Exh 8GAGENDA ITEM #8G
CITY OF ATLANTIC BEACH MAY 12, 2003
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Change Order # I on Church Road Roadway and Water
Improvements Project
SUBMITTED BY: Robert S. Kosoy, P.E.
Director of Public Works
DATE: May 8, 2003
BACKGROUND: During completion of the project, it was brought to staffs attention
that a developer was interested in constructing on four lots on the
south side of Church Road (now Dutton Island Road West)
between Mary Street and Mealy Lane. We were also informed that
other developers may be interested in developing on the north side
of Dutton Island Road West, east and west of Sallas Lane.
During design, sewer was not included in the project due to the
proximity of trees and no immediate plans to develop the area.
However, given the sudden interest, the design engineer, Jim
Lucas, provided a design and obtained a permit for a sewer line
and two 8-inch services. An estimate was obtained from the
contractor to construct all of the sewer work in the amount of
$22,551. After further discussion, the contractor was asked to
revise the estimate to include only the laterals under the roadway
in order that the roadway would not be disturbed when the future
sewer line was installed. This estimate was $11,816.
It is recommended that we approve this work as an emergency in
order that the contractor continue and complete the project, which
would consist of this work and fmal paving. Work was suspended
on Apri124, 2003 until a decision on the sewer work could be
obtained. The City will recover $1575 per connection for sewer
and capital improvement fees when developers submit for building
permits.
BUDGET: The original contingency amount, as approved by the Commission
is $19,028.20. We have approved four field orders amounting to
$4,095.00, and the remaining contingency is $14,933.20.
RECOMMENDATION:
ATTACHMENTS:
Approve Change Order # 1
Change Order # 1
Letter to R&B Contracting suspending work on Apri124, 2003
Revised price proposal from R&B Contracting dated May 8, 2003
Original price proposal dated May 2, 2 3
REVIEWED BY CITY MANAGER:
AGENDA ITEM #8G
MAY 12, 2003
CHANGE ORDER NO. 1
Contractor: R & B Contracting, Inc. Owner: City of Atlantic Beach
Post Office Box 11833
Jacksonville, FL 32239-1833 Date: May 8, 2003
Attention: Mr. Bill Scott City Bid No. 0203-4
Project: Church Road -Road & Water Improvements
You are hereby requested to comply with the following changes in the Contract Documents:
Revised Scope of Work
DECREASE INCREASE
IN IN
ITEM UNIT CONTRACT CONTRACT
NO. DESCRIPTION QTY UNIT PRICE $ PRICE $ PRICE $
X Dewater and install two 8" sewer 1 LS $11,816.00
laterals and core one manhole at
the end of Mary Street.
NOTE: It em X is an addition to existing Bid Items.
TOTAL
$11,816.00
NET CHANGE IN CONTRACT PRICE $11, 816.00
The above Revised Scope of Work will be deducted. from the 10% Contingency. The remaining amount
in the Contingency is $3,117.20. Since work was suspended on Apri124, 2003 and cannot resume until
May 14, 2003, nineteen days for suspended time plus five additional days will be added to the Contract
Completion Date of May 15, 2003 for a revised Completion Date of June 8, 2003.
Accepted By:
Contractor
Approved By:
Owner
Date:
Date:
AGENDA ITEM #8G
FROM :R & B CONTRRCTING, INC. FAX N0. :9076460897 May. 08 2003 MAY 12,2003
R $c 6 GQNTRACTING, INC.
Post Office Box 11833
Jacksonville. FL 32239-1833
(904) 646-3551 Fax (904) 646-0897
FAX COVER SHEET
Number of Pages to Follow:
4 ~P ~ O50 Fi rm : ~`~' e ~ ~~~a a'~r ~ ~~ .
T•: r
Fax : ~y~1`- ~ ~3~_
From: ~~~~~
~-~-0
Date:
Subject:
oS~
FROM : R & B CONTRRCT I NG, INC. FAX N0. :9076460897 May. 08 2003 AGENDA ITEM #8G
MAY 12, 2003
R & B CONTRACTING, INC. _
I'osf Office Box 11833
Jocksonville, Fl 32239-1833
(904) 6A6-3551 Fax (904) 646-0897
MAIN IMPS. CHANGE ORDER #1R
li`EM #~~ MAY 08, 2003._
2 6" SDR-35 PVC 0-G
3 MISC. FITTINGS
5
UNIT TOTAL
_
QTY UNIT PRICE
1 EA $1,535.00 $1535.00
1 r~ LF $42.Q0 ~ 552.00
3 ~A $130.00 $390.00
2 LQS $180.00 $360.00
331 SY $9.00 $2 979.00
-~ s11,816.00
AGENDA ITEM #8G
FROr9 : R 8~ B CONTRACTING, I NC. FAX NO. : 9076460897 Mai . 2 2003 MAY 12, 2003
R& B CO NTRACTI N G, I N C.
Post pffice Box 11833
Jacksonville, FL 32239-1833
(904) 646-3551 Fax (904) 646-0897
Robert Kosoy, P.E.
Airector of Public Works
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
May 2, 2003
Subject: Church Road Road & Water Improvements
Contract 0203-4
Cost-for Proposed Water and Sewer Modifications
Dear Mr. Kosoy:
As requested, we have determined the cost to add two water services
and extend the sanitary sewer at Church Road. The proposed
additions axe shown as Revision 4 to Sheet 2, dated April 2003,
Attached is our cost, along with quantities and unit prices.
Our cost includes: installing a fiberglass manhole to be furnished
by the City of Atlantic Beach; cutting and repairing the existing
limerock base to permit installation of the sewer service; and
using tapping sleeves and valves to connect the new water services
to the 6-inch water main.
Please call with any questions regarding the attached and to advise
ua whether to proceed with the proposed additional work.
CU 0053361
CG 0058704
CF 0056993
Contr V, 36674500012001
Yours truly,
,
Donna Brooks
President
F~~OP9 : R & B CONTRRCT I NG, INC. -AX N0. :9076460897 May, ? 2003
R & B CQNTRACT[NG, INC.
Past Office Box 11833
Jacksonville. FL 32239-1833
(904) 646-3551 Fdx (904) 646-0897
AGENDA ITEM #8G
MAY 12, 2003
(ir~t/I" ~'I l~
CHURCH ROAD - ROAD ~ WATER
MAIN IMPS. CHANGE ORDER #1 _
UNlT
TOTAL
_ -
ITEM # ~~ APRiI.30 2003 QTY UNIT PRIG
1 ORE EXISTING MANHOLE 1 F,A $1 535.00 31 535.00
2 B" SDR-35 PVC 0-6 307 LF $22.00 $6 754.00
3
4 " S(7R-35 PVC
LINE 156
308 LF
LF $13.50
$6.75 $2106.00
$2,079.00 __
5 ISC. FITTINGS 10 EA $130.00 $1 300.00
6 " C-O.A. FOR SERVICES 5 FA 3295.00 $1 475.00
7 INSTALL MH FURNISHED 9Y ATLANTIC BEACH 1 FJ~ $575.00 $575.00
8 ESTORE SWALE 300 LF $3.80 $1 140.00
9
10 -3 FILL FOR BACKFILL
REPLACE LIMEROCK
WATER MAIN 3
186 LDS
SY 5180.00
$9.50 $540.00
$1 767.00
518 27'1.00
11 " X 1-1/2" TSV 2 EA $1,035.00 $2 070.00
1Z 1-1/2" SERVICE MATERIAL 100 LF 37.10 $710.00
13 1-112" CORP STOP W17H VALVE BOX 2 FA $250.00 $500.00
53,280.00
522 631.00
AGENDA ITEM #8G
MAY 12, 2003
DEPARTMENT OF PUBLIC WORKS
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4318
TELEPHONE: (904) 247-5834
FAX: (904) 247-5843
SUNCOM: 852-5834
http://ci.atlantic-beach. fl. us
April 25, 2003
Ms. Donna Brooks
President
R & B Contracting, Inc.
Post Office Box 11833
Jacksonville, FL 32239-1833
RE: Church Road -Road & Water Improvements
Bid No. 0203-4
Request to Suspend Contract Time
Dear Ms. Brooks:
We concur with your request to suspend the contract time, effective April 24th, until we
agree on the proposed water and sewer modifications that you are currently pricing.
We trust that we can have an estimate by early next week and determine whether we
wish to authorize the work as part of this contract.
Sincerely,
~~~--
Robert Kosoy, P.E.
Director of Public Works
cc: Jim Hanson, City Manager
Donna Kaluzniak, Public Utilities Director
Ernie Beadle, Public Works Inspector
RS K/~
~~~~~~~~~lK~~~~~~~(~~K~~%KIK~(~~~~~~~~~~KWW~K~(~~~K~~~~%K~~~~K~~~~K~~~~(~~~(~~IK~K~~IK~~~~~~K~~; AGENDA ITEM #8G ;~
~ MAY 12, 2003 ~
~ TRANSACTION REPORT ~
~ APR-~5-003 FRI 01 30 PM ~
~ ~
~ FOR; ATL. BCH, PUBLIC WORKS 904 247 5843 ~
~
~
~ DATE START RECEIVER TX TIME PAGES TYPE NOTE hI# DP ~
~
~
~ APR-25 01;9 PM 96460897 1'09" 2 SEND OK 824 ~
~
~
:K ~
~ TOTAL 1hl 9S PAGES 2 ~
~ ~
~c~~ ~~~c~~~~~~~c~~~~~~~~c:K~~c~~~c~~~~~~~~~~~~~K~~c~~~~~~~~~~~~~~~c~~~c~~~~c~ ~~c~c~~~~~~~~:K~~~~~~~~~~~~~~~~c~K~~~~ ~~
DEPARTMENT OF Pi1$LIC W08KS
12pp SANDPIPER LANE
ATLANTIC BLACH, FLORIDA 32233-431$
TEI.~PHONE (904) 247-5834
PAX: (904) 247.5843
SUNCOM: $52-5834
http://ai,atlantic-beach.fl.us
FAX TRANSMITTAL
DATE: ~1 ~ 51 D ~
TO: `gyp ,•1~
FAX #: y(~- ~ 8~ ~
Total Number of Pages, including Cover Shset:,_„~