Exh 3At
January 7, 2003
a MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hanso
A
SUBJECT: Follow-up port
AGENDA ITEM #3A
JANUARY 13, 2003
Maintenance Cost Estimate for Aquatic Drive Pond; A staff report was sent to the City
Commission at the end of December, 2002 recommending that the City obtain ownership of the
Aquatic Drive Pond so that maintenance in the future could be assured. Staff had been unable to
get an estimate of the maintenance cost for the pond at the time the report was submitted. Since
then, cost estimates have been obtained. The City now estimates that the cost to maintain the
pond would be $3,000 for initial cleanup and $300 per month or $3,600 per year. As a reminder,
the City's storm water consultants will make a special presentation to the Commission on the
Hopkins Creek drainage related issues including the Aquatic Drive Pond at a work session
scheduled for S:OOpm on January 27`".
Unpaid Animal Control Citations; At the last City Commission work session on December 9,
2002, a question was asked about how many outstanding animal control citations were on our
books. As of December 11`h, there were a total of 46 unpaid animal control citations that had
been issued in 2002. However, most of those were written during November and December with
payment of many expected within the next couple of weeks. City staff sent out letters to request
subpoenas to the Clerk of Court for those who had not paid the animal citations, and copies were
sent to the defendants. If they pay within 30 days, they can avoid going to court. Our experience
has been that most people will pay the fine when they receive the letters.
' Lease of Lots for Parkins on City Property between Atlantic Boulevard and West 1s~ Street;
The City Commission approved offering leases to two businesses whose employee's are parking on
City owned property running between West 15` Street and Atlantic Boulevard. The amount of $500
per month was calculated as being a fair rental for the total property. Staffproposed to each of the
two owners that the lease amount would be $250 per month. Both of the property owners involved
have declined to lease the property from the City, but indicated a willingness to purchase the property
' if the City were willing to sell it. Both have been asked to fmd alternate sites for their employees to
park.
t Elimination of "Bump" on West Plaza; The long awaited project to cut down the "bump" on the
west side of the Plaza/Mayport Road intersection is about to begin. The JTA agreed to fund the
project in exchange for some property to be transferred as part of the Flyover Project. While cutting
' down the road is relatively simple, the bigger problem is in lowering the water line so that there will
be adequate cover between the road surface and the line. JTA had intended to complete this project
AGENDA ITEM #3A
JANUARY 13, 2003
many months ago, but the cost for the project exceeded their initial expectation. Funding has now
been obtained and construction is expected to begin in the next several weeks. The western most lane
of Mayport Road will be closed on several occasions during this project. Because of the high volume
of traffic going down Mayport Road, the contractor will be limited to lane closings only between the
hours of 7:OOam and 12:00 noon.
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