Staff Report - Resolution to Request Change to Last Line of Address.pdfAGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Discussion regarding postal service issues and potential adoption of a resolution
requesting the United States Postal Service to change the last line of the addresses
from Atlantic Beach to Jacksonville for those properties which are not within the
City limits of Atlantic Beach.
Nelson Van Liere, City Manager
July 15, 2015
Since the 1960s, when Zip Codes were first used, citizens have been pleading with
the government to align municipal boundaries with the postal codes. The United
States Postal Service (USPS) has over the years resisted these changes for any
reason because the mailing address is for the delivery of mail and the Zip Codes are
the cornerstone of that system. Citizens frequently turned to members of Congress
for their respective jurisdictions trying to get changes to Zip Code boundaries.
More recently, the USPS has developed a "Zip Code Boundary Review Process"
that promises "every reasonable effort" to consider and, if possible, modify the last
lines of an acceptable address or modify Zip Code Boundaries. The process places
the responsibility on the District Managers rather than local postmasters, to review
requests for boundary adjustments. If a District Manager rejects a request, the
process provides for an appeal to the Manager of Delivery at USPS Headquarters.
This boundary review process enhances the possibility of accommodating
communities such as Atlantic Beach that desire a modification. The solution that
seems feasible would be to allow the use of more than one City name on the last
line of the address while retaining the Zip Code number of the delivery post office.
It is possible now for the USPS to change the name of the City and keep the Zip
Code the same due to the modem postal equipment sorting functions. There are
places nearby such as Nocatee and Ponte Vedra that are already doing this.
The City of Atlantic Beach shares the Zip Code 32233 with the portion of
Jacksonville north of Atlantic Beach all the way to Mayport. This has been a
source of frustration for many years. This has caused confusion with Jacksonville
residents seeking services such as police, utility, code enforcement, animal control,
business taxes and building permits from Atlantic Beach when they should be
contacting the City of Jacksonville.
Many property owners assume that they live in the City designated by their mailing
address and are confused and sometimes shocked or even angry when they learn
the truth. We are asked many times to fill out forms with a mailing address and a
physical address. Most people in this situation do not know there is a difference.
One aspect of this request that makes it unusual is that the City of Atlantic Beach is
proposing that Jacksonville residents change their address to match their
jurisdiction. The USPS has indicated that this is very easy to do because
Jacksonville is the default address for those locations anyway, but that it is
overwritten with Atlantic Beach. The postal service indicated we would need a
should ask the question to all of Zip Code 32233. It may even be possible to give the Village of Mayport
or the Mayport Naval Base its own name to further support this request.
BUDGET: No budget impact
RECOMMENDATION: Direct staff to fmalize a resolution to be forwarded with a letter to the
District Manager of the United States Postal Service requesting that the "City Name" portion of the
addresses for those properties within Zip Code 32233, but not located within the City limits of Atlantic
Beach be changed to Jacksonville.
ATTACHED: (1) Draft Resolution
(2) Example of a letter to citizens from the postal service for a similar request.
RESOLUTION NO. 15-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORID SUPPORTING A
ZIP CODE BOUNDARY REVIEW BY THF UNITED STATES POSTAL SERVICE TO
CHANGE THE LAST LINE OF THE ADDRESS. FROM ATLANTIC BEACH TO
JACKSONVILLE FOR PROPERTIES WHICH ARE NOT WITHIN HIE CITY OF
ATLANTIC BEACH
WHEREAS, the Zip Code system for identifying address locations was created in the 1960s and is often
found to be misaligned with municipal boundaries; and
WHEREAS, Zip Codes are based on the location of delivery post offices and often do not correspond to
municipal jurisdiction boundaries. Currently, some citizens in Jacksonville, Florida receive their mail from a post
office in Atlantic Beach, and their mailing address reflects the name and Zip. Code of this post office rather than the
jurisdiction where they actually live; and .
