Regular City Commission - 25 Jun 2018 - Agenda - Pdf
City of Atlantic Beach
Draft Agenda
Regular City Commission Meeting
Monday, June 25, 2018 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page
1. APPROVAL OF MINUTES
A. Approve minutes of the Commission Workshop on May 21, 2018 5 - 13
Item 1A- Draft minutes of the Commission Workshop Meeting May 21, 2018
B. Approve Minutes of the Commission Workshop on May 29, 2018 15 - 35
Item 1B- Draft minutes of the Commission Workshop Meeting May 29, 2018
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
3. CITY MANAGER REPORTS
A.
B. Accept the 90-Day Calendar (July through September 2018) 37 - 40
Item 3B- 90-Day Calendar
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
A. WAIV 18-0006 Public Hearing
Request for waiver as permitted by Section 23-8 to waive the required
mitigation for tree removal on a residential property as required by Section 23-
33 to allow the construction of a new single family home at 2347 Fiddlers Lane
(Lot 54 Oceanwalk Unit One.)
6. CONSENT AGENDA
None.
7. COMMITTEE REPORTS
A. Community Development Board
Page 1 of 77
Regular City Commission - 25 Jun 2018
B. Pension Board of Trustees - Police and General
8. ACTION ON RESOLUTIONS
A. RESOLUTION NO. 18-24 41 - 47
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
PUBLIC WORKS DEPARTMENT TO PURCHASE VARIOUS PARK EQUIPMENT AND
AMENITIES.
Item 8A- Resolution No. 18-24
B. RESOLUTION NO. 18-25 49 - 62
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
CITY MANAGER TO SIGN A COST-SHARE AGREEMENT WITH THE ST. JOHNS
RIVER WATER MANAGEMNT DISTRICT FOR A SEPTIC TO SEWER CONVERSION
PROJECT IN MARSH OAKS ON BEHALF OF THE CITY OF ATLANTIC BEACH.
Item 8B- Resolution No.18-25
9. ACTION ON ORDINANCES
A. ORDINANCE NO. 25-18-44, Introduction and First Reading 63 - 67
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING CHAPTER 8
FLOOD HAZARD AREAS; AMENDING SECTION 8-9, BASIS FOR ESTABLISHING
FLOOD HAZARD AREAS; AMENDING SECTION 8-25, APPLICATION FOR A PERMIT
OR APPROVAL; AMENDING SECTION 8-53, DESIGN AND CONSTRUCTION OF
BUILDINGS; AMENDING SECTION 8-55, MINIMUM REQUIREMENTS; AMENDING
SECTION 8-56, SUBDIVISION PLATS; AMENDING 8-57, MINIMUM
REQUIREMENTS; AMENDING 8-62, LIMITATIONS ON SITES IN COASTAL HIGH
HAZARD AREAS (ZONE V); PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Item 9A- Ordinance No. 25-18-44
10.MISCELLANEOUS BUSINESS
A. UBEX18-0001 Public Hearing 69 - 77
Request for a use-by-exception as permitted by Section 24-175(d)(3), to allow
on-premises consumption of alcoholic beverages in accordance with Chapter 3
of the code within the Commercial Limited (CL) zoning district at 1475 Mayport
Road, Unit 2.
Item 10A- UBEX18-0001
11.CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12.CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13.ADJOURNMENT
Page 2 of 77
Regular City Commission - 25 Jun 2018
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter
is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Page 3 of 77
Page 4 of 77
Agenda Item #1.A.
25 Jun 2018
MINUTES
Commission Workshop
Monday, May 21, 2018 - 6:00 PM
Commission Chamber
CALL TO ORDER:
Mayor Glasser called the meeting to order at 6:00 PM and led the Pledge of Allegiance.
Introductions were made and the format was explained.
ATTENDANCE:
Mayor Ellen Glasser, Seat 1
Present:
Commissioner Candace Kelly, Seat 4
Commissioner Brittany Norris, Seat 5
Commissioner John Stinson, Seat 2
Absent:
Commissioner M. Blythe Waters, Mayor Pro Tem, Seat 3
City Manager Joe Gerrity
Also Present:
Deputy City Manager Kevin Hogencamp
City Attorney Brenna Durden
City Clerk Donna Bartle
Mayor Glasser spoke about the recent school shooting in Santa Fe, Texas. She acknowledged those
students, teachers, and families who have suffered losses and extended condolences to their community.
Also, Mayor Glasser acknowledged the loss of JSO Officer Lance Whitaker, who served 17 years with
the JSO. Mayor Glasser stated that Officer Whittaker shared a connection with the City of Atlantic
Beach, having started his career with our City, and she extended condolences.
