNSTrlFRFrl
SF.2AR ATRT.Y. SLIPPORTING DOCUMENTATION AND STAFF
RFCnMMRNDATTfNS HAVF. RFFN PREVTCTT.ST.Y STTRMTTTED TO THE CITY
COMMISSInN nN IT -TF -CF JIEMS
A. Acknowledge receipt of Monthly Public Works and Public Utility Departments,
TTtility Sales and Financial Report (City Manager)
Waive the $1(1,000 hid requirement and approve a one-time purchase order fnr palm
trimming to All State Tree Rr Turf for $1 1 540.00 (City Manager)
C. Extend the annual contract for Lawn Maintenance of City 2arks for one additional
year to Cuvler's T Awn Service at the contract price (Bid No. 0304 -2 -re -bid) (City
Manager)
D. Extend the contract for concrete Repairs for the puhlic Works/TTtilities r==partment
with Gruhn May. Inc. for one year at the current prices (City Manager)
R. Extend the contract for Beach Cleaning for one additional year to Reachcomhers at
the current price (Rid No. 0304-23) (City Manager)
E. Effective nctoher 1, 200, adjust the pay of the City Clerk using the classification as
provided hy the consultant (Springsterl) using the same procedures and pay increases
as provided to all other City non-union (rade 22 employees
G. Approve the Local 630. Blue Collar. union contract for the period nctnher 1, 2006
through September 30, 2009 (City Manager)
N. Approve the T.ncal 630 White Collar union contract for the period October 1. 2006
through .Septemher 30, 9009 (City Manager)
I. Approve the Police union contract for the period of nctnbeT 1, 2006 through
September 30, 2007 (City Manager)
5. committee Reports
None
1
6. Action on Resolutions
A. RESOLUTION NO. 06-11, Public Hearing and Final Reading on adopting a
Tentative Millage Rate
A RESOLUTION OF THE CITY OF ATLANTIC BEACH. ET P m A T FVYTNG
THF. AT) VAT.ORFM PROPERTY TAX MTLLAGE RATE FOR MUNICIPAL
PT TR POSES ON AT. T. TAXART.F. PROPERTY WTTHTN THF. CTTY FOR THE
ETSCAT. YEAR REGTNNTN( OCTORFR 1, 2(1(16 ANT) ENT) -IN( SEPTEMBER '30,
2007: STATING THE PERCENTAGE BY WTHICH THF MTT T .AGE. TO RP.
T.EVTET) EXCEEDS THE ROTJ.ED-BACK RATE: AND. PROVIDING AN
F.141-'14.CTTVF. T)ATF.
7. Action on Ordinances
A. Public Hearing and Final Reading on Ordinance No. 20-06-81 establishing the
Operating Budget for Fiscal Year 2006/2007
AN ()PT)TNANCE. AfCPP' TN( THP. ETN AT. BTTDGrET FOR THF. CITY OF
ATT ANIT(' REACH, ET.nRTT) A E(R ETS(_'AT. YEAR RFPrTNNTNG OCTOBER 1,
2006 AND ENDING SEPTEMBER 30.2007
B. ordinance No. S0-06-73, Public Hearing and Final Reading
AN ORDINANCE AMENDING CTTAPTER 22 TTTTT.TTTFS, ARTTCLE II,
F(`TTnN 77_77 CTTARC;F.S EOR WATER .SFRVTCF., TO TNCRF.ASF.THE
WATER BASE AND VOLUME CHAR GPS EOR RF.STfPNTTAT., TRRTCTATTON
AND COMMERCIAL CUSTOMERS: AMENDING ARTTCT F TIT WA.cIPWATFR
SYSTEM, T)TVTSTON SEVEN, SEWER TTSER RATES AND CHARGES.
SFCTTON 22-166 MONTHLY WASTEWATER BASE FACILITY CHARGES TO
1NCRF.ASR RF.STnPNTTAT. ANT) COMMF.RCTA T. BASF. CTTARCTF. RATES; ANT)
AMENDING SECTION 77-167 SCHRT)TTTF.. OE WASTEWATER VOT.TTMF.
CHARGES TO INCREASE THE RATES FOR WASTEWATER vnT TTN/TP.
CHAP GES FOR RESTT)F.NTTAT. AND COMMERCIAL CUSTOMERS
C. Ordinance No. dS-(l6-18, Pnhlic Hearing and Final Reading
AN ORDINANCE AMENDTNG THF CnnP OE nRnTNANCFS OE THE CITY
OF ATLANTIC BEACH. AMENDING CHAPTER "0. TAYATTnN, ARTTCT.E.. TIT,
OCCTTPATTONAT. T.TCENSR TAX, AMENDING THE TERM LOCAL
nCCTTPATTONAT. T.TCF.NSF. TAX TO T.00AT. BTTSTNFSS TAX; AMENDING
.PCTTON m_51, nPETNTTT(IN.S, TO CHANGE. THE TERM FOR LOCAT.
OCCUPATIONAL LICENSE TO LOCAL BUSTNF.c.c TAX ANn In Ann A
T)FETNTTTON FOR RECEIPT AS TT RELATES TO BUSINESS TAXES:
AMFNTNNCT SF.CTTON 2(1-59, SCHF.fTTT.F. OE FF.F.S; AMENDING
PR OVT.ST(IN.. TN A R TTCT F TV, TN.ST TR A NCE. PR EMT TM T A XF.S, SF.CTTONS 20-
76 THROUGH 20-78. TO CONFORM TO THT.c NEW TERMTNOT.n(W;
PROVTDTNG AN EFFECTIVE DATE
R, Miscellaneous Business
A. Request from neneral Employee and Police Employee Pension Board of Trustees for
a one timel% cost of living adjustment (GOT. A) for city retirees and beneficiaries
(City Manager)
R. Annual renewal of City Insurance (excluding Employee Benefits) (City Manager)
C. Mayport Road Medians — Landscape Options
9. City Manager
A. City Manager's report
2
10. Reports and/or requests from City Commissioners and City Attorney
A d jnurnment
If any person decides to appeal any decision made by the City Csmmission with respect to any matter
considered at any meeting. such person may need a record of the proceedings. and, for such purpose.
may need to ensure that a verbatim record of the proceedings is made. which record shall include the
testimony and evidence upon which the appeal is to he based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience. forms for this purpose are
available nt the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However. the City Commission may act upon any agenda subject, regardless of how the
matter is stated on the agenda.
Tn accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes.
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk by 5:00 PM. Eriday. September )). 7nn6.
A ttend anee
Call to Order/Pledge
MINI ITES
REGULAR CITY COMMISSInN MEETING
September 11, 2006
CITY HALL, 800 SEMINOLE ROAD
1N ATTFNT)ANCF:
Mayor -Donald Wolfson City Manager Tim Hanson
Mayr pro Tem T. TDezmond Waters TTT City Clerk -Donna T.. Russev
Commissioner Mike Borno City Attorney Man C. Jensen
Commissioner Sylvia N. Simmons
Commissioner Jamie Fletcher
Mayor Wolfson called the meeting to order at 7:1 S p.m. The Pledge of Allegiance to
the Flag followed the Invocation. given by Commissioner Eletcher.
Approval of Minutes 1. Approvtal, of the minutes of the Regular Commission Meeting on August 282
2006
Commissioner Rorno noted there were three (3) typographical errors, one which was
caught by the City Clerk. nn page 4, ==who•s.. should he "whose". nn page 9, last
paragraph, "scoring" should be "storing". On page 17 fret paragraph, last sentence
add "been" between the words "not" and "provided".
Mayor Wolfson advised he had given a number of corrections to the City Clerk prior to
the meeting. She was asked to incorporate the changes into the minutes.
Motion: To approve the minutes of the Regular Commission Meeting on August
2R, 2(1(16 as corrected.
Moved by Tomo, seconded by Waters
Votes:
Aye: 5 - Rorno, Fletcher, Simmons, Waters, Wolfson
Nay: (1
MOTION CARR -IP -11
Courtesy of the Floor 2. Courtesy of the Floor to Visitors
The Mayor opened the floor to visitors.
Commissioner Waters spoke regarding the Beaches Resource Center's find raising
programs. He explained their importance and urged participation in the fund raising.
T -Te advised cookbooks are being sold for ten dollars ($10) and a luau will be held this
coming weekend at the T emon Rar in Neptune Reach at a cost of forty dollars ($4n) per
couple or twenty-five dollars ($7S) for individuals. Commissioner Waters offered
anyone who would like more information to call him. BR AM or the Reaches Resource
Center.
September 11, 2006 REGULAR COMMISSION MEETING Page 2
Mayor Wolfson acknowledged Councilman Art Graham and Former Mayor Pin
Gulliford who were in the audience.
Pat Pilimore, 995 Camelia street, spoke regarding pavers. She explained many
pools and pavers are being installed in her neighborhood and helieves the pavers are not
working like they should. She requested the city experiment with different types of
pavers.
Unfinished Business 3. Unfinished Business from Previous Meeting
from Previous Meeting A. City Manager's Eollow-up Report
Consent Agenda
City Manager Tim T-Tanson indicated his report will he given during Ttem 9A.
4. Consent Agenda
A. Acknowledge receipt of New Occupational Licenses issued in August
2(1(16 (City Manager)
R. Extend the contract for orthophosphate for one additional year to
Calciquest. Tnc. (Rid No. fl -Ana -74) at the current contract prices (City
Manager)
C. Extend the welding contract for one additional year to Ace Fabrications,
T,T,C (Rid No. 0405-22) at the current contract prices (City Manager)
Motion: To approve Consent Agenda Items 4A , 4B and 4C as presented.
Moved by Borno, seconded by Waters
No discussion.
Votes:
Ave! 5 - Rorno, Fletcher, Simmons, Waters, Wolfson
Nay: (1
MOTION CARRIED
Committee Reports 5. Committee Reports
None.
Action on Resolutions 6. Action on Resolutions
A. RESOT,TJTTON NO. (16-12
A RF.S()T,TJTTON (W TT -TR CTTY (W ATT,ANTTC BRACT, FT.ORTDA
RFSCTNnTNC'T RFSOT.TTTTON NO (15-1 4TT-TF. RFSOT,TTTTON TMPOSTNCT A
MOR ATORTTTM ON TITVTSTON.0 OF T ANT), ANT) PROVTTiTNcT AN F.FFFCTWF
TIATF
Mayor Wolfson read the Resolution by title only.
motion: To approve Resolution No. 116-12 as written_
Moved by Borno, seconded by Waters
caul -ember 11, 2006 REGULAR COMMISSION MEETING Page 3
No discusszion.
Votes:
Aye: 5 - Rorno, Fletcher, Simmons, Waters, Wolfson
Nay: 11
MOTION CARRTFD
Action on Ordinances 7. Action on Ordinances
A. C)RT)INANCF NO. 911-06-195, Final Reading and Public Hearing
AN C12TITNANCF. OE TNF. CITY C)E ATT ,ANTIC RFA CH, COTTNTY OF DUVAL,
STATP nF FT.OR TTIA, AMF.NTITNrT nRTITNANCF. NTTMRFR 90-01-172, SATE)
ORDINANCE RE-AnO2TIN( CHAPTER 24, ANTI TNCT.TTTNNC1- ALT.
ST TRSEQUENT AMENDMENTS THERETO. THIS OR T11NANCP SPFCTFTC AT .T .V
AMFNT)TNCT ARTTCT.F. ITT, T)TVISTON 7, SUPPLEMENTARY REGULATIONS. OE
THF. COTIF C)E ORTITNANCFS EC)R THF CTTY OE ATLANTIC BEACH,
ET ORTT) A TS HF.RRBV AMFNTIFTI TO ATITI NF.W SF.CTTON 24-172,
RESIDENTIAL DEVELOPMENT STANDARD.', PPnvmTNrT EnT
RFCQRnATTON AND PR OVTINNG AN EFFECTIVE DATE.
Mayor Wolfson read the ordinance by title only. He opened the puhlic hearing. Mayor
Wolfson explained the process for citizens to spealc during the puhlic Hearing.
The fo1lowing citizens spoke during the public hearing on Ordinance No. 90-06-195:
Bryan Barker, 1225 Selva Marina Circle. spoke in opposition
T,yndley Tolbert, 465 Beach Avenue, spoke in opposition
Bob Harris, R92 Ocean Boulevard, spoke in opposition
Ian Sean 'McAfee, R74 Sherry Drive, spoke in opposition
Mary Filen Waugh, 171n Peach Avenue, spoke in opposition
Joan Carver, 46 Fifteenth Street. spolce in favor
Stephen A. Kuti, 1132 Linkside Drive, spoke in opposition
R.D. de Carle, 51 Reach Avenue, spoke in opposition
David Harvey, 1 667 park Terrace Fast, spoke in favor
Pat Pilimore, 995 Camelia Street, spoke in favor
Joan Sapia, 1655 Selva Marina Drive. spoke in opposition
Kirk Hansen, 7393 Ocean Breeze Court, spoke in opposition
Judy Sheklin, 1985 Krista De Mar, spoke in favor
Trevor Parker, 1959 Krista ne Mar Circle, spoke in favor
Stephen Fouraker, 387 Sixth Street. spoke in favor
Keith Pecoraro, 377 Eighth Street, spoke in favor
Gabrielle Polytinsky, 15R Sixteenth Street, spoke in favor
Rob Castro, 412 Ocean Boulevard, spoke in opposition
Richard Rell, 1952 Reachside Court, spoke in favor
Peggy Nolan, R79 East Coast Drive, cpoke in favor
Althea Lachicotte, 335 Garden Lane. spolce in favor
Lizzie Byrnes, 391 Eighth Street, spoke in opposition
Diana Witherspoon, 679 Ocean Boulevard, spoke in opposition
Susan Snead, 261 Beach Avenue, spoke in opposition
September 11, 2006 REGULAR COMMISSION MEETING
Harley Parkes, 1838 Seminole Road. spoke in opposition
Ronnie Hansen, 2393 Ocean Breeze Court, spoke in opposition
T. Hutchins, 7(1 Ocean Breeze, spoke in opposition
T.yne.tte Tyson, 11 E1 Fighth Street, spoke in opposition
Former Mayor Rill (-'u11iford, 7S Reach Avenue, spoke in opposition
Renee Beltrame, 1830 Seminole Road, spoke in opposition
Donna Raghy, 1 R 1 7 Selva Grande Drive, spoke in opposition
StPvPn Raghy_ 1 R 1 7 Relva Grande Drive, spoke in opposition
Rick Beaver, 319 Twelfth Street. spoke in opposition
Brian Sexton, 311 Ninth Street, spoke in opposition
Roger Lowe, 137 Tenth Street, spoke in opposition
Jolyn Johnson, 2377 Beachcomber Trail, spoke in favor
George Mayfprth, 10 Tenth street, spoke in opposition
Janice Gilpin, 680 Palm Avenue. spoke ;n opposition
.lane Wytzka, 352 Second Street, spoke in favor
Richard Reichler, 2025 Beach Avenue, spoke in favor
Joan Me •oud, 176 Magnolia Street, spoke in opposition
Caroline Shepherd, 6', plaza, spoke in opposition
Rick Stockton, 1565 Beach Avenue. spoke in opposition
Scott Parks, 826 Ocean Boulevard, spoke in opposition
Cindy Corey, 394 Fighth Street, undecided
Randy Parkas, 1 RIR Seminole Road, spoke in opposition
Jim Smith, 195R Peachside Court, spoke in opposition
There being no other speakers, Mayor Wolfson closed the Public Hearing and called a
ten minute recess at 9:10 pm.
Mayor Wolfson called the meeting back to order at 9:'l 0 pm.
Motion: To move. flrdingncP No. 911-116-19 to Referendum.
Moved by Commissioner Porno
Motion died due to lack of a second.
Motion: To adopt ordinance No, 911_11(-19; as read_
Moved by Fletcher. seconded by Simmons
Commissioner Borno stated he is in favor of protecting Community Character but ;s
against the proposed ordinance as it is written because of it having a Floor Area Ratio
(EAR}. He believed the current code with some of the other concepts from the
proposed ordinance, such as the Wall plate Height and Ride Wall, would more than
adequately control bulk and mass for the future. He believed a EAR to be too
restrictive.
Mayor Wolfson referred to the Summary of Proposed Ordinance 90-06-195 which was
presented on the overhead. A copy of this document is attached and made part of this
official record as Attachment A. He indicated he is opposed to the size .S4 EAR. He
explained that, at the beginning, he did not understand the FAR concept but after
QPptamhPr 11, 711116
RECJIT,AP COMMISSION MEETING Page 5
realizing it is merely a form of measuring size and many communities are using it, he
became comfortable with the concept of a EAR as a guide.
Mayor Wolfson then referred to the Range of Alternative Proposed for Community
Character Inning Standards as of September 7, 200E which was presented on the
overhead. A copy of this document is attached and made part of this official record as
Attachment B. He explained the history of the various proposals. T -Te reiterated his
desire to increase the EAR to .60.
Motion: To amend the Ordinance from a .54 EAR to a .60 EAR
Moved hy Wolfson, seconded hy Waters
Mayor Wolfson explained the reasons for wanting the .tSn EAR and compared his
proposal to the regulations allowed in Beverly Hills. He urged the Commission to
reconsider the .60 FAR.
