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Item 10C- City Clerk Performance EvaluationLity LIei R Ferturmdnue Evdludtiur i City of AtldntiL; Beduh, Fluridd Evdludtiun peiiud: Outuber 1, 2ui6 to Septem5ei 30, 1U1 t t;oF5F5IbbIonv A NaFfiv Eduh member ut the uumm ssiun snuula uumplete tnis evaluation turm, sign it in the space below, date and return it to Roman Resources. The deadline for submitting this performance evaluation is October 13, 2017. Evaluatiu, is will be summarized by the Directur of Humd, i Resua,ues, included in the Clerk's per mdiie, t tiie dna presented to the LIe,R by une ur inure (:ommissiuner5. Inuseevaluaticins riot received by Human Resources by the date listed above will not be considered. Director or human Reoua—mo Date l.vnimi55�ne�'a 5ignatt7l'c Date Submitted Page 1 or 5 INSTRUCTIONS i his evaloatierr terra contains six categories ut evaluation criteria. Eacn category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the City Clerk's performance. 5 = Excellent (almost always exceeds the perterrnance standard) = Above average (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 = BvIvVV aver aye (usually docs not meet the performance standard) 7 = Puur (rarely r r Teets the perfurrr Tar rue star raara) Any item left blank will be interpreted as a score of "3 = Average" This evaluation form also contains a provision fur enter inyy r carr ative cur r n r Ter rts, including an uppurffunity to enter ruspenses to speOtiC questions and an opperffunity to list any comments you believe appropriate and perffinent to the rating period. Pease write legibly. Leave all pages of this evaluatiurr f6im attached. lidtial eauh paye. Siyn and date the uuver paye and return to the Ruman Resuurve Uire`tur ny the requested date. Un the date space et the cover page; enter the date the evaluation town was submitted to Human Resources. All evaluations presented prior to the deadline identified on the cover page will be summarized by the Human Resources Director into a performance evaluatiur r to be preser rted by gine or r r rur a Cur r n r rissior Ter s to the City Cler k. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS Uiliyerit and thorough in the discharge of duties, "sell -starter" Emvruises yuud judgment Displays enthusiasm, cuupGraiiun, and will w adapt Exhibits composure and attitude appropriate for the position /'add the values from above and enter the subtotal = 4 = score for this category Page L of 5 Initials 2. PROFESSIONAL SKILLS AND STATUS Maintains Rnuwledye at carrent develupments attectiny the prautiue uT the uit!rR'S u tiUi Deiiiunstrates a uapauty Tur Innuvatlui i and ureativity AnIiuipateS and analyz-,=e pruolems to develup effet tive appruathea fur Sulvi,,y them Willing to try new ideas proposed by Commission members and/or staff Sets a professional example 6y handling affairs of the clerR's office in a Lair and imparftial manner Add Me valaae fru,,, aouve and enter the Suotutal _ 5 = saurG fur this uatCyury 3. CITY CLERK FUNCTIONS oversees the appropriate maintenance at aii recurds at the City and uversbee5 the rewrds retentiun and destrautiu, i pruuess rruvidea auuuraIe and I mely aye, idae a, id saut essfally manayes the aye, ida prucess fur the Commissioners, City Manager and Department Heads Attends all regular and special meetings of the Commission and successfully provides accurate uttiuial minate5 at the pruueediny5 Manayes all paoliu reuurds reyaests Manaycs municipal eletAuns, and a.&hioits k„uvviedyc of prinuiple,-� a„d prattiuee of muniuipal code and pertinent election lave Ability to meet and serve the public with tact and creditability Add the values Tru -n, aouve and enter the suotutal = ci = Suure Tur thio uateyu, y 4. REPuR i iNG AND RECuRDS Provides regular information and reporfts to the Commission concerning matters of importance to the City, asiny the City Chaffer as a yuide Kespunds in a ti,r,eiy manner to reuaests Tru, r, the Uum,r,issiun Tur special repurffs I akea the initiative Iu pruvide i„furmatiu,,, advice a„d reuumme„datiu„s to the Commission on funutions and issuee i„volving the Clerk's Office Effectively manages records and indexing of records for public use Understands Florida Public Records and Government in the Sunshine Caws Add Me valuee fru,,, aouve and enter the suotutal : 5 = scure Tur thio uateyu, y rage 3 of 5 Initials 5. FISUA[ MANAuEIntNT Makes the best possible use of available funds, conscious of the need to operate the the GleiR's Uttice efficiently and etrectively Piepa►es a budget and 5adyet2►y reuummendatiuns in an intelliggent and accessible tu, mat ti wui es autiu, is a, id decisions , eflect an appropriate level of responsibility for financial planning and accountability Appropriately monitors and manages tiscal activities ut the GIeiR's Uttice Add tnC vaiuCs rrum a6uvC and C,,tG, tnC au5tuta) = 4 = scv,e fu, this category e. STAFFING AND SUPERVISION Manages statt effectively Enuuu►ages teamwurR, in►iuvatiun and etteutive p,u6lcm-suiving amuny staff ,i,Cm5e,s I► istills Vu►,tidenue a, id pi umutcs initiative in au6vi dinates th, uugh suppurTive cunt, ols fu, their programs while still monitoring operations at the staff level Sustains or improves staff perfformance by evaluating the perfformance of statt members at least annually, setting goals and objectives Tui them- periudivally assessing tnei► piug►ess and providing app►up►iate teed62uR Piumutes t►all iny and devoupment uppuRunities fu, empluyvva Add the values from above and enter the subtotal = 5 = score for this category NARRATIVE EVALUATION What would you ide„ tify as the City Clerk's strength(s); expressed in terms of the principle , esults achieved during the rating period? Pa,c 4 of 5 Initials What performance area(s) would you identify as most critical for improvement? vvnlat cut istruu-tive suggestiuns ur assistance cai i yun utter the City Uem to ei Thai we performa, ice? What other comments do you have for the City Clerk; e.g., priorities; expectations, goals or objectives for the new rating period"? Page 5 of 5 Initials