1. TOPICS
A. LEED for Cities Presentation by Sarah Boren, member of Environmental
Stewardship Committee (ESC)
Sarah Boren, ESC, explained LEED as detailed in the agenda memo and presented a
slide show titled LEED for Cities (which is attached hereto and made part of this
Official Record as Attachment A).
Discussion ensued and Ms. Boren and Community Development Director, Shane
Corbin, answered questions from the Commission about the intent and benefits of
LEED certification, gathering data, performance measurement, certification levels, and
available funding sources.
Commission Workshop
May 21, 2018
Page 1 of 5
Page 5 of 77
Agenda Item #1.A.
25 Jun 2018
B. Backyard Hen Ordinance, set to expire in January 2019 Brief presentation by
Shane Corbin, Community Development Director (CDD)
Backyard Hen Ordinance Jan. 23 2017
CDD Corbin reviewed Ordinance No. 95-17-113 and gave a status report on the pilot
program which is in place for two years, scheduled for sunset on January 23, 2019. To
date there are seven (7) active permits and the locations are displayed on the map. Mr.
Corbin reported there have not been any Code Enforcement or Animal Control
complaints. His recommendation will be to adopt a permanent ordinance.
CDD Corbin stated reports have shown many communities across the country are
adopting urban agriculture and urban backyard livestock programs. He will research
our neighboring communities and provide data on similar programs/ordinances.
CM Gerrity agreed that the pilot program is working well and suggested bringing back
an ordinance with the same language when it is time to do so.
C. 10th Street Beach Walkover
City Manager (CM) Gerrity explained the history and advantages about the beach
walkover
accessible, per year. This location fits the $70,000 budget allocated and he reviewed
the grant application process, explaining those funds will be available October 1st. The
design is 95% completed and construction will start after turtle season, on or about
st
November 1. CM Gerrity distributed copies of the beach walkover design and stated
that Jacksonville Beach has four of this exact design that are in their bid process.
CM Gerrity spoke briefly regarding a complaint filed with the Department of Justice
citing the three beach Cities Jacksonville Beach, Neptune Beach, Atlantic Beach -
for not having accessible facilities for people with challenges. CA Durden referred to a
letter that was sent to the City of Jacksonville Beach and reported we have not received
our letter yet.
CM Gerrity reviewed the Work Plan, detailing the Project Description,
Design/Permitting/Construction, and Project Need and Benefit. Of the 15 beach access
th
locations, 10 Street is the third most frequented with 10-12 parking spaces. This
location is the best for this strong, durable design, which will not interfere with
neighboring site lines.
2. PUBLIC COMMENT
Mayor Glasser explained the process for public comment. City Clerk Bartle called the
speakers as follows:
Heather Sheppard spoke about Item 1B, Backyard Hens, stating she is a permitted chicken
owner in Atlantic Beach and is in favor of keeping the Ordinance. She asked, for future
consideration, to allow the chickens to be contained in the backyard, outside of the coop, so
Commission Workshop
May 21, 2018
Page 2 of 5
Page 6 of 77
Agenda Item #1.A.
25 Jun 2018
they can walk about the whole backyard.
Genora Crain-Orth, River City Chicks, Inc. of Jacksonville, spoke about Item 1B, Backyard
Hens. She stated Neptune Beach passed their Ordinance in July 2017 for a pilot program to
allow 25 permits. Jacksonville initially approved their pilot program for 300 permits and Ms.
Crain-Orth stated they have since removed the limit.
th
Ron McBride, spoke about Item 1C, 10 Street Beach Walkover, ADA accessibility,
converting regular parking spaces to ADA regulations, ADA beach wheelchairs, and the
walkover design being confusing a straight ramp is preferred.
th
Meade Coplan, spoke about Item 1C, 10
comments, suggested considering a less-busy location, spoke about using mats for ADA beach
access and getting input from other beach communities, ADA, and the Corps of Engineers.
th
Dan Sizemore, spoke about Item 1C, 10 Street Beach Walkover, stating this is already a very
busy location, has concerns for safety.
th
Jeff Weil, spoke about Item 1C, 10 Street Beach Walkover, existing pedestrian safety and
vehicle traffic issues will be increased with this type of walkover, lack of resident input, and
th
provided a handout of varying concept plans for consideration for the 10 Street
Improvements.
th
Paula O'Bannon spoke about Item 1C, 10 Street Beach Walkover, shared the same concerns
st
stated by the previous speakers, suggested using 1 Street at Ahern Street and the Lifeguard
th
Station, or use 8 Street (by Adele Grage), and is in favor of the submitted design.
