Exh 6AAGCNDA ITIrNI #GA
DI;CIJMBI;R 12, 2005
CITY OF ATLANTIC BEACH '
CITY COMMISSION MEETING
STAFF REPORT
..
~_GENDA ITEM:
Proposed Revisions to Resolution Creating the Board Member
Review Committee
SUBMITTED BY: Jim Hanson C'
DATE: December 5, 2005
BACKGROUND: A number of changes to the Board Member Review Committee were
discussed at the last City Commission meeting on November 28`". A
consensus was reached for the Mayor and Commissioners to submit their
proposed changes to City Manager so that they could be considered at the
" next meeting. Comments were received from each and are included in the
attached resolution.
" For each addition or deletion proposed in the attached resolution, the name
of the elected official proposing the change follows that item in
parenthesis. There are some items where conflicting opinions exist.
However, most of the changes proposed do not appear to be controversial.
BUDGET: There are no budget implications related to this agenda item.
' ~ RECOMMENDATION: The City Commission should go through this document item by item to
make a determination about which will be included in the final document
for adoption.
ATTACHMENT: Resolution creating the Board Member Review Committee with proposed
revisions.
,,
AGENDA ITEM #6A
DECEMBER 12, 2005
RESOLUTION NO. OS-04
RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA CREATING
A BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR PURPOSE,
MEMBERSHIP AND RESPONSIBILITIES OF SAID COMMITTEE, AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Boards and Committees established by the Mayor and Commission of
the City of Atlantic Beach provide many valuable services to the community by enlisting citizen
volunteers to provide input and consideration upon several important issues that affect the daily
lives of citizens in the community, and
WHEREAS, it is vitally important that the Mayor and Commission appoint members
that are the most qualified, fair minded, bright and energetic, to enable the city's Boards and
Committees to function in the most positive and effective way for the community, and
WHEREAS, the City Commission deems it to be in the best interests of the citizens of
Atlantic Beach to create a standing committee to review applications and make recommendations
for the appointment and reappointment of members to the city's Boards and Committees.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows;
SECTION 1. Creation: There is hereby created and established the BOARD MEMBER
REVIEW COMMITTEE.
SECTION 2. Purpose: The parpcse of the Board Member Review Committee is to
encourage citizens to apply to serve on the city's boards and committees including requesting
applicants to consider other boards or committees than those that the ori~inallYapplied for
Waters , to review and consider available applications when vacancies occur, to consider the-re-
recommendin~ existin€~ board and committee members (Borno) to
an s~et~~l additional (Bussey~term and to make recommendations to the Mayor a~
Ce~ien- Wolfson as to which applicants to appoint to fill those vacancies.
SECTION 3. Membership: There will be a total of €eti~five (45) (Wolfson) members
on this Committee. The first member will be °~*',°~ *',° "''^•~^r ^~ (Fletcher, Waters) one of the
sitting City Commissioners, who shall serve as chairman of the Committee and serve atwo-Year
term and be eligible for a second two-year term. (Simmons). Each two-year term for the
Commissioner shall begin on December 151 after each City of Atlantic Beach election. (Waters)
This member shall be appointed by the Mayor SWolfson) Llternative;
recommended by Mayor and approved by the commission; Fletcherl .The City Manager and
AGENDA ITEM #GA
DIJCENIBER 12, 200
r~-(Wolfson, Simmons, Waters will automatically be a members and will remain a
member as long as employed by the City (Simmons). The third member shall be a citizen of
Atlantic Beach and appointed by,the Mayor (Wolfson) [alternative• strike "Manor" and insert
"commission"• Fletcher] The citizen member shall have a background or experience in
committee work or human resources (Waters) The citizen appointment shall also serve a rivo-
~ar term and be eligible to serve a second two-year term. (Fletcher?) The €eu~tl~fourth member
will be the chairman of the board or committee for which vacancy or re-appointment is currently
being considered and shall serve only for those meetings where membership on their board of
committee is being considered. (Simmons). The term of office for the elected official serving on
this committee will be fora period of twe one years Wolfson .That elected official will be
eligible for reappointment to a second t~eone (Wolfson)-year terminote this one-year term
conflicts with two-year term recommended by Commissioner Simmons abovel. The City
Manager ~~,a ~'~*•r r'°•~'' will remain as a members on this committee as long as he isre
employed by Atlantic Beach in these that-positions. The fourth member will serve only for
those meetings where membership on their board or committee is being considered. The fifth
member shall be the Cit~Clerk who shall serve as a non-voting member and perform all
necessary administrative duties (Wolfson).
SECTION 4. Duties and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed
recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the.geographical, professional and philosophical balances needed so that each
of those boards and committees can successfully accomplish their intended purposes established
by the Mayor and Commission.
(c) When a reappointment is being considered, solicit and receive input from the
Chairmen, members or the staff liaison of the board or committee where the vacancy has
occurred, or others on tree appointee's past record of service including, but not limited to,
attendance, preparation and overall contribution to the board or committee.
(d) Make recommendations} to the Mayor Wolfson, Simmons)on
appointments or
reappointments to the city's boards and committees as set forth in the Charter of the City of
Atlantic Beach (Wolfson). Recommendations shall be in the form of committee minutes along
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(e) Report to the city commission at the next city commission meeting (Simmons).
SECTION 5. Meetings and Notice: The meetings of this Board Member Review
Committee shall be set at regular times and will be open to the public as well as to the other city
elected officials although non-members of the Board Member Review Committee shall only
observe and not be active participants in the meeting (Borno). aA notice of meetings shall be
provided in accordance with state law. Additionally, copies of the applications for appointment
AGENDA ITEM #6A
DECEMBER 12, 2005
shall be transmitted to the Mayor and Commission prior to any meetings where interviews will
be conducted and in the city commission agenda packet (Simmons).
SECTION 6. Effective date: This Resolution shall take effect immediately upon its '
final passage and adoption.
PASSED by the City Commission this day of , 2005.
ATTEST:
DONNA BUSSEY _ Tnr_rr.T c r,rrcrnvr.
DONALD M. WOLFSON
City Clerk Mayor
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney