Item 1A Draft Minutes Commision Meeting April 13, 2018 1
CITY OF ATLANTIC BEACH
MINUTES OF THE COMMISSION WORKSHOP
HELD ON APRIL 13, 2018 AT 1:30 PM
CITY HALL, COMMISSION CHAMBER
800 SEMINOLE RD
IN ATTENDANCE
Mayor Ellen Glasser City Manager Joe Gerrity (1:35 pm)
Commissioner Candice Kelly (1:35 pm) Deputy City Manager Kevin Hogencamp
Commissioner Brittany Norris City Clerk Donna L. Bartle
Commissioner John Stinson
Commissioner Blythe Waters
Call to Order
Mayor Glasser called the meeting to order at 1:30 p.m. She confirmed a quorum was present
and had everyone around the table introduce themselves.
1. Discussion on the following topics:
A. Budget funding and Commissioner’s visions for the upcoming budget.
Finance Director Russell Caffey presented a slideshow titled Fiscal Year 2019 Budget
Discussion (which is attached hereto and made part of this Official Record as Attachment
A). During his presentation, he answered questions from the Commission.
After the presentation the following subjects were discussed for next year’s budget:
Financing and ongoing costs of Selva Preserve.
Funding for long-term land acquisitions.
Millage rate consistency.
Salary administration and pensions.
Building of beach dune walkovers.
Building lighted crosswalks.
Parking improvements.
Mayport Corridor re-development.
City-backed Request for Proposals (RFPs).
Priorities on areas of development and investments.
Sidewalks on West 14th Street.
Flyover noise pollution.
Main Street parking.
Funds for an extra employee for the community centers at Jordon and Donner
Parks.
Improvements to the Jordan Center.
Code enforcement on the west side of town.
2
Monies for re-branding; dog park improvements.
Traffic-calming study branding initiative.
Seminole Road ditch safety.
Transit covers for bus stops.
Sidewalks on Mayport Road.
Bike paths.
Traffic study on left turn from Sherry Drive onto Atlantic Boulevard.
Sign at Adele Grage Cultural Center.
Christmas decorations for a new downtown landscape plan.
Creating a budget for the Beaches Town Center.
Signage for parking versus painted parking spaces.
Funding for legal and other expenses related to standardizing, branding,
recruiting and training for boards and committees.
B. Role of the Environmental Stewardship Committee (ESC).
Mayor Glasser stated that some of the ESC Committee members have requested clarification
regarding their role in land acquisitions. Kevin Hogencamp, Deputy City Manager (DCM)
explained the Ordinance noting it is very specific in that if the Commission and/or the City
Administration asks the Committee to weigh in on something, they will then be asked to do
so.
Discussion ensued about the types of issues the ESC should be involved in and whether the
Commission should seek the ESC’s expertise about Selva Preserve and Johnston Island
purchases. Concerns were expressed about members communicating on Facebook. There
was consensus to get input from the ESC on how the purchase of the property fits into the
goals of stewardship such as conservation, use and recreation.
Commissioner Kelly proposed changing the Code Enforcement Board to a Special
Magistrate position. Mayor Glasser asked that the topic be put on a future agenda for
discussion.
C. Towing Ordinance (private property)
Planner Derek Reeves gave an update on the status of the proposed towing ordinance and
answered questions from the Commission.
Commissioner Stinson explained the need for the towing ordinance. There was discussion
about whether the Parking and Pedestrian Safety Advisory Resource Committee (PPSARC)
should discuss and make a recommendation about parking in the right-of-way prior to the
Commission deciding on a towing ordinance. Commissioner Stinson explained the PPSARC
is scheduled to give a report to the Commission at the next Commission meeting which will
include a status report about parking in the right-of-way. He suggested waiting until the next
Commission meeting to decide whether the Commission wants to move forward with the
towing ordinance or wait. There was consensus to wait until the next Commission meeting
to make that decision.
D. Legislative Agenda/Lobbyist?
3
Mayor Glasser spoke about developing a legislative agenda and the success Neptune Beach
has had by hiring a lobbyist. Discussion ensued about the cost of hiring a lobbyist, agenda
presentation at the state level, and grant writing guidance. More research is needed on this
issue.