Mayor Glasser allowed discussion and questions from the Commission and citizens at this
time.
Discussion ensued about the Backyard Hen Ordinance and how to go about making changes to
the specifications. Mayor Glasser explained Staff will research our neighboring communities
and their programs/ordinances and use that data for comparison and consideration to make
changes. She encouraged Ms. Sheppard and Ms. Crain-Orth to email the Commission with
their supporting information regarding suggested changes to the Ordinance.
Mayor Glasser extended her appreciation to the Parking and Pedestrian Safety Advisory
th
Resource Committee (PPSARC) for their efforts and work on the 10 Street Beach Walkover.
th
Discussion and questions ensued about the 10 Street Beach Walkover as follows:
Jeff Weil inquired if it will be designed before or after the next dune/beach renourishment,
considering the dune height.
st
Mayor Glasser responded it will be after turtle season, on or about November 1, so after the
renourishment is completed.
Commission Workshop
May 21, 2018
Page 3 of 5
Page 7 of 77
Agenda Item #1.A.
25 Jun 2018
Laurel Weil questioned if the parking will change the way people drive in and back out of
th
parking spaces on 10 Street
proposed walkover.
CM Gerrity responded there will be no changes to the way people have been entering and
leaving the parking
property for this project.
th
Paula O'Bannon asked if street accesses other than 10 Street could be considered.
th
CM Gerrity stated the engineering is for 10 Street and that has been paid. At this time there is
no contract in place for hiring a contractor to build the walkover. If moved to another location
it would have to be reengineered for that specific street-end. There are plans to provide more
ADA accessible walkovers in the future.
Ron McBride asked if other locations can be presented when the Commission is presented
with the request for consideration to approve a contract to hire a contractor to build the
walkover.
th
Commissioner Kelly stated the City received a grant for the 10 Street Beach Walkover.
Discussion ensued about the current beach ramps in the City. It was noted by Commissioner
th
Street will be on
that list now or in the future.
Mayor Glasser stated research has been done on the use of mats (Mobi Mats) and they do not
make the ramps ADA compliant, although they do make it easier to roll a wheel chair over.
Also, they are very costly.
Meade Coplan suggested working with Neptune Beach to create an ADA accessable ramp to
the beach at Town Center.
Commissioner Norris spoke about the complaint citing the three beach Cities Jacksonville
Beach, Neptune Beach, Atlantic Beach - for not having accessible facilities for people with
challenges. All citizens deserve the right to access all of the beach and the City is trying to
th
rectify this issue, starting with 10 Street, with the goal to provide more ADA accessible
walkovers. Ms. Norris expressed concern about the discussion suggesting moving this project
to another location and reiterated that all citizens deserve the right to access all of the beach.
Mayor Glasser asked City Attorney (CA) Durden to address what the complaint is citing
regarding the beach access ramps in the City. CA Durden stated her understanding is that the
angle/slope of the ramps creates issues with the wheel chairs/beach chairs. We are aware of the
complaint filed but the City has not received correspondence from the Department of Interior
as yet. CA Durden stated the City is researching if there are other options to retrofit the
existing beach ramps to provide additional access.
Commission Workshop
May 21, 2018
Page 4 of 5
Page 8 of 77
Agenda Item #1.A.
25 Jun 2018
th
Laurel Weil questioned why this 10 Street project was pushed through without any input
from the community and why there were not other choices.
Mayor Glasser responded the purpose of this workshop is to allow for public input. CM
th
Gerrity stated Staff chose 10 Street and he chose the design of the walkover.
Ron McBride , for Ocean Access/Beach Wheel
Chairs, noting he called the phone number listed, spoke to staff who explained the chairs are
delivered to the walkover requested and the code is provided for the padlock the whole
process was very easy.
th
Jeff Weil spoke about issues on 10 Street with traffic and pedestrian safety and questioned
th
why there was not more communication with the 10 Street residents regarding this project.
Paula O'Bannon inquired what the cost is for this project and what the total number of beach
ramps is going forward.
CM Gerrity stated $70,000 has been budgeted, plus a $30,000 grant, making it a total of
$100,000. The cost could vary depending on the slope of the dune and the length of the ramp.
CM Gerrity stated there should be as many dune walkovers as possible, for beach access as
well as for storm hardening and dune protection.
PPSARC member, what the status was for
pedestrian safety with the Committee.
checking lighting, signs,
crosswalks, and sidewalks and making recommendations for upgrades/replacements/repairs.
th
Commissioner Norris inquired how she could obtain the original 10 Street project
information from Commissioner Stinson. CM Gerrity stated he will request Commissioner
Stinson to provide a written statement.
