Exh 8CAGENDA ITEM #8C
JANUARY 26, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:
Final Change Order for Core City Project (Change Order No. 13)
Donna Kaluzniak, CEP,
Utility Directq~
SUBMITTED BY
DATE:
January 9, 2004
BACKGROUND: The Core City Project is complete, and final contract quantities have been
computed. The largest item on the final change order ($11,485) is an asphalt overrun on Sherry
Drive, which was due to some of the curbing that was redone, and some additional catch basins
installed, both by Callaway. Both items were completed without re-excavating the street, at no
additional cost to the City, in order to maintain a smooth roadway during the interim between
completion of Sherry Drive and the entire Core City project. This work resulted in additional
asphalt being required on Sherry Drive, with an average thickness of 1.5 inches of asphalt on
Sherry Drive instead of the minimum 1 inch overlay. All of the other items were minor contract
modifications.
BUDGET: The remaining contingency through Change Order No. 12, which was the
additional work authorized previously, was $42,278.38. After deducting this final change order,
there will still be $25,004.44 remaining contingency that will not be used.
RECOMMENDATION: Approve the Final Change Order (Change Order No. 13) for the Core
City Project in the amount of $17,273.94.
ATTACHMENTS: 1. Copy of Final Change Order (Change Order No. 13) for the Core City
Project.
REVIEWED BY CITY
AGENDA ITEM #SC
JANUARY 26, 2004
City of Atlantic Beach
Construction Change Order (FINAL)
Change Order No: 13 Date: 17-Dec-03
Description of Project:
Core City Improvements Project
Name of Contractor: Petticoat Contracting, Inc.
Contractor's Address: 11025 Blasius Rd.. Jacksonville. FL 32226
Bid No.: 0102-13
Original Contract Amount:
Previous Change Orders:
Change Order No.:
Revised Contract Total thru C.O. No.:
Original Contract Time:
Contract Time Added thru C.O. No.:
Revised Contract Time
Projected Completed Date:
$ 4,184,153.91 Original Contingency
$ 585,344.71 Amount:
13 $ 17,273.94 Less Tolal C.O. To Date:
13 $ 4,786,772.56 Remaining Contingency: "
540 Davs
13 100 Davs
640 Davs
15-Apr-04
Incompliance with fhe General Conditions of the above the referenced contract, PETTICOAT
CONTRACTING, INC. and THE CITY OF ATLANTIC BEACH do both hereby agree that PETTICOAT
CONTRACTING, INC. shall make the following changes, additions or deletions to the work specified
in the specifcations and plans.
' See attached summary
"Remaining Contingency Amount will be unused due to project completion
The cost of the changes urider this Change Order will increase the initial Contract in the
amount of: $ 17.273.94
PETTICOAT CONTRACTING, INC.
` I ~ o
Petticoat Contracting. Inc. I Date
J IP/
Title
CITY OF ATLANTIC BEACH
Ciry Manager
Date
$ 627,623.09
$ (602,618.65)
$ 25,004.44
AGENDA ITEM #SC
JANUARY 26, 2004
Atlantic Beach Core City Improvements Project
/~ Petticoat Contracting, Inc.
~ Change Order #13 (FINAL) Sum mary
Item Description Qty Unit Price Extension Days
1' Driveway at 201 1st Street (R&R) 47 SY $50.00 $2,350.00
2 Water Meter at Ahern & Sherry 1 LS $700.00 $700.00
3" Asphalt Overlay at south end of East Coast 178 SY $4.00 $712.C0
4 Pine Street Overlay 1 LS $2,120.00 $2,120.00
5 Additional Striping & RPM's 1 LS $850.00 $850.00
6 Grout Fill Credit 1 LS -$1,335.00 ($1,335.00)
7 Sherry Drive Asphalt Overrun 1 LS $11,485.00 $11,485.00
" Based on Original Contract Item
Subtotal: $16,882.00
General Conditions and Bond on Original Items at 12.8%: $391.94
Subtotal: $17,273.94
Remaining Contingency Through CO #12: $42,278.38
Final Remaining Contingency Through Total CO #13: $25,004.44 0
Change Order No. 13 (FINAL;
No. Description
AGENDA ITEM #SC
JANUARY 26, 2004
Sumn
1. Driveway at 201 First Street (Remove and Replace): The existing driveway was
replaced due to a change in the existing roadway grades when 151 Street between Ocean
and East Coast Drive was reconstructed. Direct costs shown are extended from unit
prices established in the bid documents, or costs for similar work approved under
previous change orders.
Total Cost: $2,350.00 Days Added: 0
2. Water Meter at Ahern & Sherry Drive: Existing water meter was replaced and was not
shown on plans or contract documents. Direct costs shown are extended from unit prices
established in the bid documents, or costs for similar work approved under previous
change orders.
Total Cost: $700.00 Days Added: 0
3. Asphalt Overlay on East Coast Drive at Atlantic Blvd.: The plans excluded a small
section of East Coast Drive beyond the original south project limits for roadway
resurfacing or reconstruction. This area was resurtaced to match adjacent roadway
pavement. Direct costs shown are extended from unit prices established in the bid
documents, or costs for similar work approved under previous change orders.
Tota! Cost: $712.00 Days Added: 0
4. Pine Street Overlay: The contractor replaced and added new asphalt around the
installed baffle box to improve maintenance access. Direct costs shown are extended
from unit prices established in the bid documents, or costs for similar work approved
under previous change orders.
Total Cost: $2,120.00 Days Added: 0
5. Additional Striping & RPM's: Various additional pavement markings were added
throughout the project. Direct costs shown are extended from unit prices established in
the bid documents, or costs for similar work approved under previous change orders.
Total Cost: $850.00 Days Added: 0
6. Grout Fill Credit: A portion of the existing storm sewer on 7`h Street was not grout filled
as shown on the plans. The area is stable and any further work in this area may disturb
the new sanitary sewer at this location.
Total Credit: -$1335.00 Days Added: 0
7. Sherry Drive Asphalt Overrun: The Contract indicated that Sherry Drive would be
paved with 1" (average) of surface course asphalt. Actual thickness paved averaged 1
'/~" due to the existing curb lip being greater than 1"over the existing pavement. As a
result, the Contractor placed approximately 280 additional tons of asphalt more than what
could have been reasonably anticipated. Direct costs shown are extended from unit
prices established in the bid documents, or costs for similar work approved under
previous change orders.
Total Cost: $11,485.00 Days Added:: 0