1996 - 1997 Annual Budget *f
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,,.err. s: 3 ! •�
i;,7 r. n T"
AW
Abb
Mayor
Lyman T. Fletcher IwA
City Commission
Steven M. Rosenbloom
Suzanne Shaughnessy
John S. Meserve -�
Timothy R. Reed
City Attorney
Alan C. Jensen wwww--
City Manger
Jim Jarboe
City Clerk �..•�'�
Maureen K/ng0 R
The City Of Atlantic Beach, Florida
1996/1997
City of Atlantic Beach
Annual Budget
1996-1997
INDEX
General Fund: Page Number
e Introduction 1
• City Administration
25
City Commission
27
Legal Counsel
30
• Building, Planning and Development
31
Planning and Zoning
33
Code Enforcement
35
Building
37
• City Clerk
39
• General Government
43
City Hall
44
• Police
47
Police Administration
50
Patrol
51
Detective
52
Dispatch
53
Animal Control
54
School Guards
55
• Fire
57
Fire Administration
60
Fire Control
61
Volunteers
62
Fire Prevention
63
Lifeguards
64
• Public Works
65
Streets and Roads
68
• Beautification 69
City of Atlantic Beach
Annual Budget
1996-1997
INDEX
General Fund: (Continued)
® Parks and Recreation
73
Parks Administration
76
Recreation Activities
77
Park Improvements
78
Park Maintenance
79
• General Fund Non -Departmental 81
Special Revenue Funds: 86
* Convention Development Tax 89
® Local Option Gas Tax 91
o Community Development Block Grant 93
® Paving and Drainage Improvement 95
e Police Grant 97
Debt Service Fund 100
Capital Projects Fund 105
Enterprise Funds: 110
e Water Fund 117
City of Atlantic Beach 120
Buccaneer and Oak Harbor 121
Administration 122
City of Atlantic Beach
Annual Budget
1996-1997
INDEX
Enterprise Funds: (Continued)
• Sewer Fund
City of Atlantic Beach
Buccaneer & Oak Harbor
Administration
• Sanitation
• Stormwater Utility
• Utility Revenue Bond Construction Fund
• Utility Revenue Bond Debt Service Fund
Internal Service Funds:
• City Manager
• Accounting & Finance
• Public Works Administration
• Fleet Maintenance
Trust & Agency Funds:
• Police Trust
• Pension Trust
Glossary
Capital Improvements
123
126
127
128
129
133
138
142
iiCP
149
151
153
155
161
162
September 24, 1996
To: The Honorable Mayor and City Commissioners
From: Jim Jarboe, City Manager
Re: 1996/97 Operating Budget
800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-544.5
TELEPHONE (904) 247-5800
FAX (904) 247-5805
SUNCOM 852-5800
The City Manager's Proposed Budget for Fiscal Year 1997 was submitted to you
for your consideration and review on August 12, 1996. The intent of the proposed
budget was to maintain the existing level of service without increasing the existing
millage, and provide the City Commission with a list of Enhancements or
"Betterments" where upon the City Commission could have a more direct role in
setting the City's policies and the funding of new programs. The City
Commission set a millage rate of 2.9221, which is one of the lowest millage rates
in the state for a full service city. Also, our rate remains under our beaches sister
cities' millage rates.
This year the budget was made up of two major segments. The first segment was
a proposed budget designed to maintain existing levels of service. The second
segment was a list of betterments with their estimated cost and the total funding
available after existing services are funded. By separating out the betterments,
the Commission focused on the available resources and the need for new services.
Attached is the list of Betterments considered and approved by the City
Commission.
The present budget year has been one of the busiest in our City's history. Much
has been successfully accomplished due to a team approach to management and
problem resolution. By October, we will have seen the completion of the following
projects:
► Atlantic Beach Sewer Plant Expansion
► Buccaneer Water Plant Expansion
► Major renovations of Howell and Russell Parks
► Donner Community Center
► Reorganization of the City's Public Safety Components
► Salt Air Sewer and Drainage Project
► Public Safety Building Expansion
► Acquiring of the $23,000,000 Capital Loan
► Annual Audit with no deficiencies
► Upgrade of the AS 400 Computer
► Reorganization of the Purchasing and Personnel Functions
► Implementation of $12,000,000+ worth of new capital projects
► Implementation of the City Clerk's Record Imaging Program
(In addition to what has been listed, there have been many more
accomplishments. For a complete list, please refer to the Department Descriptions
in the Budget).
The new Proposed Budget continues the fast pace of upgrading our City's
infrastructure and programs. The $12,000,000 of new projects will move from
design to construction. There will be more than twenty capital projects under
construction or design during this coming budget year. Some of the major rojects
which will come under construction are as follows:
► Old Core City Water
► Sewer and Drainage Project
► Expansion of the Buccaneer Sewer Plant
► Beach Ave. Water and Sewer Project
► Oak Harbor Water and Sewer Project
2
► Renovation of the Lifeguard Station
► Continuation of the Beach Street End Improvements
► Continued Rehab of the Donner Neighborhood
► Improvement to Donner and Jordan Parks
► Levy Road Reconstruction
► City -Wide Water Main Improvements
(For a complete list, please refer to the Budget).
Internally, the Senior Staff will continue to develop their team approach to
solving problems and improving services within the budget constraints. During
this budget year the Senior Staff took on the role of a Quality .Circle. Their
mission was to make recommendations to resolve long standing administrative
problems. Their work led to the reorganization of Purchasing and Personnel
Departments, the updating of the Personnel Rules and Regulations, and the
implementation of an ongoing forum for administrative problem resolution. There
is an extremely good spirit of cooperation between our Department Heads. This
team spirit, shared by our senior staff, has begun to filter through to their
respective staffs. The continued expansion of the team spirit concept will continue
to be a major goal of the Administration in the new budget year. During the
proposed budget cycle this successful team approach will be expanded by
implementing Quality Circles in each department. Through this expanded team
approach to the resolution of problems, issues will be resolved in a limited
amount of time rather than continuing for years.
Finally, it is important to point out that the many successes experienced during
this budget year, despite the heavy work load, are directly attributed to the staff's
hard work on every level. As a citizen, it is comforting to know that the Police and
Fire Departments are available in an emergency in less than three minutes. It is
also comforting to know that when streets are flooded or water lines are broken
our crews in the Public Works Department respond quickly, unlike many cities.
And, most important, it is good to know that our Finance Department is one that
protects the City's financial resources well, as proven by an A+ audit report.
This is just the "tip of the iceberg" when it comes to City services in our
community.
3
The upcoming budget year holds even more challenges than last budget year.
However, it is my belief that the City Commission and Staff are more than
capable of insuring that the new fiscal year will be even more successful than the
last fiscal year.
Respectively Submitted
James R. Jarboe
r; r
City Manager
SI
CITY OF ATLANTIC BEACH
BETTERMENTS
1996/1997
BETTERMENTS APPROVED BY CITY COMMISSION.•
GENERAL FUND:
1.
Police Take Home Vehicle Plan.
$33,300
2.
Addition of 2 New Emergency Communications Operators.
$42,750
3.
Addition of 3 New Firefighters. Salaries and Benefits.
$90,000
4.
Atlantic Boulevard Highway Beautification Project.
$40,021
5.
City Portion of shared purchase of Dutton Island.
$257,500
CONVENTION DE VEL OPMENT.•
6. Contribution To Town Center. $25,000
BE, CONSIDERED BLIT NOTAPPROVED:
GENERAL FUND:
1. Addition of I New Police Officer. Salary and Benefits. $36,000
2. Modem connection of Property Taxes Rolls with City of Jax. $2,800
3. Increase Gardener From Part-time to Full-time. $4,600
Salaries and Benefits.
4. Additional Funding for Tree Inspections for enforcement $5,000
of Tree Ordinance.
5. Part-time Secretary - Fire Department $13j000
Salary and Benefits.
6. Cultural Arts Advisory Board - First Night and Other $6,600
Programs.
5
CITY OF ATLANTIC BEACH
BETTERMENTS
1996/1997
BETTERMENTS CONSIDERED BUT NOT APPROVED:
GENERAL FUND:
7. Irrigation of Selva Marina Drive.
Stormwater Re -use
City Water
8. Tresca Park
9. Bull Park Renovations.
10. Community Garden.
CONVENTION DEVELOPMENT:
11. ABET Renovations To Adele Grage Center.
12. Additional Lifeguard Tower (Estimated Cost Per Tower).
13. Move YMCA Trailer and Improve Facility.
WATER AND SEWER FUNDS
14. Customer Service Person to Answer Telephone and
Replace Voice Mail.
I
$75,000
$35,600
$200,000
$100,000
$3,500
$15,800
$12,000
$110,000
$23,000
INTRODUCTION
The City of Atlantic Beach
The City of Atlantic Beach is a full service, ocean front community originally
incorporated in 1926 as the Town of Atlantic Beach. The City contains
approximately three square miles of land, predominantly residential in character.
The City also incorporates almost two miles of ocean beach as its eastern
boundary.The 1995 population is estimated at 12,500, but due to the City's
operation of the Buccaneer district utilities and mutual aid agreements for Police
and Fire services, the urban service area of the City includes more than 20,000
people.
Atlantic Beaches population experienced a dramatic growth period between 1980
and 1990, but has settled into a somewhat slower, steadier growth over the past
five years. Atlantic Beach has an average 2.7 persons per household, a rate
which has declined from 2.79 in 1980. Much of the development in the City has
been residential, with Single-family lots accounting for more than 56% of the
developed land area. Undeveloped land within the City totals only approximately
10% of the incorporated land area, or about 200 acres.
The City of Atlantic Beach is economically strong, with a stable tax base, healthy
commercial business districts and above average income levels. The average
household income level in Atlantic Beach is at, or above the median income for the
Jacksonville metropolitan area. Taxable land values have also steadily increased
since 1980. The City contains a relatively small pocket of substandard housing
units, the majority of these are located within a geographically defined area which
has been the target of major rehabilitation efforts by the City. The overall
condition of the housing stock within that target area has shown a marked
improvement since the inception of the rehabilitation program.
2Ginn
P
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19
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Population
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Years
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City of Atlantic Beach
Tentative Budget Calendar
Fiscal Year 1996-1997
Date Required Action
23 -April to Department Heads - Prepare Budget On -Line
10 -June -96
10 -Jun -96 Department Heads submit budgets online to
City Manager.
Jun/July 96 City Manager and Finance Director review budgets
online. City Manager meets with Department Heads
Responsibility
Depart. Heads
Depart. Heads
Depart. Heads &
City Manager
1 -Jul -96 Receive Certificate of Taxable Value - Prop. Appraiser Prop. Appraiser
22 -Jul -96
City Commission adopts proposed millage rate and
City Commission
sets date and place for public hearing to consider
proposed millage rate and tentative budget. This
information must be provided to the Property Appraiser
within 35 days of Certification of Value (July 1, 1996).
Property Appraiser prepares tax notices which must
be mailed within 55 days of certification of value.
The public hearing on the tentative budget and proposed
millage must be held within 80 days but not earlier than
65 days of the date of certification of value. F.S. 200.065
1 -Jul -95
Department of Revenue provides estimates of
Dept. of Revenue
State Revenue Allocations.
1 -Jul -96 to
Proposed Budget prepared for submission to City
City Mgr. &
7 -Aug -96
Commission.
Finance Director
12 -Aug -96
Proposed budget submitted to City Commission.
City Mgmt. &
Finance Director
27 -Aug -96
City Commission workshops to review budget.
City Commission
4- Sep -96
City Mgmt/ Staff
6 -Sep -96
Publish Public Hearing in newspaper.
Finance Director
9 -Sep -96
Public Hearing to adopt tentative millage rate
City Commission
and tentative budget
20 -Sep -96
Publish TRIM notice in newspaper.
Finance Director
23 -Sep -96
City Commission final hearing & approval of Budget
City Commission
and Millage.
3
RESOLUTION NO. 96-39
A RESOLUTION SETTING THE MILLAGE RATE TO BE LEVIED ON ALL REAL
AND PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF
ATLANTIC BEACH FOR FISCAL YEAR 1996/97.
WHEREAS, the governing body of the City of Atlantic Beach has held a public hearing
on the tentative budget and proposed millage rate, and
WHEREAS, Chapter 200.065, Florida Statutes, requires at the public hearing to finalize
the budget, the governing authority must adopt a separate resolution stating the millage rate to be
levied.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, Florida, as follows:
Section 1. An ad valorem millage rate of 2.9221 per $1,000.00 value is hereby
authorized to be levied on all real and personal property within the corporate limits of the City of
Atlantic Beach, provided, however, that said millage shall not be levied upon property claimed
and allowed as homestead under the General Laws of the State of Florida. The millage is 3.40%
more than the rolled back rate.
Section 2. This Resolution is proposed, considered and adopted under the provisions
of Chapters 166 and 200.065, Florida Statutes.
Adopted by the City Commission this 23rd day of September, 1996.
L_y n T. Fletcher, Mayor
Mayor and Presiding Officer
Approved as to form and correctness:
/Alan Jense ity Attorney
ATTEST:
Ma6reen King, City clerk i
4
c,;r pIii iCAT101N
I cerin r MIS to he z irt!e an correct
Cow of th-, ter"rd i 7 i;iy of i_ . .
VVITNESS-iH irny ha"' a ! i seal
Of the Gity of Atlsr;tic e ci f, f iurida;
this the �V clay of �.-t & 4"`4„zr.,_
t
ov f
RESOLUTION NO. 96-40
A RESOLUTION ADOPTING AN OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the attached budget, incorporated and adopted herein and made a part
hereof as Exhibit A, be and it is hereby adopted and approved by the City Commission of the City
of Atlantic Beach, Florida, as the budget for the City of Atlantic Beach for the fiscal year
1996/97.
Section 2. That an ad valorem tax of $2.9221 per thousand dollar valuation on all real
property be levied within the corporate limits of the City, provided however, that said tax shall
not be levied upon property in the City of Atlantic Beach claimed and allowed as homestead
under the General Laws of the State of Florida.
Section 3. This resolution is proposed, considered and adopted under the provisions
of Chapters 166 and 200-065, Florida Statutes.
Adopted by the City Commission this 23rd day of September, 1996.
Appr ved as to form and correctness:
,f1`(an Jense' Attor
ity ney
ATTEST:
1VM reen King, City Clark '!
5
an T. Fletcher, Mayor
Mayor and Presiding Officer
► cc ii _, bC
C:Ju> o! ..;e
ti" ITiY_ 'L.tl; my hal-id ad, offi^;,I seal
t i'vJ:
of the t O of Atlantic Beach, Florida,
this t;,e: �t/vi%y of
,cCity f;
i
SECTION I 1996
DUVAL
CERTIFICATION OF TAXABLE VALUE
Year
DR -420
Rot/"
County To CITY OF ATLANTIC BEACH (USD3 )
(18) The Current Year Aggregate Rolled -back Rate: (17) _ (6) $ 2.82615 per $1,000
(19) Current Year Aggregate Rolled -back Taxes: (4) x (18)
(20) Enter Total of all non -voted Ad Valorem Taxes proposed to be levied by the Principal $ 1, 477. 768
Taxing Authority, all Dependent Districts, & MSTU's if any. Line (11) x Line (4)
(21) Current Year Proposed Aggregate Millage Rate: (20) _ (4) $ 2.9221 per $1,000
(22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled -back Rate: 3.3951 0�
((Line 21 _ Line 18) - 1.00) x 100
Date, Time and Place of the first Public Budget Hearing:__ September. 9 1996 7 • 15 P.M,. City Hall commi ssiD-D
Chambers, 800 Seminole Road, Atlantic Beach, Florida 32233
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and official
11 Ina,qTi'Wof
of Atlantic Beach Florida, this the 26 _dayof July 1996
800 Seminole Road
mtnistrative Off".r Address of Physical Location
e Road Ann Meuse, Finance Director
unbng Address Name of Contact Person
Atlantic Beach, Florida
N, state
32233 904
Zip Phone Number
SEE INSTRUCTIONS ON REVERSE SIDE
c
247-580
Fax Number
(Name of Turing Authority)
(1)
Current Year Taxable Value of Real Property for Operating Purposes
$ 489,280,624
(2)
Current Year Taxable Value of Personal Property for Operating Purposes
$ 16,440,661
(3)
Current Year Taxable Value of Centrally Assessed Property for Operating Purposes
$ -0-
(4)
Current Year Gross Taxable Value for Operating Purposes (1) + (2) + (3)
$ 505,721,285
(5)
Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative
$ 10,814,952
Improvements Increasing Assessed Value By At Least 100% + Annexations - Deletions)
(6)
Current Year Adjusted Taxable Value (4) - (5)
494,906,333
$
(7)
Prior Year Final Gross Taxable Value
$ 478,654,811-
78,654,811-
(From
(From Prior Year Applicable Form DR -403 Series)
I do
hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official
signature
at Jacksonville Florida, this the 19th da of June 1996
_
Signature of Property Appraiser
TAXING
AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM certification
and
possibly lose fts millage levy privilege for the tax year. if any line is inapplicable, enter N/A or -0-.
SECTION 11
(8)
Prior Year Operating Millage Levy
$ 2.9221 per $1,000
(9)
Prior Year Ad Valorem Proceeds (7) x (8)
$ 1.398, 677
(10)
Current Year Rolled -Back Rate (9) _ (6)
$ 2.82615 per $1,000
(:1)
Current Year Proposed Operating Millage Rate
$ 2.9221 per $1,000
(12)
Check one (1) TYPE of Taxing Authority:
`CountyXOMunicipality aIndependent =Dependent
[---:]municipal service ��Multi-County
Special District Special District
Taxing Unit
(13)
IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE.
(14)
Current Year Millage Levy for VOTED DEBT SERVICE
$ -0- per $1,000
(15)
Current Year OTHER VOTED MILLAGE
$ -0- per $1,000
DEPENDENT SPECIAL DISTRICTS SKIP lines (16) through (22)�
(16)
Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts
$ -0-
& MSTU's levying a millage. (The sum of Line (9) from each District's Form DR -420)
(17)
Total Prior Year Proceeds: (9) + (16)
(18) The Current Year Aggregate Rolled -back Rate: (17) _ (6) $ 2.82615 per $1,000
(19) Current Year Aggregate Rolled -back Taxes: (4) x (18)
(20) Enter Total of all non -voted Ad Valorem Taxes proposed to be levied by the Principal $ 1, 477. 768
Taxing Authority, all Dependent Districts, & MSTU's if any. Line (11) x Line (4)
(21) Current Year Proposed Aggregate Millage Rate: (20) _ (4) $ 2.9221 per $1,000
(22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled -back Rate: 3.3951 0�
((Line 21 _ Line 18) - 1.00) x 100
Date, Time and Place of the first Public Budget Hearing:__ September. 9 1996 7 • 15 P.M,. City Hall commi ssiD-D
Chambers, 800 Seminole Road, Atlantic Beach, Florida 32233
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and official
11 Ina,qTi'Wof
of Atlantic Beach Florida, this the 26 _dayof July 1996
800 Seminole Road
mtnistrative Off".r Address of Physical Location
e Road Ann Meuse, Finance Director
unbng Address Name of Contact Person
Atlantic Beach, Florida
N, state
32233 904
Zip Phone Number
SEE INSTRUCTIONS ON REVERSE SIDE
c
247-580
Fax Number
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF ALL FUNDS
1996-97 BUDGET SUMMARY
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
CASH CARRY FORWARD
8,134,377
9,588,189
12,555,769
24,207,122
11,651,353
REVENUES
GENERAL FUND
4,885,456
5,469,162
6,009,778
5,178,112
(831,666)
SPECIAL REVENUE FUNDS
597,647
736,761
652,682
628,912
(23,770)
DEBT SERVICE FUNDS
871,855
773,454
1,336,163
516,902
(819,261)
CAPITAL PROJECTS FUNDS
141,438
592,645
718,965
492,599
(226,366)
ENTERPRISE FUNDS
7,228,978
7,750,400
23,480,109
8,905,305
(14,574,804)
INTERNAL SERVICE FUNDS
784,421
1,212,589
1,264,978
1,290,473
25,495
TRUST AND AGENCY FUNDS
408,582
1,265,067
941,546
993,578
52,032
TOTAL REVENUES
14,918,377
17,800,078
34,404,221
18,005,881
(16,398,340)
OTHER FINANCING SOURCES
297,462
743,344
TOTAL RESOURCES
23.350.216
28.131.611
46.959.990
42.213.003
(4.746.987)
EXPENDITURES
GENERAL FUND
4,663,575
4,709,663
5,797,283
5,132,757
(664,526)
SPECIAL REVENUE FUNDS
570,098
828,981
659,610
597,723
(61,887)
DEBT SERVICE FUNDS
822,674
730,048
1,336,162
614,903
(721,259)
CAPITAL PROJECTS FUNDS
151,319
514,244
853,684
497,599
(356,085)
ENTERPRISE FUNDS
6,303,531
7,034,316
12,533,600
19,272,416
6,738,816
INTERNAL SERVICE FUNDS
784,421
1,261,061
1,275,704
1,290,473
14,769
TRUST AND AGENCY FUNDS
179,900
281,021
296,825
413,074
116,249
TOTAL EXPENDITURES
13,475,518
15,359,334
22,752,868
27,818,945
5,066,077
OTHER FINANCING USES
286,508
216,507
CASH RESERVES
9,588,189
12,555,769
24,207,122
14,394,058
(9,813,064)
TOTAL EXPENDITURES AND
CASH RESERVES
23.350,215
28.131.610
46.959,990
42.213.003
(4.746.987)
TOTAL BUDGET NET OF TRANSFERS
TOTAL EXPENDITURES
13,475,518
15,359,334
22,752,868
27,818,945
5,066,077
LESS TRANSFERS
2,499,585
2,692,695
2,187,396
2,779,433
592,037
BUDGET NET OF TRANSFERS
10.975.933
12.666.639
20.565.472
25.039.512
4.474.040
RESOURCE ALLOCATION:
Personal Services
4,532,842
4,649,171
5,049,607
5,305,490
255,883
Operating Expenses
3,745,029
4,430,646
4,939,174
4,891,107
(48,067)
Capital Outlay
1,560,650
2,492,347
8,156,200
12,795,308
4,639,108
Debt Service
1,137,412
1,094,475
2,420,491
2,047,607
(372,884)
Transfers
2,499,585
2,692,695
2,187,396
2,779,433
592,037
TOTAL
13.475.518
15.359,334
22,752.868
27.818.945
5.066,077
City of Atlantic Beach - Revenues
1996/1997 Annual Operating Budget
(5.5%) Trust and Ac-- C.. -A
(49.5%) Enterprise
(28.8%) General Fund
(3.5%) Special Revenue Funds
(7.2%) Internal Services Funds
7%) Capital Project Fund
) Debt Service Fund
Dity of Atlantic Beach - Expenditures
1996/1997 Annual Operating Budget
(17.6%) Operating Expenses
(46.0%) Capital Out
,.I%) Personal Services
(10.0%) Transfers
lebt Service
CITY OF ATLANTIC BEACH
OPERATING MILLAGE COMPARISON
1996/1997
JACKSONVILLE
BEACH
3.9071
3.9071
3.9071
3.3961
3.4014
3.4014
3.5760
3.5981
NEPTUNE
BEACH
3.5393
3.6862
3.7398
3.9900
4.2061
4.2346
4.5000
3.8013
ATLANTIC
MILLAGE
BEACH
1996 Proposed
2.9221
1995
2.9221
1994
3.7721
1993
3.1721
1992
2.6624
1991
2.6624
1990
2.6624
1989
2.5901
JACKSONVILLE
BEACH
3.9071
3.9071
3.9071
3.3961
3.4014
3.4014
3.5760
3.5981
NEPTUNE
BEACH
3.5393
3.6862
3.7398
3.9900
4.2061
4.2346
4.5000
3.8013
WHERE YOUR TAX DOLLARS GO
10.2%) Florida Inland Marine
(38.4%) Du... ..,.,
(45.9%) School Board
Governmental Agency:
Beaches Hospital
School Board
Florida Inland Marine
Duval County
Water Management District
Atlantic Beach
Total Millage
Total Property Taxes Paid on a home
assessed at $100,000 with a
25,000 homestead exemption.
10
13.3%) Atlantic Beach
..--, ,..anagement District
1996/97
1995/96
1994/95
Proposed
Actual
Actual
Millage
Millage
Millage
0.0000
0.0000
0.9500
10.0670
10.3070
9.8420
0.0380
0.0400
0.0510
8.4251
8.9251
9.5251
0.4820
0.4820
0.4700
2.9221
2.9221
3.7721
21.9342
22.6762
23.6602
$1,645.07 $1,700.72 $1,774.52
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15
GENERAL FUND
16
The General Fund is used to account for the resources devoted to financing the
general services that a City performs for its citizens, such as police, fire, building
and zoning, maintenance of streets and roads and other services. Property taxes,
half cent sales tax, utility taxes, fees, fines and other sources of revenues used to
finance the fundamental operations of the City are included in the General Fund.
The General Fund is also charged with all costs of operating the government for
which a separate fund has not been established.
The financial resources of the General Fund are expended for current operations.
Debt service and large capital projects are recorded in the Debt Service Fund and
Capital Improvement Fund respectively. The City's objective is to maintain a cash
reserve in the General Fund which would fund 3 months of operations in the event
of an emergency or natural disaster. A large portion of the cash balance carried
forward represents this reserve.
The City uses an encumbrance accounting system. Once an item is encumbered
funds are considered obligated and unavailable for expenditures. Encumbered items
are carried over to the ensuing fiscal year but are not reported as expenditures.
They are recorded as reservations of fund balance for the subsequent fiscal year.
All unencumbered expenditures lapse at the end of the fiscal year and must be
rebudgeted in the subsequent fiscal year.
17
e Property Taxes - The City's proposed millage is 2.9221, the same as last
year. However, as a result of a lawsuit brought by the City of Atlantic Beach
against the City of Jacksonville, Atlantic Beach taxpayers will receive a half
mill reduction in their City of Jacksonville property taxes for 1996/1997.
According to the 1995 new interlocal agreement, Atlantic Beach tax payers
will receive a one and one half mill reduction over a four year period. A half
mill was reduced in 1995/1996. A half mill will be reduced in 1996/1997
and a one quarter mill reduction will take place in 1997/1998 and
1998/1999 for a total millage reduction of one and a half mills. In addition
to the above millage reduction, the City of Jacksonville has agreed to fund
the following General Fund expenditures for 1996/1997:
Beach Maintenance $ 20,600
Lifeguards $122,954
Fire Services $154,500
® The 1996/1997 General Fund proposed expenditures are 7 percent lower
than last year. This is due to a reduction in capital expenditures for
1996/1997 fiscal year and the refinance of the City Hall facility which was
included in the 1995/1996 budget but is not included in the 1996/1997
proposed budget.
® Personal Services - The Parks Maintenance Department has been moved
from the Streets and Roads Division to the Parks Division. The following
new positions were approved in the General Fund for fiscal year 1996/97:
2 New Emergency Communications Officers
3 New Firefighters
(1.8%) Charges for Sery
(11.7%) Interfund Transfers
General Fund Revenues
1996/97 Annual Operating Budget
(32.3%) Intergovernmental Revenues
(4.9%) Building, Planning and Zo
(22.4%) Fire
(1.7%) Miscellaneous Revenues
(3.3%) Licenses and Permits
(1.6%) Fines and Forfeitures
(47.6%) Taxes and Franchise Fees
General Fund Expenditures
1996/97 Annual Operating Budget
(37.0%) Police
(2.1 %) City Administration
(5.9%) Parks and Recreation
7%) City Clerk
�) Beautification
(8.6%) 1terfund Transfers (12.4%) Streets and Roads
77%) General Government
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
GENERALFUND
EXPENDITURES
City Administration
164,618
285,637
REVISED
107,623
4,355
Building, Planning and Zoning
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
City Clerk
1993-94
1994-95
1995-96
1996-97
DECREASE
CASH CARRY FORWARD
668,612
962,994
1,569,713
1,782,208
212,495
REVENUES
1,415,923
1,619,593
1,910,470
1,897,746
(12,724)
Taxes
2,265,542
2,769,112
2,370,523
2,465,079
94,556
Licenses and Permits
184,601
187,796
164,500
170,000
5,500
Intergovernmental Revenues
1,122,058
1,203,960
1,645,602
1,671,504
25,902
Charges for Services
50,332
54,978
87,100
91,629
4,529
Fines and Forfeitures
80,115
99,872
71,000
83,500
12,500
Miscellaneous Revenues
51,779
100,044
80,918
89,200
8,282
Interfund Transfers
1,131,029
903,400
748,000
607,200
(140,800)
Debt Proceeds
150,000
842,135
(842,135)
TOTAL REVENUES
4,885,456
5,469,162
6,009,778
5,178,112
(831,666)
OTHER FINANCING SOURCES
72,501
TOTAL RESOURCES
5,626,569
6 432 156
7.579.491
6.960 320
(619.1711
EXPENDITURES
City Administration
164,618
285,637
103,268
107,623
4,355
Building, Planning and Zoning
185,130
214,713
282,684
253,285
(29,399)
City Clerk
95,405
121,337
161,390
137,934
(23,456)
General Government
309,984
189,267
124,349
138,410
14,061
Police
1,415,923
1,619,593
1,910,470
1,897,746
(12,724)
Fire
745,945
837,017
1,028,026
1,152,212
124,186
Streets and Roads
492,716
554,351
664,415
636,588
(27,827)
Beautification
13,415
35,680
71,828
68,953
(2,875)
Parks and Recreation
193,449
215,166
384,611
300,548
(84,063)
Non - Departmental
473,762
636,902
1,066,242
439,458
(626,784)
Internal Service Funds
573,228
TOTAL EXPENDITURES
4,663,575
4,709,663
5,797,283
5,132,757
(664,526)
OTHER FINANCING USES
152,780
CASH RESERVES
962,994
1,569,713
1,782,208
1,827,563
45,355
TOTAL EXPENDITURES AND
CASH RESERVES
5,626,569
6,432,156
7.579,491
6,960.320
X619,171)
RESOURCE ALLOCATION:
Personal Services
2,516,919
2,568,310
2,995,105
3,114,136
119,031
Operating Expenses
1,034,721
1,320,159
1,349,957
1,382,982
33,025
Capital Outlay
64,945
184,292
385,979
195,681
(190,298)
Debt Service
Transfers
473,762
636,902
1,066,242
439,958
(626,284)
Internal Service Funds
573,228
TOTAL
4.663,575
4.709.663
5,797,283
5,132.757
(664,526)
20
CITY OF ATLANTIC BEACH
SUMMARY OF REVENUES
GENERALFUND
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
1. :.► ■
Real Estate Tax - Current
1,350,523
1,693,785
1,330,823
1,403,879
73,056
Real Estate Tax- Prior Year
1,583
1,776
1,200
1,200
6,000
Subtotal Ad Valorem Taxes
1,352,106
1,695,561
1,332,023
1,405,079
73,056
Local Alternative Fuel / Decal
1,104
883
971
2,000
2,000
Subtotal Sales and Use Tax
1,104
883
2,000
2,000
Electricity
387,269
525,218
484,000
500,000
16,000
Telecommunications
12,929
13,182
13,000
12,000
(1,000)
Gas
3,934
3,761
7,000
7,000
C.A.T.V.
47,897
48,959
48,000
48,000
Subtotal Franchise Fees
452,029
591,120
552,000
567,000
15,000
Electricity
300,970
317,933
329,000
329,000
Telecommunications
128,324
128,440
130,000
130,000
Gas
26,615
31,302
24,000
24,000
C.A.T.V.
639
86
1,000
5,000
4,000
Subtotal Utility Service Taxes
456,548
477,761
484,000
488,000
4,000
Penalty and Interest on Taxes
3,755
3,787
2,500
3,000
500
Subtotal Other Taxes
3,755
3,787
2,500
3,000
500
TOTAL TAXES & FRANCHISE FEES
2,265,542
2,769,112
2,370,523
2,465,079
94,556
ham. �►� ' :u
City Occupational Licenses
Building Permits
City Pet Licenses
Other
TOTAL LICENSES & PERMITS
Firefighter Supplemental
Tree Planting Grant
Inland Navigation Grant
Subtotal State Grants
2 Cent Cigarette Tax
State Revenue Sharing
Mobile Home Licenses
Alcoholic Beverage Licenses
Half Cent Sales Tax
Motor Fuel Tax Rebate
Fire Pension Supplement
Emergency Management
County Occupational Licenses
Duval County Shared Revenues
Subtotal State Shared Revenue
TOTAL INTERGOVERNMENTAL
46,367
56,333
45,000
50,000 5,000
128,413
119,866
110,000
110,000
5,597
6,342
6,000
6,000
4,224
5,255
3,500
4,000 500
184,601
187,796
164,500
170,000 5,500
660
971
10,000
660 971 10,000
22,980
257,609
3,601
296
807,373
7,788
1,297
1,744
18,710
1,1/I Sao
1,122,058
21
20,788
22,878
264,009
244,790
4,597
5,000
8,259
8,500
882,351
865,151
6,989
4,500
22,994
245,945
5,000
8,500
941,406
4,500
(10,000)
(10,000)
116
1,155
76,255
15,996 16,000
16,000
468,783
427,159 (41,624)
1,202,989 1,635,602
1,671,504 35,902
1,203,960 1,645,602
1,671,504 25,902
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
CHARGES FOR SERVICES
Radon Gas Fee
162
100
150
150
17,911
Subtotal General Government
162
100
150
150
911 Interlocal Agreement
44,862
49,159
49,350
55,079
5,729
Accident Reports
1,965
2,882
1,500
1,500
(2,000)
C.P.R. Regitration Fees
1,100
125
3,500
3,500
Subtotal Public Safety
47,927
52,166
54,350
60,079
5,729
Dept of Transportation Agreement
1,646
8,433
29,400
29,400
(1,600)
Parking Permits
883
1,072
1,200
1,200
(1,200)
Subtotal Transportation
883
1,072
30,600
29,400
(1,200)
Animal Control Fees
1,360
1,640
2,000
2,000
(140,800)
Subtotal Human Services
1,360
1,640
2,000
2,000
TOTAL CHGS FOR SERVICE
50,332
54,978
87,100
91,629
4,529
FINES AND FORFEITURES
Fines and Forfeitures
74,480
91,767
60,000
80,500
20,500
Parking Tickets
5,080
8,105
5,000
2,000
(3,000)
Subtotal Court Cases
79,560
99,872
65,000
82,500
17,500
Violations of Ordinances
555
6,000
1,000
(5,000)
Subtotal Violations of Ord.
555
6,000
1,000
(5,000)
TOTAL FINES & FORFEITS
MISCELLANEOUS REVENUES
80,115
99,872
71,000
83,500
12,500
Interest Earnings
29,614
78,768
57,089
75,000
17,911
Rents and Royalties
150
500,000
200,000
200,000
Special Assesments
1,413
2,323
2,000
2,000
Impact Fees - ( Section H)
37,632
12,000
10,000
(2,000)
Property Loss Reimbursement
3,896
200,000
200,000
200,000
Property Surplus Sales
282
200,000
1,000
1,000
(50,000)
Contributions / Donations
1,646
8,433
1,600
(1,600)
Other
14,778
10,520
7,229
1,200
(6,029)
TOTAL MISCELLANEOUS REV.
51,779
100,044
80,918
89,200
8,282
INTERFUND TRANSFERS
Transfer from Sanitation
343,408
500,000
200,000
200,000
Transfer from Grants
6,581
Transfer from Stormwater
37,632
Transfer from Water Fund
274,023
200,000
200,000
200,000
Transfer from Sewer Fund
469,385
200,000
250,000
200,000
(50,000)
Transfer from Gas Tax Fund
30,000
(30,000)
Transfer from Police Court/ Inv
3,400
8,000
7,200
Transfer from Paving Improvement Fund
60,000
(60,000)
TOTAL INTERFUND TRANSFER
1,131,029
903,400
748,000
607,200
(140,800)
DEBT PROCEEDS
Loan Proceeds
150,000
842,135
(842,135)
TOTAL DEBT PROCEEDS
150,000
842,135
(842,135)
11 GRAND TOTAL 4.885,456 5,469,162 6,009,778 5,178,112 (831.666) 'I
22
General Fund Resource Allocation
1995/1996 Annual Operating Budget
(51.7%) Personal Services
(18.4%) Interfund Tran:
(6.7%) Capital Outlay
%) Operating Expenses
General Fund Resource Allocation
1996/1997 Annual Operating Budget
(60.7%) Personal Services
(8.6%) Interfund
(3.8%) Capital Outlay
23
Operating Expenses
CITY OF ATLANTIC BEACH
SUMMARY OF EXPENDITURES
GENERALFUND
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
CITY ADMINISTRATION
CITY COMMISSION
20,718
24,651
27,768
30,623
2,855
LEGAL COUNSEL
143,900
260,986
75,500
77.000
1.500
TOTAL
164.618
285.637
103.268
107.623
4.355
PLANNING AND DEVELOPMENT
39,644
13,215
69,190
112,806
43,616
PLANNING AND ZONING
65,344
74,598
87,084
81,457
(5,627)
CODE ENFORCEMENT
53,264
72,783
82,006
67,909
(14,097)
BUILDING
66,522
67,332
113,594
103,919
(9,675)
TOTAL
185.130
214.713
282.684
253.285
(29.399)
CITY CLERK
BEAUTIFICATION
CITY CLERK
95.405
121.337
161.390
137.934
(23.456)
GENERAL GOVERNMENT
PARKS AND RECREATION
CITY HALL
309.984
189.267
124.349
138.410
14.061
POLICE
ACTIVITIES
38,095
40,449
60,902
48,134
ADMINISTRATION
297,154
362,921
435,426
452,186
16,760
PATROL
843,215
953,109
1,111,714
1,041,775
(69,939)
DETECTIVE
96,186
103,917
132,707
108,383
(24,324)
DISPATCH
145,699
159,165
187,572
245,720
58,148
ANIMAL CONTROL
27,474
33,468
34,038
39,762
5,724
SCHOOL GUARDS
6,195
7,013
9,013
9,920
907
TOTAL1.415.923
1.619.593
1.910.470
1.897.746
(12.724)
FIRE
ADMINISTRATION
64,371
129,866
158,385
166,673
8,288
CONTROL
517,611
571,479
644,731
698,700
53,969
VOLUNTEERS
23,305
15,172
31,335
7,218
(24,117)
PREVENTION
39,644
13,215
69,190
112,806
43,616
LIFEGUARDS
101,014
107,285
124,385
166,815
42.430
TOTAL
745.945
837.017
1.028.026
1.152.212
124.186
STREETS AND ROADS
STREETS AND ROADS
492.716
554.351
664.415
636.588
(27.827)
BEAUTIFICATION
BEAUTIFICATION
13,415
35.680
71.828
68.953
(2,8T5)
PARKS AND RECREATION
ADMINISTRATION
58,516
64,690
71,530
71,628
98
ACTIVITIES
38,095
40,449
60,902
48,134
(12,768)
IMPROVEMENTS
514
11,373
70,006
17,500
(52,506)
PARK MAINTENANCE
96,324
98,654
182,173
163,286
(18,887)
TOTAL
193.449
215,166
384,611
300,548
(84.063)
NON -DEPARTMENTAL
NON - DEPARTMENTAL
473,762
636.902
1.066,242
439.458
(626.784)
INTERNAL SERVICE FUNDS 573.228
TOTAL EXPENDITURES 4,663,575 4,709,663 5,797,283 5,132,757 (664,526)
24
CITY COMMISSION
AND LEGAL COUNCIL
25
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERALFUND
DEPARTMENT: CITY COMMISSION & LEGAL COUNSEL
ACTUAL ACTUAL
1993-94 1994-95
15,466 21,192
149,152 264,445
REVISED
BUDGET
1995-96
21,748
81,520
BUDGET INCREASE
1996-97 DECREASE
22,248 500
85,375 3,855
164.618 285.637 103.268 107,623 4.355
DIVISION SUMMARY,
City Commission
20,718
24,651
27,768
30,623
2,855
Legal Counsel
143,900
260,986
75,500
77,000
1,500
TOTAL
164,618
285 637
103 268
107,623
4 355
26
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT: CITYADMINISTRATION
DESCRIPTION., The City Administration Department's budget reflects the operating funds
needed to support: 9) the legislative and policymaking processes of the
City Commission; and, 2) legal services provided by the City Attorney,
including ordinance interpretation, legal opinion, negotiation, litigation,
etc., requested by the Commission, City Manager or management staff.
27
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
CITY COMMISSION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
PERSONAL SERVICES:
WAGES
640
320
1,200
880
Salaries and Wages
13,750
15,000
15,000
15,000
Overtime
83
600
600
Special Pay
10
100
1,575
1,475
SUB -TOTAL
13,750
15,000
15,000
15,000
BENEFITS
FICA
1,052
1,148
1,148
1,148
Pension
Health Insurance
(1,124)
Worker & Unemploy Comp
61
73
100
100
SUB -TOTAL
(11)
1,221
1,248
1,248
Total WAGES
and BENEFITS
13,739
16,221
16,248
16,248
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
7lT/�L�7►rt���_l
1,427 1,882 5,000 5,000
155
640
320
1,200
880
5,281
5,815
5,500
6,000
500
93
83
600
600
23
10
100
1,575
1,475
6,979
8,430
11,520
14,375
2,855
20,718 24,651 27,768 30,623 2,855
i
m
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
LEGAL COUNSEL
30
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
1,727
4,971
5,500
6,000
500
Worker & Unemploy Comp
SUB -TOTAL
1,727
4,971
5,500
6,000
500
Total WAGES
and BENEFITS
1,727
4,971
5,500
6,000
500
OPERATING EXPENSES:
Professional Services
24,260
24,000
24,000
24,000
Accounting, Auditing
Contractual Services
Travel, Training
1,000
1,500
500
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
117,913
232,015
45,000
45,000
Office Supplies
Operating Supplies
Books, Sub, Memberships
500
Internal Service Charges
Total Operating Expenses
142,173
256,015
70,000
71,000
1,000
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
143,900
260,986
75,500
77,000
1,500
30
BU/LD/NG PLANNING AND
ZONING
31
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
DIVISION SUMMARY:
Planning and Zoning
Code Enforcement
Building
TOTAL
POSITION
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERALFUND
DEPARTMENT: BUILDING, PLANNING and ZONING
185.130 214.713 282.684 253.285 (29.399) II
65,344
74,598
REVISED
81,457
(5,627)
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
145,082
158,837
182,759
191,300
8,541
40,048
54,056
70,946
59,560
(11,386)
1,820
28,979
2,425
(26,554)
185.130 214.713 282.684 253.285 (29.399) II
65,344
74,598
87,084
81,457
(5,627)
53,264
72,783
82,006
67,909
(14,097)
66,522
67.332
113,594
103,919
(9,675)
185.130
214.713
282.684
253.285
(29.399)
Building Inspector
Code Enforcement Officer
Community Development Coordinator
Clerk Typist
AUTHORIZED PESONNEL
32
1995/1996 1996/1997
1 1
1 1
1 1
1 1
TOTAL 4 4
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT.
DESCRIPTION: The Planning and Zoning Department's budget reflects the operating
funds needed to support the following activities: 1) ensuring develop-
ment proposals comply with zoning codes and ordinances, regulations
and standards set forth by the City and other regulatory bodies,
2) reviewing building plans and overseeing the City permit issuance
process; 3) performing inspections at the various stages of construction;
and, 4) investigating complaints and enforcing code requirements.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
e Replaced outdated Building Permits program.
e Upgraded Building Clerk's computer.
e Completed revision of Tree Protection Ordinance.
e Participated in two successful applications for grant funding of park
acquisition and design.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
e Network department computers.
e Update HTE Land Management database from Property Appraiser's
office.
e Initiate revision and update of Comprehensive Plan.
e Apply for DCA grant to mitigate cost of Comp Plan update.
WORKLOAD INDICATORS
FY'96
FY'95
FY'94
Permits Reviewed and Issued
1,555
1,429
1,536
Plan Reviews
260
183
191
Inspections
400
360
385
Tree Removal Applications Reviewed
200
190
184
33
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
PLANNING AND ZONING
Total Capital Outlay 2,979 (2,979)
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 653_44_____J574,598 87,084 81,457 ,627)
34
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
46,298
48,452
53,288
54,891
1,603
Overtime
200
525
325
Special Pay
445
1,000
1,525
525
SUB -TOTAL
46,743
48,452
54,488
56,941
2,453
BENEFITS
FICA
3,592
3,686
4,168
4,367
199
Pension
3,088
4,388
6,217
5,724
(493)
Health Insurance
3,140
2,919
2,872
2,950
78
Worker & Unemploy Comp
269
261
310
300
(10)
SUB -TOTAL
10,089
11,254
13,567
13,341
(226)
Total WAGES
and BENEFITS
56,832
59,706
68,055
.70,282
2,227
OPERATING EXPENSES:
Professional Services
1,034
5,000
(5,000)
Accounting, Auditing
Contractual Services
34
528
250
250
Travel, Training
6
200
100
(100)
Communication
312
425
113
Postage
59
300
300
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
237
38
150
150
Printing, Publishing
931
996
351
400
49
Advertising, Promotion
Other Current Charges
300
300
Office Supplies
98
438
100
100
Operating Supplies
36
200
950
750
Books, Sub, Memberships
125
294
350
200
(150)
Internal Service Charges
6,047
12,503
8,537
8,000
(537)
Total Operating Expenses
8,512
14,892
16,050
11,175
(4,875)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
2,979
(2,979)
Construction in Progress
Total Capital Outlay 2,979 (2,979)
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 653_44_____J574,598 87,084 81,457 ,627)
34
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT. CODE>ENFORCEMENT
DESCRIPTION: The Code Enforcement Department's budget reflects the operating
funds needed to support the following activities: 1) investigation and
enforcement of City Code violations; 2) preparation of cases to be
brought before the Code Enforcement Board, 3) public information
and awareness; 4) reports and correspondence as required, and,
5) research into property ownership.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Department was separated and functioned independently during the year.