Mayor Glasser mentioned an email she received about a lawsuit regarding the regulation of
handguns. There was discussion about the Home Rule Law issue versus the issue of local
gun control.
E. K Mart Property Re-development
Mayor Glasser reviewed the handout titled 500 Atlantic (which is attached and made part of
this Official Record as Attachment B). Community Development Director (CDD) Shane
Corbin presented a slide show titled 500 Atlantic Blvd. Proposal for new mixed use
redevelopment in Neptune Beach (which is attached hereto and made part of this Official
Record as Attachment C).
Discussion ensued regarding infrastructure; density; variances, public amenities, obtaining a
traffic study, and concerns about possible affects for the City of Atlantic Beach.
Mayor Glasser thanked everyone for coming to the Community Outreach at Fletcher High
School. The Interact Group from Fletcher will shadow the next Commission meeting.
2. Courtesy of the Floor
Mayor Glasser opened the floor to the public. No one wished to speak. Courtesy of the floor
was closed.
Commissioner Stinson requested changing the time and day of Commission workshops.
Discussion ensued and consensus was given to have the topic on the next Commission
agenda.
Adjournment
There being no further discussion, Mayor Glasser adjourned the meeting at 4:32 p.m.
________________________________
ATTEST: Ellen Glasser
Mayor, Presiding Officer
____________________________
Donna L. Bartle, CMC
City Clerk
DLB/phn
General Fund Revenue Projections
FY18 FY19 (Estimates)
Taxes $ 6,142,060 $150,000
Licenses & Permits 910,856 27,226
Intergovernmental Revenues 1,970,840 126,720
Charges for Services 2,351,137 30,291
Fines & Forfeitures 124,926 54,622
Miscellaneous 189,389 82,655
Interfund Transfers 1,135,245
$ 12,824,453 $471,514
ATTACHMENT A
Minutes of April 13, 2018
Fiscal Year 2019 Budget Discussion
Commission Workshop
April 13, 2018
ATTACHMENT A
Minutes of April 13, 2018
April 13 Budget discussion with Commissioners to explain funding sources and discuss what they
want to see in the upcoming budget.
Department Heads (DH)
Director of Finance (DF)
City Manager (CM)
City Commission (CC)
April 17 Director of Finance and City Manager deliver takeaway sheets to Department Heads and set
budget preparation parameters
DH, DF, CM
June 23 to July 31 State Revenue Sharing Estimates provided Department of Revenue
June 26 to 28 Review proposed budget with Commissioners (individually)CC, DF, CM
July 1 Receive Certification of Taxable Value Property Appraiser
July 9 or July 23 City Manager to propose millage rate on DR-420 and schedule a public hearing to consider
the Tentative Millage and Tentative Budget. This information is to be presented to the
property appraiser within 35 days from the date of certification.
City Manager
TBD -July Budget Workshop #1 DH, DF, CM, CC
July 25 Proposed Budget submitted to the City Commission CM, DF
TBD -August Budget Workshop #2 to present and finalize budget DH, DF, CM, CC
August 20 Tax notifications to be mailed within 55 days of Certification, (TRIM notice of proposed
property taxes).
Property Appraiser
August 18 to
September 1
Advertise in newspaper for public hearing on adoption of Tentative Budget and Proposed
Millage (The property appraiser also notified property owners).
Director of Finance City
Clerk
Property Appraiser
September 10 Hold Public Hearing to adopt the Tentative Budget and Millage (F.S. 200.065).City Commission
September 22 Publish TRIM notice in public newspaper Director of Finance
September 24 Hold Final Hearing to approve Budget and Millage Rate City Commission
ATTACHMENT A
Minutes of April 13, 2018
Revenue Estimates
Ad Velorem tax estimates are utilizing the roll back rate.
•The roll back rate is the millage rate that will capture the same dollars as the previous year plus
any new construction.
Prior Year taxable value was $ 100,000
Current Year Taxable Value $ 104,000
Less: (New Construction) (1,000)
Adjusted Value $ 103,000
The millage rate that will get the “adjusted value” to prior year revenue is the “Roll Back Rate”.
In our example the “Roll Back Rate” will eliminate the $ 3,000 in appreciation and produce the same tax
revenue.
