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Exh 4CAGENDA ITEM #4C OCTOBIrR 24, 2005 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: First Vehicle Services Annual CPI Cost Adjustment SUBMITTED BY: Rick Carper, P.E. jlt-- Public Works Director DATE: October 10, 2005 BACKGROUND: The City's Fleet Maintenance contractor, First Vehicle Services, is requesting an annual fee increase for the upcoming contract year (12/1/05 through 11/30106). The current contract price is $206,818.00. An annual change in contract price to compensate for Consumer Price Index fluctuations is authorized by Section 19 of the contract. The proposed increase is in accordance with the Consumer Price Index, and equals an annual increase of $6,418.00. The resulting contract price would be $213,236.00. The current contract expires 11/30/06, and is renewable annually. RECOMMENDATION: Approve the requested fee increase of $6,418.00 to the First Vehicle Services contract for the period 12/1 /05 through 11 /30106. BUDGET: $215,000.00 is budgeted in Fleet Maintenance account number 001-5004-549-34.01. ATTACHMENTS: First Vehicle Services letter dated September 30, 2005. Consumer Price Index Information. REVIEWED BY CITY MANAGER: AGENDA ITEM #~3C OCTOBER 2~, 200 First Vehicle Services P.O. Box 51421 Jacksonville Beach, Florida 32240 Tel 904-247-6209 Ext. 10 Fax 904-246-9836 First Vehicle <~ Services SEPTEMBER 30, 2005 MR. RICK CARPER PUBLIC WORKS DIltECTOR - 1200 SANDPIl'ER LANE ATLANTIC BEACH, FLORIDA WE PROPOSE THE FOLLOWING BUDGET INCREASE FOR THE YEAR BEGINNING DECEMBER 1, 2005 AND ENDING NOVEMBER 30, 2006. ACCOUNT CURRENT % AMOUNT NAME AMOUNT CHANGE CHANGE PROPOSED PARTS $50,099 2.8% $1,403 $ 51,502 LABOR 105,070 3.2 3,362 108,432 OVERHEAD 10,127 3.2 324 10,451 ADMI N FEE 17,547 3.2 Shy 18,212 MGMNT FEE 23,875 3.2 764 24,639 TOTALS $206,818 $6,418 $213,236 i~~~ A FirstGroup America t<j Company AGI:IVDA ITIrM #4C OCTOBIrR 24, 2005 Data extracted on: September 19, 2005 (8:39:50 AM) Consumer Price Index -All Urban Consumers Series Id: CUUROOOOSETD,CUUSOOOOSETD Not Seasonally Adjusted Area: U.S. city average Item: Motor vehicle maintenance and repair Base Period: 1982-84=100 152 152.5 152.7 153.2 153.8 153.6 154 154.5 156.2 156.6 1.56.9 - -157.2 157.5 157:7 158.1 158.6 161.1 161.2 161.5 161.9 162.2 162.6 162.9 163.3 165 165.5 165.7 165.7 _: 165.9 166.5 166.8 167.3 169.8 170.4 170.6 170.9 171.3 171.7 172.1 172.1 174.6 175.2 175.7 175.9 176.3 176.8 177.2 178.2 180.6 181.5 181.7 181.9 182.5 182.7 183.4 184 -.187.1 -188 188.5 189 189.9 190 189:8 - 191 193.7 / 194.5 194.3 194.6 194.9 195.1 196 195.7 198.2 ': 198.2 198.5 198.6 199 199.7 200.3 200.8 204 203.9 204.7 205 205.6 206.1 206.7 207.3 Current Month 204 203.9 204.7 205 205.6 206.1 206.7 207.3 Previous Yr Month 198.2 198.2 198.5 198.6 199 199.7 200.3 200.8 Index Point change 5.8 5.7 6.2 6.4 6.6 6.4 6.4 6.5 Index /Jan 03 0.029263 0.028759 0.031234 0.032226 0.033166 0.032048 0.031952 0.032371 times 100 100 100 100 100 100 100 100 Precentage 2.9 2.9 3.1 3.2 3.3 3.2 3.2 3.2 ~OOZ `bZ 2I~IIO.L~O ~h# L11:I.LI VQAI~`JV a~ X < a ~~~ ~ X ~ '~ 7 N f~ W O 0 7 7 CD to W (p S ~' 0 0 -+ p r _' A O A O OW O O O N r rn J O) J v °o nu'i FND o°o 'c~D O 0 N ~ ~ O N ~ ~ W ~ O CD O ~I -+ W CD O O N ~ s (7] N S W N~ G V O V (D CD W O O ~ N O ~ N p wV W ;v ,,,~ O O W -+ CD -+ O O N ,j ~ V NON ~.'~.~ OOm W N!J O C N .~ ... ~ r Nom W,pOp ~ O W -+ W CO O ~. ,; O ' _ ~ J ~ ~ O."~~ ~ V ogc`Oi, -.m m° O rCt O T Ch O. 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Ar O r rr N ~D tD Vi DCn r N( bCO W r r r r r r r r r r 0 0 0 0 0 0 0 0 0 0 CD V Vt Jlr O r rN N W V '.A NV O~ NV r N e r r-~r r r rr r r 0 0 0 0 0 0 0 0 0 0 CD V O~V tr O ~ rr N N V1 CO tOC 71V A. Ar W r r r r r r r r r r 0 0 0 0 0 0 0 0 0 0 ~D V V Cl lN r rr N N ~D ~D NN V1 N .AO ~N .A r r r r r rr r+ r 0 0 0 0 0 0 0 0 0 ~D V ~C nW O rr N N t0 V VO r 00 NA W .A r r r r r r r r ~ r 0 0 0 0 0 0 0 0 0 0 O V CT.A r O rr N N V Cb iOf» tn Cn riD N r m - ~ z v m 3 ~ o m y d m (n CD ~ N N ~ N D 0 0 . .+ ~ '< C c0 O ~ D Z N ~ '~ C C ~ ? p7 N C A (~ ~ ~p CC (D L1 (1 O CU O ~ N ~ d 7 a m c '~. ID n v o ~ d C » 3 ;, m ~ -z ~ ~p a o n N ~ M A ~ .dirt fD X o' n W C o 'T O a m 01 ~ 7 ~ A N ~ N c 3 s v AGENDA ITEM #4C OCTOBER 24, 2Q05 155.1 155.4 155.7 155.7 154 153 155.1 160 160.5 160.5 160.6 158.4 157 159:7 163.5 163.9 164 164.7 162.7 161.8 163.7 168.3 169 169:5 169.6 167.1 172.8 .173.2 173.6 173.8 171.9 178. 17 :4 1 179.9 1.77.3 185.1 186 186.4 186.4 183.5 191.4 191.8 ', _ 192:8 193.3 190.2 196.2 196.9 197.2 198 195.6 -200.7 201:7 202:9 : - 203:3 200.2 r^ ~....,T. USing 2005 versus 2004 Information 2DO 7 201:7 2Q2.9 203.3a 196.2 196.9 197.2 .. 198€ I`' Q.022938 O.Q24378 0.08$05 O.Q26768 r, ~~ ~1DO :100 , 100. ~~;.100 ~ ~- 2.3 '2.4 2.9 ,2,7