• Used a "Courtesy Notice of Violation" door hanger as a first step towards
compliance.
• Membership in the Northeast Florida Safety Council.
• Establishment of a safety video library.
• Provided regular safety training to City employees.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Increase public awareness through the "Tide Views" publication and public
speaking at homeowner's associations and civic groups.
• Increase professionalism of department by purchasing a personal computer
to provide reports, letters, forms and graphical presentations.
• Increase professionalism of department personnel through training, seminars
and other educational methods.
WORKLOAD INDICATORS
FY'96
FY'95
FY'94
Reactive and Proactive Complaints and Investigations
1,000
780
724
35
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
CODE ENFORCEMENT
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 53,264 72,783 82,006 67,909 (14,097)
36
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
35,270
42,421
31,047
33,399
2,352
Overtime
20
49
300
225
(75)
Special Pay
332
595
1,000
1,225
225
SUB -TOTAL
35,622
43,065
32,347
34,849
2,502
BENEFITS
FICA
2,753
3,285
2,374
2,906
532
Pension
2,563
3,696
5,466
3,326
(2,140)
Health Insurance
1,245
2,974
2,926
2,300
(626)
Worker & Unemploy Comp
3,103
4,160
2,565
2,800
235
SUB -TOTAL
9,664
14,115
13,331
11,332
(1,999)
Total WAGES
and BENEFITS
45,286
57,180
45,678
•46,181
503
OPERATING EXPENSES:
Professional Services
2,085
2,100
1,694
1,000
(694)
Accounting, Auditing
Contractual Services
74
2,556
3,060
1,500
(1,560)
Travel, Training
683
651
2,256
1,450
(806)
Communication
516
600
84
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
141
391
1,000
700
(300)
Printing, Publishing
1,081
621
950
680
(270)
Advertising, Promotion
Other Current Charges
128
35
264
264
Office Supplies
50
434
340
625
285
Operating Supplies
142
118
55
309
254
Books, Sub, Memberships
65
300
340
Internal Service Charges
3,529
7,297
13,157
11,835
(1,322)
Total Operating Expenses
7,978
14,203
23,328
19,303
(4,025)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
1,400
13,000
2,425
(10,575)
Construction in Progress
Total Capital Outlay
1,400
13,000
2,425
(10,575)
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 53,264 72,783 82,006 67,909 (14,097)
36
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT. BUILDING
DESCRIPTION: The Building Department's budget reflects the operating funds needed to
support the following activities: 1) ensuring development proposals
comply with zoning codes and ordinances, regulations and standards
set forth by the City and other regulatory bodies; 2) reviewing building
plans and overseeing the City permit issuance process; 3) performing
prompt and thorough inspections at the various stages of construction; and,
4) investigating complaints and enforcing building code violations.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Received highest ISO rating in Northeast Florida area.
• Acted as liaison between the City and contractors on various city projects,
including the Donner Community Center and the Public Safety Building.
• Adopted 1994 Standard Building Code.
• Worked with the City of Jacksonville, Neptune Beach and Jacksonville
Beach to achieve consistent inspection programs.
• Obtained reliable transportation.
• Received National Certification from the Council of American Building
Officials.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Upgrade plan review process with SBCCI programs.
• Improve construction quality control on City properties.
• Create a consistent maintenance schedule for City buildings.
• Continue to pursue education/certification.
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
Permits Reviewed and Issued
1,555
1,408
1,536
Plan Reviews
260
205
191
Inspections
2,695
3,067
1,834
37
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
BUILDING
DIVISION TOTALS: 66,522 67,332 113,594 103,919 (9,675)
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
32,946
31,299
52,525
54,108
1,583
Overtime
20
300
750
450
Special Pay
525
892
1,900
2,750
850
SUB -TOTAL
33,491
32,191
54,725
57,608
2,883
BENEFITS
FICA
2,605
2,458
4,048
4,416
368
Pension
2,246
2,786
4,174
5,667
1,493
Health Insurance
2,071
1,854
1,825
2,640
815
Worker & Unemploy Comp
2,551
2,662
4,254
4,506
252
SUB -TOTAL
9,473
9,760
14,301
17,229
2,928
Total WAGES
and BENEFITS
42,964
41,951
69,026
•74,837
5,811
OPERATING EXPENSES:
Professional Services
1,000
788
1,000
1,000
Accounting, Auditing
Contractual Services
5,234
613
10,871
8,500
(2,371)
Travel, Training
471
630
1,000
1,100
100
Communication
1,104
1,200
96
Postage
24
2
50
50
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
790
737
1,100
500
(600)
Printing, Publishing
662
366
900
1,800
900
Advertising, Promotion
Other Current Charges
4
100
100
Office Supplies
297
281
400
500
100
Operating Supplies
821
969
1,300
1,200
(100)
Books, Sub, Memberships
390
373
500
1,075
575
Internal Service Charges
13,869
20,198
13,343
12,057
(1,286)
Total Operating Expenses
23,558
24,961
31,568
29,082
(2,486)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
420
13,000
(13,000)
Construction in Progress
Total Capital Outlay
420
13,000
(13,000)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 66,522 67,332 113,594 103,919 (9,675)
CITY CLERK
39
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
DIVISION SUMMARY:
City Clerk
TOTAL
POSITION
City Clerk
Secretary
Part Time Employee
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERALFUND
DEPARTMENT: CITY CLERK
REVISED —1,
ACTUAL ACTUAL
1993-94 1994-95
71,296
76,188
86,668
87,681 1,013
23,709
30,310
54,722
50,253 (4,469)
400
14,839
20,000
(20,000)
95.405
121337
161.390
137.934 (23.456)
95,405 121,337 161,390 137,934 (23,456) II
95.405 121.337 161.390 137.934 (23.456)
AUTHORIZED PERSONNEL
40
TOTAL
1995/1996 1996/1997
1 1
1 1
1 1
3 3
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT.-
DESCRIPTION:
EPARTMENT:
DESCRIPTION: The City Clerk Department's budget reflects the operating funds needed to
support: 1) the administrative functions of the Commission; 2) voter
registration and municipal elections; and, 3) various document processing
and document retention activities for the City.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Continued to work towards providing a higher level of protection for the
City's official records and increasing efficiency in researching and retrieving
City documents, by networking the department's computers through a
Novelle network system and installing an imaging system, which will convert
paper records to compact disc.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Begin an aggressive program to scan documents to compact disc, thus
reducing the volume of records in storage and providing greater record
protection.
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
Meetings Attended - Minutes Prepared
41
50
54
Lien Letters Prepared
590
413
709
Occupational Licenses Issued (New)
140
195
164
Occupational Licenses Renewed
652
555
517
41
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
CITY CLERK
42
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
57,782
61,638
67,538
68,723
1,185
Overtime
105
17
500
1,000
500
Special Pay
1,000
1,000
SUB -TOTAL
57,887
61,655
69,038
70,723
1,685
BENEFITS
FICA
4,392
4,683
5,281
5,411
130
Pension
4,644
5,725
8,192
7,236
(956)
Health Insurance
4,038
3,786
3,757
3,936
179
Worker 8 Unemploy Comp
335
339
400
375
(25)
SUB -TOTAL
13,409
14,533
17,630
16,958
(672)
Total WAGES
and BENEFITS
71,296
76,188
86,668
87,681
1,013
OPERATING EXPENSES:
Professional Services
228
6,060
6,000
(60)
Accounting, Auditing
Contractual Services
4,312
2,457
10,673
4,000
(6,673)
Travel, Training
677
837
3,090
4,450
1,360
Communication
1,248
1,400
152
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
1,445
1,876
5,690
8,315
2,625
Printing, Publishing
4,146
4,557
12,670
12,600
(70)
Advertising, Promotion
Other Current Charges
19
Office Supplies
1,137
762
1,874
1,850
(24)
Operating Supplies
301
1,358
3,198
1,750
(1,448)
Books, Sub, Memberships
723
548
890
780
(110)
Internal Service Charges
10,721
17,915
9,329
9,108
(221)
Total Operating Expenses
23,709
30,310
54,722
50,253
(4,469)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
400
14,839
20,000
(20,000)
Construction in Progress
Total Capital Outlay
400
14,839
20,000
(20,000)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
95,405
121,337
161,390
137,934
(23,456)
42
GENERAL GOVERNMENT
r
43
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: GENERAL GOVERNMENT
DIVISION SUMMARY:
City Hall
309,984
189,267
REVISED
138,410
14,061
TOTAL
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
RESOURCE ALLOCATION:
Personal Services
63,191
Operating Expenses
239,358
185,971
122,249
137,410
15,161
Capital Outlay
7,435
3,296
2,100
500
(1,600)
Debt Service
Transfers
500
500
TOTAL
309.984
189.267
124.349
138.410
14.061
DIVISION SUMMARY:
City Hall
309,984
189,267
124,349
138,410
14,061
TOTAL
309.984
189.267
124.349
138.410
14.061
44
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT. GENERAL GOVERNMENT:
DESCRIPTION.• The General Government Department's budget reflects the operating funds
needed to support nonallocable expenses of running City Hall, such as
building maintenance, etc.
45
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
CITY HALL
46
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
49,747
Salaries and Wages
Overtime
251
Special Pay
SUB -TOTAL
49,998
BENEFITS
FICA
3,429
Pension
4,269
Health Insurance
4,944
Worker & Unempioy Comp
551
SUB -TOTAL
13,193
Total WAGES
and BENEFITS
63,191
OPERATING EXPENSES:
Professional Services
38,653
8,475
7,700
4,000
(3,700)
Accounting, Auditing
23,050
4,000
5,000
5,500
500
Contractual Services
15,938
14,848
11,320
12,750
1,430
Travel, Training
133
9
(3,840)
Communication
21,909
5,279
3,840
4,500
(6,700)
Postage
10,663
10,859
11,200
11,500
300
Utilities
14,843
14,363
15,500
15,500
Rentals, Leases
1,071
1,458
1,500
4,100
2,600
Insurance
76,515
112,745
50,373
57,310
6,937
Repairs, Maintenance
15,602
9,582
9,500
15,850
6,350
Printing, Publishing
4,008
1,731
316
500
184
Advertising, Promotion
500
Other Current Charges
6,134
4,500
600
(3,900)
Office Supplies
5,092
1,121
1,000
3,800
2,800
Operating Supplies
2,893
1,501
500
1,500
1,000
Books, Sub, Memberships
2,354
Internal Service Charges
Total Operating Expenses
239,358
185,971
122,249
137,410
15,161
CAPITAL OUTLAY:
Land
7,000
Buildings
2,538
500
500
Other Improvements
Equipment
435
758
2,100
(2,100)
Total Capital Outlay
7,435
3,296
2,100
500
(1,600)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To Aid Governmental Agencies
To Aid Private Organizations
500
500
Other
Total Transfers
500
500
DIVISION TOTALS:
309,984
189,267
124,349
138,410
14,061
46
47
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
DIVISION SUMMARY:
Administration
Patrol
Detective
Dispatch
Animal Control
School Guards
TOTAL
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERALFUND
DEPARTMENT: POLICE
ACTUAL ACTUAL
1993-94 1994-95
1,193,674 1,289,736
194,292 252,010
27,957 77,847
REVISED
BUDGET BUDGET INCREASE
1995-96 1996-97 DECREASE
1,469,220 1,551,904 82,684 I)
288,069 322,042 33,973
153,181 23,800 (129,381)
1.415.923 1.619.593 1.910.470 1.897.746 (12.724) (I
297,154
362,921
435,426
452,186
16,760
843,215
953,109
1,111,714
1,041,775
(69,939)
96,186
103,917
132,707
108,383
(24,324)
145,699
159,165
187,572
245,720
58,148
27,474
33,468
34,038
39,762
5,724
6,195
7.013
9,013
9,920
907
1.415.9231.619.593
1.910.470
1.897.746
(12.724)
Director of Public Safety
Chief
Lieutenants
Detectives
Patrolmen
Communications Supervisor
Emergency Communications Officers
Administrative Assistant
Secretary ( Part Time )
Records Specialist
Animal Control Officer
School Crossing Guards
AUTHORIZED PERSONNEL
1995/1996 1996/1997
1
1
1
1
4
4
2
21
15
15
1
1'
4
6'
1
1
1
1
1
1
1
1
3
3
TOTAL 35
37
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT: POLICE':
DESCRIPTION: The Police Department's budget reflects the operating funds needed to
support six divisions, including Patrol, Communications, Administration,
Detectives, School Crossings, and Animal Control. The combined efforts
of these divisions provide criminal investigations, traffic investigations
and enforcement, narcotic investigations, SWAT functions, crime preven-
tion, recordkeeping, animal control, and response to emergency calls
for service. This Department also provides referral services and peace-
keeping functions, even when there is no violation of the law.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Increased traffic enforcement throughout the city with a focus on.residential
streets.
• Obtained grant funding for the creation of a multi jurisdictional Drug Task Force
at the beach, specifically administered by Atlantic Beach, resulting in numerous
drug cases and seizures.
• Building expansion and renovation for Police and Fire/Rescue operations.
• Acquisition and installation of new 800 MHZ radio equipment.
• Obtained grant funding for expansion of Information System and Computer
network.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Expand Field Training Program and Reserve Program to increase manpower and
assure top quality service.
• Continue drug enforcement through grant -funded, task force operations.
• Conduct community surveys for continuing input from citizens.
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
Calls for Service
20,000
18,000+
18,000+
Emergency Response Time
< 2 mins.
< 2 mins.
< 2 mins.
Arrested and Booked
765
954
811
Index Crimes
762
703
693
Total Incident Investigations
1,946
1,351
1,392
Traffic Citations
4,499
3,080
3,495
r,•
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
POLICE ADMINISTRATION
DIVISION TOTALS: 297,154 362,921 435,426 452,186 16,760
50
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
132,586
142,499
168,979
177,987
9,008
Overtime
208
(333)
500
500
Special Pay
4,495
8,622
10,000
11,167
1,167
SUB -TOTAL
137,289
150,788
179,479
189,654
10,175
BENEFITS
FICA
10,431
11,253
13,910
14,017
107
Pension
5,985
10,425
13,575
15,104
1,529
Health Insurance
6,249
7,820
7,676
8,045
369
Worker & Unemploy Comp
5,306
8,022
7,781
8,349
568
SUB -TOTAL
27,971
37,520
42,942
45,515
2,573
Total WAGES
and BENEFITS
165,260
188,308
222,421
235,169
12,748
OPERATING EXPENSES_
Professional Services
568
90
3,425
900
(2,525)
Accounting, Auditing
Contractual Services
17,767
19,543
18,900
24,738
5,838
Travel, Training
518
318
750
750
Communication
8,370
11,535
10,300
12,000
1,700
Postage
Utilities
13,539
12,368
14,000
14,000
Rentals, Leases
4,611
6,716
6,615
7,600
985
Insurance
Repairs, Maintenance
4,423
13,519
22,153
19,030
(3,123)
Printing, Publishing
1,972
3,100
3,640
3,700
60
Advertising, Promotion
Other Current Charges
500
500
Office Supplies
11577
1,688
2,099
2,500
401
Operating Supplies
5,006
8,021
7,718
8,750
1,032
Books, Sub, Memberships
759
640
725
825
100
Internal Service Charges
72,734
97,075
122,680
121,724
(956)
Total Operating Expenses
131,844
174,613
213,005
217,017
4,012
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
50
Construction in Progress
Total Capital Outlay
50
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 297,154 362,921 435,426 452,186 16,760
50
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
POLICE PATROL
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
WAGES
Salaries and Wages
541,157
565,705
611,407
625,312
13,905
Overtime
55,127
65,034
74,000
65,000
(9,000)
Special Pay
18,616
34,189
39,100
44,740
5,640
SUB -TOTAL
614,900
664,928
724,507
735,052
10,545
BENEFITS
FICA
45,658
49,110
55,425
53,942
(1,483)
Pension
27,661
30,397
54,134
53,198
(936)
Health Insurance
34,813
33,400
35,308
38,936
3,628
Worker & Unemploy Comp
35,054
27,838
39,784
44,822
5,038
SUB -TOTAL
143,186
140,745
184,651
190,898
6,247
Total WAGES
and BENEFITS
758,086
805,673
909,158
925,950
16,792
OPERATING EXPENSES:
Professional Services
1,488
547
Accounting, Auditing
Contractual Services
1,785
346
1,958
3,000
1,042
Travel, Training
126
Communication
379
122
200
200
Postage
50
50
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
19,687
22,527
16,000
29,800
13,800
Printing, Publishing
844
900
900
Advertising, Promotion
Other Current Charges
223
358
Office Supplies
30
54
1,000
1,000
Operating Supplies
33,301
44,350
47,392
56,500
9,108
Books, Sub, Memberships
433
441
525
575
Internal Service Charges
Total Operating Expenses
57,452
69,589
65,875
92,025
26,150
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
27,677
77,847
136,681
23,800
(112,881)
Construction in Progress
Total Capital Outlay
27,677
77,847
136,681
23,800
(112,881)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 843,215 953,109 1,111,714 1,041,775 (69,939)
51
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
POLICE DETECTIVE
52
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
68,067
67,467
69,974
63,003
(6,971)
Overtime
4,339
11,212
9,600
10,000
400
Special Pay
4,330
6,190
11,710
10,191
(1,519)
SUB -TOTAL
76,736
84,869
91,284
83,194
(8,090)
BENEFITS
FICA
6,337
6,557
6,983
6,363
(620)
Pension
4,167
3,493
6,836
6,620
(216)
Health Insurance
4,238
3,758
3,671
3,844
173
Worker & Unemploy Comp
3,581
4,967
4,633
5,562
929
SUB -TOTAL
18,323
18,775
22,123
22,389
266
Total WAGES
and BENEFITS
95,059
103,644
113,407
105,583
(7,824)
OPERATING EXPENSES:
Professional Services
Investigations
750
750
Contractual Services
450
450
Travel, Training
145
1,000
1,000
Communication
187
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
14
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
940
114
300
300
Books, Sub, Memberships
300
300
Internal Service Charges
Total Operating Expenses
1,127
273
2,800
2,800
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
16,500
(16,500)
Construction in Progress
Total Capital Outlay
16,500
(16,500)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
96,186
103,917
132,707
108,383
(24,324)
52
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
POLICE DISPATCH
To
To
Other
Total Transfers
DIVISION TOTALS4 145,699 159,165 187,572 245,720 58,148
53
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
103,009
105,243
116,230
154,419
38,189
Overtime
12,153
19,780
14,000
22,400
8,400
Special Pay
98
1,303
12,000
6,000
(6,000)
SUB -TOTAL
115,260
126,326
142,230
182,819
40,589
BENEFITS
FICA
8,770
9,625
11,187
14,013
2,826
Pension
9,235
9,139
15,252
18,805
3,553
Health Insurance
9,763
8,811
9,241
13,610
4,369
Worker & Unemploy Comp
597
3,654
7,362
12,873
5,511
SUB -TOTAL
28,365
31,229
43,042
59,301
16,259
Total WAGES
and BENEFITS
143,625
157,555
185,272
242,120
56,848
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services
19
Travel, Training
630
129
750
1,000
250
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
4
208
350
350
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
991
1,061
1,200
1,900
700
Books, Sub, Memberships
200
212
350
350
Internal Service Charges
Total Operating Expenses
1,844
1,610
2,300
3,600
1,300
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
230
Construction in Progress
Total Capital Outlay
230
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS4 145,699 159,165 187,572 245,720 58,148
53
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
POLICE - ANIMAL CONTROL
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
17,730
19,093
20,987
21,611
624
1,593
1,973
1,414
3,000
1,586
750
500
1,000
500
19,323
21,066
22,901
25,611
2,710
1,478
1,612
1,752
1,959
207
1,552
1,808
2,624
2,551
(73)
1,939
1,877
1,841
1,927
86
1,328
1,409
1,281_
1,564
283
6,297 6,706 7,498 8,001 503
25,620 27,772 30,399 33,612 3,213
12
99
20 40
750
750
66
200
200
891 4,175 1,593 2,500
19
10
8
816 1,351 1,096 2,500
20 23 200 200
1,854 5,696 3,639 6,150
907
1,404
2,511
27,474 33,468 34,038 39,762 5,724
54
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE - SCHOOL GUARD
55
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
PERSONAL SERVICES:
1993-94
1994-95
1995-96
1996-97
DECREASE
WAGES
Salaries and Wages
5,566
6,134
7,528
8,325
797
Overtime
Special Pay
SUB -TOTAL
5,566
6,134
7,528
8,325
797
BENEFITS
FICA
426
498
576
637
61
Pension
Health Insurance
Worker & Unemploy Comp
32
152
459
508
49
SUB -TOTAL
458
650
1,035
1,145
110
Total WAGES
and BENEFITS
6,024
6,784
8,563
9,470
907
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
164
165
200
200
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
7
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
64
250
250
Books, Sub, Memberships
Intemal Service Charges
Total Operating Expenses
171
229
450
450
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
6,195
7,013
9,013
9,920
907
55
56
FF "P
-Amh a 7 4
57
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
DIVISION SUMMARY:
Administration
Control
Volunteers & Auxiliary
Prevention
Lifeguards
TOTAL
POSITION
Fire Chief
Fire Lieutenants
First Engineers
Firemen/EMT's
Fire Marshall
Lifeguard Captain
Lifeguard Lieutenants
Lifeguards
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERALFUND
DEPARTMENT: FIRE
64,371
129,866
REVISED
166,673
8,288
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
39,644
13,215
69,190
112,806
43,616
628,700
652,607
778,267
810,069
31,802
99,070
150,224
226,164
246,987
20,823
18,175
34,186
23,595
95,156
71,561
745.945
837.017
1.028.026
1152.212
124,186-
64,371
129,866
158,385
166,673
8,288
517,611
571,479
644,731
698,700
53,969
23,305
15,172
31,335
7,218
(24,117)
39,644
13,215
69,190
112,806
43,616
101,014
107,285
124,385
166.815
42.430
745.945
837.017
1.028.026
1.152.212
124.186
AUTHORIZED PERSONNEL
r
TOTAL
1995/1996 1996/1997
1
1
3
3
3
3
6
1
1
1
1
2
2
15
15
32
31
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT.- FIRE
DESCRIPTION. The Fire Department's budget reflects the operating funds needed to:
1) man a fire suppression and EMT first responder medical force of paid
and volunteer professionals; 2) man and operate a fire prevention division that
will enforce all fire and life safety codes adopted by the State of Florida
and the City of Atlantic Beach; and, 3) man and operate a beach rescue
division, consisting of part-time lifeguards that will work the beaches during
the season.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Installed new computer reporting system.
• Installed new radio system.
• Oversaw 2500 sq. ft. addition to Public Safety Building.
s Bid new fire engine, expect delivery 60 days from Commission
approval.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
s Begin an aggressive fire prevention and accident prevention
program, where all properties required by the State will be inspected.
• Provide public education to facilitate a reduction in property loss
and injuries due to accidents.
e Restructure the current volunteer firefighter program and develop a
reserve program that will better serve the City and the Fire Rescue
Department.
• Begin planning and training for Advanced Life Support engine
companies by January 1998.
WORKLOAD INDICATORS
FY 96
FY '95
FY 94
Total Calls for Service
1,350
1,272
N/A
Occupational License Inspections
120
100
72
Average 2.5 Visits per Occupational License
300
Pre -Fire Plans
250
New Firefighters Trained
6
59
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE ADMINISTRATION
To
To
Other
Total Transfers
DIVISION TOTALS4 64,371 129,866 158,385 166,673 84288
:1
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
20,339
34,298
47,968
50,877
2,909
Overtime
Special Pay
550
456
1,600
1,600
SUB -TOTAL
20,889
34,754
49,568
52,477
2,909
BENEFITS
FICA
1,589
2,659
3,792
4,014
222
Pension
1,244
3,415
5,985
2,570
Health Insurance
1,085
1,200
1,986
2,083
97
Worker & Unemploy Comp
1,134
2,162
3,016
3,198
182
SUB -TOTAL
3,808
7,265
12,209
15,280
3,071
Total WAGES
and BENEFITS
24,697
42,019
61,777
•67,757
5,980
OPERATING EXPENSES:
Professional Services
3,005
500
(2,505)
Accounting, Auditing
Contractual Services
349
1,665
800
2,800
2,000
Travel, Training
1,299
838
2,000
2,775
775
Communication
542
785
3,250
4,988
1,738
Postage
Utilities
Rentals, Leases
500
500
Insurance
Repairs, Maintenance
550
3,014
2,500
2,500
Printing, Publishing
882
806
1,480
1,800
320
Advertising, Promotion
Other Current Charges
29
37
Office Supplies
350
524
555
1,000
445
Operating Supplies
584
998
4,405
4,150
(255)
Books, Sub, Memberships
1,242
1,072
2,295
1,860
Internal Service Charges
32,664
53,138
72,823
71,493
(1,330)
Total Operating Expenses
38,491
62,877
93,113
94,366
1,253
CAPITAL OUTLAY:
Land
Buildings
225
4,000
4,000
Other Improvements
Equipment
958
24,970
3,495
550
(2,945)
Construction in Progress
Total Capital Outlay
1,183
24,970
3,495
4,550
1,055
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS4 64,371 129,866 158,385 166,673 84288
:1
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
FIRE CONTROL
61
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
PERSONAL SERVICES:
1993-94
1994-95
1995-96
1996-97
DECREASE
WAGES
Salaries and Wages
337,833
330,603
338,136
363,043
24,907
Overtime
23,412
30,345
38,354
41,000
2,646
Special Pay
24,389
43,130
49,800
52,800
3,000
SUB -TOTAL
385,634
404,078
426,290
456,843
30,553
BENEFITS
FICA
30,286
30,278
32,994
35,017
2,023
Pension
18,921
40,367
44,436
4,069
Health Insurance
24,096
22,616
22,567
29,470
6,903
Worker & Unemploy Comp
17,453
24,573
24,019
24,478
459
SUB -TOTAL
71,835
96,388
119,947
133,401
13,454
Total WAGES
and BENEFITS
457,469
500,466
546,237
590,244
44,007
OPERATING EXPENSES:
Professional Services
4,122
1,815
2,650
8,800
6,150
Accounting, Auditing
Contractual Services
61
1,383
1,500
5,800
4,300
Travel, Training
6,974
14,204
10,000
12,000
2,000
Communication
54
792
2,650
3,900
1,250
Postage
Utilities
Rentals, Leases
66
519
500
1,000
500
Insurance
Repairs, Maintenance
19,203
24,453
41,059
33,200
(7,859)
Printing, Publishing
237
436
580
400
(180)
Advertising, Promotion
Other Current Charges
47
30
Office Supplies
1,122
1,564
1,500
1,000
(500)
Operating Supplies
14,821
19,865
28,455
19,350
(9,105)
Books, Sub, Memberships
45
1,000
1,000
Internal Service Charges
Total Operating Expenses
46,752
65,061
89,894
86,450
(3,444)
CAPITAL OUTLAY:
Land
Buildings
461
2,500
2,500
Other Improvements
Equipment
12,929
5,952
8,600
19,506
10,906
Construction in Progress
Total Capital Outlay
13,390
5,952
8,600
22,006
13,406
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTAL1
517,611
571,479
644,731
698,700
53,969
61
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Intemal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
FIRE - VOLUNTEERS & AUXILLARY
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
10,838
8,289
16,560
(16,560)
692
(190)
11,530
8,099
16,560
(16,560)
11,530
8,099
16,560
(16,560)
3,540
769
175
(175)
90
5,600
4,000 (1,600)
257
1,703
900
(900)
(22) 193 500
600
500
600
100 100
4,308 4,408 7,400 1,918 (5,482)
600 100
8,173 7,073 14,775 7,218 (7,557)
3,602
3,602
23,305 15,172 31,335 7,218 (24,117)
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE PREVENTION
63
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
PERSONAL
1993-94
1994-95
1995-96
1996-97
DECREASE
SERVICES:
WAGES
Salaries and Wages
31,073
8,197
38,328
39,479
1,151
Overtime
Special Pay
1,422
12
9,920
2,000
(7,920)
SUB -TOTAL
32,495
8,209
48,248
41,479
(6,769)
BENEFITS
FICA
2,483
604
3,416
3,310
(106)
Pension
408
2,828
4,644
1,816
Health Insurance
1,826
61
1,938
2,024
86
Worker & Unemploy Comp
1,671
494
2,518
3,024
506
SUB -TOTAL
5,980
1,567
10,700
13,002
2,302
Total WAGES
and BENEFITS
38,475
9,776
58,948
54,481
(4,467)
OPERATING EXPENSES:
Professional Services
1,000
1,000
Accounting, Auditing
Contractual Services
179
500
27,250
26,750
Travel, Training
104
1,500
2,300
800
Communication
290
700
690
(10)
Postage
Utilities
Rentals, Leases
80
350
350
Insurance
Repairs, Maintenance
129
669
750
750
Printing, Publishing
585
500
800
300
Advertising, Promotion
Other Current Charges
Office Supplies
140
350
350
Operating Supplies
365
1,063
2,142
2,750
608
Books, Sub, Memberships
392
612
1,950
2,485
535
Internal Service Charges
Total Operating Expenses
1,169
3,439
8,742
38,725
29,983
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
1,500
19,600
18,100
Construction in Progress
Total Capital Outlay
1,500
19,600
18,100
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
39,644
13,215
69,190
112,806
43,616
63
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE - LIFEGUARDS
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
85,610
78,943
81,540
83,986
2,446
Overtime
1,608
Special Pay
63
SUB -TOTAL
85,610
80,614
81,540
83,986
2,446
BENEFITS
FICA
6,100
6,163
6,238
6,425
187
Pension
Health Insurance
48
Worker & Unemploy Comp
4,819
5,422
6,967
7,176
209
SUB -TOTAL
10,919
11,633
13,205
13,601
396
Total WAGES
and BENEFITS
96,529
92,247
94,745
.97,587
2,842
OPERATING EXPENSES:
Professional Services
502
405
3,600
3,708
108
Accounting, Auditing
Contractual Services
Travel, Training
Communication
397
471
520
535
15
Postage
Utilities
82
81
100
103
3
Rentals, Leases
Insurance
Repairs, Maintenance
1,723
6,473
8,500
8,755
255
Printing, Publishing
70
35
200
206
6
Advertising, Promotion
Other Current Charges
Office Supplies
53
100
103
3
Operating Supplies
1,711
4,256
6,500
6,695
195
Books, Sub, Memberships
120
123
3
Internal Service Charges
Total Operating Expenses
4,485
11,774
19,640
20,226
588
CAPITAL OUTLAY:
Land
Buildings
1,264
40,000
40,000
Other Improvements
Equipment
2,000
10,000
9,000
(1,000)
Construction in Progress
Total Capital Outlay
3,264
10,000
49,000
39,000
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
101,014
107.285
124,385
166,815
42,430
FMIOJI A ,
65
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
DIVISION SUMMARY:
Streets and Roads
TOTAL
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: PUBLIC WORKS
492.716 554.351 664.415 636.5882( 7.827) 1
492,716 554,351 664,415 636,588 (27,827)
492.716 554.351 664.415 636.588 (27.827)
AUTHORIZED PERSONNEL
POSITION
Mechanic
Sanitation and Maintenance Division Director
Public Works Forman
General Maintenence Workers
Parks Department Division Director
Parks Maintenance Workers
Heavy Equipment Operator
1995/1996 1996/1997
1 1
1 1
6 6
1
2
11 8
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
279,429
242,082
277,936
271,648
(6,288)
210,537
270,664
339,879
329,640
(10,239)
2,750
41,605
46,600
35,300
(11,300)
492.716 554.351 664.415 636.5882( 7.827) 1
492,716 554,351 664,415 636,588 (27,827)
492.716 554.351 664.415 636.588 (27.827)
AUTHORIZED PERSONNEL
POSITION
Mechanic
Sanitation and Maintenance Division Director
Public Works Forman
General Maintenence Workers
Parks Department Division Director
Parks Maintenance Workers
Heavy Equipment Operator
1995/1996 1996/1997
1 1
1 1
6 6
1
2
11 8
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT STREETS * ff?SADS
DESCRIPTION: The Streets and Roads Department's budget reflects the operating funds
needed to: 1) maintain ditches to ensure proper flow; (2) maintain and
improve the City's streets, such as paving and resurfacing, and, 3) pick-up
and mow City right-of-ways.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Completed 16th Street crossover.
• Obtained cement mixers, new bush hog cutting deck and rotary broom for mower.
• Replaced gutters on Public Works facility.
• Analyzed key areas for paving.
• Began replacement of bridge at City Hall.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Continue to maintain high standards of ditch maintenance.
• Continue to replace aged vehicles, to reduce repair and maintenance expense.
• Upgrade communication system to 800 MHZ.
• Obtain new commercial grade mower, to continue maintaining Atlantic Blvd.,
Mayport Rd. and City roadways.
• Obtain edgers to maintain Atlantic Blvd. and Mayport medians and sidewalks.
• Hire additional general maintenance workers, to improve frequency of mowing and
ditchcleaning.
WORKLOAD INDICATORS
FY'96
FY `95
FY'94
Tons of Asphalt Patching
140
140
100
Tons of Limerock
600
900
800
Feet of Ditch Maintained
30,184
28,5521
24,5521
Miles of Paved Roadway
56.1
54.1
67
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
PUBLIC WORKS - STREETS AND ROADS
Principal
Interest
Other
Total Debt Service
To
Other
Total Transfers
11 DIVISION TOTALS: 492,716 554,351 664,415 636,588 (27,827)
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
203,420
172,863
189,913
189,289
(624)
Overtime
3,853
5,629
13,406
6,000
(7,406)
Special Pay
545
4,646
6,000
7,500
1,500
SUB -TOTAL
207,818
183,138
209,319
202,789
(6,530)
BENEFITS
FICA
16,419
14,680
16,166
15,600
(566)
Pension
19,732
12,985
22,316
21,016
(1,300)
Health Insurance
19,032
15,681
16,373
17,365
992
Worker & Unemploy Comp
16,428
15,598
13,762
14,878
1,116
SUB -TOTAL
71,611
58,944
68,617
68,859
242
Total WAGES
and BENEFITS
279,429
242,082
277,936
271,648
(6,288)
OPERATING EXPENSES:
Professional Services
350
500
500
Accounting, Auditing
Contractual Services
9,078
18,958
26,085
26,100
15
Travel, Training
500
750
250
Communication
381
65
500
500
Postage
Utilities
57,018
57,304
58,000
58,000
Rentals, Leases
5,616
6,567
10,312
10,750
438
Insurance
Repairs, Maintenance
15,662
22,965
28,030
29,300
1,270
Printing, Publishing
321
2,320
2,000
2,000
Advertising, Promotion
Other Current Charges
50
67
800
800
Office Supplies
2
99
904
900
(4)
Operating Supplies
40,174
34,651
43,507
42,800
(707)
Road and Material Supplies
29,194
33,565
44,644
38,000
Books, Sub, Memberships
3,145
520
700
Internal Service Charges
53,041
90,608
124,877
118,540
(6,337)
Total Operating Expenses
210,537
270,664
339,879
329,640
(10,239)
CAPITAL OUTLAY:
Land
Buildings
4,000
(4,000)
Other Improvements
30,000
(30,000)
Equipment
2,750
41,605
12,600
35,300
22,700
Construction in Progress
Total Capital Outlay
2,750
41,605
46,600
35,300
(11,300)
Principal
Interest
Other
Total Debt Service
To
Other
Total Transfers
11 DIVISION TOTALS: 492,716 554,351 664,415 636,588 (27,827)
12
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
DIVISION SUMMARY:
Beautification
TOTAL
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: BEAUTIFICATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
10,012
20,484
25,663
24,662
(1,001)
1,793
13,196
12,815
23,291
10,476
1,610
2,000
33,350
21,000
(12,350)
13.415
-35680
71.828
68.953
(2.875)
POSITION
Beautification Coordiantor - ( Part Time )
Landscape Gardner - ( Part Time )
13,415 35,680 71,828 68,953 (2,875)
13.415 35.680 71.828 68.953 (2.875)
AUTHORIZED PERSONNEL
70
1995/1996
1
1
2
1996/1997
1
1
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT: :::BEAUTIFICATION
DESCRIPTION: The Beautification Department's budget reflects the operating funds
needed to implement planned program or projects of the Beautification
Committee and/or for the City of Atlantic Beach, thereby providing an
aesthetically pleasing and environmentally healthy lifestyle for residents
and visitors.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 9995 - 96
• Received Tree City, USA recognition for fourth consecutive year.
• Coordinated landscape improvements at 3 beach access/street
ends on "share cost" program, with refurbishing at 2 additional ones.
• Coordinated efforts with Beautification Committee for Arbor Day tree
sale, luminaria sale, and "Spring Bright Spots" tour.
GOALS and OBJECTIVES:
FISCAL YEAR 9996 - 97
• Oversee maintenance programs for all landscaped City property.
• Extend access/street end "share cost" program to complete
landscaping at 4 additional locations.
o Continue and enlarge upon established events, e.g., luminaria
sale, Arbor Day activities, etc.
• Pursue grant awards for tree planting and landscaping.
WORKLOAD INDICATORS
FY'96
FY `95
FY'94
Meetings Attended -Tree, Beautification, Cultural Arts, 1st Night
70
62
50
Atlantic Blvd. Medians - Landscape and Maintain
9
7
2
71
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
BEAUTIFICATION
72
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
8,615
16,914
20,516
20,209
(307)
Overtime
Special Pay
SUB -TOTAL
8,615
16,914
20,516
20,209
(307)
BENEFITS
FICA
659
1,294
1,570
1,546
(24)
Pension
688
1,808
2,376
2,150
(226)
Health Insurance
Worker & Unemploy Comp
50
468
1,201
757
(444)
SUB -TOTAL
1,397
3,570
5,147
4,453
(694)
Total WAGES
and BENEFITS
10,012
20,484
25,663
•24,662
(1,001)
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
494
950
250
(700)
Communication
250
250
Postage
27
300
300
Utilities
12,000
12,000
Rentals, Leases
Insurance
Repairs, Maintenance
1,521
559
975
1,500
525
Printing, Publishing
13
150
150
Advertising, Promotion
Other Current Charges
2,000
500
(1,500)
Office Supplies
97
143
350
300
(50)
Operating Supplies
148
11,987
5,229
5,100
(129)
Books, Sub, Memberships
50
Internal Service Charges
2,911
2,891
(20)
Total Operating Expenses
1,793
13,196
12,815
23,291
10,476
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
1,610
2,000
33,350
21,000
(12,350)
Equipment
Construction in Progress
Total Capital Outlay
1,610
2,000
33,350
21,000
(12,350)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
TO
To
Other
Total Transfers
DIVISION TOTALS:
13,415
35,680
71,828
68,953
(2,875)
72
73
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
DIVISION SUMMARY:
Administration
Recreation Activities
Park Improvements
Park Maintenance
TOTAL
POSITION
Recreation Director
Parks Maintenance Division Director
Parks Maintenance Workers
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
58,516
64,690
REVISED
71,628
98
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
96,324
98,654
182,173
163,286
(18,887)
110,069
107,184
152,844
154,624
1,780
76,762
99,283
153,593
128,424
(25,169)
6,618
8,699
78,174
17,500
(60,674)
193.449
215.166
384.611
300.548
(84.0631
58,516
64,690
71,530
71,628
98
38,095
40,449
60,902
48,134
(12,768)
514
11,373
70,006
17,500
(52,506)
96,324
98,654
182,173
163,286
(18,887)
193.449
215.166
384.611
300.548
(84.063)
AUTHORIZED PERSONNEL
74
1994/1995 1995/1996
1 1
1
2
1 1
2
I
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT: PARKS and RECREATION.
i
DESCRIPTION: The Parks and Recreation Department's budget reflects the operating funds
needed to support recreational activities throughout the City. Programs
such as youth baseball and softball, YMCA Play Gym for infants/toddlers,
summer camps and community theater are sponsored by this department.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Improved overall appearance of the parks.
• Improved service life of equipment.
• Constructed new community center at Donner Park.
• Renovated Howell Park.
• Installed lights on baseball field and racquetball court at Russell Park.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
i
• Maintain playground equipment and improve safety.
i
• Continue to increase activities and participants.
• Continue development of Park Master Plan.
• Prepare design for Tresca Park.
j• Replace worn equipment.
WORKLOAD INDICATORS FY `96
FY 95
FY 94
Adele Grage Community Center (No. Served) 13,106
14,284
10,119
ABET Theatre Rehearsals & Performances (No. Served) 6,824
6,446
5,113
Youth Baseball (Little League) Participants 630
623
435
j
Youth Softball Participants 90
90
90
I
75
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PARKS ADMINISTRATION
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 58,516 64,690 71,530 71,628 98
I
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
29,293
24,668
36,978
38,085
1,107
Overtime
Special Pay
812
800
500
(300)
SUB -TOTAL
30,105
24,668
37,778
38,585
807
BENEFITS
FICA
2,307
1,885
2,890
2,952
62
Pension
2,483
2,812
4,388
3,934
(454)
Health Insurance
2,077
1,163
1,927
2,522
595
Worker & Unemploy Comp
2,185
1,520
2,208
2,304
96
SUB -TOTAL
9,052
7,380
11,413
11,712
299
Total WAGES
and BENEFITS
39,157
32,048
49,191
50,297
1,106
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services
2,828
4,000
4,000
Travel, Training
209
1,000
1,200
200
Communication
1,000
1,000
Postage
87
87
100
150
50
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
4
42
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
1
37
Operating Supplies
30
70
Books, Sub, Memberships
152
200
270
Internal Service Charges
19,267
29,257
14,539
14,711
172
Total Operating Expenses
19,359
32,642
19,839
21,331
1,492
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
2,500
(2,500)
Equipment
Construction in Progress
Total Capital Outlay
2,500
(2,500)
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 58,516 64,690 71,530 71,628 98
I
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
PARKS - RECREATION ACTIVITIES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
9,353 12,468 14,707 2,239
9,353
12,468
14,707
2,239
695
954
1,126
172
298
505
1,251
746
993
1,459
2,377
918
10,346
13,927
17,084
3,157
375
2,250
293
(375) 1
759
904
1,000
400
(600)
5,046
5,043
9,000
9,000
8,400
8,530
6,908
1,000
(5,908)
10,266
4,351
10,828
6,500
(4,328)
1,023
696
2,200
2,000
(200)
1,066
5,500
3,000
(2,500)
491
618
800
800
6,006
6,352
10,364
8,350
(2,014)
31,991
30,103
46,975
31,050
(15,925)
6.104
38,095 40,449 60,902 48,134 (12,768) 11
77
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PARKIMPROVEMENTS
ACTUAL ACTUAL
1993-94 1994-95
1,168
REVISED
BUDGET BUDGET INCREASE
1995-96 1996-97 DECREASE
20,000
(20,000) G
1,506
332
(332)
2,674
20,332
(20,332)
2,946
3,300
2,500 (800)
514 5,753
27,374
15,000 (12,374)
19,000
(19,000)
514 8,699
49,674
17,500 (32,174)
514 11,373 70,006 17,500 (52,506)
78
79
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT.':::PARK.-M,
. TENAN. E...
DESCRIPTION.
The Parks Maintenance Department's budget reflects the operating funds
needed to support public safety in recreational activities throughout the
City. The primary concern is the citizens of Atlantic Beach and those
who use our parks.
MAJOR ACCOMPLISHMENTS;
FISCAL YEAR 1995 - 96
•
Improved service life of equipment.
•
Hired one additional worker.
•
Cross-trained park employees on all equipment.
GOALS and OBJECTIVES;
FISCAL YEAR 1996 - 97
•
Ensure all City parks are properly maintained, to provide a
i
safe environment for the public.
•
Perform City Hall and Public Safety building landscape maintenance
in-house.
•
i I
i
Look for ways to improve operations.
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
i
79
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
PARKS - PARKS MAINTENANCE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
51,290
47,055
58,051
58,842
791
3,126
2,151
7,000
5,000
(2,000)
105
2,600
1,000
(1,600)
54,521
49,206
67,651
64,842
(2,809)
4,246
3,675
5,175
5,000
(175)
3,703
4,077
7,217
7,238
21
5,336
4,476
5,495
5,759
264
3,106
3,356
4,188
4,404
216
16.391 15.584 22,075 22,401 326
70,912 64,790 89,726 87,243 (2,483)
64
23,215 23,404
30,475
35,500
5,025
125
725
725
500
500
1,620 2,085
3,000
5,000
2,000
227 3,880
5,200
6,700
1,500
350 4,306 12,000 13,000 1,000
15,047 14,618 (429)
25,412 33,864 66,447 76,043 9,596
26,000 (26,000)
26,000 (26,000)
96,324 98,654 182,173 163,286 (18,887)
r
4TO
a
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: NON -DEPARTMENTAL
DIVISION SUMMARY:
Non - Departmental
473,762
636,902
REVISED
439,458
(626,784)
TOTAL
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
473,762
636,902
1.066,242
439,458
(626,784)
TOTAL
473.762
636.902
1.066.242
439.458
(626.784)
DIVISION SUMMARY:
Non - Departmental
473,762
636,902
1,066,242
439,458
(626,784)
TOTAL
473.762
636.902
1.066.242
439.458
(626.784)
c
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT.' NQN DEPARTMENTAL
DESCRIPTION. The Non -Departmental Department's budget reflects the operating funds
needed for transfers to debt service, capital projects and police trust and
grant funds.
a
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
TRANSFERS:
To Debt Service Fund
To To Capital Projects Fund
To C.D.B.G. Grant
To Police Trust Fund
To Police Grant Fund
To Pension Fund
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERALFUND
NON -DEPARTMENTAL
ACTUAL
473,762
Total Transfers 473,762
REVISED
ACTUAL BUDGET
1994-95 1995-96
BUDGET INCREASE
1996-97 DECREASE
376,128
1,028,609
307,917
(720,692)
241,337
3,500
97,521
94,021
1,624
9,464
12,000
(12,000)
8,349
10,000
5,890
(4,110)
12,133
28,130
15,997
636,902
1,066,242
439,458
(626,784)
473,762 636,902 1,066,242 439,458 (626,784)
0
,Wp m i'p� grii
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for proceeds of specific revenue
sources that are legally restricted to be expended for specific purposes.
Convention Development Tax Fund - Received from the levy of local tourist
development tax and is restricted by Florida Statute 212.0305 to enlarge,
improve or construct convention centers, or to promote convention
development activities within the City. The City receives 2% of collections
of the bed tax, net of a 1 % administrative fee charged by the County.
Local Option Gas Tax - Received from the levy of Gas Tax and restricted by
Florida Statute for the maintenance and construction of roads and drainage
systems.
Community Development Block Grant - Funding provided by grants awarded
by the Federal Government to be used for community development
improvements within Atlantic Beach City limits. Legislative requirements of
Tittle 24 HUD, Part 85 apply to monies expended for this program.
Police Grant Program - restricted for police expenditures as approved by the
grantor.
Paving and Drainage Fund - was established to record paving impact fees
from section "H". Funds are not legally restricted and balance is transferred
to the General Fund for paving expenditures.
SPECIAL REVENUE FUND HIGHLIGHTS
e Convention Development Tax Funds - $25,000 is budgeted for the Town
Center Project.
e Local Option Gas Tax - Fund proceeds are pledged to the Gulf Breeze Loan
debt service which was used to fund streets and drainage improvements in
section H. Funds are proposed to be transferred to the Debt Service Fund for
debt payments on the Gulf Breeze loan.
® Community Development Block Grant - Funds to be used for the
rehabilitation of property in the Donner Road area.
CITY OF ATLANTIC BEACH
SPECIAL REVENUE FUNDS
COMBINED SUMMARY OF SPECIAL REVENUE FUNDS
TOTAL RESOURCES
CONVENTION DEVELOPMENT TAX
LOCAL OPTION GAS TAX
COMMUNITY DEV. BLOCK GRANT
PAVING AND DRAINAGE IMPROVEMENTS
POLICE GRANT FUND
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
979.497 1.174.379 995.773 965.075 (30.698)
12,073
113,000
65,600
REVISED
(40,600)
438,266
455,929
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
156,456
1993-94
1994-95
1995-96
1996-97
DECREASE
CASH CARRY FORWARD
377,582
407,038
343,091
336.163
(6,928)
REVENUES
570,098
828,981
659,610
597,723
(61,887)
CONVENTION DEVELOPMENT TAX
43,473
39,345
40,000
35,000
(5,000)
LOCAL OPTION GAS TAX
427,258
421,332
416,226
420,252
4,026
COMMUNITY DEV. BLOCK GRANT
105,195
228,283
156,456
150,100
(6,356)
PAVING AND DRAINAGE IMPROVEMENTS
10,798
16,032
POLICE GRANT FUND
10.923
31,769
40,000
23,560
(16,440)
TOTAL REVENUES
597,647
736,761
652,682
628,912
(23,770)
OTHER FINANCING SOURCES
4,268
30,580
TOTAL RESOURCES
CONVENTION DEVELOPMENT TAX
LOCAL OPTION GAS TAX
COMMUNITY DEV. BLOCK GRANT
PAVING AND DRAINAGE IMPROVEMENTS
POLICE GRANT FUND
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
979.497 1.174.379 995.773 965.075 (30.698)
12,073
113,000
65,600
25,000
(40,600)
438,266
455,929
337,554
399,063
61,509
105,194
228,283
156,456
150,100
(6,356)
60,000
(60,000)
14,565
31,769
40,000
23,560
(16,440)
570,098
828,981
659,610
597,723
(61,887)
2,360
2,307
407,038
343,091
336,163
367,352
31,189
979.496 1.174.379 995.773 965.075 (30,698)
RESOURCE ALLOCATION:
Personal Services
3,937
741
Operating Expenses
105,604
26,471
Capital Outlay
3,637
232,840
Debt Service
424,063
(39,091)
Transfers
456,920
568,929
TOTAL
70,098 828.981
9,116
14,100
4,984
32,600
33,060
460
154,740
126,500
(28,240)
463,154
424,063
(39,091)
659.610
597,723----j6-1-8-8J7
CITY OF ATLANTIC BEACH
CONVENTION DEVELOPMENT TAX FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
EXPENDITURES
REVISED
Convention Development Tax Expenditures
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
TOTAL EXPENDITURES
1993-94
1994-95
1995-96
1996-97
DECREASE
Cash Cany Forward
132,070
164,096
88,134
62,534
(25,600)
REVENUES
164,096
88,134
62,534
72,534
10,000
Convention Development Tax
39,999
32,296
35,000
35,000
Interest Earnings
3,474
7,049
5,000
97.534
(5,000)
TOTAL REVENUES
43,473
39,345
40,000
35,000
(5,000)
OTHER FINANCING SOURCES
626
TOTAL RESOURCES
176.169
203.441
128.134
97.534
(30.600]
EXPENDITURES
Convention Development Tax Expenditures
12,073
113,000
65,600
25,000
(40,600)
TOTAL EXPENDITURES
12,073
113,000
65,600
25,000
(40,600)
OTHER FINANCING USES
2,307
CASH RESERVES
164,096
88,134
62,534
72,534
10,000
TOTAL EXPENDITURES AND
CASH RESERVES
176.169
203.441
128.134
97.534
(30,600)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers 12,073 113,000 65,600 25,000 (40,600)
TOTAL 12.073 113.000 65.600 25.000 (40.600
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SPECIAL REVENUE FUND
CONVENTION DEVELOPMENT TAX FUND
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To Capital Projects
12,073 113,000 65,600 (65,600)
To General Fund
Aids to Private Organizations
25,000 25,000
Total Transfers
12,073 113,000 65,600 25,000 (40,600)
DIVISION TOTALS:
12,073 113,000 65,600 25,000 (40,600)
90
CITY OF ATLANTIC BEACH
LOCAL OPTION GAS TAX FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
EXPENDITURES
REVISED
Local Option Gas Tax Expenditures
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
TOTAL EXPENDITURES
1993-94
1994-95
1995-96
1996-97
DECREASE
OTHER FINANCING USES
2,360
Cash Cam Forward
207,126
193,758
189,741
268,413
78,672
REVENUES
21,189
TOTAL EXPENDITURES AND
Local Option Gas Tax
420,450
409,127
410,226
420,252
10,026
Interest Earnings
6,808
12,205
6,000
(6,000)
TOTAL REVENUES
427,258
421,332
416,226
420,252
4,026
OTHER FINANCING SOURCES
30,580
TOTAL RESOURCES
634,384
645.670
605.967
688.665
82.698
EXPENDITURES
Local Option Gas Tax Expenditures
438,266
455,929
337,554
399,063
61,509
TOTAL EXPENDITURES
438,266
455,929
337,554
399,063
61,509
OTHER FINANCING USES
2,360
CASH RESERVES
193,758
189,741
268,413
289,602
21,189
TOTAL EXPENDITURES AND
CASH RESERVES
634.384
645.670
605.967
688.665
82.698
RESOURCE ALLOCATION!
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers 438.266 455.929 337,554 399,063 61,509
TOTAL 438.266 455.929 337.554 399.063 61.509
91
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SPECIAL REVENUE FUND
LOCAL OPTION GAS TAX
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To DEBT SERVICE 313,137 351,929 307,554 208,985 (98,669)'-
To
98,569)`To CAPITAL PROJECTS 125,129 104,000 190,078 190,078
To GENERAL FUND 30,000 (30,000)
Total Transfers 438,266 455,929 337,554 399,063 61,509
DIVISION TOTALS: 438,266 455,929 337,554 399,063 61,509
92
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
REVENUES
Community Development Block Grant
Community Development Block Grant
105,195 226,043 156,456
150,100 (6,356)
Interest Earnings
616
CASH RESERVES
Transfer from General Fund
1,624
TOTAL REVENUES
105,195 228,283 156,456
150,100 (6,356)
OTHER FINANCING SOURCES
TOTAL RESOURCES
105.195 228,283 156,456
150,100 (6,3561
EXPENDITURES
Community Development Block Grant
105,194 228,283 156,456 150,100 (6,356)
TOTAL EXPENDITURES
105,194 228,283 156,456 150,100 (6,356)
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
105,194 228,283 156,456 150,100
Personal Services 9,116 14,100 4,984
Operating Expenses 98,613 17,651 15,000 11,000 (4,000)
Capital Outlay 210,632 132,340 125,000 (7,340)
Debt Service
Transfers 6.581
TOTAL 105,194 228,283 156,456 150,100 (6,356)
93
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Intemal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To GENERAL FUND
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GRANT FUNDS
COMMUNITY DEVELOPMENT BLOCK GRANT
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
8,468 13,125 4,657
8,468 13,125 4,657
648 975 327
98,613
6,031
7,659
681
206
351
298
2,425
98,613 17,651
184,060
18,280
8,292
6,581
648
975
327
9,116
14,100
4,984
10,000
5,000
(5,000)
1,600
(1,600)
2,000
5,500
3,500
400
500
100
1,000
15,000 11,000
102,340
30,000
210,632 132,340
90,000
35,000
125,000
(1,000) 11
(4,000)
(12,340)
5,000
(7,340)
6,581
105,194 228,283 156,456 150,100 (6,356)
94
CITY OF ATLANTIC BEACH
PAVING AND DRAINAGE IMPROVEMENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
EXPENDITURES
REVISED
60,000
(60,000)
TOTAL EXPENDITURES
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
CASH RESERVES
1993-94
1994-95
1995-96
1996-97
DECREASE
CASH RESERVES
49.184 65.216 65.216
5.216 (60.000)
Cash Carry Forward
38,386
49,184
65,216
5,216
(60,000)
REVENUES
Impact Fees
9,450
12,990
Interest Earnings
1,348
3,042
TOTAL REVENUES
10,798
16,032
OTHER FINANCING SOURCES
TOTAL RESOURCES
49.184
65.216
65.216
5.216
(60.000)
EXPENDITURES
Paving and Drainage Improvement Fund
60,000
(60,000)
TOTAL EXPENDITURES
60,000
(60,000)
OTHER FINANCING USES
CASH RESERVES
49,184 65,216 5,216
5,216
TOTAL EXPENDITURES AND
CASH RESERVES
49.184 65.216 65.216
5.216 (60.000)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers 60,000 (60,000)
TOTAL 60.000 (60.000)
95
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To General Fund
To
To
Total Transfers
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SPECIAL REVENUE FUND
PAVING AND DRAINAGE IMPROVEMENT
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
60,000 (60,000)- 1
60,000 (60,000)
(I DIVISION TOTALS: 60,000 (60,000) I�
M
CITY OF ATLANTIC BEACH
POLICE GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
EXPENDITURES
B.L.E.N.D. Grant Expenditures
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
14,565 31,769 40,000 23,560 (16,440)
14,565 31,769 40,000 23,560 (16,440)
14.565 31.769 40.000 23.560 (16.440)
RESOURCE ALLOCATION:
Personal Services
3,937
741
REVISED
6,991
8,820 17,600 22,060 4,460
Capital Outlay
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
Transfers
1993-94
1994-95
1995-96
1996-97
DECREASE
Cash Cam Forward
REVENUES
B.L.E.N.D. Grants
10,923
23,420
30,000
17,670
(12,330)
Transfer from General Fund
8,364
10,000
5,890
(4,110)
Interest Earnings
(15)
TOTAL REVENUES
10,923
31,769
40,000
23,560
(16,440)
OTHER FINANCING SOURCES
3,642
TOTAL RESOURCES
14.565
31.769
40.000
23.560
(16.440)
EXPENDITURES
B.L.E.N.D. Grant Expenditures
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
14,565 31,769 40,000 23,560 (16,440)
14,565 31,769 40,000 23,560 (16,440)
14.565 31.769 40.000 23.560 (16.440)
RESOURCE ALLOCATION:
Personal Services
3,937
741
Operating Expenses
6,991
8,820 17,600 22,060 4,460
Capital Outlay
3,637
22,208 22,400 1,500 (20,900)
Debt Service
Transfers
TOTAL
14.565
31,769 40,000 23.560 (16.440)
97
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Investigations
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GRANTFUND
POLICE GRANT FUND
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
3,937 741
3,937 741
3,937 741
4,303 9,250 12,000 2,750
502 5,271 4,250 4,500 250
2,186
3,549
4,100
5,560
1,460
6,991
8,820
17,600
22,060
4,460
3,637
22,208
22,400
1,500
(20,900)
3,637
22,208
22,400
1,500
(20,900)
14,565 31,769 40,000 23,560 (16,440)
98
.............
AP
100
Debt Service Funds are used for the purpose of accumulating resources for the
payment of interest and principal and related cost of General Government long
term debt as follows:
e City of Gulf Breeze Loan
Sun Bank Leasing
® Ponte Vedra National Lease
• Barnett Bank vehicle and equipment lease
Suntrust Loan which refinanced City Hall, park
improvements and renovations to Public Safety building.
101
CITY OF ATLANTIC BEACH
DEBT SERVICE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
Cash Can Forward 37,639 93,020 136,426 136,427 1
REVENUES
Ad Valorem Taxes
44,428
39,579
Transfer from General Fund
473,762
376,128
1,028,609
307,917
(720,692)
Transfer from Gas Tax Fund
313,137
351,929
307,554
208,985
(98,569)
Transfer from Water Utility Fund
40,911
Interest Earnings
(383)
5,818
136,427
38,426
(98,001)
TOTAL REVENUES
871,855
773,454
1,336,163
516,902
(819,261)
OTHER FINANCING SOURCES
6,200
866,474
1.472.589
653,329
(819,260)
TOTAL RESOURCES
915.694
866.474
1.472.589
653.329
(819,260)
EXPENDITURES
Debt Service Fund
822,674
730,048
1,336,162
614,903
(721,259)
TOTAL EXPENDITURES
822,674
730,048
1,336,162
614,903
(721,259)
OTHER FINANCING USES
CASH RESERVES
93,020
136,426
136,427
38,426
(98,001)
TOTAL EXPENDITURES AND
CASH RESERVES
915.694
866,474
1.472.589
653,329
(819,260)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service 822,674 730,048 1,336,162 614,903 (721,259)
Transfers
TOTAL 822.674 730,048 1.336,162 614.903 (721,259)
102
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
DEBT SERVICE FUND
DEBT SERVICE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
655,806
581,321 1,166,959 483,729 (683,230)
Interest
166,684
148,543 169,203 131,174 (38,029)
Other
184
184
Total Debt Service
822,674
730,048 1,336,162 614,903 (721,259)
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 822,674 730,048 1,336,162 614,903 (721,259)
103
C
104
105
Capital Project Funds are used for the purpose of accounting for financial resources
and expenditures related to the acquisition or construction of major capital facilities
and improvement other than those recorded in the Enterprise (Proprietary) Funds.
Following are the Capital Projects proposed for the 1996-97 Budget:
Project Description
Paving Levy Road from Mayport to Main St.
$115,078
Reconfigure Donner Road
$ 75,000
Shared Purchase Dutton Island
City Portion:
257,500
Port Authority
60,000
Sate of Fla.
575,000
Jacksonville
257,500
Total Purchase Price 1,150,000
Atlantic Boulevard Median Strip Beautification
City Portion $40,021
Handicap Beach Access Ramp
$10,000
106
Funding Source
Gas Tax Funds
Gas Tax Funds
$200,000 - Conservation and
Recreation Land Funds
$57,500 - General Fund
$40,021 - General Fund
1996 SunTrust Loan
CITY OF ATLANTIC BEACH
CAPITAL IMPROVEMENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Cam f
REVENUES
Intergovernmental Grants - (Renaissance)
FI. Barge Canal Reimbursement
Transfer from General Fund
Transfer from Gas Tax Fund
Transfer from Convention Development
Loan Proceeds
Interest Earnings
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTALRESOURCES
EXPENDITURES
Capital Project Expenditures
TOTAL EXPENDITURES
CASH RESERVES
OTHER FINANCING USES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Ir•1r_11
ACTUAL ACTUAL
1993-94 1994-95
130,305 92,169
REVISED
BUDGET BUDGET INCREASE
1995-96 1996-97 DECREASE
170,571 35,852 (134,719)
271.743 684.814 889.536 528.451 (361.085)
151,319 514,244 853,684 497,599 (356,085)
151,319 514,244 853,684 497,599 (356,085)
92,169 170,571 35,852 30,852 (5,000)
28,255
271.743 684,815 889.536 528.451 (361.085)
1,354 90,147
109,054 424,097
40,911
151.319 514.244
107
16,834 (16,834)
836,850 497,599 (339,251)
853,684 497.599 (356.085)
127,802
30,000
(30,000)
200,000
200,000
235,337
3,500
97,521
94,021
125,129
104,000
190,078
190,078
12,073
119,000
65,600
(65,600)
607,865
(607,865)
4,236
6,506
12,000
5,000
(7,000)
141,438
592,645
718,965
492,599
(226,366)
271.743 684.814 889.536 528.451 (361.085)
151,319 514,244 853,684 497,599 (356,085)
151,319 514,244 853,684 497,599 (356,085)
92,169 170,571 35,852 30,852 (5,000)
28,255
271.743 684,815 889.536 528.451 (361.085)
1,354 90,147
109,054 424,097
40,911
151.319 514.244
107
16,834 (16,834)
836,850 497,599 (339,251)
853,684 497.599 (356.085)
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
CAPITAL IMPROVEMENT FUND
CAPITAL IMPROVEMENTS
108
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
OPERATING EXPENSES-
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
700
Insurance
Repairs, Maintenance
Printing, Publishing
654
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Road and Materials Supplies
90,147
16,834
Internal Service Charges
Total Operating Expenses
1,354
90,147
16,834
(16,834)
CAPITAL OUTLAY:
Land
235,337
257,500
257,500
Buildings
12,053
158,970
467,761
(467,761)
Other Improvements
54,481
29,790
219,089
240,099
21,010
Equipment
42,520
150,000
(150,000)
Construction in Progress
Total Capital Outlay
109,054
424,097
836,850
497,599
(339,251)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To General Fund
40,911
To
Other
Total Transfers
40,911
DIVISION TOTALS:
151,319
514,244
853,684
497,599
(356,085)
108
109
110
Enterprise Funds are used to account for operations that are financed and operated
in a manner similar to private businesses where the interest of the City is that the
costs of providing goods and services the general public on a continuing basis be
financed or recovered primarily through user charges, or where the City has
decided that periodic determination of revenues earned, expenses incurred and or
net income is appropriate for capital maintenance, public policy, management
control or other purposes.
• Water Fund - Provides water services to the City of
Atlantic Beach and the Buccaneer and Oak Harbor areas
which are out of the City's limits.
• Sewer Fund - Provides sewer services to the City of
Atlantic Beach and the Buccaneer and Oak Harbor areas
which are out of the City's limits.
• Sanitation Fund - Provides garbage, trash and recycling
collection for the City of Atlantic Beach.
• Stormwater Utility - Accumulates funds through a
stormwater charge for drainage and stormwater
improvements in the City.
• Utility Bond Construction Fund - Established by bond
ordinance to track all bond expenditures for authorized
projects funded by proceeds of the 1996 Utility Revenue
Bond.
• Utility Bond Debt Service Fund - Established by bond
ordinance for the required deposit to and payment of
principal and interest payments on the 1996 Utility
Revenue Bond.
In 1996 the City of Atlantic Beach issued $22,835,000 in Utility Revenue Bonds
to pay off an existing loan with Barnett Bank and to Fund $12,084,000 in new
Water, Sewer and Stormwater Projects. Attached is description of the projects as
prepared by the City's engineering firm, Smith and Gillespie Engineers, Inc. Many
of these projects are in progress. The Bond Construction Fund reflects the
estimated amount to be spent for these projects in 1995/1996 with the balance
budgeted for 1996/1997. Please refer to page _ for breakdown on project
amounts expended and balances remaining.
111
1996 PROJECT
The City proposes a coordinated program of specific projects, some of which are already moving
forward. Additional discussion of the specific projects comprising the proposed program may
be found in the appropriate previous sections of this report. The projects comprising the 1996
Project are listed below:
WATER TREATMENT
1. New Well
A new public water supply well will be constructed at Water Treatment Plant #2 in the CAB
Division to increase firm yield by 1200 GPM (1.7 MGD) and provide reliability of supply. It is
anticipated the addition will fulfill the raw water consumption requirements of the City through
2008 based on projected growth and well yields (GWL, Inc., 1989). The estimated cost of the
project is $100,000.
2. City Water Meters
All City facilities are to have water meters to aid in water system inventory management, and
water conservation. Estimated City facility's water consumption is approximately 0.200 MGD.
The estimated cost of the project is $15,000.
3. Corrosion Reduction
To meet the public water supply corrosivity limitations required by the U.S. EPA, and protect the
public health of the citizenry, chemical addition facilities will be installed at Water Treatment
Plants Nos. 3 and No. 4, within a construction project already underway. Estimated cost of the
project is $5,000.
WASTEWATER TREATMENT
4. New Master Lift Station, Buccaneer WWTP.
Due to the expansion of Wonderwood Drive, the master lift station at the Buccaneer WWTP will
be removed and reconstructed. The new lift station will include upgrade in capacity, primary
screening grit removal and odor control. Estimated cost of the project is $253,000.
5. Facility Improvements, Buccaneer WWTP
The plant will be expanded to 1.900 MGD to serve the future build -out demand of the service
area, and provide a basis for future expansion of the system into the Mayport Village area. Due
to improvements available in process design, the existing treatment components will also be
modified and upgraded to extend plant life. Estimated cost of the project is $1,400,000.
6. Influent Flow Meter and Controls, Buccaneer WWTP
Project includes installation of influent flow meter and controls for improved process control and
record keeping. Estimated cost of project is $8,500.
Prepared By: Smith and Gillespie Engineers, Inc.
1 1 ^
l
i. Water and Sewer Improvements, Oak Harbor
The replacement of small diameter and older water lines will improve level of service and reduce
costly emergency repairs. Rehabilitation of sewer system will correct I&I problems, and again
greatly reduce the ongoing expense of repeated responses for non -programmed sewer repairs.
The cost of the project is estimated to be $1,200,000.
8. Water and Sewer Improvements, Beach Ave.
Current water service to this area is inadequate in delivery and pressure, and sewer service
requires extension. The estimated cost of the project is $895,000.
