Exh 7BAGENDA ITEM #7B
MARCH 10, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-03-58 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2002 AND ENDING SEPTEMBER 30, 2003.
SUBMITTED BY:
DATE:
Nelson Van Liere
Finance Director
February 28, 2003
BACKGROUND: On February 24, 2003, the City Commission awarded the Church
Road Water and Sewer Improvement Project to R & B
Contracting, Inc. in the amount of $172,914.50. Only $70,000 was
provided for in the City's Original Budget. The recommendation
approved was to fund the project with proceeds from the
interagency agreement entered into with the City of Jacksonville
whereby Jacksonville agreed to reimburse the City up to $85,000
after completion. Since the arrangement requires for all of the
expenses to be paid for by the City of Atlantic Beach up-front, the
City must amend the budget to provide for and appropriate the
funds representing the Jacksonville funded portion.
The remaining shortfall of $17,915 is to be funded by reducing the
sidewalk improvement project from $50,000 to 32,085. This
portion of the funding is considered a re-appropriation of existing
budgeted monies within the Gas Tax Budget and within the same
department. The City Manager has authority to approve this
adjustment without City Commission approval. This portion of the
funding therefore is not represented in the attached ordinance.
BUDGET: This budget adjustment includes both.revenue and expense items
resulting in no impact to overall fund balance.
RECOMMENDATION: Approve Ordinance No. 20-03-58
ATTACHMENTS: Ordinance No. 20-03-58
Robert S. Kosoy, P.E. provided Staff Report approving Church
Road Extension dated 2/24/2D03.
REVIEWED BY CITY MANAGER:
AGENDA ITEM #7B
MARCH 10, 2003
ORDINANCE NO. 20-03-58
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the City entered into an interagency agreement with the City of
Jacksonville, Florida to provide $85,000 of funding towards the project that was not included in
the original budget.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
The Fiscal Year 2002/2003 Final Budget be amended as follows:
Discretionary Half Cent Sales Tax Fund
Revenues:
Intergovernmental Revenues
City of Jacksonville -Church Road Interagency Agreement $85,000
Ezpenses:
_, Capital Outlay
Improvements -Church Road Extension $85,000
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of March, 2003.
Passed by the City Commission on second and final reading this day of
2003.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk
AGENDA ITEM #7B
MARCH 10, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Church Road Water and Road Improvements Project
SUBMITTED BY: Robert S. Kosoy, P.E.
Director of Public Works
DATE: February 14, 2003
BACKGROUND: On January 13, 2003 the City Commission agreed to. allow the six
prequalified bidders to re-bid the Church Road Water and
Roadway Improvements Project, since the original bidders did not
bid on the same .scope of work, more specifically bid item 17,
Debris Removal.
On February 12, 2003 bids were received from four firms: Jensen
Civil Construction, Inc., Milestone-Cazlo Contracting, LLC,
Miranda Contracting, Inc., and R&B Contracting, Inc.
Jensen Civil
Construction Milestone-Carlo
Contractin Miranda
Contractin R&B
Contractin
Total Base Bid $177,465.00 $188,195.00 $185,000.00 $157,195.00
Ten Percent Contingency $17,746.50 $18.,819.50 $18,500.00 $15,719.50
Total Base Bid Plus
Contingency
$195,211.50
$207,014.50
$203,500.00
$172,914.50
The original project estimate did not include the allowance for
debris removal, nor did it include the cul-de-sac for Mary Street.
These items added approximately $8,400 to the contract, per the
low bidder's prices.
BUDGET: Up to $85,000 from the City of Jacksonville per Interagency
Agreement and $70,000 in the Public Works Project 0304,
Account #I31-5002-541-6300. Total amount budgeted is
$1.55,000. The additional monies ($17,914.50) can be obtained
from the monies budgeted for sidewalk repairs, since we aze at the
point where most sidewalks are in good condition, and the
remaining funds will suffice for annual maintenance.
RECONIlVIENDATION: Awazd the contract to R&B Contracting, Inc. in the amount of
$172,914.50.
ATTACHN~NTS: Bid Analysis
Interagency Agreement with ity of Jacksonville
REVIEWED BY CITY MANAGER: