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2-28-18 Agenda Packet- BMRCpdf CITY OF ATLANTIC BEACH BOARD MEMBER REVIEW COMMITTEE February 28, 2018 at 5:30 p.m. North Conference Room, City Hall 800 Seminole Road AGENDA Call to Order (5:30 pm) 1. Approval of minutes: A. Approval of the minutes of the Board Member Review Committee meeting of November 7, 2017. 2. Interview the candidates (listed below) for consideration to the Environmental Stewardship Committee. A. (5:35 p.m.) Sarah Boren B. (5:55 p.m.) Steve Kallao C. (6:15 p.m.) Michelle Vieira 3. Discuss the candidates (listed above) and make recommendations on filling the vacancies. 4. Other Business Adjournment MINUTES City of Atlantic Beach Board Member Review Committee Meeting November 7, 2017 THOSE IN ATTENDANCE: Members: John Stinson – Chair of the Board Member Review Committee and City Commissioner Jennifer Lada – Citizen Member (arrived at 6:19 p.m.) Sally Clemens – Citizen Member Candace Kelly – Citizen Member and Commissioner-elect Pamela White – Vice Chair of the Cultural Arts & Rec. Adv. Committee Victor Gualillo – Chair of the Police Officers’ Pension Board of Trustees Donna Bartle –Non-Voting Member & City Clerk Staff: Timothy Johnson – Staff Liaison to the Cultural Arts and Recreation Board Committee Russell Caffey – Staff Liaison to the Pension Board of Trustees Call to Order: Commissioner Stinson called the meeting to order at 6:00 p.m. 1. Approval of minutes: A. Approval of the minutes of the Board Member Review Committee meeting of March 1, 2017. B. Approval of the minutes of the Board Member Review Committee meeting of April 6, 2017. C. Approval of the minutes of the Board Member Review Committee meeting of October 16, 2017. Commissioner Stinson asked if there were any changes to the minutes. There being none, he asked for a motion to accept the minutes as presented. Motion: Accept the minutes as presented. Moved by Kelly, Seconded by Clemens Motion carried unanimously (Ms. Lada was not present for the vote.) 2. Interview the candidates (listed below) for consideration to the Cultural Arts and Recreation Advisory Committee. A. Joe Schwarz B. Carol Silcox The Committee interviewed Mr. Schwarz. An overview of the duties and responsibilities including the events, programs and activities of the Cultural Arts and Recreation Advisory Committee was explained to the candidate. Mr. Schwarz explained his personal accomplishments, experience, goals Minutes of the Board Member Review Committee on November 7, 2017 Page 1 of 3 and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. (Ms. Lada arrived at 6:19 p.m. during Mr. Schwarz’s interview.) 3. Discuss the candidates (listed below) for the Cultural Arts and Recreation Advisory Committee and make recommendations. Bob Burch (interviewed on 10-16-17) Paula O’Bannon (interviewed on 10-16-17) Brandon Risinger (interviewed on 10-16-17) Joe Schwarz Carol Silcox Commissioner Stinson confirmed there were three vacancies on the Cultural Arts and Recreation Advisory Committee. The following recommendations were made and each recommendation was discussed. During discussion, it was reported that Ms. Silcox had a family emergency and was unable to be interviewed in-person or by phone tonight, but wished to be considered. Motion: Recommend appointing Bob Burch as a new member on the Cultural Arts and Recreation Advisory Committee for a term beginning immediately and ending July 8, 2019. Moved by Lada, seconded by Kelly Motion Carried unanimously Motion: Recommend appointing Joseph Schwarz as a new member on the Cultural Arts and Recreation Advisory Committee for a term beginning immediately and ending July 8, 2019. Moved by Kelly, Seconded by Lada Motion Carried unanimously Motion: Recommend appointing Brandon Risinger as a new member on the Cultural Arts and Recreation Advisory Committee for a term beginning immediately and ending July 8, 2019. Moved by Lada, No Second Motion Failed for lack of a second Motion: Recommend appointing Paula O’Bannon as a new member on the Cultural Arts and Recreation Advisory Committee for a term beginning immediately and ending July 8, 2019. Moved by Kelly, Seconded by White Motion Carried (Kelly, White and Clemens voted for, Stinson and Lada voted against) (Ms. White and Mr. Johnson left the meeting at 6:50 p.m.) 4. Interview the candidates (listed below) for consideration to the Police Pension Board of Trustees: A. John Wolfel B. Tim Anderson C. Bill Tomson (Commander Gualillo and Russell Caffey joined the meeting at 6:50 p.m.) Minutes of the Board Member Review Committee on November 7, 2017 Page 2 of 3 _____________________________ The Committee had a brief discussion about the different types of appointments to the Pension Board of Trustees. The Committee interviewed Mr. Tomson, Mr. Anderson and Mr. Wolfel (in that order) separately. Mr. Anderson’s interview was by phone. An overview of the duties and responsibilities of the Pension Board of Trustees was explained to each candidate. Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. 5. Discuss the candidates for the Police Pension Board of Trustees and make recommendations. The following recommendations were made and discussed. Motion: Recommend appointing Tim Anderson to serve as a new member on the Police Pension Board of Trustees (for the term beginning immediately and ending October 11, 2021). Moved by Kelly, seconded by Clemens Motion Carried unanimously Motion: Recommend reappointing Bill Tomson to serve an additional term as a member on the Police Pension Board of Trustees for the term beginning January 1, 2018 and ending December 31, 2021. Moved by Gualillo, Seconded by Lada Motion Carried unanimously 6. Other Business The Committee discussed vacancies on the Community Development Board, Code Enforcement Board and Environmental Stewardship Committee and the need to solicit applications for the Environmental Stewardship Committee. City Clerk Bartle was asked to propose a date in early December to meet and address membership on the Environmental Stewardship Committee. Adjournment There being no further discussion, Commissioner Stinson declared the meeting adjourned at 8:00 p.m. John M. Stinson Chairman Minutes of the Board Member Review Committee on November 7, 2017 Page 3 of 3 CITY OF ATLANTIC BEACH BOARD / COMMITTEE MEMBER APPLICATION FORM Please check( 1) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board/ committee by order of priority. A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Community Development Board Pension Board of Trustees Board Member Review Committee Cultural Arts and Recreation Advisory Committee 7 Environmental Stewardship Committee 11/ 7/ 17 Sarah BorenDATE: APPLICANT' S NAME: D 5 fir c.i' 13042388 8th StreetADDRESS: 904-535-0055DAYTIME PHONE: EVENING PHONE: 904-241-0912 sboren@me.comE-MAIL ADDRESS: FAX: Please explain any employment experience, board/ committee experience, and/ or community volunteer experience relative to the board/committee applying for. My current title/occupation is the Director of Policy and Programs for U.S. Green Building Council Florida nonprofit. Work experience includes over 20 years in sustainability in government, nonprofit and private sectors. I served on Mayor Delaney's and Mayor Peyton's Enviornmental Advisory Board and believe in sustainability with a pro-business, solutions oriented approach. I am a small business owner of a local Montessori School with my husband. I am the current Secretary of the Stanton River Bank Rowing Club and volunteer for other local nonprofits. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. I am interested in serving on the COAB's Environmental Stewardship Committee because I see a community need for education and proactive stewardship and am a believer of community engagement and dialogue. Per the committee' s composition, I have a Masters in Environmental Management with a specialty in Resource Economics and Policy from Duke University and a deep background in environmental policy, law, management, community engagement, educational programming and green building construction. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding " Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 CITY OF ATLANTIC BEACH BOARD / COMMITTEE MEMBER APPLICATION FORM Please check (Ai) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board/ committee by order of priority. A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Community Development Board Pension Board of Trustees Board Member Review Committee Cultural Arts and Recreation Advisory Committee 7 Environmental Stewardship Committee 1/ 18/ 2018 Steve KallaoDATE: APPLICANT' S NAME: I" 552 Dutton Island Road West, AB 32233 1)I `si-ri GT 1 308ADDRESS: 904-610-4556DAYTIME PHONE: EVENING PHONE: kallaos@hotsheet.comE-MAIL ADDRESS: FAX: Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/ committee applying for. I served on the AB Police Building Committee and am currently the managing partner of 1st Coast Home Inspection, specializing in residential& commercial building inspections and am a real estate broker. Having served in the US Navy at Mayport I know this area well. Prior to moving to Atlantic Beach, I was a broker for TNT properties( CNN) and participated in the acquisition for the Flying D Ranch in Montana for Ted Turner. In addition, I developed various multi-million dollar communities in Atlanta. I am a graduate of Georgia State University with a degree in Urban Land Planning & Real Estate Development. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. Because I live on the west side of Mayport Road, I hope to bring a perspective of the environmental needs and concerns for my side of town. My experience in developing communities will contribute to the Committee as evaluations are made on what is feasible and may work long term. I am known for coming up with creative solutions, such as what was seen with the Police Building Committee. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding" Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 CITY OF ATLANTIC BEACH BOARD / COMMITTEE MEMBER APPLICATION FORM Please check(' 1) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board/ committee by order of priority. A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board D Community Development Board ® Environmental Stewardship Committee 0 Pension Board of Trustees Board Member Review Committee 0 Other: Cultural Arts and Recreation Advisory Committee Michelle Vieira DATE: 02/27/2018 APPLICANT' S NAME: ADDRESS: 945 Main Street Atlantic Beach, FL 32233 DISC-ic j /3/ 1Z 904.608. 1991 SameDAYTIME PHONE: EVENING PHONE: michelleavieira@gmail. comE-MAIL ADDRESS: FAX: None Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Currently I serve as a volunteer at the Guana Tolomato Matanzas National Estuarine Research Reserve. Volunteer opportunities have included conducting water quality sampling for the system wide monitoring program, as well as, staffing educational events for the public and private sector. Volunteer experience with Beaches Vineyard in the areas of youth mentoring and tutoring, community event planning and execution as well as international team leading. Currently researching renewable tidal and wave energy systems, their economic and social impact on the local economy and environments. Pursuing a Masters degree in Coastal and Ports Engineering to further understand ocean and estuarine interactions with the natural coasts and coastal structures. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/ committee. As a long time resident of the local beach community, speficically over ten years in Atlantic Beach, a lover of the natural world, the coastline, and the ocean, this opportunity to serve my city appears as a perfect fit. I have a passion for sustainability and resilience and hope to help move our city closer to these paradigms since our geographical location lends itself to being completely dependant on the surronding ecosystems. I would love to see the city be more proactive with issues such as recycling incentives for business and residents, reducing use of' one time use' plastics, responsible and long term beach nourishment, and sustainable building practices for the city. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding" Conflict of Interest" is provided on page three of this application. This application will expire two( 2) years after date of submittal. 1 Members of the Environmental Stewardship Committee as of 1-29-18 Bruce Andrews 328 11th Street Atlantic Beach, FL 32233 bruce.andrews@comcast.net 904-465-2257 Term expires Dec. 31, 2021 District 1308, Seat 2, Stinson Myron Blankenbaker 1251 Gladiola Street Atlantic Beach, FL 32233 myron.blanlenbaker@gmail.com 904-608-1275 Term expires Dec. 31, 2021 District 1302, Seat 5, Norris Linda Chipperfield 2371 Seminole Road Atlantic Beach, FL 32233 hembreechip2@gmail.com 417-861-2648 Term expires Dec. 31, 2021 District 1307, Seat 3, Waters Sarah Andrews Dark 1781 Sea Oats Drive Atlantic Beach, FL 32233 sarah.andrews87@gmail.com 904-465-7168 Term expires Dec. 31, 2021 District 1308, Seat 2, Stinson Chip Drysdale 2051 Seminole Road Atlantic Beach, FL 32233 chipdrysdale@yahoo.com 904-859-7941 Term expires Dec. 31, 2020 District 1307, Seat 3, Waters Alan Ennis 191 12th Street Atlantic Beach, FL 32233 boat1234@att.net 904-327-2771 Term expires Dec. 31, 2021 District 1308, Seat 2, Stinson Bonnie Hansen 2393 Ocean Breeze Ct. Atlantic Beach, FL 32233 jobby@bellsouth.net 904-610-4538 Term expires Dec. 31, 2020 District 1307, Seat 3, Waters Judith Leroux 1745 Selva Marina Drive Atlantic Beach, FL 32233 judithleroux@icloud.com 904-303-4360 Term expires Dec. 31, 2020 District 1308, Seat 2, Stinson Dawn Scott 1000 Camelia Street Atlantic Beach, FL 32233 dawnsmac@bellsouth.net 904-476-0015 Term expires Dec. 31, 2020 District 1312, Seat 5, Norris Vacant 1 Term expires Dec. 31, 2020 District 1306, Seat 4, Kelly Vacant 2 Term expires Dec. 31, 2020 At large Please note:  The District, Seat, Commission representative reflects the member’s residency; not necessarily who made the original appointment  Committee members serve four-years except for five initial appointees serving three-year terms  2 Vacancies as a result of resignations of Don Ford (three-year term) and Aurelie Drexler (three- year term)  One of the two vacancies must represent District 1306, Seat 4, Kelly ORDINANCE NO. 5-17-64 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 23 OF THE ATLANTIC