Commissioner Waters believed if the F'AR was increased, the other factors should he
considered for changes. He pointed out the exceptions such as the Son square foot
garages and allowances to the setbacks that would need to be dealt with.
Commissioner Porno thanlred the Mayor for offering an alternative but still disagreed
with using a FAR.
Commissioner Fletcher expressed he agreed with Commissioner Waters. He stated that
the consultant had warned the Commission of the regulations being a packaged deal
and that they affect each other.
Votes:
Aye: - Waters. Wolfson
Nay: 3- Borno, Eletcher, Simmons
MOTION FAILED
Motion: To adopt Ordinance No. 90-06-19.5 as read.
Mnved hy Fletcher, seconded by Simmons
Mayor Wolfson called for a Roll Call.
Roll Call Vote:
Waters Aye
Borno Nay
Fletcher Aye
Simmons Aye
Wolfson Ave
Votes: 4-1
MOTION CARRIED
September 11, 2006 REGULAR COMMISSION MEETING Page 6
R. ORDINANCE NO. 20-06-80, Final Reading and Public Hearing
AN OR T)TN ANCF A MFNT)TNG TNF ()PPR A TTNGT RT TT)GFT EOR TT --TF CTTY
OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1. 7(1(15 ANT) FNT)TN(; 4F.P_TPMRFR �(1, ?nn6
Mayor Wolfson read the ordinance by title only.
Motion: To amend ordinance No. 20_06-80 to increase the expenditures from the
General Fund by an additional $7,000 to allow staff to continue the additional
permit reviews that would he necessary through the end of the fiscal year.
Moved hy Pomo, seconded hy Waters
Commissioner Borno withdrew his motion, Commissioner Waters withdrew his
second.
Motion: To approve Ordinance No. 2n_I11_52(1 as submitted.
Moved by Borno, seconded by Waters
Mayor Wolfson opened the floor to a public hearing. No one from the audience spoke.
Mayor Wolfson closed the public hearing.
City Manager Jim Hanson requested an extra $7.000 he added to the budget
amendment to pay for the additional hours for the Building Official and to hold a
workshop as described in his written report nn Ttem 9A.
Motion: To amend Ordinance No. 20-06-80 for the expenses to the Building
Department by increasing it by S7,000 to he a total of $20,200
Moved hy Romo, seconded hy Waters
Commissioner Waters expressed he did not want this th take plane of hiring a full-time
Building Official as soon as possible.
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
Motion: To approve the amended ordinance No. 20-06-RO
Moved by Pomo, seconded by Waters
Votes:
Aye: 5 - Borno, Eletcher, Simmons, Waters, Wolfson
Nay: n
MfhTON CARRTTi.TI
Ceptemher 11, 7006
REGULAR COMMISSION MEETING Page 7
C. ORDINANCE NO, Rn_116_73, Introduction and Eirst Reading
AN ORDINANCE AMENDING CHAPTER 77 UTTLTTTFS, APITCT.F. TT, SF.CTTON
27-27 CHARGES FOR WATER SFRVTCE, TO INCREASE THE WATER BASE
ANTS VOT.TTMF. CHAR(TPS FOR RF.STTM:NITAT., TRRF,CTATTON ANT)
COMMFRCTAT. CUSTOM -FRS: AMENTDTNG ARTTCT.F. TTT WASTEWATER
SYSTEM, DIVISION SEVEN. SEWER USER R AIFS ANT) CT -TAR (-TES, SFCTTON
22-166 MONTHLY WASTEWATER BASE FACILITY CHARGES TO INCREASE
RFSTT)ENTTAT. ANT) COMMFRCTAT, BASE CHARGE RATES; AND AMENDING
SF.CTTON 77-167 SCHFT)TTT.F. nE WASTEWATER VOT.TTMR CHARGESTO
MCP FASP' TNF. R AIF.S EOR WASTFWAIRR VOT.TTMF CHARGES EOR
RESIDENTIAL AND COMMERCIAL CUSTOMERS
Mayor Wolfson react the ordinance by title only.
Motion to Approve Ordinance No. Rn_nf_71 on first reading
Moved by Waters, seconded by Borno
Commissioner Romer indicated the increases are necessary to pay for the cost of what it
takes to do husiness in these different departments.
Votes:
Aye- S - Rorno, Eletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
n. public hearings on adopting a Tentative Millage Rate and adopting
ordinance No_ 711_11f_R1 establishing the Operating Rudget for Eiscal Year
2006/2007
AN ORDINANCE ADOPTING THE FINAL BUDGET EnR TT -TF. CTTY nE
ATT.ANTTC REACH, ET,ORTDA FOR FISCAL YEAR BEGINNING OCTOBER 1.
7006 AND ENT)TNG SFPTEMRFR 10, 2007
Mayor Wolfson read the ordinance by title only then he explained the two items to he
considered.
Motion: To adopt a tentative millage rate for operating purposes of 2.9974
Moved by Romo, seconded by Simmons
Mayor Wolfson opened the floor to a public hearing. No one from the audience epc,ke.
Mawr Wolfson closed the public hearing.
Commissioner Simmons painted nut this mi11age rate is the same as last year and the
City of Atlantic Beach has the lowest millage rate of any of the five incorporated
communities in Duval County.
Qaptamhar 11,,nn6
PF.(_TTT.AIP C(ININLT.ST(lN MFFTTN(_ Paga S
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: O
MOTION CARRIED
Motion: To Adopt Ordinance No. 20-06-81 establishing the Operating Budget for
Fiscal Year 2006/2007 on first reading.
Moved by Simmons, seconded hy Porno
Mayor Wolfson opened the floor to a public hearing. No one from the audience spoke.
Mayor Wolfson closed the public hearing.
Commissioner Waters commented the budget is conservative.
Commissioner Pomo thanked Finance Director Nelson van T iere and City Manager
Hanson as well as staff for their hard work on presenting a great budget. Mayor
Wolfson concurred and added that the information provided was very helpful.
votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
F., ordinance No. d5-06-18, Introduction and First Reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMRNT)TNC CHAPTER 20, TAXATTON, ARTTCLE TTT,
(-)CCTTPATTC)NAT. T.TCF.NSF. TAX, AMFNT)TNG THF. TERM T.( -)CAT.
nCCIJPATTfNAT. T.TCFNSF TAX TO T.0CAT. PT 'MINERS TAX: AMENDING
SECTION 20-51, DEFINITIONS, TO CHANGE THE TERM FOR LOCAL
OCCTTPATTONAT. T,TCRNSE To T.00AT.BTTSTNFSS TAX ANT) TO AT)T) A
T)FETNTTTfNEOP RFCFTPT AS TT RFT.ATFS To TITTSTNFSS TAXES;
AMFNTlTN(; 4F.CTTnN 2fl-59. SCHFT)TTT.P ClE EPPS: AMFNM-Nfl PR(1VTSTONS
IN ARITCT E IV. INSURANCE PREMUM TAXES, SECTIONS 20-76 THROUGH
20-78, TO CONFORM TO THTS NEW TERMINOLOGY; PROVIDING AN
EEEFCTTVE DATE
Mayor Wolfson read the ordinance hy tine only.
Motion: To approve Ordinance No. 45-06-18 as read
Moved by Porno, seconded by Simmons
Commissioner Porno explained a lot of effort went into writing the ordinance and even
though it was forced hy legislation to change the terminology it was also an oppor+»pity
to increase the fees by five percent. He commended staff for preparing it in a timely
manner despite the workload.
Commissioner Waters inquired why the term ncc,,pational License needed to he
changed to Pusiness 'rax. City Manager Hanson explained by calling it an
September 11, 2006
RFGTTT.AP CIINTMT.CCUIN MFFTTNG Page 9
occupational license it appeared to some as verifying legitimacy to state licensing, hut
the real purpose of it is to simply collect the tax from the businesses operating within
the city.
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: ()-
MOTION CARRTF1)
Miscellaneous Business R. Miscellaneous Business
None
City Manager
Reports/Requests
City Commissioners
City Attorney
9. City Manager
A. City Manager's Report
City Manager Jim Hanson referred the Commission to his written report, which is
attached and made part of this official record as Attachment C. His report discussed
Mayport R oad Medians, Hosting African Leaders, and Building Official. He explained
the Hosting of the African T eaders has now been set for Tuesday, September 26, 2006.
Mayor Wolfson explained he would not be available and asked Commissioner Waters
to attend on his behalf. Commissioner Borno offered to attend if needed. Mayor
Wolfson invited them both.
City Manager Hanson thanked the Commission for putting more money in the budget
to fund his request.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Fletcher
➢ Expressed he is truly honored to seri e.
Commissioner waters
➢ Announced that a Elorida T ocal government and Fnvironmental Non -Profit
Land Acquisition Summit will be held October 9, 9nn( in Ponte Vedra. T -Te
urged the Commission to attend.
• Referred to a letter written by a citizen on Rose Street to Commissioner Fletcher
regarding rental properties and asked if the issue had been taken care of.
Commissioner Fletcher advised he and the City Manager discussed the issue
and are working with the neighborhood on the topic.
• Fxpressed concern over not letting the Community Development Board
supervise the subdivision of lots. T -Te expressed the need for public hearings.
Mayor Wolfson
➢ Reported he would be in Tallahassee on Friday. September 1 5, 9nn'. He
intends to make a presentation to assist in getting the points raised so the City
will qualify for state fiords to pay for 75% of the purchase of the Buckman
Trust.
CnptemhPr 11, 7006
REGULAR COMMISSION yTV..V..TTNC Page 10
Adjournment There hein2 no further discussion, the Mayor declared the meeting
adjourned at 1 n:?1 pm.
Donald M. Wolfson, mayor/presiding officer
ATTEST:
Donna L. Bussey
City Clerk
Ar;FNDA ITEM # 2A
SP IEMBER 25, 2006
TnWN r-ENTFR AGFNfY, INC,
200 SEMIN❑LE ROAD
ATLANTIC REACH, P-L❑QIDA -R2233
TO: Mr. Jim Hanson
City Manager of Atlantir. Reach
EPflM: Niall Fallon, President
Greg Kupperman, Sub -Committee Chairman
HATE: October 25, 2005
RF: TOWN f'FNTER r1VFRI AY nISTRIr.T
Please fiud encloseri herewith a copy of a proposed 7nnjng nverlay district fnr
Town venter. Atlantic Beach anri NPpti ine Rearh. Tnwn r.PntPr Agency, Inc.
has been working on this proposal over the last year. This overlay district would
encnl IragP the maintenanr.e and preservatinn of Tnwn Center, as well as, gi iirle
future infill development for the unique downtown area.
We wnulri like to hegin some disr.i issinns regarding this prnpnsal
respective cities in the near future.
with the
If you have any questions regarding the aforementioned Niall ran be contacted at
(qn4) 24q -7".19j nr (,reg at (C1114)7.1.1 -F,E5j
Thank you fnr your cnnsideratin❑ of this proposal we look forward to working with
you in the near ft iti ire.
Thank you
encInst ire
TOWN (T FNTER OVERLAY DISTRICT
1 GENERAL PROVISIONS
a.) Statement of Purpose
h.)
AnumnA TTFM # 2A
CFPTFMT PP 75, 7no6
The Town Center Overlay nictrirt will respond to Prnnnmjr., snrial,
enuirnnmPntai, r'pura!, and real Pstatp market rhanges by
implementing traditional neighhnrhnnd design prinrina!s. These
principals will encourage maintaining and keeping safe puhlic
spares, making great walkahlA streP.tscapes, preserve the areas
culture and history, and assist future infill development that is
°apprnpriatP for the unique Atlantic Beach and Neptune Beach
downtown overlay area.
All applications relating to rezoning, land_ lisp amendment
variance, conditional use or any other growth MA nagpmpnt rP!atpd
request that requires a publir hearing will hp forwarded to Tnwn
Center Agency, Inc. within 5 (fine) business days.
11. SCHEDULE OF DISTRICT RErz IILATInMS
a.) Permitted Uses
(i,) Outside seating fnr restaurants, coffee and sidewalk cafpc nn City
sidewalks nr other City rights-of-way, may be npPratPd by the
management of adjacent permitted food servire establichmpntc, ciihjert
to the following provisions:
• Thp outside seating area shall be accessory to or under the same
ownership nr rnntrnl as the restaurant or rafe whirh is operated
within a tntally,and permanently enclosed huilding.
• The are of rutcide Seating of a restaurant nr cafe shall not exceed
the street nrrupancy frnntagP along the sidewalk.
• Asa condition of the lease the owner of siirh estahlishment shall
agree in writing to maintain that portion of the right-nf-way where
the outside seating is lorated. The nwnerllessaa/leccnr of the
husiness establishment and the property nwner shall agree in
writing to hold the city harmless for any personal injures nr property
damage resulting from the e-ictenrp nr operation of and the
condition and maintenanrp of the right-of-way upon which any
outside seating is lorated, and shall furnish evidence of general
liability insurance in the amount of one million dollars
($1.000,000.00) per percnn and two mjllinn dollars (52,000,000.00)
per occurrence with the city as additional named insured,
• The outdoor dining area shall IPauP not less than four (4)
consecutive feet of sidewalk width pnint which is clear and
unimpeded for pedestrian traffir.
1
AGEND A TTEM # 2A
SEPTEMRFR 25.200A
• n! tside seating areas shall be defined by an enclosure of at least
thirty (1n) inches in height measured from the ground or siriPwalk
IPI/Pl. Such PnrjnsurP may consist of screens, planters, fPnrioq or
nthPr similar materials,
• Alcoholic beverages shall not be allowed outside the limits of the
outdoor seating area.
• Alcnhnlin heveragPs shall he served with meals only.
• IIJn heating or cooking of food or open flames shall be aIInwPd jn
outside seating areas.
• There shall be no use, operation or playing of any musical
instruments, loudspeaker, sound amplifier, or other machine for
.,the production nr reproductino of sound in as to rnostitute a
vjnjatjno of the respective city which regulate noise,
• Lighting to serve outside seating areas shall be white in color
and shall Dot prn1ert nolo adjacent property.
• The City Council or designee shall have the right to prohibit the
nperatjnn of an nutdnnr djnjng area at any time her.aiice of
antirjpafarl nr unanticipated prnhlems nr cnnflirts with the use of
the sidewalk area. Such problems and conflicts may arise from,
but are ont limited to scheduled festivals and similar events,
parades, marches nr repairs to the street nr sidewalk, Tn the
extent that is possible. the permittee shall be given prior notice
of any time period during which the operation of the nutdnnr
dining area will he prnhihited,
▪ The community development director, building official, and rode
eofnrr.emeot nffirers_ nr nther persno authnri7Pri by the city
manager shall be authorized to enforce provisions of this
section and to take such action as may be necessary to eosure
compliaore with the regulations general prnvisinos or r.nnditinns
imposers upno nutdnnr dining permit.
(ii.) Restricted Residential
• Residence limited to the second and/or third floor within a
principal huilding nr ancillary huilding.
• Residential use shall not occur on ground floor with a maodatnry
cnmmPrrial frontage,
(iii) Rnnf Tnp Uses-Restai irants, Rar, r'afa Rerreation. andlnr
Shared Deck/Common space all not to exceed 50% of the roof
top.
• There shall he ❑n Ilse, npPratinn or playiog of any musical
instruments Inudspeaker, sound amplifier, nr nther machine fnr
the production or reproduction of sound in as to constitute a
violatino of the respective city which regulate noise.
• Lighting to serve roof top uses shall be white in color and shall
not project notn adjacent property.
2
AGENDA ITEM # 2A
SEPTEMBER 25.2006
Newspaper vending machine and other facilities for information
distribution.
• Nn more than machines/facilities in a row,
• Spared a minimum of 200 feet apart.
b.) Lot Reguirements
i, Frnnt Yard Setback
ii. Side Yard Setbacks
Rear Yard SPthark
Iv. Ri iilrijng Height
Minimum/Maximum
0 5 ft.
Minimum/Maximum
n n
Minimum/Maximum
n 0
35 ft.
• Exception -The fnllnwing features are exempt from the
height limitation:
(1) Church steeples, chimneys, and similar structures
not intended ac places of nrcupancy Lir storage;
(2) Flag poles. water tnwerc and similar devices ❑nt
•intended for human nrcupancy may exceed) the
height limit; and
P) Heating and air conditioning equipment, snlar
collectors, satellite dishes Lir antenna, elevatnr
shafts, parking and similar equipment, fixtures, and
devices, prnuidPd that:
They are set hack from the edge of the
rnnf a minimum distance of one (1)
font fnr every foot by which such
features extend above the roof surface
of the principal building to which they
are attached
h. Nn mnre than one-third of the total
rnnf area may be occupied by curh
features:
r.. Parapet walls are construrted nn all
sides of the building up to a height Lint
to exceed the height of such features:
and
d. No equipment nr parapets shall
exceed five (5) feet in height ahnve
the main roof strurture.
(4) namaged buildings over fPPt may he rehuilt to
their original height.
3
if.