All other revenue estimates were based on prior year increases.
ATTACHMENT A
Minutes of April 13, 2018
Projected Expenditure Increases
FY18 FY19 Change
Police Pension 1 $ 745,533 $ 760,000 $ 14,467
GEPP Plan 1 1,332,118 1,400,000 67,882
W/C (5%) 2 151,782 159,371 7,589
Health (10%) 2 1,060,317 1,166,349 106,032
Raises (3% & 6%) 3 250,000 250,000
Debt Service 103,010 103,010
Budget Increase $ 3,289,750 $ 3,838,730 $ 548,980
1 -Estimates were made by the City's Actuary
2 -Percentage estimates were made by Director of Finance
3 -Director of Finance estimated proposed raises 3% (non sworn) 6% (sworn)
ATTACHMENT A
Minutes of April 13, 2018
Tree Protection Fund
The Tree Protection Fund is a special revenue fund that was created to
ensure compliance with Chapter 23 of the Code of Ordinances
governing protected trees and landscaping requirements.
Revenue includes contributions, donations and mitigation proceeds for
tree removal and site clearings.
Funds are used for planting trees within the City of Atlantic Beach.
The fund will have projected appropriable balance of $43,912.
ATTACHMENT A
Minutes of April 13, 2018
Convention Development Tax Fund
•Often referred to as “Bed Tax Fund” because the revenue is a 2% fee on rental of
living quarters.
•The Convention Development Fund is a special revenue fund authorized to fund
the acquisitions and development of municipal parks, lifeguard stations and/or
athletic fields. Contributions to promote tourism in the beaches communities is
also an approved use of these funds.
•In FY18, the City budgeted $70,000 for beach walk overs and $90,000 for
Lifeguard Station improvements.
•The fund will have projected appropriable balance of $ 337,295.
ATTACHMENT A
Minutes of April 13, 2018
Local Option Gas Tax Fund
•The Local Option Gas Tax Fund is a special revenue fund that collects
revenue from the City’s portion of the County Gas Tax Revenues.
•Allowed usages: Capital outlay and maintenance for local roads and
drainage systems.
•In FY 19 this fund has projected transfer of $ 234,623 to the general
fund.
•The fund will have projected appropriable balance of $ 234,458.
ATTACHMENT A
Minutes of April 13, 2018
Half Cent Discretionary Sales Tax Fund
•This fund is restricted to capital projects that are similar in nature to the
Better Jacksonville Plan
•Transportation
•Environment / Quality of life
•Targeted Economic Development
•Public Facilities
•In FY19, we have budgeted $125,000 for paving and $285,000 transfer to
the general fund.
•The fund will have projected appropriable balance of $ 1.02M.
ATTACHMENT A
Minutes of April 13, 2018
ATTACHMENT B
Minutes of April 13, 2018
500 ATLANTIC
Our Vision for 500 Atlantic
500 Atlantic is a mixed-use neighborhood near the intersection of Atlantic Boulevard
and 3rd Street. It is located just west of the Beaches Town Center, in the heart of the
communities of Atlantic Beach and Neptune Beach. 500 Atlantic will be a vibrant mix of
residential, retail and commercial, with a pedestrian-oriented design and complementary
architecture to the surrounding neighborhood.
Our plans to revitalize this amazing site — an existing strip mall with only 45 percent
occupancy— have been naturally drawn from the established beach communities that
surround it. On all sides of 500 Atlantic, residential and commercial activity is already
thriving and growing. The Beaches Town Center to the east, with an eclectic mix of
restaurants, shops and entertainment, is a constant hub for families and visitors, with a
mix of bikers, pedestrians and beachgoers flowing through. The surf and sand are just
steps away. Well-kept residential neighborhoods, elementary schools, parks and
churches abound to the north, west and south, with friendly village shopping areas
woven throughout.
500 Atlantic will be a natural expansion of the signature beach life of the area and a
westward expansion of the Beaches Town Center. Our vision is of a calm and
pedestrian-oriented neighborhood between Atlantic Boulevard and Lemon Street. One-
and two-bedroom residences will be situated among retail, restaurant and commercial
offerings —creating a live, work, play environment.
After gathering and considering community input and to ensure that we blend with the
existing Neptune Beach community, our development team has carefully designed
architecture and infrastructure to maximize improvements for the area —focusing on
such factors as community improvements, privacy, density, parking and traffic.
In order to encourage and expand walkability, the development will fund a half-mile trail
to Jarboe Park. The pedestrian trail will begin at Lemon Street and will connect at
Jarboe Park, offering neighborhood residents a path to the Beaches Town Center, the
Beaches Branch Library and Jarboe Park, which is currently undergoing significant
improvements. Additionally, the development is proposing a new traffic light, and new
pedestrian crosswalks at the intersection of Atlantic Boulevard and 3rd Street and at the
intersection of Lemon Street and 3rd Street for traffic calming measures and a safer
pedestrian experience.
Estimated Project Timeline
Q3 2018 Q4 2018 Q1 2019 Q4 2020
Commence plan Permit submittal Construction Construction
development commencement completion
ATTACHMENT B
Minutes of April 13, 2018
500 ATLANTIC
Frequently Asked Questions
What is 500 Atlantic?
500 Atlantic is a proposed mixed-use community with 80,000 square feet of
commercial/retail/restaurant space and 230 multi-family residences.
500 Atlantic is located near the intersection of Atlantic Boulevard and 3rd Street,
to the west of the existing Beaches Town Center.
As an extension of the Beaches Town Center, the design of 500 Atlantic will be
complementary to the architecture of the area.
What features and amenities will be part of 500 Atlantic?
500 Atlantic will include 230 luxury one- and two-bedroom residences and 80,000
square feet of commercial space. The commercial space will be comprised of the
existing Lucky's Market, as well as an additional 20,000 square feet of new
commercial space that includes restaurant and retail.
The one-bedroom and two-bedroom apartment homes are anticipated to have
monthly rental prices ranging from $1,550 to $2,000.
The main amenities will include a resort-style pool, a fitness center with a yoga
studio and fitness on demand, a pet spa, 24-hour package and dry cleaning
concierge services and ample bike storage.
Outdoor recreational areas will include a fire pit and kitchen with two gas grills for
community use only. Outdoor recreation areas will have a six-foot tall, 100-
percent opaque screen to the south for privacy screening.
The development team has secured 100 percent of the funding to create a multi-
purpose trail that connects Lemon Street with Jarboe Park, the Beaches Branch
Library and surrounding neighborhoods.
500 Atlantic will also have pedestrian access to the existing Beaches Town
Center, including proposed pedestrian crosswalk improvements at the 3rd Street
intersections of Atlantic Boulevard and Lemon Street.
What modifications have been made to the development plan for 500 Atlantic
since its original submission?
The development team sought community input, took into consideration a
number of concerns and impacts, and modified the development plan
accordingly.
The number of residences has been reduced from more than 300 to 230,
decreasing the number of residences by 26 percent.
ATTACHMENT B
Minutes of April 13, 2018
The revised site plan allows for two parking spaces per resident. Code parking
variances are no longer requested.
The design of the buildings has been modified with privacy in mind. The
community will include privacy screens at all courtyards and a significant
landscape buffer along the single family property line. There are no balconies
facing single family neighborhoods, and the building closest to the
neighborhoods has only a two-story elevation. The proposed development sits
110 feet from the single-family property line.
There have been favorable discussions with the Florida Department of
Transportation to install a traffic light at the entrance to 500 Atlantic on Atlantic
Boulevard to assist with traffic calming measures.
There will be a vehicular connection to the adjacent Regency Center Publix.
Pedestrian crosswalk improvements and additions are proposed at the
intersections of 3rd Street and Atlantic Boulevard and 3rd Street and Lemon
Street.
One mile of aging sewer infrastructure along Forest Avenue will be replaced.
The proposed development will include the addition of a stormwater pond to aid
in the management and quality of water flowing into nearby streams.
What will be in the commercial component of 500 Atlantic?
There will be 80,000 square feet of commercial space that will contain a mix of
the existing Lucky's Market and shops, with the addition of neighborhood
restaurants, boutiques and shops.
Is there a need for new development in the Neptune Beach area?
