Exh 4EAGENDA ITEM #4E
APRIL 28, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: CDBG 2003 /Sidewalks, Paving and Drainage Project.
SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works
Sonya Doerr, Community Development Director
DATE: April 17, 2003
BACKGROUND: The bid opening was held on April 10, 2003 and of the three
prequalified bidders, two submitted bids: R&B Contracting in the
amount of $163,873.60 and Southeast Land Development in the
amount of $167,741.20. Since we have approximately $127,000
budgeted for this project, it is proposed to eliminate Item 6, 962
linear feet of sidewalk on Francis Avenue. This will reduce the
contract to $104,002.SOplus $10,400.25 contingency for a total of
$114,402.75. If CDBG funds are still available by late May, we
can have our annual contractor install all, or part, of this sidewalk.
Since reducing a bid by more than 2S% is considered a major
change order, I called Ms. Donna Brooks, President of R&B
Contracting on 4/16/03, and she indicated that the remaining work
could and would be done, if approved, for the unit prices provided.
Staff saved approximately $13,000 in consultant fees by preparing
the design in-house.
RECOMMENDATION: Award the contract to R&B Contracting for $114,402.75.
BUDGET: CDBG account budgeted $127,000 for this work.
ATTACHMENT: Bid Analysis
REVIEWED BY CITY MAMA
AGENDA ITEM #4E
APRIL 28, 2003
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