9. Water Main Upgrades, Various Locations
At several locations throughout the CAB Division, older, smaller water lines will be replaced and
upgraded. This is part of the ongoing commitment by the City for water system improvement,
and will provide the requisite level of service and fire flow protection standards. It is anticipated
there will be a reduction in emergency water system repairs, which resulted from problems with
the older lines which are to be replaced. The estimated cost of the project is $894,000.
10. Sewer Rehabilitation
In extension of a program which began in 1989, the City will rehabilitate and/or replace older
sewer lines throughout the service area. This effort will result in the reduction of I&I related flows
at the wastewater plants, and a substantial decrease in non -programmed sewer repairs. Specific
I&I related problems which occurred during the heavy storms of summer 1995 will also be
mediated by this project, obviating the requirement to maintain a large cash reserve for potential
sewer -related emergency work. The estimated cost of the project is $3,200,000.
11. STORMWATER BASTER PLAN IMPLEMENTATION
City-wide improvements to the stormwater system in support of the City Commission approved
Stormwater Waster Plan (CH2M HILL) will provide water quality treatment and relieve chronic
flooding problems which were particularly bad during the heavy storms of last summer (1995).
These problems negatively impacted the wastewater treatment, as previously noted, and resulted
in significant expenditures in emergency stormwater pumping, wastewater pumping and
increased treatment plant flows. This project will compliment the sewer rehabilitation project
discussed above. It is a necessary adjunct of the creation of the Stormwater Utility System, and
an EPA requirement for obtaining a Stormwater NPDES permit. The estimated cost of the project
is $3,982,000.
Prepared By: Smith and Gillespie Engineers, Inc.
113
CITY OF ATLANTIC BEACH
ENTERPRISE FUNDS
COMBINED SUMMARY ENTERPRISE FUNDS
POSITION
ATLANTIC BEACH WATER AND SEWER FUNDS
Atlantic Beach Utility Plant Division Director
1
1
1
Water Plant Superintendent
1
1
1
Lead Utility Plant Operator
1
1
1
"C" Operator Water/Wastewater
4
4
4
"C" Distribution Operator
3
3
3
Lead Utilities Worker
1
1
1
Utility Worker
1
1
1
Meter Reader
2
3
3
Heavy Equipment Operator
1
1
1
Wastewater Operator - PT
2
2
2
17
18
18
BUCCANEER/OAK HARBOR WATER AND SEWER FUNDS:
Buccaneer Utility Plant Division Director
1 1 1
Water Plant Superintendent
Lead Utility Plant Operator
"C" Operator Water/Wastewater
2 2 2
"C" Distribution Operator
1 1 1
Lead Utilities Worker
Utility Worker
1 1 1
Meter Reader
Heavy Equipment Operator
1 1 1
6 6 6
114
115
CITY OF ATLANTIC BEACH
ENTERPRISE FUNDS
COMBINED SUMMARY ENTERPRISE FUNDS
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
WATER UTILITY
SEWER UTILITY
SANITATION
STORMWATER
UTILITY BOND CONSTRUCTION
UTILITY BOND DEBT SERVICE
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
210,825 642,252
10.028.995 11,862.223- 28.246.596 24.618.301 (3.628.295)
1,950,063
1,827,689
1,945,511
REVISED
(46,522)
3,145,284
3,722,367
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1,050,155
1993-94
1994-95
1995-96
1996-97
DECREASE
CASH CARRY FORWARD
2,589,192
3,469,571
4,766,487
15,712,996
10,946,509
REVENUES
6,303,531
7,034,316
12,533,600
1,308,212
1,308,212
WATER UTILITY
2,236,570
2,758,153
1,810,212
1,975,521
165,309
SEWER UTILITY
3,620,145
3,664,658
5,487,289
3,238,994
(2,248,295)
SANITATION
1,166,177
1,092,911
1,039,700
1,071,000
31,300
STORMWATER
206,086
234,678
224,400
234,000
9,600
UTILITY BOND CONSTRUCTION
13,273,611
982,997
(12,290,614)
UTILITY BOND DEBT SERVICE
1,644,897
1,402,793
(242,104)
TOTAL REVENUES
7,228,978
7,750,400
23,480,109
8,905,305
(14,574,804)
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
WATER UTILITY
SEWER UTILITY
SANITATION
STORMWATER
UTILITY BOND CONSTRUCTION
UTILITY BOND DEBT SERVICE
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
210,825 642,252
10.028.995 11,862.223- 28.246.596 24.618.301 (3.628.295)
1,950,063
1,827,689
1,945,511
1,898,989
(46,522)
3,145,284
3,722,367
6,536,509
3,260,178
(3,276,331)
1,076,082
1,395,714
1,050,155
1,066,079
15,924
132,102
88,546
371,425
112,350
(259,075)
1,524,448
1,483,464
2,630,000
11,626,608
8,996,608
6,303,531
7,034,316
12,533,600
1,308,212
1,308,212
6,303,531
7,034,316
12,533,600
19,272,416
6,738,816
255,893 61,420
3,469,571 _ 4,766,487 15,712,996 5,345,885 (10,367,111)
10.028.995 11.862.223 28.246,596 24,618.301 (3.628,295)
1,209,193
987,866
899,376
926,026
26,650
1,878,136
2,691,509
3,192,468
3,092,074
(100,394)
1,377,016
1,507,050
6,730,363
11,932,158
5,201,795
314,738
364,427
1,061,393
1,413,946
352,553
1,524,448
1,483,464
650,000
1,908,212
1,258,212
6,303,531
7,034,316
12,533,600
19 272,416
6,738.816
116
WATER U TIL / T Y FUND
117
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
REVENUES
Minimum Water
Excess Water
Water Cut - In Fee
Service Charges
Delinquent Charges
Water Connection Charges
Backflow Preventor Inspection
Special Assessment
Water Capital Facilities Charge
Water Capital Improvement
Interest Eamings
Lot Clearings
Miscellaneous
Transfers - In
Debt Proceeds
TOTALREVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
CITY OF ATLANTIC BEACH
WATER UTILITY FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
100,479 20,374 21,169 250,000 228,831
(78,426) 499,011 1,445,996 1,081,866 (364,130)
22,053 519,385 1,467,165 1,331,866 (135,299)
513,870
577,205
616,000
680,000
710,407
796,544
844,000
949,521
29,112
21,626
22,000
24,000
38,762
34,435
25,000
28,000
189,710
171,540
80,000
85,000
69,254
54,945
65,000
70,000
4,935
4,061
4,000
4,000
24,680
48,285
OTHER FINANCING USES
47,210
33,425
37,950
35,000
12,176
20,374
21,169
250,000
32,890
75,435
55,000
91,000
1,445,996
9
1,158,398
76,532
8,620
919
9,000
9,000
400,000
583,464
TOTAL EXPENDITURES AND
154,944
356,260
52,262
2,236,570
2,758,153
1,810,212
1,975,521
210,825
17,316
2.469.448
3.294.854
3.277.377
3.307.387
64,000
105,521
2,000
3,000
5,000
5,000
(2,950)
36,000
(52,262)
165,309
30.010
EXPENDITURES
Atlantic Beach
681,820
706,793
722,251
604,118
(118,133)
Buccaneer and Oak Harbor
640,478
447,181
522,585
337,322
(185,263)
Administrative and Non - Divisional
627,765
673,715
700,675
957,549
256,874
TOTAL EXPENDITURES
1,950,063
1,827,689
1,945,511
1,898,989
(46,522)
OTHER FINANCING USES
Restricted Cash
20,374
21,169
250,000
250,000
Operating Cash
499,011
1,445,996
1,081,866
1,158,398
76,532
CASH RESERVES
519,385
1,467,165
1,331,866
1,408,398
76,532
TOTAL EXPENDITURES AND
CASH RESERVES
2.469,448
3,294,854
3.277.377
3.307.387
30.010
RESOURCE ALLOCATION:
Personal Services
351,446
371,398
388,773
396,930
8,157
Operating Expenses
613,662
636,936
881,759
864,311
(17,448)
Capital Outlay
619,885
511,720
335,987
63,150
(272,837)
Debt Service
91,047
107,635
138,992
44,598
(94,394)
Transfers
274,023
200,000
200,000
530,000
330,000
TOTAL
1.950.063
1.827.689
1,945,511
1.898,989
(46,522)
118
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT: WATER
DESCRIPTION: The Atlantic Beach and Buccaneer Water Divisions operate four
treatment plants that pump potable water through the water distribution
system to over 6,000 connections for consumption and fire protection.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Replaced 96% of City water meters with touchread meters.
s Converted from quarterly to monthly meter reading, increasing meters read
by 56,000 per year.
• Combined Distribution/Collection crews and improved efficiency.
• Verified and completed 8,411 Service Orders from October 1995 -May 1996.
a Accepted Hidden Cove (Phase I) and Francis Cove Subdivisions water and sewer
utilities.
Completed Oceanwalk water main loop form Selva Marina Drive.
s Completed in-house design of Forrestal and Saratoga Circles and Mayport Road
extension near Pioneer Drive.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
o Construct new well at Water Treatment Plant #2.
® Complete Oak Harbor and Beach Avenue Utility Improvements.
• Increase volume of in-house work provided by DistributioNCollection Crew.
• Initiate backflow prevention/control and valve maintenance programs.
a Construct mains as needed in areas of other capital projects.
WORKLOAD INDICATORS
FY 96
FY '95
FY 94
Gallons Treated - AB (Annually, in Million Gallons)
793.20
1,073.00
1,022.00
Gallons Treated - Buccaneer (Annually, in Million Gallons)
392. Od,
367.71
354.24_
Service Orders Processed and Completed
8, 411
119
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
ATLANTIC BEACH DIVISION
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 681,820 706,793 722,251 604,118 (118,133)
120
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
162,190
177,402
174,157
179,606
5,449
Overtime
12,015
18,957
16,000
26,240
10,240
Special Pay
6,438
8,015
9,000
9,750
750
SUB -TOTAL
180,643
204,374
199,157
215,596
16,439
BENEFITS
FICA
13,330
15,941
15,274
16,523
1,249
Pension
15,964
16,884
21,395
21,766
371
Health Insurance
13,727
13,235
12,194
15,633
3,439
Worker & Unemploy Comp
8,467
9,228
7,293
10,500
3,207
SUB -TOTAL
51,488
55,288
56,156
64,422
8,266
Total WAGES
and BENEFITS
232,131
259,662
255,313
280,018
24,705
OPERATING EXPENSES:
Professional Services
12,822
26,970
5,000
10,000
5,000
Accounting, Auditing
Contractual Services
24,611
25,770
46,385
45,500
(885)
Travel, Training
538
1,357
4,000
5,750
1,750
Communication
2,657
1,616
3,200
4,000
800
Postage
9,931
3,000
3,500
500
Utilities
35,311
33,679
38,000
48,000
10,000
Rentals, Leases
4,060
5,513
4,500
5,500
1,000
Insurance
Repairs, Maintenance
24,824
38,021
85,400
53,850
(31,550)
Printing, Publishing
3,363
828
3,500
4,000
500
Advertising, Promotion
Other Current Charges
1,686
1,677
10,000
12,500
2,500
Office Supplies
283
34
1,500
2,000
500
Operating Supplies
61,343
37,973
104,618
102,650
(1,968)
Books, Sub, Memberships
642
396
2,000
2,700
Intemal Service Charges
Total Operating Expenses
182,071
173,834
311,103
299,950
(11,153)
CAPITAL OUTLAY:
Land
Buildings
1,252
(1,252)
Other Improvements
169,073
220,094
111,083
(111,083)
Equipment
98,545
53,203
43,500
24,150
(19,350)
Construction in Progress
Total Capital Outlay
267,618
273,297
155,835
24,150
(131,685)
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 681,820 706,793 722,251 604,118 (118,133)
120
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
BUCCANEER / OAK HARBOR DIVISION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
WAGES
Salaries and Wages
83,176
72,048
85,975
68,400
(17,575)
Overtime
9,182
13,222
13,000
15,320
2,320
Special Pay
1,843
2,115
6,000
4,500
(1,500)
SUB -TOTAL
94,201
87,385
104,975
88,220
(16,755)
BENEFITS
FICA
7,058
6,708
8,123
6,950
(1,173)
Pension
7,704
7,847
10,351
8,835
(1,516)
Health Insurance
7,016
5,329
4,695
5,932
1,237
Worker & Unemploy Comp
3,336
4,467
5,316
6,975
1,659
SUB -TOTAL
25,114
24,351
28.485
28,692
207
Total WAGES
and BENEFITS
119,315
111,736
133,460
1.16,912
(16,548)
OPERATING EXPENSES:
Professional Services
5,235
625
8,500
(8,500)
Accounting, Auditing
Contractual Services
11,554
7,663
25,000
25,000
Travel, Training
1,034
688
2,900
2,900
Communication
1,685
2,100
4,700
6,860
2,160
Postage
1,477
206
1,000
1,000
Utilities
83,042
30,360
56,000
56,000
Rentals, Leases
1,555
1,490
3,000
3,000
Insurance
Repairs, Maintenance
10,451
23,597
56,100
35,900
(20,200)
Printing, Publishing
490
1,091
1,000
1,000
Advertising, Promotion
Other Current Charges
8,229
285
2,000
2,000
Office Supplies
230
356
1,000
2,300
1,300
Operating Supplies
43,050
27,960
46,573
44,250
(2,323)
Books, Sub, Memberships
864
601
1,200
1,200
Internal Service Charges
Total Operating Expenses
168,896
97,022
208,973
181,410
(27,563)
CAPITAL OUTLAY:
Land
Buildings
1,500
1,500
Other Improvements
241,212
217,045
160,929
(160,929)
Equipment
111,055
21,378
19,223
37,500
18,277
Construction in Progress
Total Capital Outlay 352,267 238,423 180,152 39,000 (141,152)
Principal
Interest
Other
Total Debt Service
To General Fund
To
Other
Total Transfers
DIVISION TOTALS: 640,478 447,181 522,585 337,322 (185,263)
121
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker $ Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To General Fund
To Sewer Utility Fund
To Debt Service
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
ADMINISTRATIVE AND NON - DIVISIONAL
REVISED {
ACTUAL ACTUAL BUDGET BUDGET INCREASE (j
1993-94 1994-95 1995-96 1996-97 DECREASE
7,000 6,000 6,500 500
39,338 37,993 25,555 28,110 2,555
223,357 321,087 330,128 348,341 18,213
262,695 366,080 361,683 382,951 21,268
10,543
10,543
11,714
11,714
80,504
97,092
127,278
32,884 (94,394)
91,047
107,635
138,992
44,598 (94,394)
274,023 200,000 200,000 200,000
330,000 330,000
274,023 200,000 200,000 530,000 330,000
627,765 673,715 700,675 957,549 2562874
122
SEWER U TIL / T Y FUND
123
CITY OF ATLANTIC BEACH
SEWER UTILITY FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
CASH
Restricted Cash 476,981 315,331 461,530 250,000 (211,530)
Operating Cash 1,664,273 2,215,494 2,369,867 1,532,177 (837,690)
CASH CARRY FORWARD 2,141,254 2,530,825 2,831,397 1,782,177 (1,049,220)
REVENUES
E.P.A. Grant
Sewer Service Base Charge
1,024,171
1,149,641
1,223,000
1,284,000
61,000
Sewer Service Volume Charge
1,189,555
1,372,791
1,438,000
1,550,994
112,994
Sewer Connection Charge
155,691
129,560
114,000
128,000
14,000
SewerAssesments
33,414
82,838
Capital Facilities Acquisition Charges
144,032
121,028
110,000
126,000
16,000
Interest Earnings
106,021
194,581
128,000
150,000
22,000
Miscellaneous
1,326
160
Debt Proceeds
965,935
614,059
2,474,289
(2,474,289)
TOTAL REVENUES
3,620,145
3,664,658
5,487,289
3,238,994
(2,248,295)
OTHER FINANCING SOURCES
358,281
TOTAL RESOURCES
5.761.399
6.553.764
8.318.686
5.021.171
(3 297.515)
EXPENDITURES
Atlantic Beach
1,403,493
1,865,314
4,109,692
1,032,588
(3,077,104)
Buccaneer and Oak Harbor
432,164
469,753
893,151
605,752
(287,399)
Administrative and Non - Divisional
1,309,627
1,387,300
1,533,666
1,621,838
88,172
TOTAL EXPENDITURES
3,145,284
3,722,367
6,536,509
3,260,178
(3,276,331)
OTHER FINANCING USES
85,290
Restricted Cash
315,331
461,530
250,000
250,000
Operating Cash
2,215,494
2,369,867
1,532,177
1,510,993
(21,184)
CASH RESERVES
2,530,825
2,831,397
1,782,177
1,760,993
(21,184)
TOTAL EXPENDITURES AND
CASH RESERVES
5,761.399
6.553.764
8.318.686
5,021.171
(3,297,515)
RESOURCE ALLOCATION:
Personal Services
455,031
451,009
507,505
521,683
14,178
Operating Expenses
912,318
1,244,993
1,284,629
1,256,747
(27,882)
Capital Outlay
692,067
988,802
3,571,974
242,400
(3,329,574)
Debt Service
216,483
254,099
922,401
61,136
(861,265)
Transfers
869,385
783,464
250,000
1,178,212
928,212
TOTAL
3.145.284
3.722.367
6.536.509
3.260.178
(3.276.331)
124
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT -
Sewer Operations manages and maintains the 20 miles of the sanitary sewer
DESCRIPTION: collection system and the 29 sewage pumping stations that pump the sanitary
sewage to the sewer treatment plants for treatment. The division maintains two
sewage treatment plants; a 3 million gallon a day plant and a 1.3 million gallon a day
plant that pump the treated sewage to the St. John's River and disposes of the
treated by-product (sludge) at the County landfill.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Completed construction and star` -up of new 3 MGD Wastewater Treatment
Plant Expansion.
• Completed rehab of SailtAire Stormwater, Sewer & Water System and
constructed new lits station at east end of David Street.
• Retrofitted sludge containers.
• Began design of Buccaneer Wastewater Treatment Plant Expansion and
Master Lill` Station.
• Accepted maintenance of sewer lines -Hidden Cove, Selva Linkside ll and
Francis Cove.
• Completed construction of sulfur dioxide instrumentation and control at
Buccaneer WTP.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Replace valves at lift stations "A" through "F".
• Continue lab certification.
• Continue sewer collection system upgrades and rehabilitation
• Complete CAD maps for sewer lines.
• Upgrade Wastewater Treatment Plant #2 to 2.OMGD, including Master Wet Well.
Construct Beach Avenue Sewer lines.
WORKLOAD INDICATORS
FY'96
FY'95
FY'94
Gallons Treated - AB (Annually, in Million Gallons)
779.688
909.00
896.00
Gallons Treated - Buccaneer (Annually, in Million Gallons)
391
375.09
362.57
125
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
ATLANTIC BEACH DIVISION
To
To
Other
Total Transfers
DIVISION TOTALS: 1.403,493 1,865,314 4,109,692 1,032,588 (3 077,104)
126
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
200,720
196,160
240,991
239,683
(1,308)
Overtime
38,679
32,285
15,000
27,600
12,600
Special Pay
6,571
5,658
12,200
12,000
(200)
SUB -TOTAL
245,970
234,103
268,191
279,283
11,092
BENEFITS
FICA
17,652
18,869
20,517
21,400
883
Pension
19,935
19,910
28,811
28,288
(523)
Health Insurance
14,248
11,220
14,065
13,640
(425)
Worker & Unemploy Comp
7,555
9,677
12,649
13,120
471
SUB -TOTAL
59,390
59,676
76,042
76,448
406
Total WAGES
and BENEFITS
305,360
293,779
344,233
355,731
11,498
OPERATING EXPENSES:
Professional Services
8,114
5,387
4,000
7,500
3,500
Accounting, Auditing
Contractual Services
59,596
140,794
58,705
59,500
795
Travel, Training
1,960
1,637
3,000
4,000
1,000
Communication
1,147
1,756
3,500
3,500
Postage
2,782
233
3,000
3,400
400
Utilities
150,281
162,212
165,000
175,000
10,000
Rentals, Leases
3,869
4,882
12,500
7,500
(5,000)
Insurance
27,836
Repairs, Maintenance
113,659
197,755
133,230
125,500
(7,730)
Printing, Publishing
3,974
3,320
4,400
6,500
2,100
Other Current Charges
57,364
19,023
55,190
15,000
(40,190)
Office Supplies
1,344
186
2,500
3,000
500
Operating Supplies
70,165
83,284
94,588
90,207
(4,381)
Road Materials
167
Books, Sub, Memberships
1,361
1,168
2,837
2,850
13
Internal Service Charges
Total Operating Expenses
503,452
621,804
542,450
503,457
(38,993)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
367,294
909,774
3,205,384
48,500
(3,156,884)
Equipment
227,212
39,957
17,625
124,900
107,275
Construction in Progress
Total Capital Outlay
594,506
949,731
3,223,009
173,400
(3,049,609)
DEBT SERVICE:
Principal
Interest
Other
175
Total Debt Service
175
To
To
Other
Total Transfers
DIVISION TOTALS: 1.403,493 1,865,314 4,109,692 1,032,588 (3 077,104)
126
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
BUCCANEER / OAK HARBOR DIVISION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
WAGES
Salaries and Wages
105,297
99,648
100,611
109,033
8,422
Overtime
12,485
18,324
16,700
12,650
(4,050)
Special Pay
839
6,835
7,700
7,000
(700)
SUB -TOTAL
118,621
124,807
125,011
128,683
3,672
BENEFITS
FICA
8,681
9,602
9,722
9,985
263
Pension
8,692
9,891
15,139
12,873
(2,266)
Health Insurance
9,352
7,501
8,403
7,611
(792)
Worker& Unemploy Comp
4,325
5,429
4,997
6,800
1,803
SUB -TOTAL
31,050
32,423
38,261
37,269
(992)
Total WAGES
and BENEFITS
149,671
157,230
163,272
165,952
2,680
OPERATING EXPENSES:
Professional Services
7,745
1,832
26,400
14,000
(12,400)
Accounting, Auditing
Contractual Services
26,567
29,125
56,300
58,800
2,500
Travel, Training
665
199
2,900
3,400
500
Communication
2,059
2,458
4,500
4,900
400
Postage
1,375
12
500
500
Utilities
28,163
79,690
73,200
80,000
6,800
Rentals, Leases
2,097
2,007
2,800
3,500
700
Insurance
22,833
Repairs, Maintenance
32,784
84,862
138,352
116,950
(21,402)
Printing, Publishing
882
227
1,000
100
Other Current Charges
(335)
9,062
8,800
10,500
1,700
Office Supplies
358
259
1,014
1,250
236
Operating Supplies
59,149
63,482
63,948
74,300
10,352
Road Materials
52
500
1,000
500
Books, Sub, Memberships
590
185
700
700
Internal Service Charges
Total Operating Expenses
184,932
273,452
380,914
370,800
(10,114)
CAPITAL OUTLAY:
Land
19,165
Buildings
Other Improvements
11,775
309,000
10,000
(299,000)
Equipment
78,396
27,296
39,965
59,000
19,035
Construction in Progress
Total Capital Outlay
97,561
39,071
348,965
69,000
(279,965)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To Water Utility Fund
To O.H. Sewer
To General Fund
To C.A.B. Sewer
Total Transfers
DIVISION TOTALS6 432,164 469,753 893,151 605,752 (287,399)
127
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
ADMINISTRATIVE AND NON - DIVISIONAL
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
7,000
6,000
6,500
500
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
20,457
25,137
27,650
2,513
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
223,934
322,280
330,128
348,340
18,212
Total Operating Expenses
223,934
349,737
361,265
382,490
21,225
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
14,453
14,452
501,835
16,059
(485,776)
Interest
201,855
239,647
420,566
45,077
(375,489)
Other
Total Debt Service
216,308
254,099
922,401
61,136
(861,265)
TRANSFERS:
To General Fund
292,163
200,000
250,000
200,000
(50,000)
To Water Utility Fund
400,000
583,464
Other
177,222
978,212
978:212
Total Transfers
869,385
783,464
250,000
1,178,212
928,212
DIVISION TOTALS:
1,309,627
1,387,300
1,533,666
1,621,838
88,172
128
SAN/TAT/ON FUND
129
CITY OF ATLANTIC BEACH
SANITATION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
CASH
Operating Cash 359,693 330,972 294,824 284,369 (10,455)
CASH CARRY FORWARD 359,693 330,972 294,824 284,369 (10,455)
REVENUES
Garbage Services
1,136,057
1,074,558
1,014,700
1,056,000
41,300
Interest Earnings
10,477
22,751
10,000
1,066,079
(10,000)
Recycle Grant
19,643
8,120
15,000
15,000
15,924
Sale of Equipment
118,816
(12,518)
Miscellaneous Revenues
330,972
294,824
284,369
289,290
4,921
TOTAL REVENUES
1,166,177
1,092,911
1,039,700
1,071,000
31,300
OTHER FINANCING SOURCES
266,655
TOTAL RESOURCES
1,525,870
1.690.538
1.334.524
1,355,369
20.845
EXPENDITURES
402,716
165,459 3,098 7,413 4,315
Operating Expenses
302,049
723,694 847,057 858,666 11,609
Sanitation
1,076,082
1,395,714
1,050,155
1,066,079
15,924
TOTAL EXPENDITURES
1,076,082
1,395,714
1,050,155
1,066,079
15,924
OTHER FINANCING USES
118,816
Operating Cash
330,972
294,824
284,369
289,290
4,921
CASH RESERVES
330,972
294,824
284,369
289,290
4,921
TOTAL EXPENDITURES AND
CASH RESERVES
1,525,870
1,690,538
1,334,524
1,355.369
20.845
RESOURCE ALLOCATION:
Personal Services
402,716
165,459 3,098 7,413 4,315
Operating Expenses
302,049
723,694 847,057 858,666 11,609
Capital Outlay
25,510
5,568
Debt Service
2,399
993
Transfers
343,408_
500,000 200,000 200,000
TOTAL 1.076,082 1,395,714 1,050,155 1.066,079 15.924
AUTHORIZED PERSONNEL
POSITION 1995/1996 1996/1997
0 0
0 0
0 0
0 0
0 0
130
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT: SANITATION
DESCRIPTION: The Sanitation Department's budget reflects the operating funds needed
to support: (1) continued City involvement in the Recycling Program; (2) the
maintenance and operation of one trash boom truck and a percentage of
one individual's salary, and, (3) contractual obligation compliance with the
refuse contractor.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Obtained recycling bins and 6 foot high back benches with recycling grant money.
