Exh 8EAGENDA ITEM 8E
FEBRUARY 10, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Change Order #6
SUBMITTED BY: Robert S. Kosoy, P.E. ~~
Director of Public Works
DATE: February 4, 2003
BACKGROUND: Work on the Core City Improvements Project on various streets
required that 14 "time and material" items be added to the contract,
7 of which were adjustments to original contract quantities. The
items were required due to existing utility conflicts and incomplete
information on the design plans. These items are described in the
Change Order Item Summary Sheets. The proposed Change Order
work for these items added 32 days to the construction contract.
There were three "time" only issues due to utility conflicts on
Seminole Road, East Coast Drive and City holidays. These items
added 18 days to the construction project.
The total for Change Order #6, as summarized in the attached
documents, is $125,157.35, with a total of 50 days added to the
contract.
We will have expended 48% of the contingency with this Change
Order, however only 47% of the contingency has been expended
without the decorative crosswalks which will be covered by other
funding at a later date. This percentage tracks well with the money
spent through monthly payments ending in January 31, 2003,
which are 47% of the total project funds.
BUDGET: The original contingency amount, as approved by the Commission
is $627,623.09. The six change orders will reduce the contingency
by $302,299.36 to $325,323.73.
RECOMMENDATION: Approve Change Order #6.
ATTACHMENTS: Change Order #6 with Item Summary Sheets (13 pages total).
REVIEWED BY CITY MANAGER:
AGENDA ITEM 8E
FEBRUARY 10, 2003
City of Atlantic Beach
Construction Change Order
Change Order No: 6 Date:- 28-Jan-03
Description of Project:
Core City Improvements Project
Name of Contractor: Petticoat Contractino. Inc.
Contractor's Address: 11025 Blasius Rd.. Jacksonville. FL 32226
Bid No.: 0102-13
Original Contract Amount: $ 4,184,153.91 Original Contingency
Previous Change Orders: $ 177,142.01 Amount:
Change Order No.: 6 $ 125,157.35 Less Total C.O. To Date:
Revised Contract Total thru C.O. No.: 6 $ 4,486,453.27 Remaining Contingency:
Original Contract Time: 540 D_ay_
Contract Time Added thru C.O. No.: 6 68 Davs
Revised Contract Time : 608 Da~~s
Projected Completed Date: 14-Mar-04
In compliance with the General Conditions of the above the referenced contract, PETTICOAT
CONTRACTING, INC. and THE CITY OF ATLANTIC BEACH do both hereby agree that PETTICOAT
CONTRACTING, INC. shall make the following changes, additions or deletions to the work specified
in the specifications and plans.
`See attached summary
The cost of the changes under this Change Order will increase the initial Contract in the
amount of: $ 125,157.35
PETTICOAT CONTRACTING, INC.
Petticoat Contracting, Inc.
Date
Title
CITY OF ATLANTIC BEACH
$ 627,623.09
$ (302,299.36)
$ 325,323.73
City Manager Date
AGENDA ITEM 8E
FEBRUARY 10, 2003
Change Order No. 6
Item Summary Sheet
No. Description
NEW ITEMS
1. 12th Street Drainage Revisions: The proposed 15" RCP conflicted with existing trees near the
east right-of--way line. Two structures were added in order to deflect the drainage line away
from these trees (S-1200, S-1203). Additionally one yard drain and connecting pipe were
added at 5-1215. S-1216 is eliminated due to actual field connections. Total costs for these
changes reflect added and subtracted work.
Total Cost: $7,289.26 Days Added: 1
2. Additional 2° Services at Plaza: At the request of the COAB, the Contractor added 1- 2"
irrigational pressure vacuum breaker and associated hardware for three of the medians on
Plaza.
Total Cost: $6,510.83 Days Added: 1
3. Water Services on East Coast: The Contract Plans did not indicate the replacement of any
water services to coincide with the new water line installation on East Coast Drive from Plaza
to Ahern. Direct costs shown are extended from unit- prices established in the bid documents.
