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Exh 2AAGENDA ITEM #2A MAY 12, 2003 ~rocY~mcatior~ WHEREAS, public works services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, solid waste collection, storm drainage, and beach access; and WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. WHEREAS, .this year's theme "The Strength of Public Works", is a tribute to the positive improvements public works employees have made to our communities. NOW, THEREFORE, I, John Meserve, Mayor of the City of Atlantic Beach, Florida, do hereby proclaim the week of May 18 - 24, 2003, as PUBLIC WORKS LEEK in the City of Atlantic Beach, and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. IN WITNESS WHEREOF, I have hereto set my hand and caused the official seal of the City of Atlantic Beach to be affixed this 12`~ day of May, 2003. JOHN MESERVE MAYOR AGENDA ITEM #3A MAY 12, 2003 May 6, 2003 MEMORANDUM TO: The Honorable Mayor and Members of the Ci FROM: Jim SUBJECT: Follow Requirements of Water Management District for Atlantic Beach to Institute Water Conservation Rates; A request was made at the Workshop on April 28 by a Commissioner for additional information about the Water Management District's (WMD) directive to implement water conservation rates. Attached are two documents. The first is my Follow-up Report to the City Commission dated May 20, 2002 outlining several portions of the State code, related documents and correspondence with the WMD. Since that time, the WMD has issued the permit renewal for the City's water production plants dated November 12, 2002. That renewal includes the following language; • "Within one year of permit issuance, the permittee must .have submitted to the District and obtained written approval of, a revised water, sewer and irrigation meter, water conserving rate structure." • "Within two years of permit issuance, the permittee must have implemented system wide District approved water conserving rate structure designed to target wasteful, unnecessary and inefficient users." A copy of the cover page from the November 12, 2002 permit along with the page concerning the two referenced conditions (34 and 35) are attached. Fence Construction on Beach Avenue; At the last commission meeting on April 28~', a citizen requested permission from the Commission to place a fence on city right of way on Beach Avenue. He referred to a picture of a similar fence located at 1605 Beach Avenue that appeared to be as close to the pavement as the one he was requesting. Commissioners asked the staff if that fence had been properly installed and permitted. On June 8, 2001, the City of Atlantic Beach issued a permit for afour-foot high fence at 1605 Beach Avenue The survey which was submitted with the fence permit application shows that the property is privately owned and that a portion of Beach Avenue actually encroaches on the private property. A copy of the survey is attached. You can see that the edge of pavement is noted on the bottom left (northwest) corner of the property. The fence was properly permitted and is installed entirely on the private property. AGENDA ITEM #3A MAY 12, 2003 Article for Tideviews Newsletter on City Commission Protocol; Also at the last meeting, one City Commissioner asked that an article be prepared for the Tideviews newsletter to advise the public about the purpose of the "Courtesy Floor to Visitors" section of the City Commission meetings. This followed a comment that I made earlier in the meeting encouraging citizens to call City Staff for questions, particularly if they are of a detailed nature, prior to the meetings so that the time spent in Commission meetings could be used for public input. The article was prepared the next day and a copy is attached. It will be included in the next edition of the Tideviews Newsletter. AGENDA ITEM #3A MAY 12, 2003 May 20, 2002 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim Hanson City Manager SUBJECT: Follow-up Report Twice Per Week Trash Collection; At the last City Commission meeting, staff was requested to verify the contractor's price for twice per week trash collection and report back to the Commission. The last price update the staffreceived from our waste hauler was in August of last year at which time we were advised that the cost to add Thursday yard trash collection would amount to an additional $1.86 per residential account per month. This would equate to a total additional cost to the City of approximately $105,000 per year. As of the time of the writing of this report, BFI has not yet confirmed that they would still provide the service at the price they quoted last August. State Requirements for Water Conservation Rates; One comment made at the last Commission meeting was that the Water Management District does not the authority to require Atlantic Beach to amend our water and wastewater rates so as to encourage water conservation. Water conservation requirements are spelled forth in two sections of the Florida Code and further defined in a document entitled "Water Conservation Public Supply Requirements" adopted by reference in the Code. Based upon that authority, the Water Management District has instructed Atlantic Beach to make amendments to the water/sewer rate structure. Specific language in each of these is as follows: State Code; Section 62-40.412 "Water Conservation" generally requires water distribution companies to be as efficient as possible with potable resources and gives the District the ability to create incentive to this end. The rule states "The District shall further accomplish this water conservation goal by...promoting water-conserving rate structures. 62-40.412 (2) (a) 4. Another section of the Florida Code (40C-2) "adopts by reference Parts I, II and III, and the Water Conservation Public Supply Requirements in Appendix I of the Applicant's Handbook, Consumptive Uses of Water, 4-10-02." The Applicant's Handbook referenced in the previous paragraph defines what a water conservation promoting rate structure as "a water supply utility rate structure designed to encourage the utility's water customers to reduce discretionary water use by providing financial incentives to the customers to conserve water." Section 12.2.5.1(f) of the Handbook states "The applicant must submit a written proposal and implement a water conservation promoting rate structure, unless the applicant demonstrates that the cost of implementing such a rate structure is not justified because it will have little or no effect on reducing water use. In the event that the AGENDA ITEM #3A MAY 12, 2003 applicant has water conservation promoting rate structure in effect, the applicant must submit a written assessment of whether the existing rate structure would be more effective in promoting water conservation if it were modified, and if so, describe and implement the needed changes. Upon request, the District will assist the applicant by providing available demographic data, computer models, and literature. In evaluating whether a proposed rate structure promotes water conservation, the District will consider customer demographics, the potential for effectiveness, the appropriateness to the applicant's particular circumstances, and other relevant factors. Those permittees required to implement a water conservation rate structure must provide written reminder notices to their customers at least twice a year of the financial incentive to conserve water in order that the rate structure does not lose its effectiveness." Written correspondence from the Water Management District in response to Atlantic Beach's request for reissuance of our water withdrawal permits over the last couple of months states as follows; "Section 12.2.5.1(f) of the Applicant's Handbook requires that the applicant implement a water conservation promoting rate structure unless it can be demonstrated that the cost of implementing such a rate structure is not justified because it will have little or no effect on reducing water use. The rate structure provided is not an acceptable conservation rate schedule as required by CUP permit. A graduated fee schedule would encourage conservation by users, and the additional revenue obtained from larger use consumers may be used to enhance reserved funds for capital expenditures. The Port Orange, along with other utilities in the District, rate schedules suggest rising rate penalties that discourage wasteful use while holding down costs for normal-use customers. There also appears to be room to raise the base rates without substantially exceeding rates paid in neighboring communities. Changes in the rate structure notching up the residential base rate would allow the costs of implementing reuse to be more equitably spread among all affected parties in the water jurisdiction. The elimination of irrigation meters or increased rates for potable water supplying irrigation systems will be required to discourage the excessive waste that these meter holders exhibit. Please submit a program and schedule for revising the City's water/sewer/reclaimedlirrigation meter water rates