Item 1A- Draft Minutes Commisison Meeting April 23, 2018MINUTES
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JAN UARY 12, 2UIS — 9:UU A.M.
ADELE GRAGE UULTURAL C;E1VTER
IN ATTENDANLE:
Mayor Ellen Glasser
Commissioner Candace Kelly
Commissioner Brittany Norris
Commissioner John Stinson
Commissioner M. Blythe Waters (arrived 9:05 A.M.)
Uall to order
City Attorney Brenna Durden
City Manager Joe Gerrity
City Clerk Donna Bartle
Deputy City Manage Kevin Hogencamp
Facilitator Linda Lanier
Mayor Glasser called the meeting to order at 9:03 A.M. 1mroduction3 were made by everyone
mound the table.
welcome and overview
Lity manager (um) Joe uerrity welcomed everyone and stated this meeting is being broadcast
on racebook Live.
C nmm,55inner Waters arrived at 9:05 A.M.
um Gerrity reported his observations of the Lity's assets and stated his goals, as follows:
Assets
-beautiful park system
Buautitul beache3
• involved citizen group
Outstanding General Fund Reserves
Goals
Work on tying parks together
• Make the City of Atlantic Beach a place where people want to work., have a career
• Kecognize our great employee workforce
Improve/increase employee retention, be competitive with private sector
•
Complete a salary survey
improve customer service training
CM Gerrity turned the meeting over to Pacilitator Linda Lanier. Ms. Lanier welcomed everyone
and thanked the C;ommi53ion for completing a�.d Submitting their goal Setting a53ignmem3 ahead
of time.
January 12, 20IN Priority Goal Setting Aleeting
Ms. Lanier explained the format for this exercise will be clarifying what the goals are aLId theii
establishing a priority for the order to achieve them. the materials submitted will be reviewed
and then there will be a voting process.
Ms. Lanier spoke briefly about the anicir `St�argie Lrader,hip and Decision Making for Elected
Local Officials' (copy attached to agenda) wherein it states `Citizens take 3elvirr rArcllenee lar
granted... ' and Ms. Lanier noted this is the minimum level that is expected of local governments
by citizens.
The time the Commissioi, actually 3prnEL marking together on City issues is limited to public
meetings and/or workshops — approximately 20 hours monthly. M. Lcaiier 3taicd this time needs
to be spent focusing on what is important, which is goal setting.
SMART E, amework for goal setting
Specitic
Measureable
• Achievable/ actionable
Kesults focused
= Time based
-Next discussed were examples of and how to determine what is Urgent and/or Imhortaut.
Ms. Lanier Flamed Priority as a topic that will receive particular, unusual and significant
allcliliun. Fm this exercise this will be for the time during 2U 18 and 2U19.
lnlrastructure
1 he CJroup discussed and provided details about the following subjects, staff answered questions,
and then the Commission voted.
Ke -evaluate :5 -way stop and traffic, installing roundabouts
Stormwater Master Plan hiri..g a lobbyi,t lar legi,lativc aciian
• Septic tank conversions
• Public utilities (water/sewer), initiate rate study, infrastructure and equipment upgrade
Mauer Plan lar 30rvvalk3 beach access
• lntrastructure
maintain conservation easement at Tideviews
Public Parking_ parking garage partnership with (ane Ocean
rollowing discussion the participants voted by using two green dots to deig..atr their rhaires for
priority on the above topics.
City Services au iltionS
Ms. Lanier cxplained ihi3 13ru33ian vvill 3tart vvith City Services_ beginning with Public Salety.
the Group discussed and provided details about the followi..g 3ubjrrt3, Malt answered questions,
and then the Commission voted.
Public Safety/Police Department — set goals, improve rrct uitiiig and retention stats_
achieve accreditation, community policing, provide resources and funding for tiaiiiiiig
2
J anuai y 12, 2018 P,, it,, ;ry (T al Setting Meeting
staff and volunteers, utilize N1MS (National incident Management SystI!,,,) for
i,,,rrgen7y training
• lntrastructure/liscal resources supporting severe weather events; grow and maintain
General Fund Reserves for emergency use, emergency management exr-rci3nn for
hu„icane preparedness, terrorism and/or hazmat threat preparedness (N1MS)
• updated website ready March 2ulg, user-friendly, ADA accessible; ,nubile app, utilize
experienced citizens/volunteers
• Human Resources (Hx) Ethics/EEO training for Co,,,,,,i33ioner,,, Boards; Committees
and Employees, benefits/compensation/pension
WP Legal Counsel/fees, necessary, expense to kir-1--p City out of court; provide monthly status
reports
= City-wide survey of
• Urant opportunities, working with Langton M Associates, provide monthly/quaitrrrly
3tatu3 report
• Commission Chamber — needs technology update
Folluwii,g 13cussion'the participants voted by using three green dots to designate their choicesv
for priority on the aboe topi73.
Uodes, Land Use and rermittin
Ms. Lanier explained this discussion will start with the building permit procr--33. The Uroup
di.cu..ed and provided details about the following subjects, staff answered questions, and thy„
the Commission, VvtCd.
Overhaul building permit process, improve department organization, shorten wait time;
utili,e t,acki„g s,,ltware
• Continue implementing Tree Code
update Land Use Codes, define pervious a.,d impervious ratio
= Bala„cr-- rr-drrvelopment and quality of lite, neighborhood approach, property values
• Code enforcement action for builders/developers in violation, publish violations/lines
Designation of Historic District a„d/or locations
Agenda management software
Town Center overlay district
F,Ab,wing discussion the participants voted by using one green dot to designate their choices tai
priority on the abovir topi73.
Marsh/May port road
The Uroup discussed and provided details about the following subjects; staff a„,wered questions;
and then the Commission voted.
• Create plan for road diet to reduce speed limit
• Create a `Main Street USA' feel
E3tabli3h a committee/task torce to research ways to improve appearance, signage,
landscaping, storage
improve accessibility of road design for pedestrian crossing, wayfinding
• Speed bumps on Main St. to slow cut -through traffic from Mayport Rd.
3
januaiy 12, 2UJL8 rriority Goat Setting Meeting
• bicycle route/bike-ability, create hast coast Greenway node, create Su.uise-Sunset Trail
(East-West) connector, continue existing -plaza Fd. bike path to the Marsh, reseal rh
grants/outside funding/support opportunities
• Attract neighborhood grocery store
IF Study Mayport Rd. for road noise a.0 pollution near the Mayport Flyover
Pros/cons of a Community Kedevelopment Agency, research alternate programs to
achieve simila, benefits
r onowing discussion the participants voted by using two green avis to designate their choices for
priority on the above topics.
Quality of Life
The group discussed and provided details about the following subjects, stalt answered questions,
and then the commission voted.
'Peen Council
• Has been unfunded, inactive
Part of Cultural Ans and Kecreation Advisory Committee (UAKAU) mission to have a
Teen Council
Ask the kids what they need
Citizens
Ask/survey citizens how they detme duality of lite
rarKs
Bike park, Splash park, boardwalk
• -parks Master Flan, review land use, prioritize acLluisitions
IF Maintenance and standa, ds
Culture and identity
IF Atlantic Theatre
1 urtle Drop/ball Drop for N ew Y ears Eve celebration
Following discussion the panIrIpants voted by using two green dots to designate their choices for
priority on the above topics.
Lunch break 11:3U a.m.; reconvened at 11:JU a.m.
Environment
the Group discussed and provided details about the tollowing subjects, statt answered questions,
and then the Commission voted.
Evaluate dune restoration practices
• State/Federal programs
IF Emergency restoration sand tenses
• 1 urtle nesting issues
• Walkovers
21
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Preservation Properties/passive Yaks
• Selva Preserve
• Johnston island
Beach — duiiu3, trash clean-up
• Wetlands_ marshes
Trees
• Budget line item for tree planting
• Fight -of -way planting
= Maintcnanck,
• Acquire mitigation property
Environmental Regulatiojuis
• No plastic bags, tool containers
• xecycling education
Eidurccment
• Tour recycling tacility
• Earth Day and Arbor Day ccicbratinu
r ollowing discussion the participants voted by using two green dots to dcsigiiatc their choices for
priority on the above topics.
the Group discussed and provided details ab'vut the tollovving subjects, stats answered questions,
and then the commission voted.
• beautification
Signage - use state park toimat
• Environmental Stewardship uommittee (hSC)
• Cultural At and Recreation Advisory Committee (C;AKAQ
• Military community
• Neighborhood branding
= Preservation effort. — historic district; environmental assets, architectural, neighborhood
• Arts- recreations, parks
Following discussion the patiripants voted by using one green dot to designate their choices for
priority on the above topics.
Commission Effectiveness
'1'hc Facilitator_ Linda Lanier, explained the importance of sell evaluation and how it can help to
be mors cffectivc. 'l'hc lullovving items were presented for discussion.
• Video all public meetings — technology available only in commission Chamber, costs
involved per bioadrast and/or live streaming, research how to provide tot all meetings
and locations
Lcg..lative Agenda — Commission, City Attorney, laity Manager and Staff monitor, also
need to mo ... trt City of Jacksonville/Duval County budget process and how it effects
Atlantic Beach
5
anuaryPriority Goal Setting a in
• hanging mayor term referendum and addition of at -large representation
Focus on eoL,3en3u,, building and common ground, improve ettectiveness, leadership as a
singular governing body
Monthly budget detail variance reporting — when approving expenditures provide fund
source and bala..ru
• .Budget model providing for `what it, scenario evaluations, budget line item priorit.zng
• Hscal resources for sustainability of City serviees and quality of lite, review and maintain
Uity's Keserve rund, allocating use of excess Reserves; eon'ider long-term borrowing
options
Following discussion, the pa�-Lieipants voted by using two green dots to designate their choices
for priority on the above topics.
Final
Ms. Lanier reviewed there are approximately /u ditterent elements to choose from to determine
the final priority vote. The first part of the tmal task will be for each commissioner to vote for
five (�)) items from the total list to dete..,,,ine their tmal choices for priority goals. tach will
receive pink dots for votes.
Discussion ensued and then a second round of voting took place, generating a collective, agreed
upon priority gnals for 2018 — 2019 as follows:
• Update UoUes
Parks master clan, including Preservation and Sunrise-S...3uL "frail
Stormwater Master Plan
• Mayport Koad
• rursue USUt u Community LEEDS
Review RuL u- ve l 'und
• .Branding
= rvaluate dune restoration
Vlden all public meetings
Mayor Glasser thanked Ms. Lanier and everyone in the audience. She acknowledged rormer
Mayor Suzanne Shaughnessy in the audience.
The floor was opened for Public Lomment:
Suzanne Shaughnessy spoke about roundabouts and roadway designs, and roundabouts not
exceeding more than four entrances for effectiveness.
Mark Tomaski spoke in support of having workshops, open government, and videotaping all
meeting3 for public viewing on the website.
venra i omaski spoke about open government, ..0 videotaping all meetings for public viewing
on the website.
There were no other speakers and Public Comment was closed.
Closing comments from the Commission:
I
.lanuary 1L, Lu12s Priority Goal Setting Muut;ng
Comm;ssion Kelly
• Spoke about the Lommission championing these issues.
Commiss;onux Noy ;s
• 1 hanked Ms. Lanier for facilitating this meeting.
Commissioner Wates s
• Spoke about displaying the priority list for public view.
Commissioner Stinson
• Thanked Ms. Lanier for facilitating and thanked everyone for attending.
City Manager Gey rity
• Thanked everyone for attending and making this a productive and realistic meet.�.g.
Facilitator Lanier
• Thanked the Uommission for their participation and appreciated how well evr, y nne
worked together.
Adjournment
There being no further discussioii, MayVe Glaaa'ci dccrlaicd thu iiiucung adjourned at 1:36 PM.
Al1LSl:
lionna L. Bartle, CMC
Lity Llerk
"Lt5/nJY
Ellen Glasser
Mayor/Presiding Officer