Exh 8FAGENDA ITEM #8F
MAY 27, 2003
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM:
DATE:
Radio System Expenses
May 19, 2003
SUBMITTED BY: David E. Th mpson, Chief of Police/DPS
John C. Campbell, Deputy Chief
BACKGROUND:
Atlantic Beach is presently utilizing an 800 MHz radio system that is actually owned by the City of
Jacksonville. This system has become obsolete, and it is scheduled to cease operations by the end of
the year of 2003.
The City of Jacksonville, primarily through JEA, has built a new 800 MHz radio system that will
accommodate virtually all governmental agencies throughout Duval County. This system was built to
provide inter-agency communications with all city and county governmental agencies including public
safety and general governmental operations. This will provide emergency and disaster
communication, and it will give Atlantic Beach employees direct communications with all
Jacksonville City Departments, J.S.O., Jacksonville Fire Rescue, Hanna Park, Neptune Beach,
Jacksonville Beach, Baldwin, and the University ofNorth Florida.
The new system will required replacing all radios throughout the City of Atlantic Beach, and the
purchase of the radios was included in the Atlantic Beach 2002-03 budget. A significant portion
($90,000) of the costs for Public Safety Radios was funded through a local law enforcement block
grant acquired through the City of Jacksonville.
The new system will require a monthly usage fee to pay for the capital costs for the initial construction
of the infrastructure. Additionally, the programming, maintenance, and installation costs have been
calculated into a monthly fee. Based on the estimates from JEA and Jacksonville, the monthly usage
fee has been-set at S34.08 per month, per radio. This is a "not to exceed" fee that will be consistent
with all other users on the radio system. As more users are added to the system, the costs may be
reduced accordingly.
BUDGET: The City of Atlantic Beach is purchasing a total of 132 radios for use
throughout the city. The total annual costs for the radio usage fees will be $53,983. For
2002-03, the expenses will be approximately $18,000.
RECOMMENDATIONS: To approve the usage fees for Atlantic Beach's participation
in the new radio system.
ATTACHMENTS: Department of Administration and Finance Agreement
REVIEWED BY CITY MANAGER: ~ .L/,.
ITEM NUMBER:
AGENDA ITEM #SF
MAY 27, 2003
DEPARTMENT OF ADMINISTRATION AND FINANCE
Office of the Director
May 14, 2003
Mr. David Thompson
Atlantic Beach Police Department
850 Seminole Road
Atlantic Beach, FL 32233
Re: First Coast Radio System Charges
Dear Mr. Thompson:
The monthly charges per radio for access and support of the First Coast Radio System will be $34.08 per
radio. This charge is comprised of $16.21 per month that will be paid over to JEA for backbone access and
$17.87 per month for support services provided. by, or through, the City of Jacksonville's Radio Activity based
at Superior St. I should note that these charges are not specific to Atlantic Beach; these rates will be levied to
all users regardless of jurisdiction.
These rates are based on budgeted costs at this point.. I do not believe the rates will vary upward but may
decrease a bit as the budget is finalized. Therefore, I believe you can safety base your future year budget
planning upon them.
Sincere ,
Calvin C. Ray, Director
Department of Administration and Finance
Attested and accepted:
~~~~-~ /y, Boa
Calvin C. Ray Date
City of Jacksonville
David Thompson Date
City of Atlantic Beach
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Jacksonville, Florida 32202
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