IV.
r:FMnA ITEM # 2A
SFETFN-EBER 25, 2006
• Point of re{erenre fnr measurement. The point of
reference for determining the height of 2 building shall be
the greater nf nne fnnt hnve the crown of the road i❑
frnnt of the huiiding nr proposed building or the average
nf the natural existing grade. The point of reference for
determining the height of a commercial building affected
hy the C:nastal Construction Control Line will bP the
minimum eleuatinn required for habitable spare required
hy the Elnrida Administrative Code.
u, Uinimi im 1 nt Area None
vi. Lot Coverage 85%
tiff StrAPt Parking Regulations
Number of Spaces Required All -Naw Uses 9 spares per 1,000 sq. ft. of
gross floor area. On street parking spaces within Ann feet of the subject
property will apply to the nff street parking requirements, The numher
required will be the minimum and maximum, number of spaces provided.
I andcrapP C;uidalines
(a,) Plant Palette
Following are the ar.raptahle piants fnr installation in the availahle planting spaces
within the Town Center Overlay nictrirt. These plants are selected for their ahility to
withstand moderate salt environments, tough urhan conditions, poor soils and
ncracinnai trampling.
Large Material -
o Cahbage Palrn (Sabal palmetto) — 12' fIear Trunk rnipimum
o Wachingtnn ealm (washingtooia robusta) — 12' r'.lear Trunk minimum
o Medjool Date palm (Phoenix rlartvlifera 'Medjool') — 16' Clear Trunkminimum
o Live Oak (Quer(us virgi❑iana) 3" caliper minimum — io protected areas only
Canary Island nate Palm (Phoenix canarienciS) — 14' Clear Trunk minimum;
in special designated amps only.
Treefnrm Material -
o Treefnrm 1 igi ictrum — (1 igustrum japonic) — !(1 -gallon minimum; 4' clear
trunk
o Pineapple Guava — (Feijoa cPilnwiana) — 30 -gallon minimum; a' clear trunk
Accents_
o Crinum Lily (Crinum speriPc) — 1n to 30 -gallon size
o Sago Palm (Cocas Revoluta) — `; to 3n -gallon sire
4
AGENnA ITEM # �A
SEPTF'NrPER 25. 9nn6
Shrubs
o Greeo Pittosporum — Pittnspnn im tnhira) — 3 -gallon; 74" height
Indian Hawthnrg — (Raphiolepis iad_ira) — 2-gallno; 18" height
o Coontie Palm — (7amia pumila) — 3 Or 5-g2llno; 2(1" height
o Japanese Yew — (Pndorarpi is macrnphyllus) — 5 to Ip -gallon
o nInssy Liqustrum — (Ligustr' im japnnir.a) — 3 to 15 -gallon
o sweet \/ihiirnum — (Viburnum odoratissimiim) — 3 -gallon
frnundcovers
o Asparagus Fern - (Asparagus sprengeri) — 1 gallon; full
MI Ihiy Grass — (Muhlenbergia rapillaris) — 1 -gallon; full
o Marsh Hay — (Spartine patens) — 1 -gallon: Bill
o Asiatic Jasmine — (Trar.hlenspermum asiaticum) — 1-g2llno; full
o Puergreen Paspalum — (Paspalum quadrifarium) — 1-g2llno; full
o Yellow I antana — (Lantana montevirlPnsis) — 1 -gallop; full
o Creeping Fig — (Fires pumila) — 1 -gallon
o Coofederate Jasmine'= (Trarhlenspermum jasminindes) — 1-galloo; full
o Fakahatr.hPP Crass — (Tripsacum dartylnirips) —1 -gallon; full
o Evergreen Giant I irinpP — (Lirinpe muscari 'Evergreen Giant')
Mulch — Pine straw mulr.h only; 3" — 4" thirknPss, apply twice a year.
(h.) f)asign Standards
Following are gi sidelines to placement of appropriately selected plant material (from
the list provided above) within the Tnwn Center Ouerlay nistrict. Plaot material is an
integral design element Within the Tnwn Center Overlay nistr rt and should be
inrnrpnrated wherever possible.
Parking Lots
o Nn row of parking Shall PYr.PPd eight spaces withnut a r.urhed intermediate
island. This island shall be nine feet in width inside curb to inside r.i irh and
shall Contain one palm, tree or treeform shnih. The island shall be completely
planted in groundoover. Snd is not acceptable.
o All parking rows shall have a terminal island with a minimum width of seven
feet and planted with 2t least one palm nr shade tree. The island shall hp
completely planted in grniindcnver.
o Tharp shall be a Contin" sous, five-fnnt minimum width plantahle area for all
perimeter areas abutting a parking Int. Exceptions include ingress/egress
aprons and where parking Ints abut building frnntages.
o Trees and/or palms shall he spaced 2 maxim! im of 75' withio this continuous
perimeter buffer.
o An autnmatir irrigating system Will bP required to service these planted areas.
o Parking spaces are q ft, by 12 ft.
5
AGENDA ITEM # 2A
SEPTEMBER 25.2006
Street / Ruildinq Frontage
o Areas hetwPPn huilding fronts and vehicular riirhjng shall be landscaped with
4' x 4' or 3' x 5' planter puorhni its and spaced no further than nn renter.
Palm trees shall be centered in these planters with a contin"nus mass of
grnunr-Irnver underneath, preferably the current standard, Asparagus Fern.
o Plant hed area should, at a minimum. be in a •1 ;4 ratin with pedestrian
sidewalk area. If rlecign standard methods listed above do not meet the
criteria, then plantable area must he fnund within the pedestrian sidewalk
a CPa
o All planters chill have bubblers or pop -Hp type spray heads tied to an
automatic irrigation system.
o Elantings shall not obstruct\rehjcuIar nr pedestrian sightlines or fire hydrants.
o Ar.r.Pnt flatP ealms shall be planted at the rnrners of all intersections, with
intermediate palms, surh as Washingtonia nr cabbage Balms planted in
between,
o Trees nr palms shall be planted no rinser than 1n' apart unless they are to be
clustered. In that rase -the plants shall vary in height.
o frnundcnvers and low shrubs are to he planted in simple masses in 211 plant
beds,
Screens & Buffers
o Hedgerows may be planted where undesirable views exist
to cr.reen unappealinq utilities.
o Screening plants shall not hlnck sightlines of at itmmnhiIPs,
o Rank kitchen areas, dumpsters 20d truck delivery zones
area that Rhall hP screened.
(r.) Maintenance Requirements
nr there is a need
are examples nf
Trees and. Palms
o E2lms_ shall be pruned nnr.P a year, preferably in mid-AuguRt. The
trimming of frnnds shall not exceed 2 ten to two n'clnck eosition. All fr' iiti0g
bracts shall hP remn,Pri.
o Trees shall have all dead wnnrl and internal branches remnved. Ail limbs
remnvarl will be flush cut to the trunk.
o Fertilize twice a year with a balanced fertilizer.
o Trees nr Palms should bP replaced with similar sized material if existing
material is dead or has been remnved previnusIy.
Shrubs and Groundco"ers
o Shrubs and hedges shall nnt hp sheared, but pruned With hand dippers to
avoid a flat Prlge, angular edge or flat_tnpperl appearance.
o Fertilize twice a year. nncP jn March, once in July.
o Eights that are missing, trampled nr dead should be replaced with the
same species nf plant and if possible, comparahle Ri7P.
Native grasses such as gulf Muhly grass shall not he sheared nr flat-
topped,
6
AGENDA ITEM # 2A
SEPTEMBER 25.2006
o Accent plants surh as Crinum l ily shall be thinned of head fronds and
suckers twice a year.
o slant heds shall be kept in a full appearance. If paps nr holes exist, then
they shall he filled with like material,
o Plant beds shall not IDP changed arhitrarjly to another type plant material
without appro" I of Tnwn Center Agency.
MI ilrh
o Pine Straw mulch nnly. 3" - 4" thick applied twice a year. Remove weeds
•
and palm seedlings hefnre rP-application nf mulch,
Irrigation
o The system shall be checked weekly fnr clogged or broken heads and/or
piping. Damaged pads shall be replaced immediately.
o There shall be no mixing of parts. The system shall he cnnsistent with the
mane ifarturPr of record.
o Spray heads shall prnvide 100% cnverama nf planting area.
o All spray heads shall hP pnp-up type or hi -pop-up type spray bodies. pin
fiYPrl shruh risers are allowed unless protected by huilding edge and
hedge.
o All piping under pavement shall be sleeved.
o Water source shall always he frnm a potable. city prnvided source.
V. Architectural npcign Including Sign and 1 ightinq Regulations
1) General
a.) 2-3 story scale
b.) RIIilri to property line (Zero sethark)
c.) Parking at rear and/nr on street
d.) 48" cantilever within right of way at secnnri flnnr tn accommodate
awning and nr balconies (min. r.lParance=12'-0")
e.) Mixed Use (i.e. Retail/Office, Retail/Residential, Cafe-Retail/office)
f.) Coiter locations shnuld include storefront area nn both street frontages.
2) Site Design (RPP fiagrams A & B)
2.) No open retention systems.
h.) Essential services i.e. elartrir., phone, & TV seniires tn he located
1 indPrgrni Ind.
c.) Placement of rays at rear of building fnntprint or on street,
d.) Rike racks included as part_ nf parking area.
e.) Waste hins, HVAC units and Utility devices will be sr.reened.
7
=TWEET
1 _plr�^-,�F P.uFFFjc
F
ELICCIrL
F 'Q FFI IT
:'REST
T i PI ._-L ELS:":K
IIITE=1:G
Diagram A
AGENTA rTFTvr ik
SEPTFLMFR 95 9n06
` FRC FEF I' LIIIE
-
gram B
S-TREET
_:.r..'C
ELK Ih
evir
F -R!'
/E
STPEET
F=1,f F.1
i T =
-F.
_
A GENnA ITPM # 2'
SPPTEMPER 95. 2on
iE
Ridding Ldacc and gala (Safi niagrarn f.)
5IC
CCL t I -C
niagram r
E.1ILC TC LN'
— CCN) Fe TEN91.^-t.13
W=r
5TRFET
4) Ri iilding Fnrm R Rnnfljna (Stip njagram n,)
AGENDA ITEM # 2A
SFPTFMRFP 75,9nn6
1
Il
0 p
-LLTlI "1
a.)Roof structures may be flat or sloped. (min 4:12 Irlpe)
b.) The general intention of building forms is simplicity with articulated
antritis, dnnrs, windows, halr.nnies, awnings, colonnade nr similar
architectural devices tr prrmntti a shadad padtistrian strtietsrapP,
c.) See diagrams A & B for general street face design altarnattic,
10
uIlt-I •Qtl'e It -1 S'. LF
111 Imo: r IIlvpl
E_TTEQP1S
F�TI�_I
_I F FI IT (jet -F:
11 !LEP
Diagram n
1 -I
�L-
AGENnA TTFM#7A
SEPTEMRFR 75, Inn(
f
FFi'I ITT E f'
CPFit lFf.
-Lr
=1•_111 GFTI•:.:)11
T
I : IT
fitrC.._I r'
�) Rllildi❑o E❑tra❑ces (See Diagrams A and R.)
a.) Diagram n ahnve generally outlines the street fagade decign.
b.) The ground floor is intended to he limited to shop -use, miter+ uqP (i.e.
Retail/Office, Retail/Residential, laf4-Retail/Office) for eromotion of
rataiI activity, with the widow areas maximized.
11
6) Architectural Features
a.) The existing Tnwnrenter rhararter ran
A cw'NDA ITEM # 9A
SEPTEMBER 25. 7nn6
bP generally described AS
"PvPryday arrhiterture" defined by simple farades htiilt to the prnperty lino
(i.e. the sidewalk edge in most cages) Interpretations of these primary
architectural elements are encouraged, rather than the creation of strict
historicism. The basic principles nf gond design are to be applied to -
infill prnjer.ts, through the use of r.nlnnnadPc awnings, halrnniPs nr similar
arr.hitPrtural dPvires and well proportioned elements Le[ithin the facade.
This approach is consistent with some recent and historic developments
within Towncenter.
7) Ruildjng Materials and f.nlnr
a.) Typical veneer materials within the area are smooth stucco (Portland
cement hased), hrirk, and painted hrirk. Timeless materials such as stone,
indigenous to the area would be an appropriate facade ueneer. Wnnrl
cladding of any type is to be discouraged. The use of wood trim around doors
and windnws and related dennrative elements such as snffjts, cnlumns, posts,
guardrails, handrails, brack
desirable.
ets, cr.reen walls, and halrnnies are highly
h,) rninr: Multi tone rninrc are enr.nuraged, The I iso of monotone rnlnrs over
large facade areas is discouraged. The use of earth tones and its "ariants
would be cnnsistent with the Tnwncenter character.
8) Signs and Lighting
A.) ThP i ice nf hrar.ket signs, attached to the building facade nr to soffits
within arcades are examples of desired signage within Trne[nr.enter, The use
of large face mounted or internally lit signs are discouraged.
h.) The street lighting is adPgiiate in mnst areas of Tnwncenter, and is
enhanced by colonnade lighting in several areas. The use of wall hrarket nr
pendant light fixtures, and the use of light where it is needed, rather than
. "hlanket r.nuerage" is apprnpriate,
12
Tnwn Center
Overlay Distrirt
n
o I
•
f.) I
m .
En.,.
1. a
, v •:.• i,:-,
'' ..........-.....m. '-'' - '."" .''......." 1
. ... ..., ''., I
nistrint Bun'
•
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2" SM,
A -Ha UtiC Ocean
• • ••••••
•
AGENDA ITEM # 4A
PUBLIC WORKS and UTIILITY DEPARTMENTS
PROJE 2T S TATIUS REPORT
;DII - DESIIsN ENGINEER, (CE& [) = C DNISTRUCTI DN ENGINE E EZ , ;CIi = C DNTRAICTOR
so
0
00
..
a
z
0
ulH
d
rn
7,ommission authorieel3 negotiation on 11/28/I) 3 with CDM for Hopkins
Creek design and al I?roveli ciantrart for prell.iminary Resign report on
bV23/I) 3. 31)% (plans received 11/F7/03. Staff has begun discussions
with church IfEr IprD13erty acquisition. 7,ommissioin has approveltl DIDtiDn
to buy 'parcel. Antiri1Date IIIanIi arquisitiDn will.l be completed in
September.
FDOT approved alternate typical section with I[3' median. Survey
complete,. Meliiaan design is in progress. Public meeting :30% design
review11 was held inn I. 21(12/D15. Next public meeting (9D°/n design)
scheduled for September 113, 20Db.
Design complete. Exlpect to begin construction in September 121)1)15.
Project to add cameras at treatment plants and automateli door lucks at
plants anli City buildings. Contractor making site visits tip determine
optimum camera locations. Door lock m ateri allls received. Contractor
installed new automatic locks. [nstailed fiber optic; line between Water
Plant #4 Ind Wastewater Pl ant #2. Cameras installed at treatment
plants.
COAB right-of-way construction and U.S. PDS L Offiice construction
CD mlplete. Open Ifbr Iralffic. Re -striping of Plaza complete. Playa to
receive overlay cin conjunction with Mayport Road project.
JD
tri
Z
n
d
H
n
a
:D1I = Tamp, Dresser & McKee :CDM1)
at
�
0
U
II
o
;131) = Public Works
= Public, Works
�) = I3ruhn May, Inc.
(DI) = Access Ltli.
(211 = Access Ltd.
(�E& [) = Public, Utilities & Public
S alfE ty
(D) = Public, Works :ROW1)
Rl&B Thntr acting
(E,E& [) = Public Works
PRDJEICT DESCRIPTI0IV
Hopkins Creek Regional Retention
Facility
D?sign = 317%
ConSI`rucI!io i = 0%
Mayport Meliiains
Deign = ISO'%
Consl`rucrion = 19%
IB.ke Path on West Plaza Ditch and
Ria sic Park
D2isign = 109%
C7nSI`ruction = 17%
Security Upp;rades at Treatment
Plants and City Bldgs.
Design = 100%
C� nsV action =90%
Plaza Road Prost Office Entrance
Modifications
Design = 100%
Co t ructiI n = 11 M1O%
N
m
7r
4'1
TEMBER 25.2006
PTIBLIIC WORKS and U[TILIITIY DEPARITME TITS
PROJECT SITATIUB REPORT'
(DI[ =DES[ETGITEER,(ICE&I)=1210 sISTRUICTIIDTENGIN EER,:CIi=CONTRACTOR
so
00
n
5
E1
rn
DEP permit ireceiveli 11103/1)15. lavy awart- led contract to Gateway
ICDntrarting. Preccnstruc don held 4/.11'06. Contractor on held while
iresDlving issues with Na vy.
Gemara tars in s talleli at Water P l ant #13. Still awaiting equipment
delivery for Lift Station B.
W ata rain eonstruetii)n rompleteli, meter and backflow preventm set.
90% Plan cIam7lI,tIc. Bultlgiet w arksh ap presiantati an bald 8/15/0 6.
CDBG Ifiunlied project to construct utilities Iftr Habitat devehcpment off
DuttIan Island Roali. Bids received 15/ [406. Commissiicn awarded
contract to Gruhn May 17/ [1)1'06. Preicnnstructii n conference hells
7/. i/06.
P RIO mar O. AND INF 3RMATI[IDT
D) = Reynol is, Iimith & Hill
(C = Gateway Contracting
(CE& [) = Navy, Public Warks
(CI '= Ring Power
(C E&10 = IPublie Utilities
(D) = CH2M Hill and Public Works
(C 1= Gruhn May, Inc.
