Item 8D- Resolution No. 18-12CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Purchase one thousand and eleven (1,011) water meters to replace outdated
and faulty brass meters throughout the City's Utility Service Area.
SUBMITTED BY: Kayle W. Moore, P.E.
Public Utilities Director
DATE: March 15, 2018
BACKGROUND:
The City is currently replacing outdated and inefficient water meters throughout the utility service area
with modern, more accurate and efficient Sensus iPERL and Omni meters. To date, the meter change -
out program has been performed in-house using utility crew personnel when available. While more than
one-half of the legacy utility meters have been changed out, approximately 4,000 old meters still require
replacement.
Faulty or stuck meters are given priority when change -outs are performed; however, the Distribution
and Collection Divisions' workload has increased due to hurricane impacts, service line leaks and
residential/commercial construction activities. As a result, the City presently has approximately 1,000
meters that are not properly recording water consumption due to damage, defects or obsolescence.
In an effort to replace the faulty water meters in a timelier manner, the Public Utility Department
obtained a quote from the City's meter vendor, Sensus for 1,011 new meters (976 3/4 -inch iPERL meters,
24 1 -inch iPERL meters and 11 1.5 -inch Omni meters priced from the Clay County Utility Authority
(CCUA) Bid pricing at $103,446.18. Sensus has provided a trade-in allowance for the old brass meters in
the amount of $1,967.50, which reduces the total quoted price to $101,478.68.
A portion of the faulty meters are covered under warranty polices. As such, Sensus is assisting the City
with the change -out of the faulty 3/4 -inch meters at a reduced and highly competitive per -meter cost of
$24.67.
BUDGET: Funds are available in the FY 17/18 Water Fund — Distribution Division budget to
facilitate the purchase and change -out of these meters. The combined total for the
purchase of the 1,011 new water meters is $101,478.68. The additional funds to
outsource the 3/4 -inch meter change -outs are available in the Distribution Division
Operating Budget.
ATTACHMENTS: Meter Purchase Price Quote from Sensus.
Resolution 18-12
RECOMMENDATION: Approve the purchase of nine hundred and seventy-six (976) 3/4 -inch iPERL
water meters, twenty-four (24) 1 -inch iPERL water meters and eleven (11) 1.5 -inch Omni
water meters in the amount of $101,478.68 from Sensus.
REVIEWED BY CITY MANAGER:
RESOLUTION NO. 18-12
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO
PURCHASE SENSUS IPERL WATER METERS TO REPLACE FAULTY
METERS IN THE UTILITY SYSTEM.
WHEREAS, the Public Utilities Department includes the cost of ongoing legacy meter
change-out/replacement in the annual operating budget; and
WHEREAS, one thousand and eleven (1,011) new Sensus water meters (976 3/4 -inch
meters, 24 1 -inch meters and 11 1.5 -inch meters) are needed to replace existing meters that are not
properly recording water consumption due to damage, defects or obsolescence; and
VVHEREAS, the new 3/4 -inch, 1 -inch and 1.5 -inch meters are priced from the Clay County
Utility Authority (CCUA) Bid pricing at $95.89 ea., $140.80 ea. and $588.94 ea., respectively, and
the pricing includes the meter and 6ft touch read cable; and
WHEREAS, the total purchase cost for these items includes a trade-in allowance for the
old brass meters in the amount of $1,967.50; and
WHEREAS, the City will coordinate with Sensus to facilitate the meter change -out
activities;
WHEREAS, funds are budgeted in the Water Fund — Distribution Division to facilitate the
purchase and change -out of these meters.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Commission hereby authorizes the purchase of nine hundred and
seventy-six (976) 3/4 -inch iPERL water meters, twenty-four (24) 1 -inch iPERL water meters and
eleven (11) 1.5 -inch Omni water meters in the amount of $101,478.68 from Sensus;
SECTION 2. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 26th day of March, 2018.
Ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
sEnsus
The Measure of the Future
QUOTE
Sensus USA, Inc. DATE 3/2/2018
450 North Gallatin Ave. EXPIRATION DATE 3/31/2018
PO Box 487
Uniontown, PA 15401
1 -800 -METER -IT
TO City of Atlantic Beach CUSTOMER ID 27170
ATTN: Patty Drake, Kayle Moore
800 Seminole Road
Atlantic Beach, FL 32233
SALESPERSON
Griff Machinski
SHIPPING SHIPPING DELIVERY PAYMENT
METHOD TERMS DATE TERMS
ASAP standard ASAP Net 30 days
DUE DATE
QTY ITEM # DESCRIPTION Unit Price LINE TOTAL
976 I2S1GLXX 3/4"S iPERL w/ 6' 2 -wire TRPL Cable $ 95.89 $ 93,588.64
24 I4SIGLXX 1" iPERL w/ 6' 2 -wire TRPL Cable $ 140.80 $ 3,379.20
11 1.5" T2 Omni meter $ 588.94 $ 6,478.34
787 RIN-58PD Trade allowance 5/8" meter
Qafwion prepared hp
Thii is 4 91301414r. -ll, on the goods nlrricu, wtitcrt to th, conditions wired finis;
(Desodic anj conditions t ning to rh ae prices ;std 211y ydditional tenni oldie Agrtiarient.
You euu . gats to iatciuM: usui✓ 5 00.O Ifni A11 affcu rhe quotation-)
To accept this quoation, s;rgt hese 2nd rzbun:
THANK YOU FOR YOUR BUSINESS!
S
(2.50) $ (1,967.50)
SUBTOTAL $
SALES TAX
TOTAL $
101,478.68
101,478.68