BEACH CODE OF ORDINANCES; CREATING AN ENVIRONMENTAL STEWARDSHIP COMMITTEE; PROVIDING FOR INTENT, PURPOSE, MEMBERSHIP AND SCOPE OF ACTIVITIES OF SAID COMMITTEE; CREATING A TREE SUBCOMMITTEE, PROVIDING FOR MEMBERSHIP AND PURPOSE; PROVIDING FOR A TREE PERMIT REVIEW AND APPEAL PROCESS; PROVIDING FOR SIX MONTH REVIEW, CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the Boards and Committees established by the Mayor and Commission of the City of Atlantic Beach provide many valuable services to the community by enlisting citizen volunteers to provide input and due consideration of issues important to the citizens of our community; and WHEREAS, the City of Atlantic Beach recognizes both the economic and intrinsic value of its natural environment and the need to establish a committee to help protect it; and WHEREAS, dedicated and knowledgeable members of this committee will be stewards of our environment, creating a legacy for future generations. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. The Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by adding a new section to be numbered Sec. 23-52, et seq., which sections shall read as follows: Sec. 23. 52. Environmental Stewardship Committee -Intent. The maritime forest in Atlantic Beach is core to the City' s identity as a small coastal village. The tree canopy creates beauty, provides a home for wildlife, functions as an element of the water management system and enhances property values. It is in the best interest for this committee to be the stewards of the tree canopy through advocacy, assessment, maintenance, planting and preservation of this natural resource. The City parks provide open spaces for recreation, exercise, wildlife habitat, relaxation and encounters with the natural world. This committee intends to support the community to provide a variety of park spaces that are well maintained, accessible and secure. This committee shall take the lead and set high community standards in the beautification and maintenance of public spaces located within the City. The Atlantic Ocean, the St. Johns River and the Intracoastal Waterway have a great deal of influence on the micro climate, drainage issues and the diverse vegetation and wildlife that thrive within the City. The care and health of the coast and marsh must be paramount in every recommendation made by this committee about the use of our land, water system and tree canopy. a) Environmental Stewardship Committee Purposes. It shall be the purpose of the Environmental Stewardship Committee: 1) To study and make recommendations to the City Commission and City staff with respect to the City's: a. Maritime forest; b. Parks and open spaces; c. Beautification of public and private spaces; and d. Environmental stewardship. 2) To act as a motivating and coordinating body to encourage joint public and private participation in promoting these purposes. b) Environmental stewardship committee-Scope of Activities. The Environmental Stewardship Committee shall provide guidance and support to the City Commission and City Manager and, upon request by the City Commission or City Manager, shall provide written recommendations, in the following areas: 1) Maritime Forest: a. Clarifying and strengthening the City's processes and all tree and landscape related city codes and ordinances; b. Monitoring the appropriate administration and enforcement of the City' s ordinances; c. Promoting transparency through online access to relevant information;, d. and environmental education andDeveloping maintaining outreach programs about the maritime forest and relevant codes; e. Promoting appropriate planting and care of trees on private owners, developers, builders, and tree/ landscapeproperty to service contractors; f. Developing and maintaining a long-term tree plan that includes an assessment of the tree canopy, projecting future needs, and developing a calendar and budget for tree planting in parks, public spaces and along streets and right of ways; g. Promoting tree canopy advocacy including upholding the City's status as a bona fide" Tree City USA"; h. a process for systematic, review of theDeveloping City's enforcement of the existing tree codes, including the long-term health of trees planted for mitigation; and Ordinance No. 5-17-64 Page 2 of 10 i. Developing and maintaining a process for citizens to communicate possible violations to the City. 2) Parks and Open Spaces: a. Developing and maintaining a long-range plan to protect, improve and beautify park spaces; b. Improving access to and amenities for parks including disability accommodations, bike paths, parking, signage and other user friendly features; c. Expanding the City's inventory of parks and conservation land through acquisition or other means; and d. Maintaining a web-based, publicly accessible inventory of parks including their history, archeological value, rules of use, deed restrictions and conservation easements. 