Total Cost: $19, 584.00 Days Added: 6
4. Inlet Adjustments on 10th Street: In order to eliminate conflicts between the proposed storm
drainage and existing sanitary sewer service laterals on 10th Street, the drainage line was
lowered approximately 6". As a result, three "V" inlet structures needed to be field modified in
order to accommodate the revised drainage line. Costs include labor, equipment and
materials for partial demolition and reconstruction of the three structures.
Total Cost: $7,117.95 Days Added: 2
5. Modify Service on 12th Street: In order to eliminate a conflict with the root system of a large
oak tree at 377 12th Street, Peters Contracting, Inc., an approved subcontractor to PCI placed
an additional 100 If of 1 ~2 water service. The price shown includes 10% markup by PCI.
Total Cost: $1,430.00 Days Added: 0
6. Sewer Services on 10th Street: Due to conflicts with proposed drainage, 3 private sanitary
services were replaced. Direct costs shown are extended from unit prices established in the
bid documents.
Total Cost: $1,488.00 Days Added: 1
7. Additiona! Curb: Due to previous damage and settlement, 126 If of curb was replaced on
Plaza in order to facilitate proper roadway reconstruction and drainage. Direct costs shown
are extended from unit prices established in the bid documents.
Total Cost: $1,890.00 Days Added: 1
8. Additional Driveway Replacement: Additional driveway pavement was replaced on 10th Street
due to the need to harmonize existing driveways to revised roadway grades. Direct costs
shown are extended from unit prices established in the bid documents.
Total Cost: $1,645.60 Days Added: 0
9. Additional Sidewalk Replacement: Additional sidewalk was replaced on 10th Street due to the
need to harmonize existing sidewalks to revised roadway grades. Direct costs shown are
extended from unit prices established in the bid documents.
AGENDA ITEM 8E
FEBRUARY 10, 2003
Change Order No. 6
Item Summary Sheet
Total Cost: $1,550.00 Days Added: 1
10. Retaining wall on 10th Street: Replacement of private retaining wall, removed to install new
sidewalk.
Total Cost: $1,700.00 Days Added: 1
11. Modified S-750: This structure was modified to accommodate a previously unidentified
sanitary sewer lateral conflict.
Total Cost: $500.00 Days Added: 1
12. 15° RCP: Additional drainage pipe required for various modifications on 7th and 10th Street.
Direct costs shown are extended from unit prices established in the bid documents.
Total Cost: $720.00 Days Added: 0
13. 4' X 6' Conflict Manholes on 7th Street: Conflict manholes were added at various locations
along 7th Street where proposed drainage conflicted with existing sanitary sewer laterals.
Adjusting these services would have caused significant impacts to private property. Direct
costs shown are extended from unit prices established in the bid documents.
Total Cost: $28,864.00 Days Added: 5
14. Stamped Concrete Sidewalks (8"): The City of Atlantic Beach proposed to construct stamped
concrete crosswalks at the intersection of 3rd Street and East Coast Drive, 7th Street and East
Coast Drive, and on Sherry Drive south of 3rd Street. The lump sum cost includes the
replacement or addition of approximately 37 sy of concrete sidewalk at the crosswalk
terminus.
Total Cost: $7,125.00 Days Added: 6
TIME AND MATERIALS ISSUES
15. S-902 and S-903: These proposed structures were enlarged significantly in order to
accommodate conflicting sanitary sewer lines. Costs are based on actual labor, equipment
and materials needed to modify these existing structures.
Total Cost: $10,627.48 Days Added: 2
16. Relay Pipe on Plaza: Approximately 50 If of the proposed drainage line was placed at the plan
grades when it was determined that significant conflicts with the existing sanitary services
could be avoiding by lowering the drainage line. The line was subsequently removed and
lowered. The costs represent the actual labor and equipment involved with placing and
removing this 50 If of pipe.
Total Cost: $4,851.45 Days Added: 1
17. S-P03: This proposed structure was modified in the field due to the existing Bellsouth cables
°~~ and utility vaults. Costs are based on actual labor, equipment and materials needed to modify
this structure.
