Exh 4GAGENDA ITEM #4G
APRIL 28, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract -Electrical Motor and Pump Repairs
Bid No. 0001-10
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: Apri19, 2003
BACKGROUND: On March 21, 2001, bids were opened for the City annual contract for Electrical
Motor and Pump Repairs. The low bidder was Industrial Equipment Services, Inc. They successfully
met all bid requirements.
This work requires specialized skill, experience and equipment. Industrial Equipment Services'
personnel have the required background, knowledge, experience and equipment. The fees charged by
Industrial Equipment Services for labor and materials have been very reasonable and competitive.
City has spoken to Industrial Equipment Services, Inc. regarding an extension of their current contract
for one year at the current rates and they have agreed. As per Bid No. 0001-10: "The City reserves the
right to renew the contract for two additional one-year periods pending a mutual agreement between
the City and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $80,000 under account numbers 400-5502-533-3400,
410-5506-535-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the annual contract for electrical motor and pump repairs for one
additional year to Industrial Equipment Services, Inc, at the current contract prices.
ATTACHMENTS: 1. Bid tabulation Sheet.
2. Letter of agreement to extend contract from Industrial Equipment Services,
T....
REVIEWED BY CITY
.AGENDA ITEM #4G
APRIL 28, 2003
i,
Ci'I'Y OIL ATI.ANTiC BEACH
ANNUAL CONT1tACT FOR REPAIR OT EL]ECTItICAL MOTORS AND PUMPS
BIU #0001-1o iviARCR 21, 2ooi 3 PM
Regaired Documents 1lNDUSTRIAL TURivER
EQU.TPMENT ELECTRIC
SERVICES
Submission in Triplicate ~/
Original Insurance Certificates ,/
Documentation of Worker's Compensation X-
Mod Rating j/
3 Refcrcnccs including FAX nurubcrs
Proof of Occupational Licenses ~/
Request for'1 axplyer Identification Number and
Certification Form W-9 ~ 1~
Signed Copy of Docu-ncnts Requirements
Checklist //
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4 "~1~ .~iFN..~K' .yY~6.,,# ) .'N~ ~V
Machinist Per Hour/8 Hrs. $a,~ ~ 6 /S/~~ad $ l$
Motorman Per Hour/8 Hrs• $ ~Qd l$~q~`b $ /$
All-Around Per Hour/81~Irs. S~~ ~ /~~~ ~ $ /$
Mark-up fo
Overhead ~ profit/8 Hrs
r / 3 "/o l$ 'J 9(0 % lS
y
y
TU TAY S 1~70UR AMOUNT $ ~0 8~ $
Premium for Weekend or Holiday Work S $
(Percent~be if Applicable) ~~
loll bids are subject to Department Analysis and final approval by City Commission
AGENDA ITEM #4G
APRIL 28, 2003
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ia~.ac.ttie'eeci'~.vf'!~i1; 2~, Vic: ws?~'~ ~~ ta. e~.a4d~ t~ ~?t
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fQr,.at t~ cnrcestt . a. ~ta~` z xt
pose sign. bsivw ~ ~riwn to iYyG tiefatb ``i11 ~ r 2atl~ ~ ~e-.; i.:~alt pr~D~c ~ .
far the City Cas,,~+aission.
~~ look .4aravx~ ~ ~in~~~8 that we continue ot~r contract with ynnr oon~Y.
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.iJ~dity ~lirecLVF
)~i-IUUS'~AL• B,i2~`.~~' INS- A~l~>~s TO EXT€N#~ T>~E
CE>~F1~14~ 'Vf~T~" ~'~' Q)F rrT~AN~`tC BE~ti ~~ ; ~R3CES~
g~~il'lT~~ IN BiD N.L>~ Ag61-2~ >~OR AN Appj'TlOt~tA~. YEAR SEG~Ni)VING
iYtAl~ )E, 2003. ~~.