3. ADJOURNMENT
There being no further business, Mayor Glasser adjourned the workshop at 7:55 PM.
ATTEST:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Commission Workshop
May 21, 2018
Page 5 of 5
Page 9 of 77
Agenda Item #1.A.
25 Jun 2018
Page 10 of 77
Agenda Item #1.A.
25 Jun 2018
Page 11 of 77
Agenda Item #1.A.
25 Jun 2018
Page 12 of 77
Agenda Item #1.A.
25 Jun 2018
Page 13 of 77
Page 14 of 77
Agenda Item #1.B.
25 Jun 2018
MINUTES
Commission Workshop Meeting
Tuesday, May 29, 2018 -5:45 PM
Commission Chamber
CALL TO ORDER:
Mayor Glasser called the meeting to order at 5:45 PM. City Clerk Bartle called the roll.
ATTENDANCE:
Mayor EllenGlasser, Seat 1
Present:
Commissioner John Stinson, Seat2
Commissioner Candace Kelly, Seat 4
Commissioner Brittany Norris, Seat5
Commissioner M. Blythe Waters, Mayor Pro Tem, Seat3
Absent:
City Manager Joe Gerrity
Also Present:
City Attorney Brenna Durden
Community Development Director Shane Corbin
City Planner Derek Reeves
Recreation Director Timmy Johnson
City Clerk Donna Bartle
Associate City Clerk Phyllis Nadeau
1.PARKS AND MARSH MASTER PLAN
A.Presentation by Community Development Director Shane Corbin on Parks and
Marsh Master Plan Update.
City Manager (CM) Gerrity reported there will be a presentation on the Parks and
Marsh Master Plan Update (Plan) and introduced Community Development Director
(CDD) Corbin.
CDD Corbin explained the project was undertaken by staff rather than a contractor and
presented a slide show titled Parks Master Plan Update City Commission Workshop
5.29.18(which is attached hereto and made part of this Official Record as Attachment
A). He reviewed the process utilized by the Commission for determining City priorities
for 2018-19, which includes a Parks Master Plan.
To accomplish these goals staff applied a standard seven (7) step process used by
Planners for Comp Planning. CDD Corbin reviewed the slides, as follows:
1.Identify issues
2.State goals
3.Collect data
Commission Workshop
May 29, 2018
Page 1 of 3
Page 15 of 77
Agenda Item #1.B.
25 Jun 2018
4.Evaluate data
5.Develop recommendations
6.Evaluate alternatives
7.Implementation and monitoring
Issues/Goals to address are as follows:
Provide multimodallinks for parks
Need more ADA compliant facilities/parks
Maintainexisting facilities/parks
Add facilities/acreage
Adequate level of service
Prioritize funding
CDD Corbin explained staff has inventoried and mapped the existing sixteen (16)
parks, currently in draft form and pending completion of identification, facts sheets,
and historical data. He provided a review/explanation of the Tentative Work Plan
Schedule, as detailed on the slide.
CDD Corbin stated there is ongoing research for any grants that may be available to the
City. He explained the National Parks Service has a program that provides technical
assistanceonly, no funding programs. Staff contacted their Florida Regional office,
they are interested in participating in this Plan, and a meeting is scheduled for June 7,
2018.
B.Commission Discussion
Commissioner Kelly inquired about connecting Atlantic Beach with the East Coast
Greenway.
Planner Reeves responded staff is working with the East Coast Greenway in
connection with the All Beaches Project and the Neptune Beach Third Street Parallel.
CDD Corbin stated he will add this to their communications with the National Parks
Servicefor connectivity and multimodalaccess.
Mayor Glasser inquired aboutintegrating and updating bike pathsin the new Plan and
how much of the existing Marsh Master Plan can be used in the new Plan.She also
inquired about a Mission Statement, possible interference with ongoing projects, and
anticipated costs.
CDD Corbin responded there will be discussions with the National Parks Service
regarding the bike paths and discussions with the Environmental Stewardship
Committee (ESC) about the Marsh Master Plan. He stated there is no Mission
Statement now but will work on one.Mr. Corbin stated there will be no costs
associated with the Plan update as long as it remains in-house with staff.
CM Gerrity confirmed that all currently scheduled projects will continueduring the
establishment of this new Plan.
Commission Workshop
May 29, 2018
Page 16 of 77
Agenda Item #1.B.
25 Jun 2018
2.PUBLIC COMMENT
Rick Carper addressed the Commission about the benefits of hiring an outside consultant for
this new Parks and Marsh Master Plan Update, stating it will free up staff to focus on other
things.
