Exh 4BAGENDA ITEM 4B
FEBRUARY 24, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Church Road Water and Road Improvements Project
SUBMITTED BY: Robert S. Kosoy, P.E.
Director of Public Works
DATE: February 14, 2003
BACKGROUND: On January 13, 2003 the City Commission agreed to allow the six
prequalified bidders to re-bid the Church Road Water and
Roadway Improvements Project, since the original bidders did not
bid on the same scope of work, more specifically bid item 17,
Debris Removal.
On February 12, 2003 bids were received from four firms: Jensen
Civil Construction, Inc., Milestone-Carlo Contracting, LLC,
Miranda Contracting, Inc., and R&B Contracting, Inc.
Jensen Civil
Construction Milestone-Carlo
Contractin Miranda
Contracting R&B
Contracting
Total Base Bid $177,465.00 $188,195.00 $185,000.00 $157,195.00
Ten Percent Contingency $17,746.50 $18,819.50 $18,500.00 $15,719.50
Total Base Bid Plus
Contingency
$195,211.50
$207,014.50
$203,500.00
$172,914.50
The original project estimate did not include the allowance for
debris removal, nor did it include the cul-de-sac for Mary Street.
These items added approximately $8,400 to the contract, per the
low bidder's prices.
BUDGET: Up to $85,000 from the City of Jacksonville per Interagency
Agreement and $70,000 in the Public Works Project 0304,
Account # 131-5002-541-6300. Total amount budgeted is
$155,000. The additional monies ($17,914.50) can be obtained
from the monies budgeted for sidewalk repairs, since we are at the
point where most sidewalks are in good condition, and the
remaining funds will suffice for annual maintenance.
RECOMMENDATION: Award the contract to R&B Contracting, Inc. in the amount of
$172,914.50.
ATTACHMENTS: Bid Analysis
Interagency Agreement with ity of Jacksonville
REVIEWED BY CITY MANAGER:
AGENDA ITEM 4B
FEBRUARY 24, 2003
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AGENDA ITEM 4B
FEBRUARY 24, 2003
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE
AN D
THE CITY OF ATLANTIC BEACH
THIS AGREEMENT, is made and entered into this 2~~''` day of u4v ,
200 by and between THE CITY OF JACKSONVILLE, FLORIDA, a municipal corporation
in the state of Florida ("Jacksonville") and THE CITY OF ATLANTIC BEACH, FLORIDA,
a municipal corporation in the State of Florida ("Atlantic Beach"). ,
IN CONSIDERATION of the mutual covenants herein contained and for other good
and valuable consideration the parties agree as follows:
1. Atlantic Beach shall obtain all design, engineering and construction services
necessary to construct an approximate one (1) block portion of Church Road, in Atlantic
Beach, where it is not connected and to close the connection of Mary Street with Church
Road by constructing a Cul de Sac on Mary Street. Said construction site is more
particularly described in Exhibit A that is attached hereto and, by this reference, made a
part hereof.
2. Atlantic Beach shall bear all costs of such design, engineering and consulting
services; provided however, Jacksonville shall reimburse Atlantic Beach fifty percent (50%)
of such design, engineering and construction costs up to a total amount not to exceed
Eighty-Five Thousand and no/100 Dollars ($85,000). Jacksonville0s maximum
indebtedness to Atlantic Beach under this Agreement shall not exceed Eighty-Five
Thousand and no/100 Dollars ($85,000).
3. Each party shall indemnify, defend and hold harmless the other party from
the negligent acts and/or omissions of the indemnifying .party in carrying out its
responsibilities under this contract. This indemnification is subject to and governed by the
provisions and limitations of Section 768.28, Florida Statutes and shall not be a further
waiver of the limited waiver of sovereign immunity contained therein.
4. Within thirty (30) days of completion of constructing the portion of Church
Street depicted in Exhibit A, Atlantic Beach will provide Jacksonville with an accounting
concerning the actual cost for design, engineering and construction services required for
the Church Road and Mary Street Cul de Sac construction. Said accounting will be sent
to Jeff Beck, P. E. ,Chief, Streets and Drainage Division, Department of Public Works,
City Hall Annex, 220 East Bay Street, Jacksonville, Florida 32202. Jacksonville will then
provide the reimbursement specified in Section 2, within forty-five (45) days of receipt by
'.he City's Director of Administration and Finance.