to make it consistent with the goals of 40C-2." Sherry Drive Traflfic Volumes; Someone reported at a recent Commission meeting that they understood the Police Department to tell them that Sherry Drive had approximately 16,000 cars per day. That number is incorrect. The last time the Police Department checked traffic volumes on the streets, the daily traffic average between 3,000 and 4,000 cars per day. Portable Rubber Sneed Bumas; It was requested that staff look into the possibility of requiring moveable rubber speed bumps that could be used in various locations of Atlantic. Beach. Attached for your information is a memo from David Thompson on this subject dated 5/15/02. AGENDA ITEM #3A MAY 12, 2003 PERMIT NO. 810 DATE ISSUED: November 12, 2002 PROJECT NAME: Atlantic Beach A PERMIT AUTHORIZING: The District authorizes the use, as limited by the attached conditions, of 1,334.81 million gallons per year (mgy) (3.657 million gallons per day (mgd) average) of ground water from the Floridan aquifer for household, commercial/industrial, unaccounted for water use and water utility use, 15.0 million gallons per year (.041 million gallons per day (mgd) average) of ground water from the intermediate aquifer for wetland enhancement/creation, and 13.0 million gallons per day maximum of ground water from the Floridan aquifer for essential use (fire protection only). LOCATION: Site: Atlantic Beach- Duval County Section(s): 6, 7, 8, 17, 18, Township(s): 2S Range(s): 29E 37 ISSUED TO: City of Atlantic Beach 800 Seminole Rd Atlantic Beach, FL 32233 Permittee agrees to hold and save the St. Johns River Water Management District and its successors harmless from any and all damages, claims, or liabilities which may arise from permit issuance. Said application, including all maps and specifications attached thereto, is by reference made a part hereof. This permit does not convey to permittee any property rights nor any rights of privileges other than those specified herein, nor relieve the permittee from complying with any law, regulation or requirement affecting the rights of other bodies or agencies. All structures and works installed by permittee hereunder shall remain the property of the permittee. This permit may be revoked, modified or transferred at any time pursuant to the appropriate provisions of Chapter 373, Florida Statutes and 40C-1, Florida Administrative Code. PERMIT IS CONDITIONED UPON: See conditions on attached "Exhibit A", dated November 12, 2002 AUTHORIZED BY: St. Johns River Water Management District Depart nt of Resource Management By: By: ~ ~ H told A. ilkenin ill Ki y B. Green, I11 Dire for Ex cutive Director AGENDA ITEM #3A MAY 12, 2003 12-month period from January 1 S` through December 31St and must be submitted to the District by February 15`h of each year following the previously audited period. If unaccounted for water losses exceed 10%, the permittee must perform the following: a. a leak detection/leak identification program must be initiated within 30-days of the 10% exceedance, in order to determine the source of the water losses. A detailed schedule for leak repair must be submitted to the District within 30-days of audit completion; b. A meter survey must be initiated to identify unaccounted for use due to meter inaccuracy. A proposal to replace/repair inaccurate meters must be submitted to the District within 30 days of audit completion; c. Initiate an evaluation to identify unmonitored water use and get such uses metered. 30. Within 6 months of permit issuance, the permittee must have ceased using and abandoned, in accordance with section 40C-3.531, Florida Administrative Code, Howell Park Well 5. 31. Within one year of permit issuance, the permittee must have abandoned Floridan aquifer well AB WWTP-well 2 (GRS iD 6377) in accordance with section 40C-3.531, Florida Administrative Code. 32. Within 3 years of permit issuance, Buccaneer WTP 4, wells 1N and 2S must be relined or abandoned in accordance with the well construction specifications outlined in Chapter 40C- 3, Florida Administrative Code. - 33. Prior to putting into service Buccaneer WTP 4 -well 6S (GRS ID 6384) or Atlantic Beach WWTP wail 2R (GRS ID 35064), the permittee must submit to the District and obtain written approval of the results of the aquifer testing program (downhole water quality testing during construction, constant rate discharge test and drawdown evaluation) in accordance with Attachment C of the permittee's submittal dated May 1, 2002. District staff in the Jacksonville Service Center must be contacted at least one week prior to performing the constant rate discharge test. ,~----~- 34. Within one year of permit issuance, the permittee must have submitted to the District and obtain written approval of, a revised water, sewer and irrigation meter, water conserving rate structure. --=r35. Within 2 years of permit issuance, the permittee must have implemented system-wide District approved water conserving rate structure designed to target wasteful, unnecessary and inefficient users. 36. W ithin 6 month of permit issuance, the permittee must be making available a combination of at least 3 of the following for permit duration: a. Quarterly bill stuffers advising the customer of water conserving tips b. Quarterly mail-outs (independent of billing cycle), c. Water Conservation postings in each of the COAB news letters, d. Addition of water conserving tips to the permittee's customer web-site postings e. Water conservation literature visibly available to the public in the water-sewer bill-paying office 37. The Permittee must collect a water quality sample from Floridan aquifer Wells AB WTP 1- well 1(GRS ID 6376), AB WWTP 1-well 2(GRS ID 6377), AB WTP 2- well 3(GRS ID 6374), AB WTP 2-well 5 (GRS ID 6378), Buc WTP 4-well 4 1 N (GRS ID 6379), Buc WTP 4-well 2S (GRS ID 6380), Buc WTP 3-well 3W (GRS ID 6381), Buc WTP 3-well 4E (GRS ID 6382), Buc WTP 3-wail 5N(GRS ID 6383), Buc WTP 3-well 6s(GRS ID 6384),) in May and November of each year for permit duration and have each of the samples analyzed for the following: Chlorides Total Iron AGENDA ITEM #3A MAY 12, 2003 caNCNETE M~ y ` +~ v . , 5 0' 15.6' ~ `+ ~ yy. _ ~ N ~.. t) y~~ ~i 1.3 ~ o~ ~ r m w in o ~ 2.2'~ G, 3 O o 2.2 O ~ I N ~ N v o QC V- 1.T u O ap n n L W m J Sn U ~ ~i Wo ?' Q 9.1' ! 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N 31. ~_ 9 ' 1 ~~; v 4:~t~ ~J .. o ~ 7, e ~. ¢ ~ _ _ ~~ u& V~ ~ ~ _ g ~ (50.00);:: ~ 2 ° - _ g~ U u / >. 50.00 I s,~~ . ~~ /' ~ Y ~W 'v07•2149.902' FIELD ~ u ~ ~~1/L~ /`~ ` "- `~ iF ar a ~F D zm ~s C1T'r OF ARpNi~EACN y tONIN4 OiFIGE r TUNt11N3 ~ gEA~A~~N 50' RIGHT-OF'WAY T'Po•`'r.'~ ~ ~: AGENDA ITEM #3A MAY 12, 2003 Article for Tideviews Commission Meetings Provide Opportunity for Public Input One of the most important principles of a democratic government is input from citizens. Elections are one form of input. In Atlantic Beach the City Commission meetings provide another opportunity for input. They are held on the 2°d and 4~' Mondays of each month at 7:1 Spm in the Commission Chambers. The agendas always provide for "Courtesy of Floor to Visitors" where citizens and others can present their ideas, comments and concerns about any projects or services that the City may be involved in. This not only includes any item that may be on the agenda for the meeting that night, but other City activities as well. There is a lot going on in Atlantic Beach and the Commission meetings sometimes Last late into the evening. The public input portion is put at the front of the agenda so people won't have to sit through a long meeting, although everyone is welcome to do so. People are requested to limit their comments to five minutes. The Commission cannot take action on an item unless it is on the current agenda or declared an emergency. Many of the items brought up by citizens also require some research by staff. Consequently, the Commission is seldom in a position to make decisions on items brought to their attention for the first time that night, and must wait until a later meeting. An important responsibility of citizens in a democratic community is to be awaze of what is going on in your City. Reading the newspapers and the Tideviews newsletter are important sources of information. Since it is not always possible for City Commissioners or staffto answer questions during Commission meetings, if you have a particular interest in a subject and want to have input with the City Commission, it is often helpful to "do your homework" and get answers from City staff before coming to the meeting so that your limited time during the meeting can be focused on expressing your views rather than getting educated. Got a question? Ca11247-5800 for general information or feel free to call any city staff member directly if you know who is responsible for that project or service. The City's web page is another source of information. You can find it at http://www.ci.atlantic-beach.fl.us. Of course everyone is welcome at the City Commission meetings even if you don't have a particular concern to express. We hope to see you there!