3.ADJOURNMENT
There being no further business, Mayor Glasser adjourned the workshop at 6:10 PM.
Attest:
Donna L. Bartle, City ClerkEllen Glasser, Mayor
DLB/njp
Commission Workshop
May 29, 2018
Page 17 of 77
Agenda Item #1.B.
25 Jun 2018
Page 18 of 77
Agenda Item #1.B.
25 Jun 2018
Page 19 of 77
Agenda Item #1.B.
25 Jun 2018
Page 20 of 77
Agenda Item #1.B.
25 Jun 2018
Page 21 of 77
Agenda Item #1.B.
25 Jun 2018
Page 22 of 77
Agenda Item #1.B.
25 Jun 2018
Page 23 of 77
Agenda Item #1.B.
25 Jun 2018
Page 24 of 77
Agenda Item #1.B.
25 Jun 2018
Page 25 of 77
Agenda Item #1.B.
25 Jun 2018
Page 26 of 77
Agenda Item #1.B.
25 Jun 2018
Page 27 of 77
Agenda Item #1.B.
25 Jun 2018
Page 28 of 77
Agenda Item #1.B.
25 Jun 2018
Page 29 of 77
Agenda Item #1.B.
25 Jun 2018
Page 30 of 77
Agenda Item #1.B.
25 Jun 2018
Page 31 of 77
Agenda Item #1.B.
25 Jun 2018
Page 32 of 77
Agenda Item #1.B.
25 Jun 2018
Page 33 of 77
Agenda Item #1.B.
25 Jun 2018
Page 34 of 77
Agenda Item #1.B.
25 Jun 2018
Page 35 of 77
Page 36 of 77
Agenda Item #3.B.
25 Jun 2018
Page 37 of 77
Agenda Item #3.B.
25 Jun 2018
Page 38 of 77
Agenda Item #3.B.
25 Jun 2018
Page 39 of 77
Agenda Item #3.B.
25 Jun 2018
Page 40 of 77
Agenda Item #8.A.
25 Jun 2018
Page 41 of 77
Agenda Item #8.A.
25 Jun 2018
Page 42 of 77
Agenda Item #8.A.
25 Jun 2018
Page 43 of 77
Agenda Item #8.A.
25 Jun 2018
Page 44 of 77
Agenda Item #8.A.
25 Jun 2018
Page 45 of 77
Agenda Item #8.A.
25 Jun 2018
Page 46 of 77
Agenda Item #8.A.
25 Jun 2018
Page 47 of 77
Page 48 of 77
Agenda Item #8.B.
25 Jun 2018
Page 49 of 77
Agenda Item #8.B.
25 Jun 2018
Page 50 of 77
Agenda Item #8.B.
25 Jun 2018
Page 51 of 77
Agenda Item #8.B.
25 Jun 2018
Page 52 of 77
Agenda Item #8.B.
25 Jun 2018
Page 53 of 77
Agenda Item #8.B.
25 Jun 2018
Page 54 of 77
Agenda Item #8.B.
25 Jun 2018
Page 55 of 77
Agenda Item #8.B.
25 Jun 2018
Page 56 of 77
Agenda Item #8.B.
25 Jun 2018
Page 57 of 77
Agenda Item #8.B.
25 Jun 2018
Page 58 of 77
Agenda Item #8.B.
25 Jun 2018
Page 59 of 77
Agenda Item #8.B.
25 Jun 2018
Page 60 of 77
Agenda Item #8.B.
25 Jun 2018
Page 61 of 77
Agenda Item #8.B.
25 Jun 2018
Page 62 of 77
Agenda Item #9.A.
25 Jun 2018
Page 63 of 77
Agenda Item #9.A.
25 Jun 2018
Page 64 of 77
Agenda Item #9.A.
25 Jun 2018
Page 65 of 77
Agenda Item #9.A.
25 Jun 2018
Page 66 of 77
Agenda Item #9.A.
25 Jun 2018
Page 67 of 77
Page 68 of 77
Agenda Item #10.A.
25 Jun 2018
Page 69 of 77
Agenda Item #10.A.
25 Jun 2018
Page 70 of 77
Agenda Item #10.A.
25 Jun 2018
Page 71 of 77
Agenda Item #10.A.
25 Jun 2018
Page 72 of 77
Agenda Item #10.A.
25 Jun 2018
Page 73 of 77
Agenda Item #10.A.
25 Jun 2018
Page 74 of 77
Agenda Item #10.A.
25 Jun 2018
Page 75 of 77
Agenda Item #10.A.
25 Jun 2018
Page 76 of 77
Agenda Item #10.A.
25 Jun 2018
Page 77 of 77