• Obtained 32 gallon trash receptacles made of 100% recycled plastic.
• Monitored contractor's performance and insured that second year of contract improved
from the first year.
• Encouraged residents to continue high level of recycling and provided composting bins
free of charge.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Continue to monitor and further enhance private contractor's performance.
• Continue to ensure resident complaints are handled in a timely fashion.
• Continue to utilize recycling grant money in effective and innovative ways.
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
Number of Residential Accounts
Number of Commercial Accounts
4,465
89
4,200
80---
4,400
80
13'1
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To General Fund
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SANITATION FUND
SANITATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
246,352
80,447
2,233
2,233
2,399
53,174
21,580
87
1,000
913
6,304
486,558
672,700
680,000
7,300
305,830
102,027
2,320
3,233
913
22,144
8,261
178
250
72
22,780
29,237
268
240
(28)
25,604
7,180
185
190
5
26,358
18,754
147
3,500
3,353
96,886
63,432
778
4,180
3,402
17,640
10,475
402,716
165,459
3,098
•7,413
4,315
495
5,568
25,510
5,568
2,399
993
3,000
4,000
4,000
500,000 200,000 200,000
138,950
486,558
672,700
680,000
7,300
47
2,471
1,000
500
(500)
7,314
2,425
42,550
12,607
5,118
5,629
511
40,170
15,535
5,000
5,000
1,335
300
300
17,640
10,475
15,000
15,000
285
20
52,127
16,410
800
800
175,329
143,439
147,437
3,998
302,049
723,694
847,057
858,666
11,609
25,510
5,568
25,510
5,568
2,399
993
2,399
993
343,408
500,000 200,000 200,000
343,408
500,000
200,000
200,000
1,076,082
1,395,714
1,050,155
1,066,079 15,924
132
133
CITY OF ATLANTIC BEACH
STORMWATER DRAINAGE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
REVENUES
Stormater Utility Fees
Interest Eamings
Loan Proceeds
Transfers - In
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Stormwater Utilities
TOTAL EXPENDITURES
OTHER FINANCING USES
Restricted Cash
Operating Cash
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
202,820 227,825 224,400 234,000 9,600
3,266 6,853
206,086 234,678 224,400 234,000 9,600 1
272.278 323.067 397.501 260.076 (137.425 I
132,102
88,546
REVISED
112,350
(259,075)
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
88,389
173,101
26,076
147,726
121,650
66,192
88,389
173,101
26,076
(147,025)
66,192
88,389
173,101
26,076
(147,025)
202,820 227,825 224,400 234,000 9,600
3,266 6,853
206,086 234,678 224,400 234,000 9,600 1
272.278 323.067 397.501 260.076 (137.425 I
132,102
88,546
371,425
112,350
(259,075)
132,102
88,546
371,425
112,350
(259,075)
51,787
61,420
88,389
173,101
26,076
147,726
121,650
88,389
173,101
26,076
147,726
121,650
272.278 323.067 397.501 260.076 (_137.425)
50,107 85,886 179,023 112,350 (66,673)
39,554 960 192,402 (192,402)
4,809 1,700
37,632
132.102 88,546 371.425 112.350 (259,075)
134
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT:
DESCRIPTION., The Stormwater Utility Department's budget reflects the operating funds
needed to support stormwater (drainage) system maintenance and
improvements.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Improved drainage system in SaiiAire Subdivision.
• Bid out street sweeping bi-monthly.
• Constructed drainage systems: 16th St. & Ocean Blvd., 3rd St., Dudley St., Begonia
St., and Donner Rd.
• Replaced 36 inch pipe on Dora Street.
• Accepted FDOT dich maintenance from Mayport Rd. to Sunrise Church on Aquatic Dr.
• Personnel obtained "C" certification in Stormwater.
• Began maintenance of waterways between Selva Marina Country Club and Fleet
Landing at south end of Oceanwalk subdivision.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Continue ditch maintenance and spraying.
• Complete Jasmine Street retention pond.
• Continue Stormwater Master Plan Improvements.
• Obtain additional stormwater licenses.
• Initiate outfall monitoring and sampling when required by EPA.
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
Miles of Ditches
6.02
5.40
4.65
Miles of Storm Sewer
8
7
6
Number of Catch Basins
439
433
430
135
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Intemal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
To General Fund
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
STORMWATER DRAINAGE FUND
STORMWATER DRAINAGE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
11,359 48,747 30,000 (30,000)
1,000 (1,000)
16,860 15,812 106,206 80,000 (26,206)
500 1,450 950
4,487 960 192,402 (192,402)
35,067
39,554 960 192,402 (192,402)
4,809 1,700
4,809 1,700
37,632
132,102 88,546 371,425 112,350 (259,075) G
136
1,610
19,847
15,135
34,917
22,500
(12,417)
812
415
1,000
(1,000)
300
1,229
3,493
5,000
8,000
3,000
374
400
400
50,107
85,886
179,023
112,350
(66,673)
4,487 960 192,402 (192,402)
35,067
39,554 960 192,402 (192,402)
4,809 1,700
4,809 1,700
37,632
132,102 88,546 371,425 112,350 (259,075) G
136
137
CONSTRUCT/ON FUND
138
DEPARTMENT DESCRIPTION and HIGHLIGHTS
► .7ilo��i��I►�1►
DESCRIPTION. The Utility Revenue Bond Construcion fund accounts for the
utility project expenditures financed by the 1996 Utility Revenue
Bond. The cash balance forward is restricted for project
expenditures as well as the investment earnings on these funds.
The project costs are budgeted in total less any amounts
expended in the prior year. Following is an estimate of the
amount to be expended for these projects for fiscal year 1995/1996
and the balance which is budgeted for fiscal year 1996/1997.
Please note; project estimated costs are periodically revised
and updated based engineering and bid results.
1995/96 1996/97
BOND PROJECTS: BUDGET ESTIMATED BALANCE
Atlantic Beach Sewer Plant Exp. 1,373,857 1,274,692 99,165
Enlarge and Rehab WTP #3 655,809 555,809 100,000
Contingency 142,942 11,569 131,373
2,172, 608 1,842,070 330,538
Sewer Main Rehab
New Well at WTP #2
Water Main Upgrades
Beach Avenue Improvments
City Property Meters & Cor.
Buccaneer Wastewater Impr.
Oak Harbor Water & Sewer Impr,
Stormwater Master Plan
Contingency
139
3,200,000
153,392
3,046,608
100,000
0
100,000
894,000
208,335
685,665
895,250
25,948
869,302
20,000
0
20,000
1,661,500
166,706
1,494,794
1,200,000
33,921
1,166, 079
3,982,000
199,628
3,782,372
131,250
0
131,250
12, 084, 000 787,930 11, 296, 070
14,256,608 2 630 000 11,626 608
CITY OF ATLANTIC BEACH
UTILITY REVENUE BOND CONSTRUCTION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
REVENUES
Bond Proceeds
Interest Earnings
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Water, Sewer and Stormwater Improvements
TOTAL EXPENDITURES
OTHER FINANCING USES
Restricted Cash
Operating Cash
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
10,643,611 10,643,611
10,643,611 10,643,611
12,936,611 (12,936,611)
337,000 982,997 645,997
13,273,611 982,997 (12,290,614)
13.273.611 11,626-608 (1.647.003) 1
2,630,000 11,626,608 8,996,608
2,630,000 11,626,608 8,996,608
10,643,611
(10,643,611)
10,643,611
(10,643,611)
13.273.611
11.626.608 (1.647.003)
140
2,630,000 11,626,608 8,996,608
2.630.000 11.626.608 8 996.608
141
DEBT SERV/CE FUND
142
143
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT.UTILLTY
BQ.N..D DEBT SERV/CE. FUND.. >.
DESCRIPTION.
The Utility Revenue Bond Debt
Service fund accounts for the
interest and principal payments on the 1996 Utility Revenue Bonds.
These funds are restricted by bond covenants which also specify the
required deposits to this fund
on an anual basis. Following is a schedule
of the debt service payments-for
the Bonds.
Bond Year
Ending
Total
October 1 Principal
Interest
Debt Service
1996
704,421.67"'
704,421.67
1997
1,207,580.00
1,207,580.00
1998
395,000
1,207,580.00
1,602,580.00
1999
410,000
1,192,175.00
1,602,175.00
2000
425,000
1,175, 365.00
1,600, 365.00
2001
445,000
1,157,090.00
1,602,090.00
2002
465,000
1,137,510.00
1,602, 510.00
2003
485,000
1,116,585.00
1,601,585.00
2004
510,000
1,094,275.00
1,604,275.00
2005
530,000
1,070,305.00
1,600,305.00
2006
555,000
1,044,865.00
1,599,865.00
2007
585,000
1,017,670.00
1,602,670.00
2008
615,000
987,835.00
1,602,835.00
2009
645,000
955,855.00
1,600,855.00
2010
680,000
921,670.00
1,601,670.00
2011
720,000
884,950.00
1,604,950.00
2012
755,000
845,350.00
1,600350.00
2013
800,000
803,825.00
1,603,825.00
2014
845,000
759,825.00
1,604,825.00
2015
890,000
713,350.00
1,603,350.00
2016
940,000
664,400.00
1,604,400.00
2017
990,000
612,700.00
1,602,700.00
2018
1,045,000
558,250.00
1,603,250.00
2019
1,100,000
500,775.00
1,600,775.00
2020
1,160,000
440,275.00
1,600,275.00
2021
1,225,000
376,475.00
1,601,475.00
2022
1,295,000
309,100.00
1,604,100.00
2023
1,365,000
237,875.00
1,602,875.00
2024
1,440,000
162, 800.00
1, 602, 800.00
2025
1,520,000
83,600.00
1,603,600.00
TOTAL $22,835,000
$23,944,331.67
546,779,331.67
143
CITY OF ATLANTIC BEACH
UTILITY REVENUE BOND DEBT SERVICE FUND FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
CASH
Restricted Cash
1,644,897
1,644,897
Operating Cash
CASH CARRY FORWARD
1,644,897
1,644,897
REVENUES
TOTAL EXPENDITURES
1,308,212
1,308,212
Bond Proceeds
1,599,897
(1,599,897)
Interest Earnings
45,000
94,581
49,581
Transfers from other funds
TOTAL EXPENDITURES AND
1,308,212
1,308,212
TOTAL REVENUES
1,644,897
1,402,793
(242,104)
OTHER FINANCING SOURCES
TOTAL RESOURCES
1.644.897
3.047.690
1.402.793
EXPENDITURES
Pdncipal
Interest
1,308,212
1,308,212
TOTAL EXPENDITURES
1,308,212
1,308,212
OTHER FINANCING USES
Restricted Cash
1,644,897 1,739,478
94,581
Operating Cash
CASH RESERVES
1,644,897 1,739,478
94,581
TOTAL EXPENDITURES AND
CASH RESERVES
1.644.897 3,047.690
1.402,793
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service 1,308,212 1,308,212
Transfers
TOTAL 1,308,212 1.308,212
144
145
IN TERNA L SERV/CE FUNDS
146
Internal Service Funds are used to account for the financing of goods or services
provided by one department to other departments of the City, on a cost
reimbursement basis.
The following Internal Service Funds were established:
• City Manager
• Accounting and Finance
• Public Works Administration
• Fleet Maintenance
Internal Service Funds are allocated to other departments based on the services
provided to the departments. The Internal Service Funds are allocated as follows:
City Manger - City Manager and Deputy City Manager salaries and
expenses are allocated based on a study of time spent in various
departments. The Administrative Assistant salary and expenses and
Employee Assistance Program are allocated to departments based on
the number of employees in each department. The receptionist salary
and expenses are allocated based on telephone coverage for
departments.
Accounting & Finance - Cashiers and Utility Billing personnel and the
related supply, postage and computer expenses are allocated evenly
to the Water, Sewer and Sanitation Funds. The Finance Director and
Assistant Finance Director are allocated based on a study of time
spent in supervision and performing accounting functions. The
Accounts Payable/Payroll Clerk is allocated based on number of
checks written for each department. The Purchasing Agent and
related expenses is allocated based on number of purchase orders
issued for each department.
Public Works Administration - Public Works Director ,Assistant
Director , Clerks and related departmental expenses are allocated to
various departments based on a study of time spent in Streets and
Roads, Water, Sewer, Sanitation and Fleet Maintenance.
Fleet Maintenance - Fleet maintenance costs are allocated to
departments based on a summary of work order repairs for each
department for one year.
147
CITY OF ATLANTIC BEACH
INTERNAL SERVICE FUNDS
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
AUTHORIZED POSITIONS
REVISED
1995/1998
1996H997
POSITION
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
City Manager
1993-94
1994-95
1995-96
1996-97
DECREASE
Cath Carry..Fo ward
1
1
20,884
10,158
(10,726)
REVENUES
1
1
Finance Director
1
1
City Manager
120,527
249,224
258,994
209,418
(49,576)
Finance & Accounting
343,556
449,242
527,113
631,291
104,178
Public Works Administration
164,582
282,590
294,193
278,844
(15,349)
Fleet Maintenance
155,756
231,533
184,678
170,920
(13,758)
TOTAL REVENUES
784,421
1,212,589
1,264,978
1,290,473
25,495
OTHER FINANCING SOURCES
1
69,356
Public Works Director
1
i
TOTAL RESOURCES
784,421
1,281,945
1,285,862
1,300,631
14,769
EXPENDITURES
5
Fleet Maintenance
3
3
City Manager
120,527
250,282
257,077
209,418
(47,659)
Finance & Accounting
343,556
492,939
539,765
631,291
91,526
Public Works Administration
164,582
285,284
293,854
278,844
(15,010)
Fleet Maintenance
155,756
232,556
185,008
170,920
(14,088)
TOTAL EXPENDITURES
784,421
1,261,061
1,275,704
1,290,473
14,769
CASH RESERVES
20,884
10,158
10,158
OTHER FINANCING USES
TOTAL EXPENDITURES AND
CASH RESERVES
784,421
1,281,945
1,285,862
1,300,631
14,769
f1ESQURCE.AU-Q.CA1).QN:
Personal Services
679,197
871,885
934,993
931,754
(3,239)
Operating Expenses
99,226
245,108
269,507
296,591
27,084
Capital Outlay
5,998
144,068
48,268
43,370
(4,898)
Debt Service
22,936
18,758
(4,178)
Transfers
TOTAL
784,421
1,261,061
1,275,704
1,290,473
14,769
AUTHORIZED POSITIONS
1995/1998
1996H997
POSITION
City Manager
1
1
City Manager
1
Deputy City Manager
1
1
Administrative Assistant
1
1
Receptionist
4
3
Accounting & Finance
1
1
Finance Director
1
1
Accounting Supervisor
1
1
Purchasing Agent
1
1
Utility Billing Supervisor
1
1
Utiltiy Accounting Clerk
1
1
Accounts Payable Clerk
1
1
Head Cashier
2
2
Cashiers
1
1
Computer Operator
1
Purchasing Clerk
1
Personnel Coordinator
--_- 1 p 1
12
Public Works Adminisrration
1
1
Public Works Director
1
i
Assistant Public Works Director
1
1
Administrative Assistant
2
1I
Clerks
5
Fleet Maintenance
3
3
Mechanics
148
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT:,ITYNIANAGER
DESCRIPTION: The City Manager Department's budget reflects the operating funds needed
for the City Manager to: 1) assist the City Commission in developing alter-
native policy and program proposals, 2) provide administrative guidance
to management staff in implementing Commission policies and programs;
and, 3) to establish a leadership role in the community.
MAJOR ACCOMPLISHMENTS;
FISCAL YEAR 1995 - 96
• Implemented a senior staff "Quality Circle".
• Successful completion of the capital borrowing for infrastructure.
• Major renovation of the City's parks.
• Completion of the AB Sewer Plant expansion and SaltAire improvements.
o Reorganization of the Public Safety, Purchasing and Personnel departments.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Formally implement departmental level "Quality Circles".
• Continue the design and construction of $12 million + capital outlay program.
® Review and approve existing service delivery levels.
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
Number of Meetings Attended
450
490
Number of Citizen Contacts/Calls
600
795
Number of Pieces of Correspondence Written
103
121
149
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
CITY MANAGER
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 120,527 250,282 257,077 209,418 (47,659)
150
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
84,097
157,908
130,522
121,899
(8,623)
Overtime
1,923
1,000
(1,000)
Special Pay
7,593
39,300
4,000
(35,300)
SUB -TOTAL
86,020
165,501
170,822
125,899
(44,923)
BENEFITS
FICA
6,716
13,819
13,068
9,964
(3,104)
Pension
10,694
18,559
19,900
15,911
(3,989)
Health Insurance
7,566
13,465
13,915
12,664
(1,251)
Worker & Unemploy Comp
487
987
(643)
700
1,343
SUB -TOTAL
25,463
46,830
46,240
39,239
(7,001)
Total WAGES
and BENEFITS
111,483
212,331
217,062
165,138
(51,924)
OPERATING EXPENSES:
Professional Services
2,990
4,435
200
(4,235)
Accounting, Auditing
Contractual Services
84
1,474
4,847
3,000
(1,847)
Travel, Training
5,314
5,489
5,450
3,600
(1,850)
Communication
473
2,002
2,080
2,400
320
Postage
Utilities
Rentals, Leases
Insurance
41
408
1,000
592
Repairs, Maintenance
551
943
1,436
1,000
(436)
Printing, Publishing
1,925
905
500
(405)
Advertising, Promotion
Other Current Charges
12
796
541
410
(131)
Office Supplies
270
2,107
1,900
2,000
100
Operating Supplies
182
964
1,100
1,100
Books, Sub, Memberships
858
2,441
2,869
800
Internal Service Charges
14,312
11,044
12,270
1,226
Total Operating Expenses
7,744
35,484
37,015
28,280
(6,735)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
1,300
2,467
3,000
16,000
13,000
Construction in Progress
Total Capital Outlay
1,300
2,467
3,000
16,000
13,000
Principal
Interest
Other
Total Debt Service
To
To
Other
Total Transfers
DIVISION TOTALS: 120,527 250,282 257,077 209,418 (47,659)
150
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT ACCOUNTING &'FINANCE'
DESCRIPTION.- The Accounting & Finance Department's budget reflects the operating funds
needed to support and administer the financial affairs of the City, including
City investments, budget preparation, financial information generation,
utility billing and related customer questions and complaints, payroll,
purchasing, vendor payables, data processing and personnel.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Coordinated 24 million dollar financing for Utility and General Government projects.
• Reorganized the Purchasing Department, centralized receiving and established new
purchasing procedures to improve internal controls.
• Converted from quarterly meter reading to monthly meter reading increasing
meter reading processing from 30, 000 accounts per year to 90, 000 accounts per year.
Changed utility billing cycles to smooth work flow.
• Upgraded AS400 -improving response time and capacity to users.
• Implemented the Fixed Asset System and expanded the use of project accounting.
• Assumed responsibility for personnel functions.
• Received excellent audit review.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Increase level of customer service provided to citizens and expand the role of
the customer service representatives to include collections on delinquent accounts.
• Continue to provide reliable and timely financial information to the City Commission
and management staff.
• Reorganize and streamline the personnel function to provide better personnel support
to management staff and City departments.
• RFP for City auditing services - (contract expires with existing auditors.)
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
Utility Bills Generated (Annually)
80,000
79,200
78,000
Delinquent Notices Generated (Annually)
13,500
13,200
14,400
Final Bills Processed (Annually)
5,000
4,800
3,500
Accounts Payable Checks Processed (Annually)
12,500
12,000
12,000
Purchase Orders Processed (Annually)
3,500
3,000
3,000
Payroll Checks Processed (Annually)
2,000
2,000
1,700
151
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
ACCOUNTING AND FINANCE
DIVISION TOTALS: 343,556 492,939 539,765 631,291 91,526
152
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
232,369
263,406
290,013
343,222
53,209
Overtime
12,927
8,535
12,000
12,000
Special Pay
3,964
11,860
14,000
12,500
(1,500)
SUB -TOTAL
249,260
283,801
316,013
367,722
51,709
BENEFITS
FICA
18,964
22,884
24,098
28,632
4,534
Pension
20,497
24,788
34,457
36,657
2,200
Health Insurance
13,328
18,242
18,806
23,680
4,874
Worker & Unemploy Comp
1,855
5,105
6,145
7,529
1,384
SUB -TOTAL
54,644
71,019
83,506
96,498
12,992
Total WAGES
and BENEFITS
303,904
354,820
399,519
464,220
64,701
OPERATING EXPENSES:
Professional Services
488
7,997
10,400
13,400
3,000
Accounting, Auditing
Contractual Services
2,150
3,449
4,860
5,520
660
Travel, Training
(62)
3,959
8,672
13,300
4,628
Communication
7,151
9,860
8,200
(1,660)
Postage
22,046
26,832
29,296
2,464
Utilities
Rentals, Leases
500
500
Insurance
27
1,125
1,250
125
Repairs, Maintenance
21,136
6,590
20,630
33,020
12,390
Printing, Publishing
7,743
11,941
12,005
18,931
6,926
Advertising, Promotion
43
1,375
1,375
Other Current Charges
Office Supplies
3,510
7,459
4,844
6,775
1,931
Operating Supplies
1,299
2,086
790
750
(40)
Books, Sub, Memberships
301
1,450
1,980
2,825
Intemal Service Charges
8,774
7,051
(1,723)
Total Operating Expenses
36,608
74,155
111,272
142,193
30,921
CAPITAL OUTLAY:
Land
Buildings
2,735
Other Improvements
Equipment
309
63,964
6,038
6,120
82
Construction in Progress
Total Capital Outlay
3,044
63,964
6,038
6,120
82
DEBT SERVICE:
Principal
18,000
17,474
(526)
Interest
4,936
1,284
(3,652)
Other
Total Debt Service
22,936
18,758
(4,178)
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 343,556 492,939 539,765 631,291 91,526
152
153
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT.-
IPUBLIC WORKS ADM/. IRATION
DESCRIPTION:
The Public Works Administration Department's budget reflects the
operating funds needed to support: 1) the administrative demands of the
Public Works division; 2) customer requests related to Public Works
functions; and, 3) the monitoring of construction projects.
MAJOR ACCOMPLISHMENTS;
FISCAL YEAR 1995 - 96
•
Managed initiation of Capital Improvement Program through financing and startup.
•
Reorganized and updated Public Works filing.
•
Provided computer training for staff and initiated in-house CAD drafting.
•
Reorganized and renovated Public Works office to accommodate the purchasing
department.
•
Improved inventory controls with smooth completion of year end inventory.
•
Conducted safety training and replaced safety equipment.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
•
Assist in transfer of Purchasing to Public Works facility and implement new
purchasing procedures.
•
Improve service to residents - resolving complaints and providing assistance.
•
Increase computer literacy of office staff.
•
Provide high level of project management for Capital Improvement Program
and other construction projects.
WORKLOAD INDICATORS
FY'96
FY'95
FY'94
Service Orders Handled
4,000
1,400
300
153
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Intemal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
PUBLIC WORKS ADMINISTRATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
104,271
129,380
151,359
141,170
(10,189)
179
2,793
349
500
151
1,141
4,043
4,500
5,500
1,000
105,591
133,423
156,208
147,170
(9,038)
8,162
10,503
12,141
11,032
(1,109)
8,718
13,262
18,090
14,571
(3,519)
6,778
6,522
5,749
7,964
2,215
5,885
8,686
9,303
9,688
385
29.543 38,973 _ 45,283 43,255 (2,028)
135,134 172,396 201,491 190,425 (11,066)
446 3,000 500 (2,500)
4,499
7,560
7,300
8,500
1,200
1,930
2,793
2,575
4,400
1,825
3,907
3,663
6,217
5,760
(457)
5,633
5,352
6,000
6,500
500
1,462
965
800
1,000
200
16,523
12,906
14,196
1,290
4,252
3,216
1,768
4,000
2,232
675
556
500
800
300
703
880
1,200
1,200
2,655
10,021
3,575
3,750
175
2,429
3,491
4,150
4,400
250
1,303
1,305
1,000
1,800
51,589
18,329
18,613
284
29,448 108,360 68,120 75,419 7,299
11,000 4,500 (6,500)
4,528 13,243 8,500 (4,743)
4,528 24,243 13,000 (11,243)
164,582 285,284 293,854 278,844 (15,010)
154
DEPARTMENT DESCRIPTION and HIGHLIGHTS
DEPARTMENT.' FLEET MAINTEt1lANCE .
DESCRIPTION.' The Fleet Maintenance Department's budget reflects the operating funds
needed to support the maintenance of all City vehicles and equipment for
the efficient operation of daily duties.
MAJOR ACCOMPLISHMENTS:
FISCAL YEAR 1995 - 96
• Obtained new vehicle lift, gas analyzer and refrigerant recycler.
• Rebuilt diesel engine in old Toro mower, Police car- P-1, P-21, P-7 & P-11.
• Resealed transmission of Lifeguard jeep.
• Replaced motor in Lifeguard railer.
• Monitored customer satisfaction forms and maintained and received favorable
evaluations.
• Initiated monthly reporting to all departments of work performed.
GOALS and OBJECTIVES:
FISCAL YEAR 1996 - 97
• Obtain new 2 -ton floor jack, charging system analyzer and manuals and
monitor set for new vehicles to improve service.
• Continue Quality Service Reporting.
• Continue to increase productivity and competitive.^ess of the division.
WORKLOAD INDICATORS
FY 96
FY 95
FY 94
Number of Work Orders Per Month (Average)
200
200
220
155
PERSONAL SERVICE
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contractual Services
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE
FLEET MAINTENANCE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
89,686
92,222
77,380
77,542
162
9,324
5,886
5,285
6,000
715
1,174
3,928
5,000
2,000
(3,000)
100,184
102,036
87,665
85,542
(2,123)
7,758
8,238
6,707
6,544
(163)
8,145
8,052
12,205
8,886
(3,319)
7,913
7,578
5,708
5,867
159
4,676
6,434
4,636
5,132
496
28.492 30,302 29,256_ 26,429 (2,827)
128,676 132,338 116,921 1.11,971 (4,950)
135
65
2,553
3,065
150
19,458
25,426
64
500
700 200
65 100
100
2,442 2,500
2,500
661
727 66
5,827 5,832
6,350 518
110 500
500
18,601 19,957
16,000
(3,957)
500
500
23,050
23,322
272
27,109 53,100
50,699
(2,401)
1,415
70,308
1,654 2,801 13,572 8,250
1,654 73,109 14,987 8,250
(1,415)
(5,322)
(6,737)
155,756 232,556 185,008 170,920 (14,088) 1
156
157
TRUST AND AGENCY
FUNDS
158
POLICE TRUST FUND
The Police Trust Fund is funded by court fines and penalties for violation of
statutory offenses, forfeits of bonds and deposits and proceeds from confiscated
property. The use of these funds is restricted by Florida Statute 934.704 for police
training, crime prevention, drug education and other law enforcement purposes as
out -lined in the Statute. The Police Trust Fund reflects a transfer from the General
Fund to be used for police investigations. Other expenditures in the Fund are
contingent on funds available from confiscated property.
PENSION FUND
The Pension Fund accounts for the City's General Employees, Police and
Firefighter's Pension Funds. The City's pension board has requested that $28,130
in funds be allocated in fiscal 1996/1997 for pension board expenses which
include actuarial fees, legal fees, insurance, and travel and training. Since the City
Pension ordinance requires that the City pay all pension fund expenses, a transfer
from the General Fund to the Pension Fund has been budgeted for this amount.
(Please note - the balance forward in the Pension Fund represents the pension's
assets at market value.)
159
CITY OF ATLANTIC BEACH
TRUST AND AGENCY FUNDS
COMBINED SUMMARY OF TRUST AND AGENCY FUNDS
EXPENDITURES
REVISED
POLICE TRUST FUND
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
PENSION TRUST FUND
1993-94
1994-95
1995-96
1996-97
DECREASE
TOTAL EXPENDITURES
179,900
281,021
296,825
413,074
CASH CARRY FORWARD
4,331,047
4,563,397
5,548,597
6,193,318
644,721
REVENUES
4,563,397
5,548,597
6,193,318
6,773,822
580,504
POLICE TRUST FUND
15,024
10,784
62,140
6,250
(55,890)
PENSION TRUST FUND
393,558
1,254,283
879,406
987,328
107,922
TOTAL REVENUES
408,582
1,265,067
941,546
993,578
52,032
OTHER FINANCING SOURCES
3,668
1,156
TOTAL RESOURCES
4.743.297
5.829,620
6.490.143
7.186,896
696.753
EXPENDITURES
POLICE TRUST FUND
24,058
23,979
37,675
32,200
(5,475)
PENSION TRUST FUND
155,842
257,042
259,150
380,874
121,724
TOTAL EXPENDITURES
179,900
281,021
296,825
413,074
116,249
OTHER FINANCING USES
CASH RESERVES
4,563,397
5,548,597
6,193,318
6,773,822
580,504
TOTAL EXPENDITURES AND
CASH RESERVES
4.743.297
5.829.618
6.490.143
7.186.896
696.753
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
123,596 220,369 211,017 319,474 108,457
52,760 57,252 77,808 86,400 8,592
3,544 3,400 8,000 7,200 (800)
179,900 281.021 296.825 413,074 116.249
160
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
TRUST FUND
POLICE TRUST FUND
EXPENDITURES
Investigations
Travel and Training
Communications
Printing and Publishing
Rental and Leases
Other Current Charges
Operating Supplies
Machinery & Equipment
Transfer General Fund
Transfer to Blend Grant
TOTAL EXPENDITURES
CASH RESERVES
OTHER FINANCING USES
TOTAL EXPENDITURES &
CASH RESERVES
RESOURCE ALLOCATION
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
1,997 5,900
14,465 14,164 19,175 25,000 5,825
848 515
500 (500)
94 10,000 (10,000)
840
2,270
3,400 8,000 7,200 (800)
3,544
24.058 23.979 37.675 32.200 (5.475)
14,566 2,527 26,992 1,042 (25,950)
38.624 26,506 64.667 33,242 (31.425)
20,514 20,579 29,675 25,000 (4,675)
3,544 3,400 8,000 7,200 (800)
24.058 23.979 37.675 32,200 (5.475)
161
REVISED
ACTUAL
ACTUAL
BUDGET
BUDGET
INCREASE
1993-94
1994-95
1995-96
1996-97
DECREASE
CASH CARRY FORWARD
19,932
14,566
2,527
26,992
24.465
REVENUES
Confiscated Property
47,140
(47,140)
Court Case Revenues
14,062
1,102
3,000
5,000
2,000
Interest Income
962
218
1,250
1,250
Transfer from General Fund
9,464
12,000
(12,000)
TOTAL REVENUES
15,024
10.784
62,140
6,250
(55,890)
OTHER FINANCING SOURCE
3,668
1,156
TOTAL RECOURCES
38.624
26.506
64.667
33.242
(31.425)
EXPENDITURES
Investigations
Travel and Training
Communications
Printing and Publishing
Rental and Leases
Other Current Charges
Operating Supplies
Machinery & Equipment
Transfer General Fund
Transfer to Blend Grant
TOTAL EXPENDITURES
CASH RESERVES
OTHER FINANCING USES
TOTAL EXPENDITURES &
CASH RESERVES
RESOURCE ALLOCATION
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
1,997 5,900
14,465 14,164 19,175 25,000 5,825
848 515
500 (500)
94 10,000 (10,000)
840
2,270
3,400 8,000 7,200 (800)
3,544
24.058 23.979 37.675 32.200 (5.475)
14,566 2,527 26,992 1,042 (25,950)
38.624 26,506 64.667 33,242 (31.425)
20,514 20,579 29,675 25,000 (4,675)
3,544 3,400 8,000 7,200 (800)
24.058 23.979 37.675 32,200 (5.475)
161
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
PENSION FUND
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1993-94 1994-95 1995-96 1996-97 DECREASE
CASH CARRY FORWARD 4,311,115 4,548,831 5,546,070 6,166,326 620,256
REVENUES
32,246
35,868
42,500
54,500
12,000
State - Fire
26,816
26,294
25,000
28,290
3,290
State - Police
49,918
57,858
55,000
62,251
7,251
Earnings on Investments
24,760
827,587
360,000
420,000
60,000
Member Contributions
93,905
99,115
105,717
119,432
13,715
City Contributions
198,159
243,429
326,689
329,225
2,536
Transfer from General Fund
7,000
28,130
21,130
TOTAL REVENUES
393,558
1,254,283
879,406
987,328
107,922
OTHER FINANCING SOURCE
4.704.673
5.803.112
6.425.476
7.153.654
728.178
TOTAL RECOURCES
4.704.673
5.803.114
6.425.476
7.153.654
728.178
EXPENDITURES
Professional Services
32,246
35,868
42,500
54,500
12,000
Travel and Training
805
1,800
2,500
700
Retirement Benefits
123,596
220,369
211,017
319,474
108,457
Other
3,833
4,400
567
TOTAL EXPENDITURES
155.842
257.042
259.150
380.874
121.724
CASH RESERVES
4,548,831
5,546,070
6,166,326
6,772,780
606,454
OTHER FINANCING USES
TOTAL EXPENDITURES &
CASH RESERVES
4.704.673
5.803.112
6.425.476
7.153.654
728.178
RESOURCE ALLOCATION
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
123,596 220,369 211,017 319,474 108,457
32,246 36,673 48,133 61,400 13,267
155.842 257.042 259.150 380.874 121.724
162
163
GLOSSARY
Ad valorem tax - A tax levied on the assessed value (net of any
exemptions) of real or personal property. This is commonly
referred to as "property tax".
Adopted budget - The financial plan of revenues and expenditures
for a fiscal year (October 1 - September 30) as -approved by the
City Commission.
Amendment - A change to an adopted budget which may increase or
decrease a fund total.
Appropriation - A specific amount of funds authorized by the City
Commission to which financial obligations and expenditures may be
made.
Assessed value - A value established by the Property Appraiser
for all real or personal property for use as a bases for levying
property taxes.
Bond- A written promise to pay a sum of money on a specific date
at a specific interest rate as detailed in a bond ordinance.
Bond covenants - Agreement between the City and lenders which
specifies payment schedule, terms and reserves to be held.
Budget - A financial plan for a specified period of time (fiscal
year) that balances anticipated revenues with proposed
expenditures.
Budget adjustment - A revision to the adopted budget occurring
during the affected fiscal year as approved by the City
Commissioners via an amendment or a transfer.
Budget calendar - The schedule of key dates involved in the
process of adopting and executing an adopted budget.
Budget document - The official written statement of the annual
fiscal year financial plan for the City as presented by the City
Manager.
Budget hearing - The public hearing conducted by the City
Commissioners to consider and adopt the annual budget.
Budget message - A brief written statement presented by the City
Manager to explain principal budget issues and to provide policy
recommendations to the City Commission.
Capital Improvement Plan - A plan for capital expenditures to be
incurred each year over a fixed period of several years. The
plan sets forth each capital project and identifies the expected
beginning and ending date for each project, the amount to be
expended in each year, and the method of financing those
expenditures.
Capital needs - The identification of public facilities needed
within the community.
Capital outlays - Expenditures that result in the creation of or
addition to a fixed asset ($500 or one year).
Capital projects - The acquisition, construction or improvement
of designated fixed assets such as land and buildings.
Cash reserves - Moneys set aside in a fund, which are
appropriated to ensure sufficient cash is available for
following fiscal year.
City Commissioners - The governing body of the City of Atlantic
Beach composed of five elected officials. The duties and
responsibilities of the Commission are established by Florida
Statutes and the City's Code of Ordinances.
City Manager - The Chief Administrative Officer of the City
appointed by the City Commission.
Contingency - A budgetary reserve to provide for emergency or
unanticipated expenditures during the fiscal year.
Contracting out - Legal agreement whereby a locality pays a
private business or individual to provide the public with a
service or product.
Covenant - Obligations agreed to by the issuer regarding
repaymet, security, pledges and the use of funds.
Credit ratings - An independent rating service's evaluation of
the credit worthiness of notes and bonds. Ratings influence the
cost of borrowing.
Debt - Funds owed as a result of borrowing.
Debt service - The expense of retiring such debt as loans and
bond issues. It includes principal and interest payments, and
payment for paying agents, registrars and escrow agents.
Debt service reserve - Moneys to set aside to ensure that funds
will be available in the event that pledged revenues fall short
of expectations.
Deficit - The excess of expenditures over revenues during a
fiscal year.
2
Department - A basic organizational unit of the City which is
functionally unique in its service delivery.
Depreciation - The periodic expiration of an asset's useful life.
Depreciation is a requirement in proprietary type funds (such as
enterprise and internal service funds).
Discretionary revenues - Revenues that are not obligated for
particular expenditures.
Encumbrance - The commitment of appropriated funds to purchase
an item or service.
Enterprise fund - A governmental accounting fund in which the
services provide are financed and operated similarly to those of
a private business enterprise, i.e., to be self-supporting
through user charges or other fees.
Expenditure - Decreases in fund financial resources for the
procurement of assets or the cost of goods and/or services
received.
Final millage -.The tax rate adopted in the final public hearing
of a taxing authority.
Fiscal year - The annual budget year for the City which runs
from October I through September 30. The abbreviation used to
designate this accounting period is FY.
Franchise agreement - Agreement between the City and a provider
of public services, such as cable television or garbage
collection, which imparts certain standards on the company and
provides for the payment of franchise fees to the City.
Fund - A fiscal and accounting entity with a self -balancing set
of accounts recording cash and other financial resources,
together with all related liabilities and residual equities or
balances, and changes therein, which are segregated for the
purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions
or limitations.
Fund balance - The excess of fund assets over liabilities. These
unspent funds can be included as revenue in the following year's
budget. A negative fund balance is sometimes referred to as a
deficit.
General Fund - The governmental accounting fund supported by ad
valorem property taxes, licenses and permits, service charges,
and other general revenues to provide county -wide operating
services. This may be referred to as the Operating Fund.
3
General Obligation Bonds - A bond secured by the pledge of the
issuing jurisdiction's full faith, credit, and taxing power and
voter approved.
Grant - A contribution of assets (usually cash) by one
governmental unit or other organization to another made for a
specific purpose.
Impact fees - Monetary payments made by builders or developers
to defray the public cost of providing infrastructure capital to
a development.
Infrastructure - Public support structures such as roads, street
lighting and water and sewer lines.
Intergovernmental revenue - Revenue received from another
government unit for a specific purpose.
Levy - To impose taxes, special assessments or service charges.
Or, another term used for millage rate.
License and Permit fees - A charge for specific items as required
and approved by local and state regulations for example building
permits, mobile homes.
Line -item budget - A budget that lists each account category
separately along with the dollar amount budgeted for each
account, such as office supplies, overtime or capital purchases.
Long term debt - Debt with a maturity of more than one year after
the date of issuance.
Mandate - Any responsibility, action or procedure that is imposed
by one sphere of government on another through constitutional,
legislative, administrative, executive or judicial action as
direct order or that is required as a condition of aid.
Matching requirement - A jurisdiction's contribution to a project
or function required by a funder's sources as the basis for the
funder's contribution. Matching requirements are frequently
imposed as a proportionate share of the overall contribution.
Mill, millage - 1/1000 of one dollar, used in computing taxes by
multiplying the rate times the taxable value divided by 1000.
Example, millage rate of $3.71 per thousand; taxable value of
$50,000 = $50,000 divided by 1,000 = 50 multiplied by $3.71 =
$185.50.
Non -departmental expenditures - Expenditures which benefit all or
several City departments, such as property and liability
insurance.
0
Object code - An account to which an expense or expenditure is
recorded in order to accumulate and categorize the various types
of payments that are made by governments. Certain object codes
are mandated by the State of Florida Uniform Accounting System.
Operating Expenditures - Also known as Operating and Maintenance
costs, these are expenses of day-to-day operations which exclude
capital costs, such as office supplies, maintenance of equipment
and travel.
Other Expenditures - These include personal services - cost
related to compensating employees, including salaries and wages
and fringe benefit costs.
Privatization - The government policy of allowing or contracting
with the private sector for the provision of public services.
Property tax - Refer to definition for ad valorem tax.
Proposed millage - The tax rate certified to a property appraiser
by each taxing authority.
Real property - Land and the buildings and other structures
attached to it that are taxable under State law.
Reserve - An account used to indicate that a portion of a fund's
balance is legally restricted for a specific purpose and is,
therefore, not available for general appropriation.
Revenue - Funds that a government receives as income. These
receipts may include tax payments, interest earnings, service
charges, grants and intergovernmental payments.
Revenue bonds - Bonds usually sold for constructing a capital
project that will produce revenue for the governmental unit
issuing the bonds. The revenue is used to pay for the principal
and interest of the bonds.
Special assessment - A compulsory levy imposed on certain
properties to defray part or all of .the costs of a specific
improvement or service deemed to primarily benefit those
properties.
Tax base - The total property valuation on which each taxing
authority levies it's tax rates.
Tax roll - The certificate of assessed/taxable value prepared by
the Property Appraiser and presented to the taxing authority by
July 1 (or later if an extension is granted by the State) each
year.
5
Tax year - The calendar year in which ad valorem property taxes
are levied to finance the ending fiscal year budget. For
example, the tax roll for the 1994 calendar year would be used to
compute the ad valorem taxes levied for the FY 1994-95 budget.
Tentative millage - The tax rate adopted in the first public
hearing of a taxing agency. Under State law, the agency may
reduce, but not increase, the tentative millage during the final
budget hearing.
Truth in Millage Law - also known as the TRIM Bill. A 1980 law
enacted by the Florida legislature which changed the budget
process for local taxing agencies. It was designed to keep the
public informed about the taxing intentions of the various
authorities.
Uniform Accounting System - The chart of accounts prescribed by
the Office of the State Comptroller designed to standardize
financial information to facilitate comparison and evaluation of
reports.
User fees - The fees charges for direct receipt of a public
service.
Unencumbered balance - The amount of an appropriation that is
neither expanded nor encumbered. It is essentially the amount of
funds still available for future needs.
Voted millage - Property tax levies authorized by voters within a
taxing authority, bond issues that are backed by property taxes
are common form of voted millage in the State of Florida. Such
issues are called General Obligation Bonds.
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