(CE& [) = Public. Warks
(D) = (Applied Ifechnolo ry
Man agement
(D) = Connelly I&. Wickur
(C) = Gruhn May, Inc.
(CEI4z.E) = Public Works
PRIDJEICT DESICRIPTIOT
[iib aul t Bay Water System
UI p trades
(Navy Prcijertl)
Dos'gn =111917%
Cons 'ruc'ion= 7%
Gensets at W [Aix Plant # 13
)1)2 L ane ), and Lift Station
"B" (4 2 5 [ . th Street I
Digs gn= 111919%
Cones .`ruc h`on = 6)%
Water Main Replacement at
Sailfish Derive and Plaza
Disrgn =11017%
C)17S'ructi'on = 199%
Sews rMaster Plan Update
Design = 90%
Sa wgr is s Chapel Pl ace
((AKA "Fier s yth Two")
Dei>igiz = 1100%
CorW rui;tson = 0%
AGENDA ITEM # 'A
SEPTEMBER 25.2006
AGENnA ITEM # 4A
SEPTPMBER 95. 2006
City of Atlantic Beach, EI.
utility Sales Report
August 2006
Augimt 200A
Water Sales
Gallons Actual Revenue
Accounts norm Revenue ter 1,000 gl
Gallons Actual Revenue _
Arrpuntc nnnn Revenue per +,000 gl
Atlantic Beach
Ru,neer
5,630 60,617 $148.334 $2.45 Y
2,S7R 31143 $80,952 $2.R0
5,690 48,907 $119.971 $9.31
2,97E 77,47Q $68,70A $2.51
Total water Sales
8,206 91,760 $229,286 $2.50 1
8,595 76,327 $181,677 $2.38
-
aWater Plant Production
Gallons
nnnn
1 Gallons
0000
Atlantic Reach 69-704
Buccaneer a 7AAI Q
65,626
* 9.QlR
Total Prpriertien 94,121
91,559
Total Water Rlllert 01.7A11
4 78,327
Water Loss for month: 2.3g3
96.212
Percentage Loss 2.69%
9A.Ad%
70" 92 mp. Avg.' pcs Q,RR°/
111.67%
Gallons Actual Revenue
1 Sewer Sales Arrpunts moo Revenue Per 1,000 gl
Gallpna Actual Revenue
Accounts Onno Revenue Por 1,000 gl
AfIap±jr Rearh c.9(3 4A.10 $1R9.RQR $4.30
1 Ruccaneer 2,451 95,289 $13R,R76 $5.49
F,,QRR 37 894 $1R9,QQ1 $4,33ti,
, 2,590 26,165 $135,684 $5.191
Total Sewer Sales 7,564 g9,409 $328,774 $4.7A
7,658 63,789 $298,675 $4.AR
1
Sewer Treatment
rallpnc Ar fun' Revenue Gallons Ar_tual Revenue
0000 Revenue Per 1.000 Ell 0000 Revenue Per 1.000 al
Atlaptjr Reach
Buccaneer
52,R57 $]R9,R9R $3.59 62.757 $162.991 $2.60
23.664 $138,876 $5.871 9R.39Q $135,RR4 $r,_jA
Total Sewer Trento('
76.521 $328,774 $4.30 s" R9,(177 $298,675 $3.35
City of Atlantic Beach
FINANCIAL REPORT
August, 2006
AGENDA TIPM # aA
SEPTEMBER 95.9nn6
Cash Balances
Fund(s)
General
TCPP RPplarPment
Convention Development Tax
1 nral ("Winn (;ac Tax
Better Jax 1/2 Cent Sales Tax
PnlicA Training, Enrfeit, Ptr,
tyrants
Debt Service
1 Itility
Sanitation
Storm 1A/atPr
EPnsirn - Pollee
Pension - General
Total
Intal Restricted Cash
Total Unrestricted (:ach
Prior
1„ly, 2nnR
$5 nj,n77
20,913
JR0.w)
348,541
1.031.579
(20,408)
(22,529)
A4,QQ4
3,953,201
530.227
2,7QR,n54
8,683
55 RF
$14,430,078
rurranf
August, 200R
$5,454,7AR
20,913
J F J ,97A
254,819
1.083.3m
(608)
(88.447)
71,199
4,155,101
4RR, J �Q
2,811,929
10,262
5Q,449
$J4,482,n52
$6,569,321
$7,912,731
1ln11ar
Change
($4Ij,3n9)
0
AAR
(93,722)
J,757
19,800
(R.QJ R)
6,128
201,900
(49,(188)
13,875
4,276
$;i,47d
Cash and Investments
Account
Rank of AmPrira - fepnsitnry
SBA
rach nn 8lanrl
Subtotal
Eolioe eensinn Investments
General Pension Invactmentc
Subtotal
Prior
,July, 2nnR
$87,429
4,14n,n9Q
2,550
14,430,078
5,027,847
7,'3Q7,'1R0
12,425,227
Total $26,855.305
(1) FYTf rate of return through 06/30/06
rurranf
August, 200R
$214,471
J4,9R,nIJ
2,550
14,482,n52
5,119,570
7,F.. 7,9Q5
12,656,865
$27.J38.9J7
llniiar
Change
$127,042
(75,nAR)
0
J,Q74
9J,723
139,915
231.638
$2R3,R1 2
fr-2ata of
Return %
4.32
5.7n (91
6.20 (1)
City of Atlantic Beach
P ioovrIAI RFPfRT
August, 2006
Revenues
AGENDA IIFM # 4A
'FpTEMBER 75, 2006
Fund / (Footnote)
Annual
Estimate
YTD - 92%
of Fctimate
vrn
Actual
Dollar Percent
Variance Variance
General (1)
Tree Replacement
(`nnvapti navelcomeet TAY
Local Option Gas Tax
Rattar .IAY 1/9 (:t Sal/mg TAY
Police Training. Forfeit. etc.
(,ra0tc (9)
Debt Service
Utli±v
Sanitation
Storm Water (3)
Pension - Police
Pension - General (4)
Total
$9,951.978
0
128,000
564,042
702,336
'11.800
508,111
71,100
6,779,543
1,362.300
1,067,868
702,355
1,015,029
$22,884.462
$9,125,964
0
117,376
517.297
644,042
9Q.1Rn
465,938
'c.199
6,216,841
1.249.229
979.235
644,060
930,782
$20.985,053
$9,685,416
n
58,763
c11,746
718,697
33,061
149,608
66,526
6.089,760
1,201,420
695,009
742,153
1,144, 1gn
$21.n96,g49
$559,452 6.13%
0 0.00%
(58,613) -49.94%
(5,481) -1.06%
74,655 11.59%
3,901 13.38%
(316,330) -67.89%
1,327 2.04%
(127,081).o4fry,
(47,809) -3.83%
(9R4.99A) _9Q.nfo%.
98,093 15.23%
913,608 22.95%
$111,496
Analysis of Major Variances
(1) The $559,452 positi"e variance in the General Fund resulted from having received
103% of the year's budgeted property taxes by August, 2006. Typically the majority of
these taxes are received from the City of Jacksonville in December & January.
(2) The $316,330 negative variance in the Grant Funds resulted from either items not
having been purchased or reimbursement requests not having been filed as of August
31, 2006.
(3) The $284,226 negative variance in the St^_rmwafer Fund reculteri fr^m the awarr of a
grant in fiscal year 2006 that has not been received.
(4) The $213.608 positive variance in the General Employee Pension Fund resulted from
changes in the mark& values of the investments.
City of Atlantic Beach
FINANfIAI REPORT
August, 2006
Expenses
A CFTvn A TTEM # 4A
SF.PTP..MRFR 95, 2006
Department / (Footnote)
Governing Reny
City Administrati=n
General Government (1)
2Ianoing and Rujlding
eublic Safety (9)
Parks and Recreati=n
Public Works (3)
9uhiin Utilities (4)
eeni=n - e�ll�e
Pension - General
Total
Annual
Estimate
YTD - 92%
=f Estimate
YTD
Actual
Dollar Percent
Variance Variance
$53,538
2,177,933
684,579
4,736,835
1,022,247
6,29a,Ra9
7.266.608
400,936
405,798
$25,219,501
$49,094
1,997,166
2,068,922
627.TFa
4,343.679
937,400
5,699.010
6,66q,d76
367,658
372,117
$23,126.281
$44,44
1,712,949
1,031,819
471,028
3,678,FaR
854,783
4,204, 868
F.848,790
362.444
375.606
$48,5R5,9Rd
$4,640
2R4,99
1,037,103
156,731
665,136
82.e17
1,494 142
814,686
5.214
(3.489)
$4,540,997
9.45"/"
14.939h,
50.13%
24.97%
15.31%
26.22%
12.23"/"
1.42%
Resource Allocation
eerconni Services (F)
Operating FYpehQeQ (7) R (1)
Capital Outlay (1) & (3)
neht Service
Trancferc
Total
Annual
Estimate
YTD - 92%
of Fctimate
vTn
Actual
Dollar Percent
Variance Variance
$7,851 980
9,653,367
,246,841
1,678,236
78J,077
$25.219.501
$7,2nn,26F
8,852,137
4,811,353
,RR.9a2
723.584
$7%,i 96,281
$6.680,797
7,728.536
1,774,456
1,678,174
791.191
$18,585,284 $4,540,997
$519,468 7.21%
1,123,601 12.69%
3,036,897 61.99%
(139,232) -9.05"/°
263 0.04%
Analysis of Majnr Varianr_PS
(1) The positj"e variance h the General Government departments resulted from not having
hegun the various budgeted projects — see the Project Acti""ity Schedule.
(2) The positive variance in the Puhlir safety department is due to the payment for the City of
Jackson"ille fire contract heiog paid quarterly, the lifeguard expenses being seasonal, h^r
vacant gositions in the Patrol division and no expenditures in some of the grants,
(3) The majority of the positi""e ,,arianre in the 2uhlic Works department resulted from not
having begun the xrarir,uQ hudgeted projects — see the Project Activity Schedule. Also, the
waQte management contract and First Vehicle are not billed and paid until the month after the
services are provided.
(4) The posith"e ""arianre in the utility Fund resulted from not having begun the various
budgeted grojerts — see the Project Activity Schedule. Also. there are vacant goQjtir,nc in the
sewer Wastewater division and the professional/contractual cervices are legq than budgeted
amounts.
(5) The g=citive linrianre in Personal Services is due to vacant positions in InfQrmatinn
Technology, Sewer Wastewater, Police Department Eatrr,l Rujlding Department,
Finance Department and the Lifeguard gacitious heing Ceasonal.
fity of Atlantic. Reach
FINANCIAL RFPfRT
August, 2006
Prnjert Ae_tivity - CuCCent Year Activity Only
AGENDA ITEM if IA
SEPTEMBER 25.9nr%
Project Name
er01enf
Numher
YTD YTD YTD
Budget Actual Balance GtatuQ
Parks and Recreation:
Reant flcatinp PRO601 45,000 0 45.000
Rjhtntai 45,000 0 45.000
Public Safety
Police Ruilding Renovations PS0504
Homelaori security Items PS0601
Subtotal
d7F.nnn
138,000
R,R70 466,430 E
n 9 RR r)r)rl
613,000
8.R7n Fna,aRn
Public Works:
Plaza Entrance/Post Office 2\Atn2ns 54,686 54,686 0 C
Hopkins Creek Basin Pond 2IA/Mng j,Rnn,nnn 5,600 1,294,400 E
Mayport Road Medians PW0401 14R,RI-,R FF,RFR 291,000 E
weiropmP Rico and 1 andscaping PW0405 78,000 1,R57 74,148 l
nceap/ j Ath _ (:past nrivP/] 7th PW0409 141,816 141,797 1Q r.
Five Poiotc 1ptercerti_p Imprr FemPut PW0502 346,599 335,136 11,463 i
Sidewalks - New PW0503 26,175 26,175 0 C
Plaza Drive Phase 2 Pedestrian Path g\AtnFna 37,500 37,109 391 C
Sidewalks - Replacements plAin5nc s,RF4 5,864 0 C
Reminole flitch Headwall PW0507 12,974 99,974 n C
Pathway - 2la7a (West of Mayport Road) PW0508 27,144 27,944 n r.
r_pereth Flnnr fnr Rhed PW0601 8,800 8,800 0 r
Medians Rehab - Adaptic RniilPvard PW0602 3,500 0 3.500
Roll Off Concrete Pads 21AinAm 10,455 10,455 0 C
Sidewalks & Curbs P\A10FnA Rft,RR j 38,690 11,971 I
Paving of City Hall Parking Lot PW0605 79.9'In 7Q,19R 2 C
Pathways PW0606 149.000 ".5nn j4F,Rnn I
sidewalks _ Rajlfich,Rpyal Palm R Frances PW0607 90,800 40.580 50,290 1
Selva TjPrra flitch Ipapr_vemPptc PW0608 25,954 25.954 0 C
Pathway - Seminole Road phase 9 PW0609 63,000 62,973 27 C
Pathway - Seminole Road Phase 9 21/1/11Rjn 4R,R16 45,496 1,020 C
Traffic Isle - Mandalay Park P\A10699 97.nnn 1R,068 932 C
2.9')').A.-49 j_n1F_119 1,RRR,RaR
Public Utilities:
R, riirjty 112gradpnA1atPr Plaptc PU0305 2,485 2,485 0 C
Headwork Inv-ovemeok at \ANVTP9 PU0310 52,027 52,027 0 C
Water Line at 10th Street & Peach nrep "e 2U0 0R R1,446 83,446 0 C
Lift Station Scada PUJ0R05 s.R9n F,441 377 C
Fence Replacement at Water Plant 1 PU0601 a7,9F4 4,8114 F7,FRR l
water min at Sailfish Drive & Plaza PU0602 68.539 R9.R79 1 F RR7 I
Sewer rrpssipq flitch at Palm 1 anding PU0603 30.000 0 gn,nnn
repcet at 1 [ft Rtatipp R PU0604 26,507 0 26,807 I
f larifiPr Rehahilitati_p PU0605 132,020 0 132,020 I
Fence Replacem2pt at \AAA/TP 9 PU0606 12,637 1,491 11,146 I
Sludge Container Refurbi hmeot PUnRn7 8,900 0 8,900 I
Beach Habitat Subdivision 2UnanR 7j4,Rn4 0 214,604 I
Subtotal
Total
State is Kay
B - Bid A%A,arded
C - Project Completed
D - Design Completed
70d,149 7111 271 .R09,87R
$4,284,581 $1,246,682 93.037.899
E - Design Phase
I - Project In -progress
R - Ra -hi Idoet Next Fiscal Year
AGENDA ITEM # 4B
SEPTEMBER 25.2006
CITY OF ATLANTIC REACH
CITY r_nMMISSIO l MEETING
SIAEE REPORI
AGENDA ITEM: Palm Trees Trimming
SUBMIIIED BY: Rick Carper, P.F.
Director of Public Works
DATE: September 14, 2006
BACKGROUND: The City's contract with American 1 andrare fnr palm tree trimming
of the Atlantic Boulevard Medians, Mayport Road Flyover and Town
center areas wag ranrelled by the city fnr non-pPrFnrmancP.
There are 577 palm trees (Washingtonian and Sabal) that require
trimming in the.Tnwn Center and Flyover areas, OUntes to accomplish
this work are listed below. A Purchase Order to trim the 50 Medjool
palms in Tnwn rPntar, Atlantic Rni iavard and ElynvPr areas at $�+n per
tree has heen issued tn All State TCAe R Turf, Inn. herause of the hazard
and nuisance of falling dates in traffic and pedestrian areas.
Company
Cnst
All State Tree ,R, Turf, Inc.
$11,54n.nn ($20.nn per tree)
American Innnvative Maintenance Inc.
$49,593.15 ($R5.95 per tree)
Big Ben's Tree Service
$17,310.00 ($30.00 per tree)
The total rust fn[ palm tree trimming AA/ill hp $1d,ndn as rnmparPd
to the budgeted figure of $12,15n.
Staff is preparing hid specs to rehid this contract_, however the
trees need to be trimmed as soon as possible.
RECOMMFhInAIInnI: Waive the $10.000 bid requirement and approve a one-
time purchase order fnr trimming tn All State Tree A Tie fnr $11,.54n,nn
BUDGET: Total budget fnr Fiscal Year 05/06 is $7,100 for Tnwn Center in arrniint
nn1_5nn9-841.14-n2 and $3.382 for the Mayport Flyover area in account
nn1-5002-541-34.03. Addit_innal reguired hinds are availahle_ in Account_
001-5002-541.34-00.
REVIEWED RY CITY MANAGER
AGENDA ITEM;
SITRMiTTfl) BY:
DATE:
R A CKC_ROITND;
AGRNDA ITEM # aC
SEPTEMBER 25, 9nn6
CiTY OF ATI .ANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Fstenainn of Annual Contract fnr T.awn Maintenance n£
City Parks Rid No. 0304 -'9 -re -bid
Timmy Johnson, Parks &r. Recreation Director
August "8. '006
(ln Auaust 1R, 9004, lids wpm. opened fnr the City annual
Contract fnr T .awn MaintPnancP of City Parkc. ThP hid was
aw rded to Cuyler's T awn Service. who has been providing
this service for several years.
Staff contacted Cnyler's regarding an extension of
their current contract for one. year at the rurcent rates. The
vendor has agreed to renew his contract and staff has been
pleased with the performance.
