Item 8A- Resolution No. 18-09CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Bid 1718-04: CDBG 2018 Jordan Park Walking Path
SUBMITTED BY: Scott Williams, Public Works Director
DATE: March 8, 2018
BACKGROUND: Bids were opened for the CDBG 2018 Jordan Park Walking Path Project
on February 28, 2018. The project consists of the preparation and
construction of approximately 850 linear feet of ADA compliant
concrete walking path (sidewalk), 5' wide and 5" thick, within Jordan
Park to provide patrons greater accessibility to existing park amenities.
Two bids were received as follows:
In addition to being the low bidder, CGC, Inc. also scored the highest in
the Section 3 Federal Requirements of the bid. Bids were scored by
both City of Jacksonville CDBG staff and COAB staff.
CDBG grant projects require a Mandatory Pre -Bid Meeting which was
held on February 15, 2018. Representatives from four companies
attended this meeting, however only two submitted bids.
BUDGET: A total of $100,000.00 is budgeted in account 131-6020-572-6300
(Project PM1804)
RECOMMENDATION: Award Bid 1718-04 for the CDBG 2018 Jordan Park Walking Path
Project to CGC, Inc. in the amount of $57,337.50 and authorize the
City Manager to execute the contract documents.
ATTACHMENTS: Bid 1718-04 Bid Analysis
Bid 1718-04 Bid Tabulation
Resolution 18-09
REVIEWED BY CITY MANAGER:
CGC, Inc.
Hager Construction
Company
Base Bid Subtotal
$ 52,125.00
$ 87,043.00
10% Contingency
$ 5,212.50
$ 8,704.30
Grand Total
$ 57,337.50
$ 95,747.30
In addition to being the low bidder, CGC, Inc. also scored the highest in
the Section 3 Federal Requirements of the bid. Bids were scored by
both City of Jacksonville CDBG staff and COAB staff.
CDBG grant projects require a Mandatory Pre -Bid Meeting which was
held on February 15, 2018. Representatives from four companies
attended this meeting, however only two submitted bids.
BUDGET: A total of $100,000.00 is budgeted in account 131-6020-572-6300
(Project PM1804)
RECOMMENDATION: Award Bid 1718-04 for the CDBG 2018 Jordan Park Walking Path
Project to CGC, Inc. in the amount of $57,337.50 and authorize the
City Manager to execute the contract documents.
ATTACHMENTS: Bid 1718-04 Bid Analysis
Bid 1718-04 Bid Tabulation
Resolution 18-09
REVIEWED BY CITY MANAGER:
City of Atlantic Beach
Jordan park Walking Path, CDBG 2018
Wednesday February 28, 2018
BID # 1718-04
3:00 PM
Required Documents
CGC, Inc
Hager Construction Company
Submission in Triplicate
X
X
Document Requirements Checklist
X
X
Bid Form
X
X
Bid Bond - 5%
X
X
W-9
X
X
Drug Free Workplace
X
X
Public Entity Crimes Statement
X
X
Public Records Provision Form
X
X
New Vendor Information
X
X
Business Tax Receipt
X
X
Proof of Experience - 5 years
2015
X
Financials - 2 years
X
X
Insurance
X
X
References - 3
X
X
Confirmation of Receipt of Addenda
NIA
N/A
Section 3 Documents:
A. Business Employee List
X
X
B. Confilict of Interest Certificate
X
X
C. letters of Intent
X
NOT COMPLETED
D. Business Application Certification Form
X
X
E. Economic Opportuniteis Pian
X
X
F. ResidentPprefereence Claim Form
X
NOT COMPLETED
G. Table A (subcontractors & shop fabricaotrs)
X
X
H. Table B (estimated project work force utilities breakdown)
X
X
1. Training and Apprenticeship memo
NO
NO
Grand Total - Base Bid Plus Contingency
$573337.50
$95,737.30
Award of Bid based on Department Analysis and City Manager andfor Commission Approval
Bid 1718-04
Jordan Park Walkway Path, CDBG 2018
2/28/2018
CGC, Inc
Hager Construction
Bid Item No.
DESCRIPTION
QTY
UNIT
UNIT COST
EXTENDED COST
UNIT COST
EXTENDED COST
1
Mobilization
r
1
LS
$7,350.00
$7,350.00
$5,800.00
$5,800.00
2
Site Work
1
15
$14,375.00
$14,375.00
$4,275.00
$4,275.00
3
Staked Silt Fence
1200
LF
$1.50
$1,800.00
$2.50
$3,000.00
4
Excavation
1
LS
$4,650.00
$4,650.00
$29,750.00
$29,750.00
5
Quality Control Testing
(Allowance)
1
AL
$700.00
$700.00
$3,868,00
$3,868.00
6
5" thick concrete walkway, 5' wide
with fiber mesh
850
LF
$25.00
$21,250.00
$45,00
$38,250.00
7
Sodding (bermuda)
Total
400
SY
$5.00
$2,000.00
$52,125.00
$5.25
$2,100,00
$87,043.00
8
10% Contingency
$5,212.50
$8,704.30
Total + 10% Contingency
$57,337.50:
$95,747.30
RESOLUTION NO. 18-09
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID #1718-04 FOR THE CDBG 2018 JORDAN PARK
WALKING PATH PROJECT.
WHEREAS, on February 28, 2018 two bids were received and opened for City Bid
#1718-04 for the CDBG 2018 Jordan Park Walking Path project; and
WHEREAS, the total bid prices (including 10% contingency) received were $57,337.50
from CGC, Inc. and $95,747.30 from Hager Construction Company; and
WHEREAS, the low bidder, CGC, Inc. submitted all required documents in their bid
submittal; and
WHEREAS, the low bidder, CGC, Inc. was also scored the highest by both COJ CDBG
staff and COAB staff in the Section 3 Federal Requirements of the bid; and
WHEREAS, the project consists of the preparation and construction of approximately 850
linear feet of ADA compliant concrete walking path (sidewalk), 5' wide and 5" thick, within
Jordan Park to provide patrons greater accessibility to existing park amenities; and
WHEREAS, the Contractor will be given 45 days from Notice to Proceed date to complete
the project;
WHEREAS, project funds are available in the FY17-18 budget under Project No.
PM1804; Account 131-6020-572-6300, and will be fully reimbursed through CDBG Grant
funding (up to $81,436.00.).
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Commission hereby awards Bid #1718-04 to CGC, Inc. in the
amount of $57,337.50 (base bid plus 10% contingency); and
SECTION 2. The City Commission hereby authorizes the City Manager to execute the
Contract with CGC, Inc;
SECTION 3. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 26th day of March, 2018.
Ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney