Exh 8A_,
AGENDA ITEM 8A
JUNE 9,.20.03
CITY OF ATLANTIC BEACI3
CITY.' COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Terms and Term Limits for Atlantic Beach Boards and Committee
SUBMITTED BY: Tim Hanson Ci
. DATE: May 29, 2003
BACKGROUND: At the last commission meeting,. a desire was expressed by the'
Commission for the adoption, of uniform terms and term limits for the
City's Code Enforcement Board; Community Development Board,
Tree Conservation. Board and Cultural Arts and Recreation Advisory.
Committee.. A suggestion was also made about. adopting provisions to
automatically remove members from these Boards or Committee after a
certain number of absences and about the possibility: of requiring the.
rotation: of Chairman.
Attached for your review and consideration are two documents that; if
approved, would impose uniform terms and term limits on the three boards
'and committee. ,The first is a resolution that amends a previous resolution
that created the Cultural Arts and Recreation Advisory Committee. The
second•is an ordinance, which amends the City Code provisions relating to
the three- affected boards. Each of the boards was originally created by
ordinance and the Cultural Arts and Recreation Advisory Committee was
.created by a resolution.
Language already exists in the enabling resolution for the.Cultural Arts'
and Recreation Advisory Committee as well as in the City Code creating
the Code Enforcement Board for automatic removal for vacancies. The
language in the Committee Resolution is as follows;
"Members' will be automatically removed from the Committee if
they miss three meetings unless their absence is excused by the
Chairman."
Neither the Community Development Board or Tree Board have
provisions for automatic removal of members. for absences. If the
Commission would like this language added to the ordinance concerning
terms and term limits, it can easily be done prior to the first wading.
- AGENDA ITEM 8A
JUNE 9, 2003
Presently there is no language in the City Code. or Resolution creating the
:Committee that requires the rotation of chairmen. Ifthe Commission
wishes to add this to the attached documents, it can be done. No
proposed limit on the amount of time a person can serve as Chairman has
....yet been discussed.
]BUDGET: There are no budget issues related to this` action.
.RECOMMENDATION: Provide the staff with direction as to the issues of automatic removal for
absences and rotation of chairmen. so thanthe attached Resolution and
Ordinance can be amended for adoption.
ATTAC ENT; 1) Resolution 1Vo. amending the terms of office for members of
the Cultural Arts and Recreation Advisory Committee
2) -Ordinance No. amending, the City Cade for terms of office for
the Code Enforcement, Community Development. and Tree
Conservation Board.
AGENDA ITEM 8A
JUNE 9, 2003
RESOLUTION NO. 03-05
A RESOLUTION OF THE CITY Off' ATLANTIC BEACH, FLO A
AMENDING THE TERMS OF OFFICE FOR 1VIEMBERS OF THE
CULTURAL ARTS AND RECREATION ADVISORY. COMMITTEE
..AND PROVIDING AN EFFECTIVE. DATE.
WHEREAS, on 3uly 8, 2002 the City Commission. adopted Resolution 02-13 creating a
Cultural Arts and Recreation Advisory. Committee which included a provision limiting the maximum
number of consecutive terms that any appointee may serve, and
WHEREAS, the City Comrrussion has expressed a desire for appointments to city boards and
committees to have uniform terms and term limits so ghat all members will be appointed for two-year
terms and that -there will be a maximum of four consecutive terms.
NOdV THEREFORE BE IT RESOLVED, by the City Commission, City of Atlantic Beach
as follows;
Section. 1. That Section 4 of Resolution 02-13 be .:repealed and that a new section on
..:membership be adopted as follows;
There should be a total of nine (9) members .appointed by the Mayor and .Commission.
1~Iembers must be residents of Atlantic Beach. The terms of membership will be for two- years
with a maximum of four consecutive terms. The initial appointments will be for staggered
terms so that five members will serve. full two-year terms and the remaining .four members will
`serve one-year terms. Members will be automatically removed from the Committee if they
miss three consecutive .meetings unless the Chairman excuses their absence. A member can
choose to resign from the Committee at any time giving written noticeto the City Clerk.. One.
member of the Committee shall either be a member of the Atlantic Beach Teen Council or an
adult advisor to same.
Section 2. This Resolution shall take effect immediately upon its finalpassage and adoption.
PASSED AND ADOPTED by City Commission on this day of 2003.
JOHN S. MESERVE
Mayor
Approved as to form and correctness:
ALAN C. JENSEN, ESQULRE :
:.City Attorney
ATTEST:
-MAIJREEN KING, CMC
City Clerk
AGENDA ITEM 8A
JUNE 9, 2003
ORDINANCE NO:
AN O INANCE OF THE CITY OF ATLANTIC BEACH AMENDING
C APTERS 2, ADMINISTRATION, 14, PLANNING/ZONING/ APPEALS, Ah1D
23, VEGETATION; CREATING UNIFORM TERMS FOR APPOINTED
OFFICALS ON THE CODE ENFORCEMENT, COMMITNITY DEVELOPMENT"
AND TREE CONSERVATION BOARDS; PROVIDING A MAXIMUM LIMIT CIF
` CONSECUTIVE TERMS FOR MEMBERS ON THOSE'BOARDS, AND
PROVIDING AN EFFECTIVE DATE
BE IT ENACTED by the City Commission on behalf of the people of the City of
Atlantic Beach,.. Florida:
Section 1. The Code of Ordinances of the City of Atlantic Beach, Florida. is
hereby amended by amending. Section 2-141 creating the Code Enforcement Board as follows:
-Sec. 2-141. Created; membership; terms.
(a) There is hereby created a code enforcement board of the city, which shall
consist ®f seven (7) members to be appointed by the mayor and approved by the city
commission. All members of the board shall be .residents. of the; city and shall serve
..without compealsation. The term of the appointed. members of the board shall be for two
j2Zyears and members may serve a maximum of four (4) consecutive terms.
Section 2. The Code of Ordinances of the City of Atlantic Beach, Florida is
hereby amended by amending Section 14-18 creating the Community Development Board as
follows:
-Sec. 14-18. Terms of offace of members; falling of vacancies..
Initial appointments to the communty development board shall be as follows:
Two (2) members for one year, two (2) members for two (2) years, two (2) members for three (3) .
gears, .and one member for four (4) years. Following the initial appointments, the term of the.
appointed members. of the community development board shall be for. f(43 two 2 years;
except, that the first members appointed shall serve staggered terms as provided. All terms shall
expire on December 31 of the proper year. -Any vacancy during, the unexpired term of an
appointed member shall be filled by the city commission for the remainder. of the term.
Members of the board ma~seek reay~ointment but they shall not serve'more than fear (4)
consecutive terms.
Section 3. The Code of Ordinances of the City of Atlantic Beach, Florida is hereby
amended by amending Section 23-19 creating the Tree Conservation Board as follows:
AGENDA ITEM 8A
JUNE 9, 2003
See. 23-19. Ta~ee Conservatioa~ Board.
(b) All members of the board will serve without pay. The members shall be appointed
as follows: Two (2) for two. (2) years and three (3) for three (3) years and serve until their
_successors are fully appointed and approved by the city commission. Successors to the original
members shall thereafter be appointed for terms of twee-{~-)two 2 years.: Vacancies caused by
death, resignation, or otherwise shall be filled immediately for the expired term in the same
manner as the original. appointments are made. Members of the board may seek reappointment
but they shall not serve. more than tae-~2}four 4 consecutive terms.
Section 4. 'This ordinance shah take effect immediately upon its finalpassage and
adoption.
PASSED BY THE CITY COMMISSION on first reading this ~ day of ~ 2003.
PASSEII BY THE' CITY COMMISSION on second reading this - day of 2003.
JOHN S. MESERVE
Mayor
Approved as to f®rm and correctness:
ALAN C. JENSEN, ESQUIRE
Clty L~ittorney ,
MAUREEN KING, CMC
City Clerk