R1TT)GET: Funding is included in the Park Maintenance fund under
account nn. 001-6090-572-34-lfl in the amnhint of $15M00
RECOMMENDATION: Extend the contract for Lawn maintenance of city parks for
one additional year to Cuyler's Lawn Service at the
Contract trice
ATTACHMENTS= Tetter of agreement to extend Contract from Cuyler'" Lawn
Service
REViF,W1 Th RV CITY MANAGER
August 21. 2006
near Mr. Cuyler:
A GEND A TTEM # 4C
cEPTEMRFR 25. 20n�
DEPARTMENT n$ PARK.0 ANi1 RFCR ATION
71 f ()CR A N POUT EVARD
ATT ANTIC BEACH. FLORIDA 32233-S4SS
TELEPHONE: (904) 247-SR7R
FAX: (904) 247-SR49
ST WOW: R57-SR9R
httn://ci.tlantic-h.ach fl.nc
As you are aware. the contract with the City of Atlantic Reach for T -awn Maintenance
expires on September 30, 2006. We would like to extend the contract for another year at
the current prices, if this is acceptable to your company. If acceptable. please sign below
and return to me before q/g O , so T can prepare a staff report for
the City Commission. /
We look forward to recommending that we continue our contract with your company.
Sincerely,
Troy Lewis
Park Maintenance T)iv. Director
CUYLER'S LAWN SFRVICF. AGREES TO TiXFNf TNT CONTRACT FOR
ONE YEAR FOR THE SAME PRICE.
Bate
A GENnA ITPM # an
SEPTEMBER )5.2nn�
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Concrete Repairs fnr the Public Works/Utilities Department
SUBMITTED BY: Rick Carper, P.E. j/'U(-
Dirertnr of Public Works
DATE: September 12, 2006
BACKGROUND:
The City's current rontrart with Gruhn May, Inc, fnr concrete
repairs expired nn August :11, 2M6, We have contacted Mr.
Gordon Gruhn, Vire President of nruhn 11Qay, Incwho has
agreed to extend the rontrart for another year at the current
prices. The nit)/ has the nptinn of extending the current
rontrart fnr two (2)nine 1 year eriods. This rn nsed
- - - -- � ) Y p - p -p-
extensinn wnuld he the first,
RFCYwMFdnATI[mN: Fxtend the rontrart fnr one year at the rurrent prires.
ATTACHMENTS:
1 titter signed by Gordon Gruhn. Vice PCesident of Gruhn
May. Inc. agreeing to the extension.
BUDGET: 05/6 Budget X01-5002-541.34-00 10.000.00
470-0000-538.34-00 8.000.00
400-5504-533.34-00 10,000.00
Total $28.000.00
REVIEWED BY CITY MANAGER:,
September 25. 2006 Commission Meeting
August 30, 2006
Gordon Griihn
Vice President
Gruhn May Tnc.
6897 Philip earl way Drive North
Jacksonville, Florida 32256
Tlear Mr Gruhn:
AGENDA ITEM # 4n
SEP 11,MnPR 25.200
CITv OE ATT ANTIC BEACH
T)FPARTMFNT OF DM! IC WORKS
12O(1 SANT)2I2FR i. ANF
ATT ANTTC RFACTT. 'FT (1RTTIA 1??11_I 1R
TELEPHONE: (904) 247-5834
FAX: (90409 4.7-6R41
STTNCOM: R59_5R3d
w'"'".coab.us
A s you are aware, the contract with the City of Atlantic Beach for concrete repairs expires on
August 1 1.7nmm. we would like to extend the contract for another year at the current prices. if
this is acceptable to your company. We want to clarify work requirement of the contract in that
excavation hack filling and worksite clean up are included in the contract unit prices. If
acceptable, please s;gn below and return to me before September 14, 9006, so T can prepare a
staff report for the City Commission to accept the extension.
We look forward to recommending that we continue our contract with vour company.
Since,Iely.
cpe 2.F.
Director of Public Works
GRUHN MAV, INC. Af RFFC TO FXTFNi) TNF CONTRACT FOR ONE YEAR FOR
THE I/,/,� E
z_
Gordon Gruhn Vice President for Gruhn May. Inc.
ate
erFNTIA TTF.M#4E
SEPTEMRFR X5,,006
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STA EE REPORT
A GFNDA ITEM; Extension of Annual Contract for Beach Cleaning Bid No.
Timmy Johnson. Parks & Recreation irector
August 7R, 7nn6
SUBMITTED BY:
DATE.=
R A CKGR OITNT):
BUDGET:
On September 1, 2004, bids were opened for the City
annual contract for Reach Cleaning. The hid was awarded
to ReachcomherR, who has been providing this .service for
several years.
Staff contacted Beachcombers regarding an extension of
their current contract for one year at the current rates. The
vendor has agreed to renew his contract and staff bac been
pleased with the performance.
Eunding is included in the Park Maintenance fund under
account no. 001-6020-572-34-00 in the amount of $an,nnn
RF.COMMF.NT)ATION: Pxtend the contract for beach cleaning for one additional
year to Reachcnmhers at the contract price
ATTA CHMFNTS: Tetter of agreement to extend contract from Beachcombers
REVIEWED BY CITY MANAGER:
August 21. ?n(1�
Dear Mr. Goodwin:
A CENT A TTFM IMP
SFPTEMBER 25.2006
DEPARTMENT OF PARKS AND RFCRRATIQN
716 OCEAN WITTT.PVARTI
ATT.ANTTC RFACTT, ET fRTT)A 19T11 -5d55
TFTPPTT(1NF• (Qfld)')d2_SA')A
EAY: (QM) 9c17_53:1,40
SUNCOM: 852-5828
http://ci.atlantic-beach.fl.nc
A s you are aware, the contract with the City of Atlantic Beach for Reach Cleaning
expires on September 7006. We would like to extend the contract for another year at
the current prices, if this is accep hle to your company. Tf acceptable, please sign below
and return to me before q jj / . so T can prepare a staff report for
the City Commission.
We look forward to recommending that we continue our contract with your company.
Sincerely,
Troy Tewis
Park Maintenance Div. Director
BEACHCOMRFRS AGRFES TO FXTF.N1) THE CONTRACT FOR (INF. VF. AR
F()R T SAME PRI E.
Larry G
odwin
c:7419
Date
CITY OF ATLANTIC REACH
CITY COMMISSIONER MEETING
STAFF REPORT
AGEND ITEM:
STTRMTTTET) RY:
T)ATF:
BACKGROUND:
RTTT)f'FT_
RECOMMENDATION:
A n'NDA ITFM # AF
SEPTFMRFR 25,2 nnfi
Advise as to the appropriate pay increase for the City Clerk.
George Foster, Human Resource Manager, I
Septemher 19, 2006
Both the City Manager and City Cleric are "appointed" with the
City Commission establishing the salary of the incumbents each
year.
The "appointed" City Cleric pnsitinn had been considered separate
from other employees since 1994 and was not officially included
within the October 9nni Classification and pay study as
implemented by the City.
NowPver, the position was classified hy the consultant in 2001 as a
City Grade 91 and later reclassified hy the cnns„ltant (Springsted)
in 9005 as a City Grade 22. All City employees that were
reclassified, including the City Clerk, received 50% of the 2005
reclassification amount on October 1, 2005 with the remaining
50% to he received on October 1, 2006.
Tn pact years, the pay nfthe City Clark has hen adjusted hacad
upon these classifications and using the same pay procedures as
utilized for all other City employees. Based upon this, the City
Clerk would receive, in addition to the remaining reclassification
amount, a pay increase (6.79%,) effective October 1, 2006.
Sufficient fihnds win he included within the budget for this action.
Effective October 1, 2006, adjust the pay of the City Clerk using
the classification as provided by the consultant (Springsted) using
the same procedures and pay increases as provided to all other City
General non-union employees.
REVIEWED BY CITY MANAGER:
AGENT) A JTFM # 4F
SFP_TFMMBER 75,7 nm
CITY OF ATLANTIC REACT -I
CITY COMMISSIONER MEETING
STAFF REPORT
AGFNI) TTFM: Advise as to the appropriate pay increase for the City Clerk.
SURMTTTF.n RV: George Foster, Human RPsoiirce Manager/
DATE: September 10, 2nn6
BACKGROUND: Roth the City Manager and City Clerk are "appointed" with the
Cite Commission establishing the salary of the incumbents each
year.
The "appointed" City Clerk position had been considered separate
from other employees since 1994 and was not officially included
within the Octnber 2001 Classification and Pay study as
implemented hy the City.
However, the position was classified by the consultant in 9nn1 as a
City Grade 21 and later reclassified by the consultant (Springsted)
in 2005 as a City Grade 22. All City employees that were
reclassified, inchiding the City Clerk, received 50% of the 2005
reclassification amolint on October 1, 2005 with the remaining
5n7. to be received on October 1. 7006.
In past years, the pay of the City Clerk has been adjusted based
upon these classifications and using the same pay prncedures as
utilized fnr all other City employees. Rased upon this, the City
Clerk would reneivP, in addition to the remaining reclassification
amount. a pay increase (6.70%-) PffeCt1VP nntohPr 1. 9006,
BUDGET: Sufficient funds will be included within the budget for this action.
RFCOMMFNT)ATTON! Rffective October 1, 2006, adjust the pay of the City Clerk using
the Classification as provided hy the cons"ltant (Springsted) using
the same procedures and pay incrPaCes as provided to all other City
General non-union employees.
RFVTFWFT) BY CITY MANAGER:
CITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
STAFF REPORT
A GFNDA ITEM:
SUBMTTTE,T) BY:
11A IV:
BACKGROUND:
UDGET:
ATTACU vrEN1N:
RECOMMENDATION:
CITY MANAGER:
Apprnal of T Inion contracts.
George Foster, Human Resource Manager
September 19, 2006
AGENDA IT,au R, M
SPPTPMBP.RE^�S 25.
'2'1014
2006
The City and thTee unions have agreed to the provisions of new
cnntracts to hP effective October 1, 2006. The key chanes in the
contract are:
All contracts - Provides the same pay increase, effective
October 1, 2006, for union memhers as provided to nonunion
general empinyePs.
Police Union contract - Also changes the title for Police
Officers assigned to the Crime Suppression Unit to Detective
and provides a +5^-/„ increase to their "add pay".
Eundc for these changes are currently within the budget.
copies of the completed union cnntracts are availahle within the
City Clerk's office for review.
That the City Cnmmissinn approve the Local 630, Blue Collar,
union contract and Local 630 White Collar union nnntract for the
perinrl nctoher 1, 2n06 through September 30, 2(1(19, anrd
That the City Commission approve the Pnlice union contract for
the period of nctnher 1, 2nD6 through September 30, 2007.
AC.FNil A ITEM:
STIRMTTTET) RV:
DATE:
CTTV CIE ATT.ANTTC RF. ACII, Z+T,(IRTT)A
CITv COMMISSION MF.F.TTNC_
STAFF REPORT
Ar.ENnA rTEMS AA & 7A
SFPTEMBPP �5. 2nnA
Public Hearings on adopting the Millage Rate by Resolution #06-11 and
adopting OrdinanCe #70-06-81 establishing the Operating Budget for
fiscal year 7fn(/7fn7,
Nelson Van 1 iere, Finance Director
September 1R, 7006
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for
the public hearings to be held on September 25th, 2006 in the Commission Chambers at 7:15pm
as was recommended by the City Commission at the September 11, 2006 meeting and
advertised in the local newspaper. The format is the same as last year and is to be read into the
record as presented in order to assure compliance with the TRIM laws (s.200.065, E.S.).
Prior to these hearings, the City Manager presented a Proposed Operating nudge+ and held
three workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating R»dget as amended is funded using the millage rate of 2.9974 mills. This
represents a 1n.152/. increase over the rolled back -rate of 7.7711 mills.
On September 11, 2006 The City Commission approved the recommended tentative millage
rate of 2.9974 mills and the Operating Budget Ordinance #20-06-81 with total expenditures of
$26,059,756.
RECOMMENDATION:
• Hold a public bearing as described in the attached outline to approve both
Resolution #n6-1 1 for the Millage R ate of 2.9974 mills and to approve the
Operating nudget Ordin nCe #711_11,-81 with total expenditures of $26,059,756
in that order by separate votes.
ATTACHMENTS:
Agenda for Public Hearings
Resohition
Ordinance it 70-06-R1
Proposed Budget Revisions
Budget Summary of all Funds
RF.VTF.WF.T) RV CITV MANAGE ' :
AC;F.NDA ITFMS , ,e. 7A
SF2IPMBER 25, 211116
ADOPTION OF MILLAGE AND OPERATING BUDGET FOR FISCAL YEAR
2006/2007
First item to be considered:
Adoption of Millage Rate, Resolution #06-11
State The following:
The Tentative Millage Rate is
The Roll—Rack Rate is
2.9974
2.721'3
The Tentative Millage is 1 n.1 sv- higher than the Roll -Rack Rate
The pose for the increase in ad valorem tax revenue is to maintain adequate
funding for the existing level of service at anticipated increased cost.
Motion to adopt a Millage Rate for operating purposes of 7.9974
Open Public Hearing
'lose Public Nearing and Vote on Resolution #06-11
Second item to be considered:
The Ordinance #20-06-R1 establishing the Operating Budget for fiscal year 2006/2007
of $76.059,756.
Motion to adopt Ordinance #20-06-81 establishing the Operating Budget for fiscal year
2006/2007.
Open a Public Hearing
Close public Nearing and vote
AGRivnA ITEMS 6A & 7A
SEPTRMBER 2t_ 2Qm
RF.CnT.TTITnN Nn, 11f-11
A RF,SOT,TTTTON OE THE CITY OF ATLANTIC REACH,
FLORIDA T.FVVTN(i' THE, AD VALOREM PROPERTY TAX
MTLLAGE RATE FOR MTTNICTPAT, PTTRPOSES ON ALL
TAXABT,F, PROPERTY WITHIN THE CITU FnR THE ETSCAT,
VFAR REGINNTNG OCTOBER 1, 2006 AND FNDTN(i'
SEPTEMBER tn, 207; STATING THE PERCENTAGE RV
WHICH THE MTI.I.AeF. in RF T,FVTFT) EXCEEDS THE
ROLLED -RACK RATE; AND. PRnvI1)TNG AN FEEECTIVE
DATE,
WHEREAS. Florida law requires the City Commission of the City of Atlantic Reach, Elorida,
to pass a resolution levying the millage rate for art valorem property taxes for municipal purposes on
all taxahle property within the city limits of the City of Atlantic Beach, Florida, for the fiscal year
beginning nctoher 1, 2006 and ending September 30, 2007; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied. and also,
to state the percentage by which the millage rate to he levied exceeds the rolled -back rate as computed
pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly considered
the budgetary requirements of the City; has adopted a tentative budget for the fiscal year beginning
October 1.2nf6 and ending September 30, 2007, based on a mileage rate of 2.9974 mills on the taxable
property within the City: and has acted in accordance with the terms, provisions. and procedures
contained in section 200.065. Florida statutes:
Nnw, THFRFEORF, RE IT RESOLVED by the City Commission of the City of Atlantic
Beach, Florida. that
1. The ad valorem property tax mileage rate for municipal purposes to be levied on the
taxahle property within the city limits of the City of Atlantic Beach, Florida, during the fiscal year
beginning nctoherl , 2(1(16 and ending September 30, 2007. ;s hereby set at the rate of 2.9974 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled -hack rate of
2.7213 is 10.15.
This resolution shall take effect immediately upon its passage and adoption by the City
Commission of the City of Atlantic Beach, Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach. Florida
on the 25th day of September 2006.
Donald M. Wolfson
Mayor / Presiding Officer
Page 1 of 2
AGENDA
RMTTRFR FMS25. FA200R. 67a
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTFST:
Donna L. Hussey
City C1Prk
Resolution No. n6-11 page 2 of 2
A('*RNDA ITEMS FA & 7A
SEPTEMBER 2s_ 200E
ORDTNANCF NO. 20-06-R1
AN ORDINANCE ADOPTING THE FINAL BUDGET EOR
THE CITY OE ATLANTIC BEACH, FLORIDA FOR FTSCAT,
VFAR REGTNNTNG OCTORFR 1, 2006 AND ENDING
SF.PTF.1VMRF.R 'An, 2007
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 11,
7006, held a puhlic hearing as required by Elorida Statute 700.065; and
WHEREAS, the City Commission of the City of Atlantic Beach. Elorida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1,
7006 and ending Septemher 30, 2007 in the amount of $26,059,756.
NOW, THFR EnRF: RF. TT F.NACTF.D RV ITIF. CTIV COMMTSSTON ON
BEHALF OF THE PEOPLE OE THE CITY OE ATT . A NTTC RF. A CH, EI .num A:
that;
1. The fiscal Year 7006/7007 budget he adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed hy the City Commission on first reading this 11 th day of September 2006.
Passed hy the City Commission on second and final reading this 25th day of September
2006.
Donald M. Wolfson
mayor / Presiding Officer
Approved as to form and correctness:
Alan C= Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bussey
City Clerk
AGENDA TIFMS 6A & 7A
SFPIPMBER 75, 7nnr,
Proposed 1 udget Peviciolnq
After the conclusion of three budget workshops. the Clriginal Proposed Budget for the fiscal
year ended September 30, 2007 has been increased $939.049 to $76.(159,75 from $75)70,707
to include the following items:
Revenues.