WHEREAS, municipalities sharing a Zip:Cede has ereated some unique problems and a great deal of
confusion and frustration for citizens, vendors and businesses; and :
•
•
WHEREAS, citizens become frustrated whey they contact -the City.of Atlantic Beach to request police
services in a time of crisis only to fmd out they. are .caling the wrong City:' There is also confusion when citizens • -
try to report code enforcement violations within their neighborhoods:and. are told that they are not in Atlantic
Beach's jurisdiction and must contact the City of ille to file a complaint; and
WHEREAS, it is often very difficult for Atlantic Beach staff members to explain to contractors submitting
applications for building permits that although the property has an -Atlantic Beach address and Zip Code, the
approval authority is the City of Jacksonville; and
WHEREAS, municipalities using the same"Zip Code for non -postal purposes has exacerbated problems for
citizens who have a mailing address that does not match their actual City of residence.
NOW THEREFORE, BE IT RESOLVED that the City .Commission of the City of Atlantic Beach,
Florida hereby supports and requests a Zip Code Boundary Review by the United States Postal Service to change
the last line of the address from Atlantic Beach to Jacksonville for properties which are not within the City limits of
Atlantic Beach.
PASSED AND ADOPTED by the City Commission of Atlantic Beach, Fl. -'da, this
2015.
ATTE T: Zathfl,
DONNA L. BARTLE, CMC
City Clerk
s:
RI HARD KOMANDO, ESQUJRE
City Mtorney
1
CAROLYN WOO
Mayor
day of August
Government Policy: Changing Postal ZIP Code Boundaries
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SEARCH PENNY HILL PRESS
MONDAY, FEBRUARY 14, 2011
Changing Postal ZIP Code
Boundaries
Wendy R. Ginsberg
Analyst in Government Organization and
Management
The 112th Congress may address issues related to the
application and modification of ZIP Codes. This report
assists Members in addressing concerns about the use of
ZIP Codes as well as offers an overview of the boundary
review process that can lead to changes in ZIP Code
assignment.
Since the ZIP Code system for identifying address
locations was devised in the 1960s, some citizens have
wanted to change the ZIP Codes to which their addresses
have been assigned. Because ZIP Codes are often not
aligned with municipal boundaries, millions of Americans
have mailing addresses in neighboring jurisdictions. The
result can be higher insurance rates, confusion in voter
registration, misdirected property and sales tax revenues
for municipalities, and changes in property values. Some
communities that lack delivery post offices complain that
the need to use mailing addresses of adjacent areas robs
them of a community identity.
Because ZIP Codes are the cornerstone of the U.S. Postal
Service's (USPS's) mail distribution system, USPS has
long resisted changing them for any reason other than to
improve the efficiency of delivery. Frustrated citizens
frequently have turned to Members of Congress
for assistance in altering ZIP Code boundaries. In the
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101st Congress, a House subcommittee heard testimony
from Members, city officials, and the General Accounting
Office (GAO, now the Government Accountability
Office) that USPS routinely denied local requests for
adjusting ZIP Code boundaries.
Since then, USPS has developed a "ZIP Code Boundary
Review Process" that promises "every reasonable effort"
to consider and, if possible, accommodate municipal
requests to modify the last lines of an acceptable address
or modify ZIP Code boundaries. The process
places responsibility on district managers, rather than
local postmasters, to review requests for
boundary adjustments, to evaluate costs and benefits of
alternative solutions to identified problems, and
to provide decisions within 60 days. If a district manager
rejects the request, the process provides for an appeal to
the manager of delivery at USPS headquarters, where a
review based on whether or not a "reasonable
accommodation" was made is to be provided within 60
days.
l'annc 11111 1 l'rcs>
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An informed citizenry
is the bulwark of a
democracy
-Thomas Jefferson
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The boundary review process enhances the possibility of
accommodating communities that desire ZIP Code
changes. One accommodation that can often be made is to
allow the use of more than one city name in the last line
of an address, while retaining the ZIP Code number of the
delivery post office. This can help with community
identity problems, though not with problems such
as insurance rates or tax remittances that are determined
by ZIP Code.
A congressional constituent desiring a ZIP Code
accommodation may not be aware of the boundary review
process requirements. Any proposal for change must be
submitted in writing to the district manager. The district
manager is to work with the local postal managers,
headquarters delivery, and headquarters Address
Management System to evaluate the request and
determine if an accommodation can be made.
Date of Report: February 2, 2011
Number of Pages: 11
Order Number: RL33488
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