Total Cost: $3,538.71 Days Added: 1
L8. Manhole at 10th Street and Ocean Blvd.: Structure S-1050-A was added in order to
accommodate conflicts with existing sanitary service laterals at the corner of 10th Street and
AGENDA ITEM 8E
FEBRUARY 10, 2003
Change Order No. 6
Item Summary Sheet
Ocean Boulevard. Additional storm pipe and tie-ins were also included in order to property
accept stormwater from the condominium parking lot. Costs are based on actual labor,
equipment and materials needed to modify this structure.
Total Cost: $11,590.15 Days Added: 2
TIME ISSUES
19. Lost Production on Seminole Road: Due to the existence of several significant underground
utilities, numerous drainage modifications were made in order to instal4 the drainage trunk
line.on Seminole Road. Additional pipe and structures were added due to alignment changes
and additional drainage structures (See Change Orders 3 and 4). During the installation of
this trunk tine, the Contractor frequently needed to hand dig excavations and support
unidentified cables in order to install drainage. fn many cases, the Contractor's crews were
unproductive, spending time securing utilities in the pipe trench or waiting for private utilities
to do sa. The additional contract time is based on field records and daily reports documenting
inactive or unproductive periods.
Days Added: 14
20. Facilities in subgrade on East Coast Drive: Unidentified Bellsouth utilities services and cables
were uncovered while constructing the new water main and reconstructing the roadway
between 10th Street and Plaza. Replacement of these services caused delays to the
Contractor's operations.
Days Added: 2
21. Granted Time for 11/29 and 12/24: The City of Atlantic Beach determined that these days
should be non-work days due to their proximity to the Thanksgiving and Christmas holiday.
The Contractor was not permitted to work during these days.
Days Added: 2
AGENDA ITEM 8E
FEBRUARY 10, 2003
Atlantic Beach Core City Improvements Project
Petticoat Contracting, Inc.
Change Order #6 Summary
Item Description Qty Unit Price Extension Days
New Items
1 12th Street Drainage Revisions 1 LS $7,289.26 $7,289.26 1
2 Additional 2" Services at Plaza 1 LS $6,510.83 $6,510.83 1
3 * Water Services on East Coast 36 EA $544.00 $19,584.00 6
4 Inlet Adustments on 10th Street 1 LS $7,117.95. $7,117.95 2
5 Modify Service on 12th Street 1 LS $1,430.00 $1,430.00
6 * Sewer Services on 10th Street 3 EA $496.00 $1,488.00 1
7 * Additional Curb 126 LF $15.00 $1,890.00 1
8 * Additional Driveway Replacement 37.4 SY $44.00 $1,645.60 0
9 * Additional Sidewalk Replacement 62 SY $25.00 $1,550.00 1
10 Retaining Wall on 10th 1 LS $1,700.00 $1,700.04 1
11 Modify S-750 1 LS $500.00 $500.00 1
12 * 15" RCP 24 LF $30.00 $720.00
13 * 4' X 6' Manholes on 7th 8 EA $3,608.00 $28,864.00 5
14 Stamped Concrete Crosswalks (8") 1 LS $ 7,125.00 $7,125.00 6
Time & Materials Work
15 S-902 & 903 1 LS $10,627.48 $10,627.48 2
16 ~ Relay Pipe on Plaza 1 LS $4,851.45 $4,851.45 1
17 S-P03 1 LS $3,538.71 $3,538.71 1
18 Manhole at 10th & Ocean 1 LS $11,590.15 $11,590.15 2
Time Issues
19 Lost Production on Seminole Rd 14 DY 14
20 Facilities in Subgrade on East Coast 2 DY 2
21 Granted time for 11 /29, 12/24 2 DY 2
SubtotaL• $118,022.43
General Conditions and Bond on Original Items at 12.8%: $7,134.92
TotaL• $125,157.35 50
* Denotes Original Contract Item