General Fund revenues were increased 4,500 to allow for an increased in the
Occupational -licence Fees
General Fund Revenues were increased by $30.125 due to the proposed increases in
those programs of the General Fund that are charged to the enterprise funds.
• General Fund Transfers from Sanitation were reduced by $51,40(1 tn reflect the
reduction in available funds.
• necTease of $51,400 in Sanitation revenues is the result of deferring the proposed 16%
rate increase until Tanuary of 7007.
• Tnterest in the Half Cent Sales Tax fund was reduced by S22,000 to reflect the smaller
cash balance ac a result of adding $557,500 in capital expenses to the proposed budget.
Expenses:
• Citywide Salary and Benefits proposed has heen increased by a total of S227,654.
included in this change is the 1.5% cost of living adjustment fnr salaries and the
upgraded assistant to the City Clerk position.
f Pneral Fund Revisions Include!
• The proposal now includes $9665 to fund the request of Friends of Atlantic Reach
Elementary School of assistance with field maintenance.
• The proposal now includes $5.000 to assist Tax Reach Elementary School reg1est for
assistance with the rehabilitation of a historic school building.
• The proposal nnw fiords $1R,500 towards Mayport Middle School enrichment
programs.
Half Cent Sales Tax additions:
• Funding of $17,500 to rehab half the lights to new standards at Russell Park.
• Funding of $100,000 for the Purchase of the Buckman Tnist property for preservation
is nnw included.
Ped -paths from Five Points to Selva Marina Drive is funded at $120,000.
• New sidewalks in the marsh oaks area are fi,nded at $170,000. Specific lncations tn he
identified after more input obtained.
Convention Dpvplonment Tay Fund additions:
• The Chamber of Commerce was funded at $10,000.
• Additional fiinds of $1 5n,nnn for the purchase of the Buckman Trust Property are
included in this budget.
• Public Art was re -budgeted with the unspent funds of the current year at S45,000.
Other:
The adjustments to salary and benefits ahOVe also indirectly affect the allncations of
internal charges to the enterprise funds. These changes totaled $10,176 divided among
the Water, Sewer, Stormwater and Sanitation funds.
AfPNTIA TTPMQ FA & 7A
SEPTEMRFR 2S, 2Q06
(Ity ref Atlantic Reach
Combined Summary of Revenues and Expenditure
Summary of al! Fund
Cach Forward
Revenues
Proposed
Actual Actual Eciimate Rnripa+ Iprroasn
211113-21111' 9(1nd-911115 211(5-2PPE 211(18-211117 (narraace)
2d,1R7,%12 23,412,893 25,274,211 23,885,704 (1,388,507)
General Fund Q,]114.,74.3 Q.777.SOR ]n,]2],nRd ]11,578,532 4554AR
CQecjal Ravenna Pi inric ] ,R] R.RR] ] ,R311,114R ] ,7R9,d7d 1 ,R45,R74 (1 73 RSQ)
neht Snnrira Fiind 7],74R 7R,Rgq 72,300 73,048 748
('aorta! Project Fl and 1,113 2R6 0 0 0
Enterprise Funds 9,430,044 10.640.628 8,691.617 10.074,702 1.383.085
Trust and Agency Funds 1,514.621 1.906,544 1.742.384 1.862.226 J19.842
Tpfal Ravajnac 21,7d1,95n 2d,22R,Q11 22,398,859 24,232,332 1,835,473
Other Financing Sources 170,046 85,098 0 0 0
Total Resources 46,008.5118 dRR,22R,7112 d7,R71,11711 dR,11R,n36 LIG,9RR
Frpenriihires
General Fund 9,201.335 10.795.647 9.970,955 ] ] .] 73.599 ] .707.567
Special Revenue Funds 1.522.400 1.865.02i 9.967.i Q9 2,335,839 ARAM
Debt Service F''nd 7].1147 72,4.94 7],5115 72A77 Q77
raQjta! Projert Fl inti ]11,477 97,938 n Q Q
FpterQrice Piinrlc 9,33R,]An 9,]52,5/13 ]0,845,302 11,617,279 971,977
TEuct and Agency FundS 812,340 703,990 806,712 860-846 54=134
DIVISION TOTAI S 211,755,8114 22,897,8118 93 789,888 28,1159,758 2,298,(19(1
()Haar Finapr_jng IJcec 1,d3n,(111 3311,RR5 23,700 0 -23,700
Cash Reserves 23,912,693 25,274.211 23.885.704 22.058.280 11.827.424)
Total FvDences and (_ach AE,nQR,SfR dR,228,71-12 47,879,11711 d811R(13R 448,988
Resource Allocation
Personal Services
OQeratina FvQancec
('.aQita! (li inlay
naht Sarvice
Transfers
Trttal
7.6J 5,99c 7,889.]Q2 8.350,]43 933R,95Q 977,1117
7,]47,1133 7,554,859 R,R]3,n3n R,74R,4]5 (88,8]5)
2.JJ7.2R] 2433,5811 4,]22,]R0 4,958,337 836,157
],77],904 1,607,370 1,678,236 1.675,695 (2.541)
2,109,311 3,132.812 789.077 1,343.059 553,982
21-1,755,Rfld 29,897,8(18 23,789,RRR 28,(159,758 2,298,11911
AC;FNTIA TTFM}}2R
SEPTEMBER 25, 2006
ORDINANCE NO. 80-06-73
Al ORDINANCE.. AMFNDTNG CHAPTER 22 UTILITIES,
ARTICLE II, SECTION 77-77 CITARGES FOR WATER
SERVICE, TO INCREASE THF. WATER RASE AND
VOLUME CHARGES FOR RESIDENTIAL, IRRIGATION
AND COMMER/JAI, CITSTOMERS: AMENDTN(
ARTICLE TTT WASTF.WATFR SYSTEM, DIVISION SEVEN,
SEWER USER RATES AND CHARGES, SECTION 22-166
MONTHLY WASTEWATER BASF FACILITY CHARGES
In INCREASE RFSIDFNTIAL AND COMMERCTAI. RARE,
CHARWF. RATF.S: AND AMENDING SECTION 22-167
SCHEDULE OF WASTEWATER VOI,TTME CHARGES TO
INCREASE THE RATES FOR WASTEWATER VOLUME
CHARGES FOR RESIDENTIAL AND COMMF.RCIAI.
CUSTOMERS,
WTTERE AS, the City has determined that it is necessary increase the water and
sewn rates for the purpose of generating sufficient revenues to fund current operating
costs, and;
WHEREAS, the proposed water and sewer budget for fiscal year ended
September'fl. 9nn7 includes a three percent increase in the utility rates, and
WHEREAS. the city has had declining sales of water due to conservation causing
a reduction in revenues needed to meet upcoming operating needs and the debt service
coverage ratios required by the City's bond ordinance. and
NOW, THEREEnRF, RE TT ENACTED RY THE CITY COMMISSTnN ON
RFHALF OF THE PEOPT.F. OF THE CITY OF ATLANTIC BEACH, FLORTn&
that;
SECTION I. Chapter 22 utilities, of the Corse of Ordinances of the City of Atlantic
Reach, Florida is hereby amended to read as follows:
Article IT, waterworks System:
Sec. 22-27. Charges for water service.
The reasonable rates. rentals, fees and other charges for the use of the servi,es and
facilities of the city waterworks system are hereby found and determined to be and are
hereby fixed and established as follows:
ordinance No. Rf-06-73 Page 1 of 6
A npArn A TIFM f! ZR
SEPTEMBER 25. 20Q6
(1) Monthly water base facility charges for customers inside the city: A monthly
water base facility charge will he levied upon each connection in accordance with the
following:
Residen iia t
Effective
October -4-2005
RinaIe-fondly recirdentiaj anri cingie_famiIy jnrijvjr1IIal-metered mohile homes
$654 $R.74. eer arrniint
AAuitjfamjly recjrientiai
$4.91 $S,nR i init
eer
master-metnreri mnhjle hnmec
$4.91 $c.DR cite
eer
Tra"el trailers
$4-.94 $c.nR ger cite
Hotel/motel
$494 $c.fR ger room
Hotel/motel with 4itchen
$4.91 $5,05 renal
ger
CQmmerciat
$43:89- $]11.1]
"@Ater-metereri rrommerciai
$6.51 $R,7 4 per iinit
2
Poctaiirantc, jaiinrirjac, aryl rar wash connections
Raced on meter cj7e ehaca jo tahle helow
All other Cn'rmercial 0 ictamem
Rased nn motor cine ehace in tahje holnw
Irrigation
3
All Residential
$�54 $R,7d eer account
All Commercial
Based on meter size phaco in tahie hew
Water hage facility charges for the cnmmercial classifications are based upon the meter
size and they will become effective as follows:
Meter Size
(in inches)
Effective
October -4-2005
FNertive
October 1. 2006
Fffective
nrtnher 1.2007
.5111 or %,
R.54
116,54 $6.74
$6;54- $6,7d
$7.35
$7.77 $11.00
$11,16 $8.43
1 Y,
$4-1,44
$43:89- $]11.1]
GO6,'1R $16.85
2
$4-646
$21.26 $21.90
$26.16. $96.Q4
3
$29,44
$46418-$42.11
$52,32 $r'n.RQ
d
$4445
$62:95-$64.84
$81.76 $84.21
6
$8543
$124,27 $J9R.nn
$163.51 $168.42
8
334499
$197.85 $203.79
$261.62 $9R9.d7
(2) Schedule of water volume charges for customers inside the city-
frrlinanre Nn, R(1-1167-71
Page 9 of
AGPMDA 1TFM # 7R
SFPM
TEUFR 25 9006
•Vingle units. There are hereby -established inclining block volume charges for
single-family residential and single-family individual -metered mobile homes, per account
as follows:
Block
Upper Limit
(Gallant Aar Man th)
Bata par Thalmann!
Ganong
1
3,000
$0,22 $0.23
2
8.000
$1.7) $1.84
$1.7a $1.R4
3
13,000
$2-10 $9.1R
4
J R,nnn
$ $1.74
5
Over 18.000
$4.74 $4.88
h. Multiple units and commercial accounts. There are hereby -established an
inclining block volume charge for all multiunit residential and multiunit commercial
accounts as fri11ows:
Block
Upper Limit
Ga0onc per Month
(ger 'snit)
Bata ger Thouvand
Gallons
1
2.000
$.022 $0.23
2
2
Over 2,000
$1.7a $1.R4
Over 18,000
c. ,'ingle unit irrigation. There are hereby -established nn inclining hlock irrigation
vnlume charge for all single-family residential and single-family individual -metered
mobile homes. per account as follows:
91ank
Upper Limit -
(Gallant or Month)
Rate per Thousand
Gallons
1
13,000
$240 $2.16
2
18.000
$2,14 $3.24
3
Over 18,000
$47-4 $4.RR
(1. Multiple unit and commercial irrigation. There are hereby established an
inclining hlock volume charge for all multiunit residential irrigation accounts and all
commercial irrigation accounts as follows:
elac4
Upper Limit
(Gallons par Month)
Rate per Thousand
Gallant
1
s,nnn
$.022 $n.91
9
nu r',nn0
$1.7a $1.84
ordinance No. Rf-OiS-7l
Page 3 of 6
AGENnA ITEM 7B
SP2TEMRFP "5. 20n6
(1) Customers outside the city. The rates applicable to customers outside of the city
shall he one and one-quarter (1.25) times the rates above for both monthly water base
facility charges and water volume charges.
ARTICLE TTI WASTEWATER SYSTEM
iliyicinn Cesi n: Sewer user rates anti char2eco
Sec. 22-166. Monthly wastewater hase faeiiity charges.
Wastewater base facility charges will be levied monthly as follows:
(a) Monthly wastewater hase facility charge for customers inside the city. A
monthlyhace charge will he levied upon each connection in accordance with the
following:
An equivalent residential unit (FRU) is defined as a wastewater connection that delivers
three hundred (300) gallons per day (gpd) of typically domestic wastewater flaw to the
waste stream, or equivalent to a residence serviced by a three -fourths -inch water meter.
Residential
FPI I facfnr
sioole-family recidepti i and single-family
individual -metered mohile homes, per account
313.69 $14.10 per account
1
Multifamily residential, per LLolt
$40;-27 $10,58 per unit
Master -metered mohile hnmec
$10.27 $10.58 per site
Travel trailers
$4_22 $8.47 per site
5.60
d_tellm_tel
IRA $7.06 per room
Hotel/motel with kitchee
Vt.99 $8.47 per room
Commercial
Master -metered commprrial
$13.60 $14.10 per-unit
Restaurants, laundries, and car wash connections
313.68 $14.10 x ERU factor
All other commercial customers
$4 -Mg $14.10 x FRU factor
The FRTT factor for the commercial classification is based upon meter size as follows:
Meter Size fin inched
FPI I facfnr
518 x /4
1.00
1
1.28
4
9.n8
9
9.1111
3
5.60
Ordinance No. R0-06-73
Page 4 of 6
A(;FNne ITEM # 7R
SFPTEMRFR 95, 1006
d
j(.nn
6
90.00
8
30.00
(h) Customers outside the city. The rates applicable to customers outside of the city
shall he one and one-quarter (1.25) times the rates above.
Sec. 22-167. Schedule of wastewater volume charges.
(a) Customers inside the city. There are hereby established block volume charges for
customers inside the city aq fo1lowq:
(1) Single-family residential and single-family individual -metered mobile homes, per
account as follows:
Block
Upper I !mit
(Gallons ner Month)
Rare ger The,, and
Gallons
1
3,000
104ta $0.47
9
11,nnn
$3.80 $1.91
s
neer 9 l,nnn
$n,nn
(2) Multiunit residential and all commercial units as follows:
Opel
Upper Limit
((±a((0n= ger Menth, ger
Unit)
Bate Bar Thei,eand
Gallons
1
3,000
$0,46 $0.47
2
Over 3,000
12 -An $3.91
(h) Cuvtoniers outside the city. The rateq applirahle to rugtomerq ontgide of the city
shall be one and one-quarter (1.25) times the rates above.
RFCTION 7. Severability
Tf any section. sentence. clause, or phrase of this ordinance is held to he invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in
no way affect the validity of the remaining portions of this ordinance.
ordinance No. R(1-(16-71 Page S of 6
SECTION 3. Effective Date
This ordinance shall take effect upon its final p
Passed by the City Commission on first reading
Passed by the City Commission on first reading
fonald M. Wolfson
Mayor / Presiding officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
AGENT) A'TEM 7B
SF.IPMBFR 75.2006
assage and adoption.
this 11th day of September, 2006.
this 25th day of September, 2006.
ATTEST:
Donna Bussey
City Clerk
Ordinance No. Rn_nF_71 Page 6 of 6
AGENDA TTFM:
AGENDA TTFM#7C
SEPT'""IRFR 75, 7.(1(16
CTTV OF ATLANTIC REACH
CTTV COMMISSION MEETING
STAFF 11:2FP(1RT
CIRDINT ANCF NCI 45_n6-1 R. Puhlic Nearing and Einal Pearling
CTTRMTTTFT) RV: Tonna L. Bussey, City Clerk
DATE: September 1 Q 7nn6
BACKGROUND: At the last Regular Commission Meeting on September 11, 2006,
Ordinance Nn. 45-116-18 was approved on first reading.
Inadvertently, the effective date for the Ordinance read ni:tnher 1,
900instead of January 1, 7nn7, This delay in the effective date
is necessary in order to allow enough time to implem nt the
changes resulting from the Ordinance.
RECOMMENDATION: Amend Ordinance No. 45-06-18 changing the effective date from
October 1, 2006 to January 1, 2007 and approve on second
reading.
ATTACHMENTS: Ordinance 45-06-18
REVIEWED BY CITY MANAGER
AGENDA TTFM #7c
SFPTP OPER 75, Inn,
ORDINANCE NO. 45-06-18
AN ORDINANCF. AMF.NTTNcr THF. COfF OE OPfTNANCRS OE THE
CTTY OF ATLANTIC BEACH. A MENDING CTS A PTP.R 70, TAXATION,
ARTTCT,F. TTT, OCCUPATIONAL LICENSE TAX. AMFNnTNn TTUF.
TRRM T.nCAT, OCCTPATTONAI, T.TCRNSE TAX TO T OCAT.
RTTSTNPSS TAX: AMFNTYNG SFCTTON 70-51, DFETNITIONS, TO
CHANGE IT -TE TFRM Fop T.nCAT. nCCTTPATTnNAT, T,TCRNSF TO
LOCAL BUSINESS TAX AND TO Ann A nF.E1NTTTON EOR RFCPTPT
AS TT RRT,ATRS TO BUSINESS TAXES; AMENDTNG SFCTTON 7n_so.