5. The Parties have had meaningful negotiations and discussions of this
Agreement and the provisions contained herein. Therefore doubtful or ambiguous
AGENDA ITEM 4B
FEBRUARY 24, 2003
provisions, if any, contained in :his Agreement shall not be cc.:strued against the party who
physically prepared this Agreement or any particular provision herein.
6. This Agreement constitutes the entire agreement by and between the parties
for payment of design, engineering and construction of that part of Church Street and the
Mary Street Cul de Sac depicted in Exhibit A. No statement, agreement, understanding,
course of action or course of conduct. of either of the parties on their respective
representatives shall be binding unless contained in this Agreement in writing. This
Agreement may be amended, by a written instrument signed by the parties hereto, by and
therefore their respective authorized representatives.
7. Atlantic Beach shall operate and maintain Church Road, including the
construction between Mealy Street and Dutton road as a public road, open to the public,
for public use. If Church Road, including the construction between Mealy Street and
Dutton Road is ever changed from such public use, Atlantic Beach shall refund all
reimbursements made by Jacksonville under this Agreement.
8. Atlantic Beach shall record this Agreement in the Official Records of Duval
County at no additional cost to Jacksonville.
AT ST.
~; ~
By: l "~
' I W. McArthur, Jr. ~,,,
Corporation Secretary r,
117 W. Duval Street
Jacksonville, Florida 32
ATTEST:
By:
M ureen King, ity 1 k
800 Seminole Roa
Atlantic Beach, Florida 32233
Sam E. Mousy
CITY F JACKSONVILLE Chief Administrative Officer
~ For: ayor John Delaney
n er Authority of
Y' ~~ er f~to. 00-1Q
John A. Delaney, ayor
117 W. Duval Stre
Jacksonville, Florida 32202
CITY ~F~TJ!Q~ANTIC BEACH
By:
800 Se
serve, Mayor
Florida 32233
C:\TEMP\Church 1.wpd
AGENDA ITEM 4B
FEBRUARY 24, 2003
In compliance with the Charter of the City of Jacksonville, I do hereby certify that
there is an unexpended, unencumbered, and unimpounded balance in the appropriation
sufficient to cover the foregoing Agreement, and provision has been made for the payment
of the monies provided therein to be paid.
Director of Finance
SG 2~-2 y
Fob Approved:
General Counsel '-~. -
3
AGENDA ITEM 4B
FEBRUARY 24, 2003
STATE OF FLORIDA )
ss.
COUNTY OF DUVAL )
On this ~lJt day of ~~- VL~Ir , 200, before me, the undersigned notary
public, appeared John S. Meserve and Maureen King, whose title are Mayor and City
Clerk, respectively, for the City of Atlantic Beach, Florida, a party to the foregoing Interlocal
Agreement, and acknowledged that they, being authorized to do so, executed said
foregoing Interlocal Agreement, on behalf of the City of Atlantic Beach, Florida, for the
purposes therein contained. Such persons did not take an oath and:
(Notary must check appropriate space)
is personally know to me; or
produced a current Florida drivers license or identification; or
produced
~: ; ~..•,
' JENNIfEA SCHLUET~R
MY GCMMISSION # DD 121301
PIRES: M
2
„
~~Pr,;t+~` EX
na~rBan
P~ou
rnm Momry
as identification.
NOTARY PUBLIC
~~~~~
Sign ure
~eP'1-'1 i ~CY~ `mil lA ~~
Type/Print Name
4
AGENDA ITEM 4B
FEBRUARY 24, 2003
STATE OF FLORIDA )
ss.
COUNTY OF DUVAL )
On this may of , 2002, before rre, the undersigned notary
public, appeared John A. D aney and Neill W. McArthur,' Jr., whose title are Mayor and
Corporation Secretary, respectively, for the City of Jacksonville, Florida, a party to the
foregoing Interlocal Agreement, and acknowledged that they, being authorized to do so,
executed said foregoing Interlocal Agreement, on behalf of the City of Jacksonville, Florida,
for the purposes therein contained. Such persons did not take an oath and:
(Notary must check appropriate space)
t/
(SEAL)
is personally know to me; or
produced a current Florida drivers license or identification; or
produced as identification.
NO Y PUBIC
Signature
o-~f~9~0~t/' E. ~~Q .o~l~
Type/Print Name
;~~"'v'"~~ ; Sharon E. Chappelle
=~: ,r MYCOMMISSION~ CC935460 EXPIRES
'~,,'•,, 'o`= July 25,2004
''.~,pF ~~;,~~~ 80NDED TNRU TROY FAIN INSURANCE, MC
5