According to a 2017 Comprehensive Housing Market Analysis of Jacksonville
compiled by the U.S. Department of Housing and Urban Development (HUD),
demand for market-rate rental units will increase in the next three years, with the
strongest demand for one- and two-bedroom residences.
Rental prices along the Atlantic Coast are some of the highest in greater
Jacksonville. The addition of 500 Atlantic's luxury residences will provide needed
housing options for professionals and retirees seeking to move into the area.
The Jacksonville Beaches, including Neptune Beach, Atlantic Beach and
Jacksonville Beach, are experiencing some of the steadiest growth in the region.
The location of 500 Atlantic, and its mixed-use concept, is perfectly suited to
expand upon commercial options offered by the existing Beaches Town Center.
With pedestrian access to nearby parks, neighborhoods and commercial areas,
500 Atlantic will significantly enhance the walkability that is already central to the
Beaches.
How will 500 Atlantic impact traffic and parking in the area?
As a mixed-use community, 500 Atlantic will generate less traffic than an
occupied retail center (the site's current use), according to the Institute of
Transportation Engineers' Trip Generation Manual.
ATTACHMENT B
Minutes of April 13, 2018
There will be two parking spaces provided per residential unit and code-required
parking for the commercial space, and no parking code variances are requested.
Discussions are underway with the Florida Department of Transportation to
install a traffic light at the community's entrance on Atlantic Boulevard.
Development of 500 Atlantic includes a vehicular connection to the adjacent
Regency Center, which will further aid with traffic flow.
The addition of two pedestrian crosswalks —one at 3rd Street and Atlantic
Boulevard, the other at 3rd and Lemon streets —will aid in the reduction of traffic
flow by providing pedestrian-friendly connections to the Beaches Town Center
and other nearby neighborhoods and commercial areas.
How will 500 Atlantic affect area utilities infrastructure?
The replacement of one mile of sewer line will aid and repair an existing overflow
problem on Forest Avenue and will upgrade aging infrastructure that currently
impacts Neptune Beach Elementary, the Neptune Beach Senior Activity Center
and surrounding neighborhoods.
How will the addition of rental property affect the quality of life in our area?
500 Atlantic has been carefully designed to offer maximum privacy for existing
single-family neighborhoods, including a 110-foot buffer, a reduction in elevation
nearest to those neighborhoods, no balconies facing single family homes, privacy
screens at courtyards and an enhanced landscape buffer along single family
property lines that will be consistently maintained.
Multi-family housing provides more prospective resident due diligence than single
family for-sale housing due to strict screening methods and extensive
background checks.
The rental ranges for residences in 500 Atlantic range from an average of$1,550
for a one bedroom up to $2,000 for a two bedroom, which fall in the high end of
rental prices for the region.
Our residents are thoroughly screened, with income, credit and background
checks—and the income-to-rent underwriting standard is 3:1.
All occupants, meaning people who live in the apartments but are not on the
lease, must pass background checks by third-party search firms.
Our communities are also subject to strict rules that are stringently enforced.
Occupants who violate our rules can be evicted during their lease terms or non-
renewed at our discretion.
No corporate leases will be permissible within the multi-family community.
Who is on the 500 Atlantic development team?
Developer TriBridge Residential (TBR) has more than 60 years of experience in
the real estate industry and is focused on multi-housing in the Southeast.
TBR has strong ties to the First Coast, with 12 employees living in the
Jacksonville area and members of its senior executive team residing in Neptune
Beach and Ponte Vedra Beach.
ATTACHMENT B
Minutes of April 13, 2018
TBR has owned more than 5,000 residences in the Jacksonville area and has
developed communities in Jacksonville Beach, Atlantic Beach, St Johns Town
Center, Southside and Riverside.
The design team includes Atlanta-based Dwell Design Studio and well-known
Jacksonville firms ELM and Prosser.
What is the timeline?
03 2018 — Commence plan development
Q4 2018 — Permit submittal
Q1 2019 — Construction commencement
Q4 2020 — Construction completion
ATTACHMENT B
Minutes of April 13, 2018
500 ATLANTIC
About the Team
TriBridge Residential (TBR), based out of Atlanta, has acquired and built more than $3
billion in real estate in the last 25 years. Its history starts long before that, however, with
its original roots tied to the multi-generational Julian LeCraw & Company. Founded in
1955, Julian LeCraw & Company built in Atlanta for 40 years before the second
generation of company leaders began working with what would eventually become
TBR.
