Exh 4CAGENDA ITEM 4C
FEBRUARY 24, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Annual Janitorial Service Contract for City Facilities Bid No. 0203-8
SUBMITTED BY: Yvonne Calverley, Administrative Assistant to City Manager
DATE: February 14, 2003
BACKGROUND: The City's current contract with Coverall Cleaning Concepts will
expire on February 28, 2003. Due to renovations on the Adele
Grage Cultural Center, the City was required to re-bid the contract
to change the bid specifications.
Staff reviewed the bid specifications and requirements of the
current contract and the following tasks were added: the Adele
Grage Cultural Center is to be cleaned five (5) days a week
(Monday through Friday), the public restrooms in City Hall are to
be cleaned five (5) days a week (Monday through Friday) and the
floors at the Adele Grage Cultural Center and the Police
Department are to be stripped and waxed monthly instead of
quarterly.
Requests for bids were advertised and Bid No. 0203-8 was opened
on February 12, 2003. The lowest qualified bidder was Treasure
Enterprise at a cost of $39,600.00. Treasure Enterprise met all
requirements and submitted all required documents, including
positive references. The following bids were also submitted:
Jani-King; $41,004.00, Atlantic Coast; $44,400.00, Coverall
Services; $46,392.00, G&J's Cleaning Service; $52,200.00, Duval
Janitor; $58,968.00 and Gillco Janitorial; $63,456.00
FUNDING: The City budgeted $38,640.00 in FY 02-03. The additional cost of
$960.00 will be taken from budgeted operating accounts.
RECOMMENDATION: That the City Commission award a one (1) year contract to expire
on February 28, 2004 to Treasure Enterprise in the amount of
$39,600.00.
ATTACHMENTS: (1) Bid Analysis dated February 12, 2003.
CITY MANAGER
AGENDA ITEM 4C
FEBRUARY 24, 2003
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