SCTTF.)TTT.F. OE EFTS; AMENDING PROVISIONS IN ARTICLE IV
INET TR A NCP PR PMT TM TAXES, SECTTnNS 20-76 TT -TROUGH 20-78,
TO CONFORM TO IT -TTS NEW TFRMTNOT.onv: PRnVmTNG AN
FEEF.CTTVF DATE
BE TT FNACTPn RV THF. CTTY COMMTSSTnN ON RFT -TALE OE THE PEOPLE
OF THE CITY OF ATLANTIC RFACu, ET .nR m A:
SPCTTnN 1. Chapter 20, Taxation, Article III, is hereby amended to read as follows:
ARTICLE TTT. OCCUPATIONAL LICENSE TAX T .00 A T . RT NESS TAX
State law references: Local occupational license business taxes. E.S. Ch. Ins
SECITON 7. Section 7n_51 , fefinitions, is hereby amended to change the following
term and add the following definition:
Local occupational liccnsc business tax shall mean the method by whirl, a local
governing authority grants the privilege of engaging in or managing any business.
profession nr occ>>patinn within its jurisdiction. Tt shall not mean any fees or licenses
paid `o any board. L'ommission or offirPr for permits, registration, examination or
inspection. TTnless otherwise provided by law, these are deemed to he regilatory and in
addition tn, and net in lieu of, any local occupational liccnsc business tax receipt
imposed under the previsions of this chapter.
Receipt means the document that is issued by the local governing authority which hears
the words "T.oral Business Tax Receipt" and evidences that the person in whose name the
document is issued has complied with the provisions of this chapter relating to the
business tax.
SRCTTON 3. Section 20-59, Schedule of Fees Rates, is hereby amended to read as
follows:
No person. firm or corporation shall engage in or manage any trade, business, profession.
or occupation without first obtaining a lircncr receipt and paving an annual fcc tax,
which shall be assessed as followe:
ordinance No, 45-n6-1 8
Page 1 of 17
AGENDA ITEM #7C
SFPTFMRFR 2S, ?nn'
MANUFACTURING FSTART.TCNMF.NTS:
Manufacturer, all:
()__Linn sq. ft.... $64,00 851.54
1.501 __5,nnn sq. fr. , , R.aa $90.10
5,001--15,000 sq. ft. .0 $19n,74
15,001 sq. ft. and over ... 288.00 $302.40
P12OFPSSTONAT. RSTART,TSTTMF.NIS (Physical facility)
Any person applying for a city occupational license business tax receipt to practice any
profession regulated by the state department of professional regulation, or any other state
hoard or commission thereof, must exhibit an active state certificate, registration, or
license, before the city occupational license business tax receipt may be issued. This
classification of linancn business tax shall consist of but shall not he limited to the
following types of business. and the lirencn fnn business tax for the professional
establishment shall be assessed at the rate indicated.
0__1,500 sq. ft.... X00 $53.54
1,5 n1 __S,nnn sq. ft.... SZ -47a0 $90.'0
5,001--15,nnn sq. ft.... 4-1-5440 $120.74
15,001 sq. ft. and over ... 28-8700 $302.40
Accountancy f;rr„/corporation
Architect firm/corporation
Air conditioning/heating
Attorney firm/corporation
Barber shop
Beauty shop
Brokerage film/corporation: Mortgage, stocks. bonds
Building contractor
Cosmetology salon
Cosmetology school
Day care, adult
Day care, children
Dental lab
Detective/investigative agency
Diet/weight control center
Educational establishment (trade, technical)
Electrical contractor
Fngineer film/corporation
Euneral home
General contractor
Hearing aid center
Insurance agency
T. and surveyor business
Ordinance No. 45_nf_1 R Page 2 of 19
AGPMDA 11RM 4#7r
,FnTEMRER 25, ?006
Landscape architect firm/corporation
T,oan company
Massage establishment
Mechanical contractor
Medical office
Miscellaneous, other than listed
Nursing home
Optometry office
Pharmacy
Plumbing/septic tank contractor
Pool/hot tub/spa contractor
R eal estate appraiser
Pen] estate agency
Residential contractor
Roofing contractor
Security systems contractor
Sheet metal contractor
solar energy contractor
Title company
T Tnderground utilities contractor
Veterinary establishment
Banks, national or state, credit union ... $288.00 $302.40
Tnsiirance company
(Transacting any class of insurance within the municipal limits of the city,
whether or not maintaining a place of business within the municipal boundaries)
Q49 $181.64
Tn addition to the license for the professional establishment (physical facility), each
professional engaged in such practice or profession shall pay a liccnsobusiness tax aP
indicated. This classification of 1•iPncthusiness tax shall consist of, but shall not be
limited to the following:
Accountant, each ... x&3-00 $108.14
Acupuncturist ... 4400 $35.70
Architect , , , -141-2,440 $108.14
Attorney ... _i_a_1_,(24 $108.14
Auctioneer ... 4-03,00 Si 08,14
Barber ... 34.00 $35.70
Beautician ... 44;00 $35.70
Building contractor ..0 $35.70
Chiropractor ... 1 nl.nn $1 08,14
Cosmetologist ... 34.00 $15.20
(ental hygienist ... 34.00 $15.70
Dental radiographer ... 34,00 $35.70
Ordinance No. 45-06-18 Pagel of 12
Tlentist ...A $108,14
Detective/investigator ... 2444 $35.70
Dietitian ... 34.00 $35.70
Electrician ... 44.00 $35.70
Engineer ... 4403.00 $108,14
Euneral director/embalmer ... 10300 $1(18,14
General contractor ... 34.00 $35.70
Tearing specialist ... -I03.00 $108.14
Insurance agent ... 4-03.00 $108.14
T and surveyor ... 0 $108,14
Landscape architect ... -10300 $1 ns ,i a
Marriage or family counselor ... -1033-.00 $108.14
Massage therapist ... 34.00 $35.70
mental health counselor ... 1n3. nn $108,14
Miscellaneous. other than listed .. a4,0-0 $35,70
Miscellaneous contractor ... 54.00 $3s,70
Mortgage broker ... 103.00 $108.14
Nail specialist ... 34.00 $35.70
Ezell specialist (nails/skin care) ... 34700 $35.70
Nat»ropath ... 103.nn $10R.14
Nursing home administrator ... .1.03.00 $108.14
Occupational therapist ... 103.00 $108.14
Optician ... -1-03700 $108.14
Optometrist ...103.00 $108.14
Pharmacist (Exempt - F.S. 305.196) . Exempt
Physical therapist ... 4-03.00 $108.14
Physician ... 103.00 $108.14
Plumber ... 34.00 $35,70
Podiatrist ... x4300 $10R.14
Professional, other than listed ... 1-03.00 $108.14
Psychologist ... 103.00 $108.14
Real estate appraiser 34.00 $35.70
Real estate sales agent . 34.00 $3S.7n
Real estate broker ... 34.00 $35.711
Residential contractor ... 34.00 $35.70
Respiratory care practitioner/therapist ... x-03 00 $108.14
Stocks/bonds broker ... 4-03.00 $108.14
Veterinarian ... 1-03-;00 $108.14
RETAIL ESTABLISHMENTS:
The Firensn fnnhusiness tax for retail establishments shall be assessed at the following
rates:
0--1,500 sq. ft... .
1,501--5,000 sq. ft...
54,00 $53,54
56.00 $90.30
A rENMA fiEm 4
7C
SEPIEMBER 2s, 2n06
Ordinance No. 45-06-18 page 4 of 19
5,001--15,000 sq. ft....
1 5,f)f)1 sq. ft. and over .. .
115.00 $19(1.74
2-8-8,00 $302.40
Antiques
Appliance sales
Art gallery/dealer
Art framing/arts and crafts
Auto new/used
Auto parts/supplies
Bakery
Beauty supply
Bicycles
Boat. new/used
Book stores/stationers
Building supplies
Butcher/meat market
cabinet/carpentry shop
Candy/pop corn
Ceramics
Clothing
collectibles
Communications equipment (cell phones/beepers)
Computer, hardware/software
Convenience store
Cosmetics
Crafts/home accessories
Gifts/greeting cards
Decorator sales
felicatessen
fepartment/variety store
Electronic equipment/radio/television
Fabric shop
Fish/seafood market
Fishing supplies (bait and tackle)
Fish: tropical/aquarium
Floor coverings: carpet. tile, etc.
Florist, cut flowers. plants. etc.
Furniture sales
Garden center/nursery
Gas, T P dealers
GlaQs: auto. plate. window, mirror
Grocery store
Guns/firearms dealer
Hardware store
Health food store
Tee cream vendor (mobile)
efFNTIA TTF.M #7C
SEPTEMBER 9C, "nn'
Ordinance No. 45-06-18 Page 5 of 1 2.
A(;FNTIA TTP1v1E7C
SEPTEMBER 25, 2006
Ice cream parlor
Internet sales
Iewe1 ers
I iquor store (not for consumption on premises)
Lumber yard/sales
Mail order/catalog sales
marine equipment/supplies
Miscellaneous sales, other than listed
Mobile home/RV dealer
Motorcycle sales, new/used
Music shop
ll£fce equipment/supplies
Optical devices/equipment sales
Pawnshop
Pet shop, sales/supplies
Photographic equipment/supplies
Piumhing fixtures/supplies
Records/+apes/CIl/video sales
Secondhand/thrift store
Shoe sales
Sporting goods
Tohacco products
Toy store
Trophy/award sales
video equipment sales/rental
Wall covering/window treatment
Water compan1es. hottled or hulk
SFR VTCF. F.STABT,TSHMENTS:
The T :-R-f husiness tax for service establishments shall be a. sessefl at the £o11owing
rates:
0--1,S00 sq. ft.... 51.00 $S1.S4
1,Sn1 __S,nnn sq. ft.... 86.00 $gn.ln
c.nnl --1 Snnn sq, £r.... 115.00 $120.74
15.nni sq. ft. and over ... "RR;AA $302.40
Advertising agency, firm or corporation engaged in creation, production or sale of media
intended to promote or advertise
A dvertising. hillhoards, highway and wall signs (covering fabrication. erection and/or
maintenance of any type sign which is located on private property, exclusive of neon.
which is covered under general licenscreceipt)
Ordinance No. 45-06-18 Page 6 of 12
A nF.Nf A ITEM -117CSEPTRMRF.R 25. 2006
Advertising. outdoor (general li' ongr'receipt covering all phases of advertising as defined
in E.A. Ch. 479, relating to outdoor advertisers and including erecting. servicing and
maintaining of electrical and neon signs)
Animal grooming/kennel
Apartment building/complex (Rased on total sq. footage)
Appliance service/repair
Auto:
Car wash
Customizing/detailing
Oil change
Machine shop/welding
Paint and body shop
Rental/U-drive
Road service/towing
Service/repair
Stereo/accessories installation
Storage
Tire dealer
Service station
(The number of pumps shall be calculated either individually or by island
as numbered by, the service station)
1--4 pumps .. .
5--9 pumps .. .
1(1--12 pumps .. .
Over 12 pumps .. .
Par/lounge/tavern
With one (1) COP l;v.Pngc'receipt. ad
With 2 COP licensereceipt, add .
With 4 COP 44e-ensereceip , add .. .
With lounge and/or micro brewery,
Boat repair
Bowling alleys
Bookkeeping
Building inspection
Carpentry
Carpet cleaners
Catering
Cement/stone/brick
Cemetery
Charter vessel
Each vessel up to 25 ft.... X19.(1(1 $51.44
Plus $10.50$11.(12 per foot additional for vessels over 25 ft.
Vessels over 25 ft. require city commission approval
Cleaning/ianitorial/maid service
c1:nn
1
115.00
74
,44,00
add...
$51.54
$9(1.1(1
$12(1.74
$302.40
S�,nn $59.84
1X.(1(1$12(1.74
234,00 $249.54
2:08 $302.40
Ordinance No. 45 -n6 -1R
Page 7of12
ACIF.NDA ITFT_vi #2C'
sFpTFMRF.R 25, 20('
Computer services
Computer classes
Consultant/systems analyst
Computer repairs
Software programs, writing of
Consultant. not otherwise classified
Country club
With 1 COP liccnscreceipt. add ... 5-7700 $9.8d
With 2 COP liccnscreceipt, add ... 115.00 $120.74
With 4 COP liccnsereceipt, add ... 2-x-1-.00 $249.54
With lounge and/or micro brewery, add . 2RR.nn $1n7.4n
Dance hall
With 1 COP liccnscreceipt, add ... 5-7700 $59.84
With 2 COP licensereceipt, add ... 444:00 $120.74
With 4 COP lirencereceipt, add ... 9-1-1-,1-10 $242.54
With lounge and/or micro brewery, add , 2RR,1111 $1n7.4n
Delivery/messenger service
Decorator/interior design
Drywall installation
Dredging/excavation contractor
Employment agency
Environmental services/consultant
Fences, metal/wood contractor
Eortune teller, clairvoyant, psychic, palmist spirit medium, etc.
Einanclal consultant
Foundation contractor
Fuel oil service
Eurniture repair/upholstery
C412gs tinting/co 2ting
Health spa/gym
Hotel/motel/rooming houses
With 1 COP licensereceipt, add ... 4-7400 $59.84
With 7 COP licensereceipt, add ... X00 $120.74
With 4 COP lirr„sereceipt, add ... X1.00 $242.54
With lounge and/or micro brewery. add ... 9RR.nn $1n2.4n
Insulation contractor
Instructional establishment:
Arts/crafts
Computer/secretarial
Dance/music/fine arts
Karate/martial arts
Irrigation contractor
Tunk/salvage yard
T.and development company
Landscaping/lot clearing
Laundromat, self service
ordinance No. 4_n6 -1 R Page R of 19
AGEMnA ITEM #2°
SPPTEMBPR 75. 2006
T,aundry/dry cleaner
T.awn/yard service
T inen service
T .cksmith
Machine repair/fabrication/welding
Management company (Managing the property or business of another person, firm or
corporation)
Manufacturer's agent/representative
Marina
Per slip/space up to 5n ft... , $44,09 $1 1.54
Plus additional $44448S1 1.S4 for each additional foot over in ft.
Marine construction (docks etc.)
Masonry/ceramic tile
Minor contractor (Miscellaneous odd lobs/repair)
Miscellaneous service establishment. other than listed
Mobile home parks
Mntinn picture theater/establishment
Motorcycle repair
Moving/storage company
Newspaper, branch office/publishing
fffice equipment maintenance
packing/shipping/mail service
Painting/paper hanging
Pest control/exterminator
Photographer
Photo processing service
piano tuner
Pool service/maintenance
Printer/print shop
Process server
prompters of entertainment, exhibits, shows, event planner
Publishing/public relations company
Radio station/broadcasting company
Radio/television/VCR repair
Recycling company
ental s:
Bicycles
Equipment
Furniture/appliances
Video tapes, etc.
Other
Restaurants (this classification also includes snack bars and take-out only service)
With 1 COP li^Pn'^receipt. add ... c7.nn $59.84
With 2 COP licensereceipt. add ... 1_1 -5 -AA $12(1.74
With 4 COP licenscreceipt, add ...
a' 1 nn 747.54
With lounge and micro brewery, add ... 288.00 $ln9.an
Ordinance No. a5-06-1 R Page 9 of 12
AGENDA TTT M �r
CFPTPMRFR 25, 2006
Screen printing
Secretarial service/data processing
Security systems monitoring service
Septic tank cleaning
Shoe repair
Sign painters/sign builders
Signs, electric/neon
Solicitation, door to door (unless exempted by chapter 1R of this Code or F.S. Chapter
496)
(plus $35.00$16.74 to cover the cost of investigation. section 1R-1 of this Code)
Small engine repair
Sprinkler systems (fire)
Storage/mini warehouses
Tanning salon
Tailor/dressmaker
Telegraph service
Telemarketing
Telephone answering service
Trailer park/tourist camp
Travel agency
Tree service/tree surgeon
Water softening/conditioning
Web site consultant
Well. digger
Window installation/service
Other service establishments:
Telephone company (subject to franchise)
First 1 .nun phones or instruments or fraction thereof, per phone or instrument
operated or installed ... .075 $.078
Second 1,000 phones or instruments or fraction thereof over 1,000, per phone or.
instrument operated or installed ... :06 $.n62
All over ?.nun phones or instruments, per phone or instrument operated or
installed ... ,n45 $.046
Transportation:
Tn addition to the liccnscreceipt for the business establishment (physical facility),
each individual engaged in transportation shall pay a hrenr,business tax fee for
each vehicle involved in the business, as follows:
Taxi/limousine service
Limousine, per vehicle ... $2-8.00 $29.40
Taxi cabs ... 7R an $29,40
Towing/wrecker service
Towing/wrecker service, per vehicle ... 28.00 $29.40
Tricking
Ordinance No. 45-n6-1 R page 1 n of 17
AGRNnA TTRM #7r
sPPTENiRPR 25. 7nnA
Truck, per vehicle ... 7R.n0 $29.40
vending machines:
The 1ieensing eceipt for of vending machines shall he the responsibility of the
busineCs where the vending machines are located and shall he in addition to other
license(s) required for the husiness. Vending machines shall mean any
amusement/game machine. pool/halliard table, electronic music machine and any
machine which dispenses a product.
n--1 machines ... 28.00 $29.40
machines . . 57:09 $59.84
11--19 machines ... 115.00 $120.74
20 or more machines (arcade) ... 0 $302.40
Commission approval will be required before occupational licensesbusiness tax receipts
will be issued for the following businesses, and license feesbusiness taxes shall be as
follows:
Passenger vessel
1--50 passenger capacity ... -11-0.00 $115.5n
51--100 passenger capacity ... 1,102.50 $1.157.62
1 n1 or more passenger capacity ... 1 I7,R12,5n $144,703.12
nay labor employment service ... 5.512.50 $5,7RR.12
Escort service ... 27,562.50 $9S.94n.t2
Body piercing/tattoo artist .... 2-1-0.00 $220.50
T.ingerie modeling shop ... 27,50,50 $28,940.62
Qnn telephone service or equivalent ... 97.50.Sn $28,940.62
Sexually oriented live entertainment ... 27,562.50 $7S.94n.S2
Teen club ... 5,250 $5,512.50
RPCTTON 4. Section 20-76. Casualty Risks, is hereby amended to read as follows:
Sec. 2n-76. casualty risks.