TBR focuses on multi-family housing throughout the Southeast and has made its name
as an industry powerhouse in the region. TBR's four managing partners, Steve Broome,
Jim Schroder, Lee Walker and Bobby West, bring a stunning, well-rounded combination
to the table — including global and regional real estate expertise, and strengths in the
legal, financial, development, management and construction fields.
TBR is no stranger to the greater Jacksonville area, having developed a number of
projects at St. Johns Town Center, Riverside and, most recently, the Beaches. TBR
knows the region extremely well and tailors each project and design to the unique
environment in which it is situated.
Managing Partner Steve Broome resides in Ponte Vedra Beach. Vice-President of
Construction, Mike McPhail, makes his home in Neptune Beach. The TBR team is
intimately familiar with the uniqueness and vibrancy of Jacksonville's beach
neighborhoods, including the Beaches Town Center, which TBR hopes to enhance with
this most recent exciting development— 500 Atlantic.
500 Atlantic is an amazing opportunity to add on to what is already working so well in
these special communities. The transformation of a mostly vacant strip mall into a
pedestrian-oriented mixed-use community will bring new energy and continuity to
existing development in Neptune and Atlantic beaches.
Development partners have been carefully chosen to represent the best minds in design
and construction. Dwell Design Studio is the residential architect. ELM, one of
Jacksonville's leading architectural firms, will oversee site, amenity and commercial
architecture. Longtime Jacksonville engineering and planning firm Prosser rounds out
the design team.
ATTACHMENT B
Minutes of April 13, 2018
500 ATLANTIC
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ATTACHMENT B
Minutes of April 13, 2018
Master Site Plan
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ATTACHMENT B
Minutes of April 13, 2018
Proposed Trail to Jarboe Park
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ATTACHMENT B
Minutes of April 13, 2018
500 Atlantic Blvd.
Proposal for new mixed use redevelopment in Neptune Beach
ATTACHMENT C
Minutes of April 13, 2018
500 Atlantic Blvd.
Proposal for new mixed use redevelopment in Neptune Beach
ATTACHMENT C
Minutes of April 13, 2018
500 Atlantic Blvd.
Proposal for new mixed use redevelopment in Neptune Beach
ATTACHMENT C
Minutes of April 13, 2018
Snapshot
•Originally developed in 1977
•Kmart and AP Grocery original anchors
•230 total dwelling units at 14 DUA
•and 78,000 (21k new) sq. ft. retail
proposed including Lucky’s Market
•Estimated reduction of VTD by 50%
6,900 / 2 = 3,450 VTD
Approvals Needed
•Special Exception for PUD 17 Acres
•Variances
•Upper Story Residential
•Landscaping
7.85
9.22
ATTACHMENT C
Minutes of April 13, 2018
$2.3 Million Proposed Infrastructure
Improvements (Seeking $1 Million in Grants)
1. $ 1 Mill –10 ft. trail connector to Jarobe Park.
2. $ 300k –Add 25% impervious area.
3. $ 300k –4,900 linear ft. of 8” sewer main along Forest Ave.
4. $ 300k –Traffic light installation at Atlantic
Blvd. and Syvian Dr.
5. $ 100k –Pedestrian crossing on 3rd
6. $ 200k –4,900 linear ft. of 6” water line
along Forest Ave. and Florida Blvd.
ATTACHMENT C
Minutes of April 13, 2018
Proposed Site Plan
New Retail
New Retail
Mixed Use
Residential
ATTACHMENT C
Minutes of April 13, 2018
New Traffic Light
(Atlantic and Sylvian)
10’ Trail to Jarobe
Park
New Stormwater
Pond
Proposed Infrastructure
ATTACHMENT C
Minutes of April 13, 2018
New Water and Sewer Lines
Proposed Infrastructure
ATTACHMENT C
Minutes of April 13, 2018
ATTACHMENT C
Minutes of April 13, 2018