3) Beautification of Public and Private Spaces: a. Enhancing public spaces, including public rights of way, roadsides, City buildings, beach accesses and other publicly held properties with art, carefully maintained landscape design and plantings; b. Incentivizing and advocating for beautification of private and commercial spaces; c. Reducing the number and appearance of degraded or blighted properties; and d. Developing a design theme/ community branding for signage, bus shelters, lighting and other elements of the built environment. 4) Environmental Stewardship: a. Utilizing best practices, including a science based approach, when making any decision about development and its impact on our environment; b. Protecting the beach, dunes, marshlands and wetlands as critical defenses in hurricane, erosion and flooding conditions; c. Communicating the dynamics of tidal drainage and floodplain with the goal of preserving the City's flood management system; d. the s environmental codes andReviewing City' ensuring enforcement of rules including, but not limited to, dumping, septic tanks and commercial pollution; and e. the Marsh Master Plan forReviewing, updating and maintaining adherence to current research about sea level change and wetlands preservation. c) Membership, Terms, Appointments, Geographic Requirements, Composition. Ordinance No. 5-17-64 Page 3 of 10 1) Membership. The Environmental Stewardship Committee shall be composed of eleven members. A majority of the members of the committee shall constitute a quorum. 2) Terms. All members shall serve four-year terms, with the exception of inaugural committee members. Members shall not serve more than two consecutive terms on the committee. Three-year terms of the inaugural committee members shall constitute a full term. In the event a vacancy occurs and three years or more remain in the vacating member's term, then the remaining time shall constitute a full term. 3) Appointments. Except for the inaugural committee members, committee members shall be selected by the Board Member Review Committee and shall be confirmed by the Commission. The Commission shall select the inaugural committee members as follows: MEMBER REPRESENTATION APPOINTED BY At Large Mayor ( 3 years) At Large Mayor (4 years) At Large Mayor ( 3 years) District 1308 Resident Seat 2 Commissioner ( 3 years) At Large Seat 2 Commissioner ( 4 years) District 1307 Resident Seat 3 Commissioner (3 years) At Large Seat 3 Commissioner ( 4 years) District 1306 Resident Seat 4 Commissioner (3 years) At Large Seat 4 Commissioner (4 years) District 1312 Resident Seat 5 Commissioner ( 3 years) At Large Seat 5 Commissioner (4 years) 4) Geographical Requirements. There shall be at least one member each district on the committee. Each committeerepresenting city member must be a full time resident of the City or own real property in the City. For the purpose of this section, full time residency shall be defined as the person' s principal place of abode. Any member must immediately notify the City Manager and Chair in writing upon no longer meeting these membership qualifications. 5) Composition. To the extent possible, committee members should demonstrate at least one of the following skills, experience, expertise, educational background or interests: a. Knowledge of best practices in environmental management and sustainability; b. Land development and building construction; c. Urban planning and design; d. Arboriculture and horticulture; e. Landscape architecture; f. Environmental policy; Environmental and constitutional law; g. Ordinance No. 5-17-64 Page 4 of 10 h. Community engagement; and i. Educational programming. d) Organization. 1) The committee shall meet on the second Wednesday of each month. Special meetings may be called by the Chair, provided at least 48 hours notice is provided and that a majority of the members must agree to the date and time. At its first regularly scheduled meeting each January, the committee shall elect from among its members a chair, vice chair, and secretary who shall assume their positions immediately upon election. 2) The chair shall preside at all meetings of the committee. The vice chair shall preside if the chair is absent. 3) The committee shall be staffed at each meeting by a City staff member appointed by the City Manager to act as the recording clerk. In addition, the City Manager or his/ her designee shall attend all committee meetings. 4) Roberts Rules of Order shall be followed at committee meetings. The committee may adopt, amend, and rescind procedural rules of the committee to aid in implementing the provisions of this section. All reports, studies, and recommendations made by the committee shall be approved by the committee before the same maybe presented to the City Commission or City Manager on behalf of the committee. 