Exh 7CAGENDA ITEM 7C
FEBRUARY 10, 2003
CITY COMMISSION
STAFF REPORT
Agenda Item: Ordinance No. 20-03-56 amending the Fiscal Year ended September 30,
2003 Operating Budget
Date: January 31, 2003
Submitted By: Nelson Van Liere, Finance Director
Background: Subsequent to the original budget adoption, unforeseen events have
occurred causing a need to adjust the budget. Most of the adjustments are
the result of items the City Commission has already acted on and are
aware of. The following is a brief description of the adjustments that the
attached budget ordinance addresses. In order to eliminate duplicate
descriptions for the adjustments that affect multiple funds, if any, I have
described the adjustments below in consolidated form.
^ The Community Development Block Grant contract for fiscal year
2003 was amended to include amounts not spent in the prior year
contract. Revenues and expenses were adjusted to agree to the final
contract.
The budget related to the contributions for the Adele Grage
Community Center renovation project fundraising efforts is being
adjusted to reflect the contribution from AT&T related to franchise
agreement; and, the anticipated .contribution from the City of
Jacksonville (Jerry Holland).
Expense budgets in the Capital Projects Fund are being amended: 1)
to reflect additional costs to finish the Adele Grage Community Center
renovation project, including additional trim work, furniture and
computers; and, 2) to re-budget funds not spent last year that are
anticipated costs to complete the development of the Mayport Road
Park.
^ The expense budget in the Storm Water Utility Fund is being amended
to include additional costs for Camp Dresser & McKee Inc. to provide
guidance on tidal control for the Hopkins Creek system, as it relates to
the storm water master plan.
An expense budget increase is needed in the Water and Sewer Utility
Funds for change ordex # 1 to the Control Design, Inc. contract for
upgrades related to the Supervisory Control and Data Acquisition
(SCADA) system.
^ Expense budgets in the Water and Sewer Utility Funds are being
amended to include consulting and engineering services related to the
following projects: 1) Navy privatization; 2) Cooperative Beaches
AGENDA ITEM 7C
I+'EI3RUARY 10, 2003
Utility Plan; and, 3) Utility Rate Restructuring Study. A revenue
budget reflecting joint project receipts from Neptune Beach and
Jacksonville Beach for two-thirds of the Cooperative Beaches Utility
Plan is included in the Water Utility Fund.
Approximately $300,000 of capital outlay costs for the sludge holding
tank were not re-budgeted from fiscal year 2002, as the original bid
was rejected and the re-bid was not approved until after the budget
process for fiscal year 2003. When the project was re-bid, the scope of
the original project was revised, eliminating the need for a second
sludge tank.. Adequate funds will be available in fiscal year 2003, if
the original project budget is re-budgeted and added to the savings
derived from eliminating the second tank. Commission approved
funding project at October 28, 2002 Commission meeting.
^ Well abandonment in Howell Park must be completed in order to meet
the SJRWMD Consumptive Use Permit requirements. An increase to
capital outlay expenses amounting to $10,500 in the General Fund is
being requested for this purpose.
Application for Local Law Enforcement Block Grant funds was made
prior to the budget process for fiscal year 2003, but the final amount
approved by the U.S. Department of Justice was slightly less than
applied for, resulting in a reduction of grant proceeds. Original
matching funds from the Police Trust Fund, plus the reduced grant
proceeds, is deemed sufficient to cover the cost of data conversion.
An expense budget has been added to the Better Jacksonville '/z Cent
Tax Fund for estimated costs to design a skateboard park in Atlantic
Beach.
Revenues in the Water and Sewer Utility Funds have been adjusted to
reflect the projected, annualized revenue shortfalls in charges for
services related to the franchise fee not yet passed onto the customers.
The franchise fee imposed by the City of Jacksonville for right-of--way
use in their City limits was included in budgeted revenues for fiscal
year 2003, to be billed and collected from our customers. Subsequent
to the original budget adoption, the City Commission approved
absorbing this cost temporarily, until the Utility Rate Restructuring
Study had been completed.