There is hereby assessed. i*rposed and levied on every insurance company. corporation
or other insurer now engaging in or carrying on, or which shall hereafter engage in or
carry on the husiness of insuring with respect to casualty risks, as shown by the records
of the insurance commissioner of the state, an excise or licenschusiness tax in addition to
any liccnscbusiness tax or - ' - . - - - - - • - - - - - - - - • - excise tax
now levied by the city, which taY shall he in the amount as established by F.S. 1 RC.nR of
the cross amount or receipts of premiums from policyholders on all premiums collected
on casualty insurance policies covering property within the corporate limits of the city.
SECTION 5. Section 70-77, Property insurance, is hereby amended to read as follows:
Sec. 20-77. Property insurance.
Ordinance No. 45-06-1 R Page 1 1 of 12
A (1FNTIA ITEM #7�
QEPTEMRFR 15, -06
There is hereby assessed, imposed and levied on every insurance company, corporation
or other insurer now engaging in or carrying on, or which shall hereafter engage in or
carry on the business of property insurance. as shown hy the records of the insurance
commissioner of the state, an excise or 1ieetisebusiness tax in addition to any
licenscbusiness tax or eXcise tax now levied hy the city, which tax shall be in the amount
as established by F.S. 175.1n1 of the gross amount or receipts of premiums from
policyholders on all premiums collected on property insurance policies covering property
within the corporate limits of the city.
SECTTON t . Section 7n_78. payment date, is hereby amended to read as follows:
Sec. 20-78. Payment date.
The l;ccncchusiness or excise taxes levied in section 20-76 or 20-77 shall be due and
payable annually on the first day of march of each year.
SF.CTTON 7. This ordinance.shall take effect October 1. 2006.
PA CCFT' by the City Commission on first reading this 11th day of September, 2006.
PASSED by the City Commission on second and final reading this 25'h day of September, 2006.
T1nNAT.T) M, WOT,FSC)N
Mayor/Presiding Officer
Approved as to form and correctness: ATTFCT:
ALAN C. JENSEN, FSQTTTRF T)C)NNA RTTSSF.Y
City Attorney City clerk
Ordinance No. 45 -n6 -1R Page 12 of 12
AGENDA ITEM:
SUBMITT''D BY:
-DATE.:
RACK( RflITNfl
RI171�'F.T:
AGFNnA ITEM # R A
SF2ThMBER 25, 9n06
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
The General Employee and Police Employee Pension Rnards have
requested that the City Commission grant a one time three (3)
percent cost of living adjustment or COLA, for city retirees and
beneficiaries.
General Employee Pension Board. and
Police Employee Pension Board
September 7, 2006
Previous to this request, retirees and their beneficiaries have
received three previous cost of living adjustments. These were in
the amount of 12.5% in 1987, 3% in 1997 and 5% in 7nn1. Tn
1993, as a separate adjustment, retiree and beneficiary benefits
were increased by rising the multiplier related to each respective
plan.
During the August 10, 2006 pension board meetings. both bnards
reviewed the need for a cost of living adjustment and voted to have
the plan administrator propose a one time cost of living adjustment
of three.(3) percent to the City Commission for approval. The
board was asked if they wanted to consider other options such as
restricting the eligibility for the COLA in order to reduce cast.
Options such as requiring the retiree or beneficiary to have been
receiving a benefit for at least five years, as an example, was
discussed. Rnth hnards did not want to -discriminate- with the
eligibility criteria.
Attached is the cost estimates prepared by the plan's actuary.
Gabriel Roeder Smith and Company.
If a CCT .A is approved. the action will affect the budget for the
City and for The City's pension funds. The City will have to
budget and transfer additional funds as calculated by the actuary to
amortize the cost of the increased benefit over fifteen years. The
pension fund will have to budget and pay the additional costs of
the increased benefits being paid out.
City Budget:
The actuary report attached estimates that the increased
contributions to the General Employee Plan would be $2,414 per
year fora one (1) percent adjustment. A three (3) percent COLA
would therefore cost $7,747 per year for fifteen years. This will
require an additional n.9124) increase in contrihutions as a percent
of payroll.
AGF.NnA rTEM # 8A
SPI2IPMBRR 95 9006
The actuary report attached eztimatez that the increased
contributions to the Police Employee Plan would be $3.039 per
year for a one (1) percent adjustment. A three (3) percent COLA
would therefore cost $9,1 17 per year for fifteen years. This will
require an additional 0.6n% increase in contrihutions as a percent
of payroll.
Pension Budget:
Both of the above increases in the City's budget for transfers to the
pension fund will he revenues in the pension find. This will nff-
C't the increased expenseQ of the additional henefit to he paid. Eor
the General Employee Elan this is estimated at $9.6-)5.81 per year
and for the Police Employee Plan the increased cost would be
110,261.23 per year.
R1TCf)1VMM1 NT)ATTf)N: The city rnmmissinn consider the request nfthe General
and pnlice Employee pensien Roarrlc to provide a three (3) percent
Cost of Living Adjustment to all retirees and beneficiaries as of
September 30, 2005.
ATTACHMENTS:
• Supplemental Actuarial Valuation to determine the costs associated
with providing a cost of living adjustment for the ( 'neral Pmpinyee
Pension Plan
• Supplemental A chiarial Valuation to determine the cn'ts associated
with providing a cost of living adjustment for the police EmploytT
Pension Plan
A r3FNTl A TTFM # R A
SEPTEMBER 25.2006
CITv OF ATLANTIC BEACH GENERAL EMPLOvEE
RFTTRFMFNT SYSTEM
PROPOS AT,S TINDER CONSIDERATION
SUBMITTED TO:
DATE:
SUBMITT1'P Rv:
The Roard of Trustees
Tull/ 71, 7nn6
Rrad T.ee Armstrong, ASA, RA
Gabriel Roeder smith Company
BACKGROUND
This report contains the results of a supplemental actuarial valuation requested to determine the costs
associated with changes under consideration for General retirees and beneficiaries. The proposed
changes were valued to be funded by additional city contributions.
Except as otherwise noted. valuation data, methods, and assumptions were the same as those used for
the annual actuarial valuation as of September �f, MOS. The member data as of September 30, 2005
can be summarized as follows:
Total Average
Annual Monthly
Pensions Pension
Numher of retirees and beneficiaries 32 $320.861 $ R;(
Number of Yetirees retired more than 5 years 7.4 $195,446 $ 679
Number of retirees retired more than 10 years 1 a $ 05,1 54 $ 566
Annual active member Payroll $1,1 R7,450 N/A N/A
Gabriel Roeder Smith & Carnpnny -1-
A C1FND A ITEM I} RA
SEPTFMRFR 25, 2006
RESULTS OF SUPPLEMENT AT ACTUARIAL VALUATIONS:
Proposal 1
A one time pension increase of 1% to each retired member and beneficiary as of September 30. 2005.
(e.g. $1,000 a month would hecome $1,()1 n a month):
Adoption of this proposal would require an additional city contribution of:
Number of Cos* of Increase over 1; Years
Individuals Percent of Payroll FY 06/07 Dollars
32
Proposal 2
0.07% $7.414
A one time pension increase of 1% to each retired memher and heneficiary as of Septemher 3(1, 2005
where the original benefit commenced before October 1, 2000. (e.g. $1,000 a month would become
$1,010 a month for memhers retired at least 5 nears):
Adoption of this proposal would require an additional city contribution of:
Number of Cost of Increase over 1 S Years
Individuals Percent of Payroll FY 06/07 Dollars
24
Proposal
0.04% $1.79
A one time pension increase of 1% to each retired member and beneficiary as of September 30, 2005
where the original benefit commenced hefore octoher 1, 1995, (e.g. $1,000 a month would become
$1,n1() a month for members retired at least 10 years):
Adoption of this proposal would require an additional city contrihution of:
Number of
Individuals
14
Cost of Increase Over 15 Years
Percent of Payroll EV O6/07 Dollars
0.02% $690
The preceding calculations were based on the same member data. methods, and assumptions used in
the September 30, 2005 annual actuarial valuation.
Note: An actuarial impact statement and cost estimate, in the format required pursuant to Chapter 112,
Florida Stat ites, must he suhmitted to the Division of R etirement, Bureau of Local Retirement
systems, prior to final action adopting a change to the ordinance.
Gabriel Roeder ,Cmith Company -2-
AGFNTIA ITEM # Se
SFnIEMRFR 15. 2006
CITY OF ATLANTIC BEACH POLICE (FFICERS'
RFTIRFMFNT SYSTEM
PROPOSALS UNDER CONSIDERATION
SITRMITT1 n In: The Board of Trustees
DATE: July 21, 2006
SITRMITTFJ Ry: Brad Lee Armstrong, ASA, EA
Gabriel 12 oeder Smith AT Company
R A CI(GP OT TNT)
This report contains the results of a supplemental actuarial valuation requested to determine the costs
associated with changes under consideration for general retirees and beneficiaries. The proposed
changes were valued to be funded by additional city contributions.
Except as otherwise noted, valuation data, methods, and assumptions were the same as those used for
the annual actuarial valuation as of September 10, 2005. The member data as of September 30, 2005
can he summarized as fo1lows:
Total Average
Annual Monthly
Pensions Pension
Number of retirees and beneficiaries 13 $34').041 $9.191
Numher of retirees retired more than S years 8 $166,183 $1,731
Number of retirees retired more than 1 n years 1 $ 55,697 3 1,547
Annual active member Payroll 3 1,4(12,444 NIA N/A
(:irhrial Roarlar Smith r%r ('nrnpany
-1-
ArPNDA fTEM#SA
SEPTFMRER 25,M06
RESULTS OF SUPPLEMENTAL ACTUARIAL VALUATIONS:
Proposal 1
A one time pension increase of la/0 to each retired member and beneficiary as of September 30, 2005.
(e.g. $1,nnn a month would hecome $1,n1 n a month):
Adoption of this proposal would require an additional city contribution of:
Number of Cos* of increase over 15 Fears
Individuals Percent of Payroll FY 06/07 Dollars
13
propoeal �.
11)11% $1.1119
A one time pension increase of 1 "/o to each retired member and beneficiary as of Septemher 10, 7nn5
where the original benefit commenced before October 1, 2000. (e.g. $ 1,000 a month would become
$1.111 n a month for memhers retired at least 5 years):
Adoption of this proposal would require an additional city contribution of:
Number of •
Individuals
8
Proposal
Cos* of Increase over 15 Fears
Percent of Payroll FY 06/07 Dollars
0.09% $1,36R
A one time pension increase of 1 %, to each retired member and beneficiary as of September 30, 2005
where the original henefit commenced hefnre October 1, 1995. (e.g. $1,n(ln a month would hecome
$1,010 a month for members retired at least 10 years):
Adoption of this proposal would require an additional city cnntrihution of:
Number of
Individuals
3
Cost of Increase Over 15 Years
Percent of Payroll FY 06/07 Dollars
0.02% $304
The preceding calculations were based on the same member data. methods. and assumptions used in
the September 30, 2005 annual actuarial valuation.
Note: An actuarial impact statement and cast estimate, in the ffrmat required pursuant to Chapter 1 19,
Florida ctat»tes, must he submitted to the Division of Retirement, bureau of T ocal Retirement
Systems. prior to final action adopting a change to the ordinance.
rahriel Roeder ,Cmith re, Comoanv -2-
AGENDA ITEM:
ST TRMTTTF,T) RV:
DATE:
R ACKGR fJJND:
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R FCCIMAAPND A TTf1N:
REVIEWETI RV CTTY
AC,FNTIA iTPMvf f! RR
Sentember 25.2006
CITY OF AII,ANII C. REACH
CITY COMMISSION MEETING
STAFF REPORT
Approve renewal of City Insurance (excluding Employee Benefits) as
indicated below.
George Foster, Human Resource Manager /4r
September 19, 200
ThP majnr increase, as a percentage, was with property insurance and is
attributable to the storms within Florida during the past year.
Renewal rates for nrtnher 1. ',00 are indicated hAnw:
Type
Antpmobile
Pr_nEerty
T iahility
ar,wi
Police
Pub Official
Emp Practice
Crime/Dishonesty
Envirpnmental
Wnrkerc' Comp
Police Rtahitrily
Totals:
10/01/04 10/01/05 10/01/06
73,119 78,381 75,025 + 4.28
111,997 11.4 761 71(1,169 + 7(1.95
152,.4526 19.557 .41.9(1.4 +11j
24.998 24.998 24.998 + 0.00
19,559 9.500 10.532 + 10.86
In above 10.059 10,059 -- 0.00
1,191 1,223 1,211 - .98
28,930 30,377 30,377 + 0.00
77R,7d5 769,.496 7526,1.45 + 6.75
.4,7.47 .4,755 .4,5711 + 6.71
9.452 1,(1.46 1 (1.46 + n.nn
582.15 601648 718.386 + 19.02
+47,809 +21233 +114,738
8.94% -- 3.65% -- 19.02%
As insurance renewal ratecz are not normally received unfit September, an
estimate was included within the FY06 budget that is sufficient to cover
the ahnve increases. Although these funds are sufficient to pay the ahnve
premiums, additional fiinds may hP required during the year for Maim
deductibles.
Approve renewal of the City's insurance, effective nctober 1, /nn, as
indicated above.
MAN2,-CR:
A (=ENDA TTFM # sr
SEPT'FTvruER 25, 9nn6
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAEF RFPfPT
GE@IDA ITEM: Mayport Road Medians — Landscape Options
SUR AIIIED Rv: Rick Carper, P.P., Pi ihliC Works nirector,C,
DATE: Septemherl9, 2006
RACKnPfI INF: The nnayport Road Medians Improvement Project design is approximately
70% complete. A selection of landscape options is reguired hefore
proceeding to the A0% design si ihmitta►_.
Landscape Option A includes Medjool and Saha! palms for trees, (rape
Myrtle and I orapetliim for shruhs and Perennial Peani it for groi Ind cower.
Advantages of this option include lower maintenance. drought tolerance
and consistency of design with Atlantic Boulevard.
1 andscape notion R inch ides Medjool and Sahal palms for trees, Crape
myrtle and 1 orapetlum for shrubs and Coastal Bermuda Grass for ground
cover. Advantages of this option include consistency of design with
Atlantic Rolilevard.
Landscape Option C includes Medjool and Sahal palms for trees,
perennial peani it for ground cover and sections of concrete textured to
look like heach sand containing clusters of ornamental grass / sea oats.
Advantages of this option include lower maintenance and `heachy° feel.
Disadvantages of this design include encouraging mid hlock street
crossings (potential safety issue) and increased maintenance to maintain
clean look.
The relative costs of the options are similar. with option C being the least
expensive at about $231,000 (landscaping costs only), Option A at about
$244,000, and Option B at ahout $253,000.
RUDGFT: The nnayport Road Medians Improvement Project is funded under the (Half
Cent Sales Tax Fund, 131-5002-541-6300, Project PW0401.
RF0fMMtiFpIDATM: staff recommends selection of 1 andscape Option A. At their September
19th meeting. the Mayport Waterfront Partnership Board also
recommended option A.
AIIAc'H Fi3ITS: 1. Landscape Option A
2. Landscape Option R
3. 1 andscape option r.
I FVIF ruin iRv c'IIV ItpALIAGERL
September 75, 2(1(18 Regular p4PPtipg
P‘VOSPIr 4. 4-
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Saba!Palm -----
1
Concept 'AMedian Landscape
r Crape Myrtle
Loropetalum
Perennial Peanut
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Medjool Pah
1121ple
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prepared by:
ai consultnts
:Concept '13' Median Landscape
Medjool Palm
1
r Crape Myrtle
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L Loropetalum
Coastal Bermuda Grass
prepared by:
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Concrete
Y
Ornamental Grass
—
Concept 'CMedian Landscape
Perennial Peanut
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Medjool Palm
prepared by:
g a i consultants
Mayport Road Enhancements
City of Atlantic Beach, Florida
Proposed Landscape
Palette Selection
AGENDA ITEM 0 BC
SEPTEMBER 25, 2006
Botanical Name: Arachis glabrata
Common Name: Perennial Peanut
Form: Agricultural crop
Plant Type: Groundcover
Native Plant: Not Native to North America
Summer Leaf: Green Fall Leaf: No change in color
Bloom Color: Yellow Bloom Time: Summer
Fruit Color: N/A Growth rate: Medium growth rate
Height: 4" to 8" ! 5cm to 10cm Spread: 2' to 4' ! 0.6m to 1.2m
Exposure Full sun Moisture Grows in moist soil
Hardiness Range: 8A to 9 Temperature: -9.5° to -12.2°C
Potted Plant
• gai consultants
transforming Ideas Into reality
Project 8040116.00
October 5, 2005