5) The committee shall establish a tree subcommittee in accordance with Section ( f) below. The committee establish such othermay subcommittees from among its membership as it deems necessary to perform its activities. Subcommittees shall report on their progress to the committee at such times as the committee shall require. All committee and subcommittee meetings shall be open to the public and are subject to Florida' s Government in the Sunshine Laws. 6) The committee' s recording clerk shall keep minutes of the proceedings, showing the vote of each member upon each question, or, if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the City Clerk and shall become a public record. e) Removal of members. A member's position on the committee shall be automatically vacated if that member has three ( 3) or more unexcused absences from committee meetings within a one year period. The vacancy shall be promptly filled. f) Establishment of Tree Subcommittee, membership, terms. 1) There is hereby established a Tree Subcommittee of the Environmental Committee, referred to in this subsection as theStewardship subcommittee. The subcommittee shall systematically review tree Ordinance No. 5-17-64 Page 5 of 10 permits submitted to the City for completeness and to determine compliance with the provisions of this Chapter 23 as more particularly described in this subsection. The subcommittee shall consist of three 3) members and one alternate member. The alternate shall serve in the case of the absence of any of the 3 members. The members of the Environmental Stewardship Committee may volunteer to serve on the subcommittee and shall be appointed to the subcommittee by the Environmental Stewardship Committee. All of the members of the subcommittee shall be members of the Environmental Stewardship Committee. The Environmental Stewardship Committee shall appoint or remove the members of the subcommittee by a simple majority vote. Filling vacancies shall take place at the next regular scheduled meeting of the Environmental Stewardship Committee after a seat on the subcommittee has become vacated. Members of the subcommittee may serve for as long as they serve on the Environmental Stewardship Committee. 2) Organization of Tree Subcommittee. a. The Environmental Stewardship Committee shall establish a regular schedule of the tree subcommittee. Unlessmeeting otherwise determined, the subcommittee' s meetings shall meet on the same date as the Environmental Stewardship Committee. b. The administrator or designee shall attend all meetings of the subcommittee. A city staff member designated by the City Manager shall act as clerk for the subcommittee. The clerk shall be responsible for the clerical administration of the subcommittee. The clerk shall also be responsible for the maintenance and preservation of all records of the subcommittee in coordination with the City Clerk's office. c. The subcommittee shall utilize the rules of the Environmental Stewardship Committee. Robert' s Rules of Order shall be followed to conduct meetings. All meetings shall be open to the public. The subcommittee shall keep minutes of the proceedings, recording the vote of each member upon each question or if absent or failing to vote, indicating such facts. It shall keep records of its examinations and other official actions, all of which shall be promptly filed with the City Clerk's office and shall become public record. The subcommittee will operate in compliance with Florida' s Government in the Sunshine Laws. Systematic Permit Review and Appeal Process.g) Notwithstanding any other permit review or appeal processes set forth in the Code of Ordinances,Atlantic Beach the following permit review and appeal Page 6 of 10Ordinance No. 5-17-64 procedures shall constitute the exclusive procedures regarding tree permits in the City of Atlantic Beach. 1) Initial Review Period. a. The administrator shall upload all tree permit applications to the City's website within three (3) business days of being deemed sufficient in accordance with Section 23-23 of this Code, and ready for site inspection in accordance with Section 23-24. The initial site inspection by the administrator occur earlier than the fourth ( 4th) may no business day after the complete permit application has been uploaded to the City's website. b. The subcommittee may review any tree permit applications. c. Each member of the subcommittee may independently review any tree permit applications that include the removal of more than 50% of the total inches of the diameter at breast height (DBH) of regulated trees on any property. d. Each member of the subcommittee may independently review any tree permit applications that include