Recommendation: Approve Ordinance No. 20-03-56 amending the Fiscal Year ended
September 30, 2003 Operating Budget
Attachments: Ordinance No. 20-03-
Reviewed by City Manager:
AGENDA ITEM 7C
FEBRUARY 10, 2003
ORDINANCE N0.20-03-56
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions
affecting such budgetary systems require adjustments from time-to-time
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION
ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, that;
1. The Fiscal Year 2002/2003 Operating Budget be amended as follows:
General Fund
Expenses
Pazks Maintenance
Operating Expenses
Contract Services -Howell Pazk Well Abandon
Non Departmental
Transfers-Out
Transfer to Storm Water Utility
Total Expenses
Fund Balance Decrease
Community Development Block Grant Fund
Revenues
Intergovernmental
Grant Proceeds --City of Jacksonville -Community Development
Total Revenues
Expenses
Operating Expenses
Contract Services
Operating Supplies
Aid to Citizens
Housing Rehabilitation
Capital Outlay
Sewer Lines in CDBG Area
Total Expenses
10,500
8,956
$19,456
<19,456>
32.332
32,332
3,500
12,111
7,325
2,819
25,755
AGENDA ITEM 7C
FEBRUARY 10, 2003
Fund Balance Increase
6,577
Local Law Enforcement Block Grant Data Conversion Fund
Revenues
Intergovernmental
Grant Proceeds - U.S. Dept. of Justice -Data Conversion <1,747>
Total Revenues <1,747>
Fund Balance Decrease <1,747>
Capital Projects Fund
Revenues
Intergovernmental
Grant Proceeds - F.LN.D. -Fishing Pier Construction 4$,060
Grant Proceeds -City of Jacksonville -Adele Grage CC Renovations .50,000
Contributions /Donations from Private Sources
Adele Grage Contributions -Private Sources 18,897
Total Revenues 116,957
Expenses
Parks and Recreation
Capital Outlay
Buildings -Adele Grage CC Renovations 10,030
Improvements - Maypt Rd Park-Develop 20,000
Total Expenses 30,030
Fund Balance Increase 86,927
Better Jacksonville 1/2 Cent Sales Tax Fund
Expenses
Capital Outlay
Improvements - Skateboazd Park Design 30,000
Total Expenses 30,000
Fund Balance Decrease <30,000>
AGENDA ITEM 7C
FEBRUARY 10, 2003
Water Utility Fund
Revenues
Intergovernmental
Cooperative Beaches Utility Plan -Neptune Beach Reimburse (1 /3)
Cooperative Beaches Utility Plan - Jax Beach Reimburse (1/3)
Charges for Services
Minimum Water -Inside City Base Charges
Minimum Water -Outside City Base Charges
Total Revenues
Expenses
Non-Divisional
Operating Expenses
Professional Services -Navy Privatization
Professional Services -Utility Rate Restructuring Study
Water Production
Operating Expenses
Professional Services -Cooperative Beaches Utility Plan
Capital Outlay
Improvements -Telemetry (SCADA) -Change Order #1
Water Distribution
Operating Expenses
Professional Services -Cooperative Beaches Utility Plan
Total Expenses
Fund Balance Decrease
Storm Water Utility Fund
Revenues
Transfer from General Fund
Expenses
Capital Outlay
Improvements -Storm Water Master Plan -Change Order
Total Expenses
36,533
36,533
<10,000>
<10,000>
53,066
62,182
4,000
54,800
16,566
54,800
192,348
<139,282>
$8,956
8.956
8,956
AGENDA ITEM 7C
FEBRUARY 10, 2003
Revenues
Sewer Utility Fund
Charges for Services
Minimum Sewer -Inside City Base Charges
Minimum Sewer -Outside City Base Charges
Total Revenues
Expenses
Non-Divisional
Operating Expenses
Professional Services -Navy Privatization
Professional Services -Utility Rate Restructuring Study
Sewer Treatment
Capital Outlay
Improvements -Sludge Holding Tank @ WWTP#2
Improvements - 2na Sludge Holding Tank @ VVWTP#2
Improvements -Telemetry (SCADA) -Change Order #1
Total Expenses
Fund Balance Decrease
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of February 2003.
Passed by the City Commission on second and final reading this day of
February 2003.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
<20,000>
<20,000>
<40,000>
62,182
6,000
512,050
Q30,000>
11,044
361,276
<401,276>
Maureen King, CMC
City Clerk