the removal of one or more legacy tree( s) on any property. e. One member of the subcommittee may accompany the administrator on the initial site inspection as an observer. The subcommittee member must make the request to attend the initial site inspection as an observer within three ( 3) business days of the permit being uploaded to the city's website. The subcommittee member shall not interact with the property owner or the property owner' s agents during the site inspection and shall stay in the vicinity of the administrator inspection. The subcommitteeduring the member shall be provided 24 hours notice prior to the time of the site inspection. If multiple requests are made by subcommittee members to accompany the administrator on the initial site inspection, the administrator shall select the first subcommittee member who submits a request in writing. 2) Issuance, Review and Appeal Procedures of a Permit. a. When the administrator's application review process and inspection have been completed, the administrator shall distribute a notice of intent to issue tree permit to the applicant and all members of the subcommittee, including the alternate member and upload the draft permit to the website. Within five ( 5) business days after theCity's distribution of the notice of intent, the applicant, any member of the subcommittee or any " adversely affected party" as defined in Section 24-17 may place a hold on the Ordinance No. 5-17-64 Page 7 of 10 b. c. d. e. Ordinance No. 5-17-64 permit by providing written notice to the administrator requesting further review. This notice shall include the rationale to support the request for further review. If no notice is filed, the permit shall be effective after the expiration of the five ( 5) business day notice period. Should a written notice be timely filed, within five ( 5) business days after a notice is filed with the administrator, the administrator shall place the matter on the agenda, with proper notice, of the next available regularly scheduled subcommittee meeting. The subcommittee shall review the draft permit for compliance with the requirements of this Chapter 23 and shall, by majority vote, recommend that the administrator approve, approve with conditions or deny the application. The administrator shall issue or deny the permit within five 5) business days after the subcommittee meeting. The applicant or any member of the subcommittee or any adversely affected party" who submitted written comments to the subcommittee prior to the meeting or made a presentation to the subcommittee during the meeting, may file a written notice objecting to the permit within five ( 5) business days from the date of permit issuance stating the alleged reasons the permit does not comply with the provision of this Chapter 23. The permit issued by the administrator shall not be effective until this 5-business day notice period has expired. Should a written notice be timely filed, the draft permit shall be placed on the next available Community Development Board agenda. The Board' s review shall be de novo. The Board shall determine whether the draft permit complies with the provisions of this Chapter 23. The Board may issue, deny or modify the draft permit. All notice requirements for variances" set forth in Section 24-51( c)( 2) shall apply to the hearing on said contested tree permit. The decision by the Community Development Board shall be final unless the applicant or an " adversely affected party" who submitted written comments to the Board prior to the Board meeting or made a presentation to the Board during the meeting files a written appeal of the Community Development Board decision to the City Commission within fifteen ( 15) days of the Board' s decision, with the City Clerk, together with a $ 500.00 filing fee. Where the Community Development Board approves a tree permit, the subject tree permit shall not be effective until the 15-day appeal period has expired. Said written appeal must set forth the alleged reasons that the Community Development Board' s Page 8 of 10 determination does not comply with the provisions of this Chapter 23. The Commission's review shall be de novo and the notice requirements for "variances" set forth in Section 24-51( c)( 2) shall apply. The Commission may confirm, overturn or modify the Community Development Board' s action. The action of the Commission shall constitute final action of the City. Where the Commission approves a tree permit, the permit shall not be effective until any applicable judicial appeal period has expired. SECTION 2. SECTION 23-23 PERMIT PROCEDURES. Section 23-23( d)( 1) of the Atlantic Beach Code of Ordinances is hereby deleted in its entirety and the following new section 23-23( d)( 1) is hereby adopted: 1) Time for Review. Once an application has been deemed sufficient, the administrator shall conduct a full compliance review of the application and issue a notice of intent to issue a tree permit to approve or approve with conditions, or deny the application in accordance with the procedures set forth in Section 23- 52( g) hereof. SECTION 3. SECTION 23-25 APPEALS. A. Section 23- 25( a) of the Atlantic Beach Code of Ordinances is hereby deleted in its entirety and the following new Section 23-25( a) is hereby adopted: a) Procedures to file appeals. Appeals and written notices objecting to decisions regarding tree permits issued under authority of this chapter shall be made in accordance with the provisions of Section 23-52( g) hereof. B. Section 23-25( b) of the Atlantic Beach Code of Ordinances is hereby deleted in its entirety and the following new Section 23-25( b) is hereby adopted: b) Stay of work. Any appeal to the City Commission filed pursuant to Section 23-52( g) shall stay all work on the premises and all proceedings in furtherance of the action appealed, unless the appropriate administrative official certifies that a stay would cause imminent peril to life or property. SECTION 4. SIX MONTH REVIEW. six months after the creation of the EnvironmentalApproximately Stewardship Committee and Tree Subcommittee, the City Manager and tree administrator, with the Committee Chair, shall present a six-monthworking review/ assessment to the City Commission. Ordinance No. 5-17-64 Page 9 of 10 SECTION 5. CONFLICT All ordinances previously adopted by the City and in conflict with this ordinance are repealed to the extent inconsistent herewith. SECTION 6. SEVERABILITY If any section, subsection, sentence, clause, phrase, or provision of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not be construed to render the remaining provisions of this Ordinance invalid or unconstitutional. SECTION 7. This ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this 10th day of July, 2017. PASSED by the City Commission on second and final reading this 24th day of July, 2017. CITY OF ATLANTIC BEACH Mitchell E. Reeves, Mayor Attest: 24,0„, trAtin& Donna L. Bartle, City Clerk Approved as to form and correctness: kb 14 Bre n. M. DurCityAttorney Ordinance No. 5-17-64 Page 10 of 10 RESOLUTION NO. 17-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPOINTING THE INAUGURAL MEMBERS OF THE ENVIRONMENTAL STEWARDSHIP COMMITTEE; PROVIDING TERMS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission recognizes the economic and intrinsic value of the City of Atlantic Beach' s natural environment; and WHEREAS, the City Commission has recognized the need to establish a committee to help in protecting the City' s natural environment; and WHEREAS, the City Commission has adopted Ordinance No. 5-17-64, creating the Environmental Stewardship Committee and providing for membership on the Committee; and WHEREAS, the City Commission now desires to appoint the inaugural members of the Environmental Stewardship Committee and establish the terms for the inaugural members on the Committee, all in accordance with Ordinance No. 5-17-64. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ATLANTIC BEACH: SECTION 1. Inaugural Members and Terms. The following persons are hereby appointed to serve as the inaugural members of the Environmental Stewardship Committee, for the terms to begin upon passage of this Resolution and ending on the dates as shown below: a. Mayor Reeves appointees (all " at large"): 1. Judith Leroux— four year term ending December 31, 2021; 2. Bonnie Hansen— three year term ending December 31, 2020; and 3. Linda Chipperfield —three year term ending December 31, 2020. b. Commissioner Harding appointees: 1. Dawn Scott— District 1312 resident, three year term ending December 31, 2020; and 00856549-1 2. Sarah Andrews Dark — at large appointee, four year term ending December 31, 2021. c. Commissioner Stinson appointees: 1. Aurelie Drexler, District 1308 resident, three year term ending December 31, 2020; and 2. Alan Ennis, at large appointee, four year term ending December 31, 2021. d. Commissioner Waters appointees: 1. Chip Drysdale, District 1307 resident, three year term ending December 31, 2020; and 2. Bruce Andrews, at large appointee, four year term ending December 31, 2021. e. Commissioner Hill appointees: 1. Don Ford, District 1306 resident, three year term ending December 31, 2020; and 2. Myron Blankenbaker, at large appointee, four year term ending December 31, 2021. SECTION 2. Effective Date. This Resolution shall take effect immediately upon its final passage and adoption. PASSED AND ADOPTED by the Commission of the City of Atlantic Beach, Florida, this 28th day of August, 2017. Mitchell E. Reeves, Mayor Attest: 14141 Donna L. Bartle, City Clerk Approved as to form and correctness: 10#/' B nna I/ I. Dur n, City Attorney 00856549-1 2