Exh 4BAGENDA ITEM 4B
JULY 14, 2003
CITY OF ATLANTIC BEACH
CTfY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Affiual Contracts for Environmental Laboratory Services
1tFP No. 0102-7
SUBMITTED BY: Dom:a I{aluzniak, Utility Directo~~
DATE: June 16, 2003
BACKGROUND: In July, 2002, the City Commission awarded annual contracts for
Environmental Laboratory Services to Advanced Environmental Laboratories, Inc, and Columbia
Analytical Services. These were the two top-ranked firms responding to RFP 0102-7.
This work requires specialized skill, experience, equipment, and certification through the
Department of Heahh. Advanced Environmental Laboratories and Columbia analytical Services
meet these requirements. The fees charged by the two firms have been reasonable and
competitive.
City staff has spoken to the two companies regarding an extension of their current contract for
one yeaz at the current rates and they have agreed. As per RFP 0102-7: `°I'he City reserves the
right to extend the contracts for up to two additional one-year terms subject to the mutual
agreement between the City and the contract laboratories."
The vendors have agreed to renew their contract at the current prices, and staff has been pleased
with the perforarance of these contractors. ,
BUDGET: These services are used on an as-needed basis, and fining is inchuied in the '
Water, Sewer and Stormwater Funds in the amount of approximately $70,000 under account
numbers 400-5502-533-3400, 410-5508-535-3400 and 470-0000-538-3400.
RECOMMENDATION: Extend the azmual contracts for environmental laboratory services for
one additional yeaz to Advanced Environmental Services, Inc. and Columbia Analytical Services
at the current contract prices.
ATTACHMENTS: L Scaring sheet for RFP 0102-7 .
2. Cost comparison sheet for laboratories
3. Letters of agreement to extend contracts from Advanced
Environmental Services, ~ and Columbia Analytical Services
REVIEWED BY CITY
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CITY OF ATLANTIC BEACH
EVALUATION SCORES FOR ANNUAL CONTRACT LhBORATORY SERVICES - RFP N0.0102-7
June 28, 2002
Firm Past Retord of Professional Range of Services SIaH Availability. Reporting Finmtial Prozlmity Cosl Told
Profeuioml Qualifiutiom & IJI and Capability III Ruponsibility and ISI III Score
Servites IQ Slating III to Metl Insunnct I2I
Deadlines 5
Advanced 3 reL, 26 public Subs: Sample pickup and container 60 - 75% Auus based Corp. since 1991 Jacksonville
Environmental seam clients Envirodyne- delivery. Field sampling, well capacity. L1MS, EPA online Insurance provided. Also brands
Laboratories, listed Sr7C/VOC depth monitoring, laboratory Weekend ample reporting, - Wrong type of locations. is
lnC EM54ashestos anayses, report prepmation, picJcup cart be elutronic dau 'yudit summary" Tampa A
. FL. Radiochemical- research assistance, arranged. SmR trursfu available, - Gairwsvillq subs
Radiologicals comdindion with City R works wukends. dived reports to mid-Wet 139.7
Southern Analytical- regulatory sUf~ projed DEPNOH -
PesticideslPCBs pluming, electronic -
Average - delivuabla. -
Weigh(ed Score S!7 3I 16 36.7 31.6 11.7 !S Id
Advanced 5 rtf, 6 clients Subs: Sample pickup and container 40X opacity No online Corp. sine 1991. Gainesville
Ttthnobgies fisted ECT-Bow levels, delivery. Field sampling per reporting. Will do Int. Cert. Provided
and Testing ndianudides QAPP. Analyses, report direu mail to No financial
Laboratories, - preparation. DEP/DOH provided. MRE 101.6
Inc. 11.3 3l.7 73 3d.3 15.3 /1 30 10
Columbia 6 ref. , 4 clients Subs: Sample pickup and wntainu StaRof 30 with 4 Dived DOHBIEP National corp. sinu Jacksonville
Analytical listed EMSL-asbestos delivery. Field sampling, well othu branch Isbs on regulatory 1986. Jaz sinu
$ervlCeS, Inc. KNL-radionudidu monilmiag, wuriu, Bow if needed. (cams. LIMS with 1994
EHL-sane SDW A monioring, analyse per FAC Auepts sample EDI format using Audit k insuranu
regts., report preparation, on SWrdays. Exul, electronic provided. 137.3
research auistanu, format available.
coordination with regulatory Data ardriv'mg.
suf( proJed planning, rainfall
- meumement.
30.7 36 16 SS.d 1d.7 19.3 !S 16
Walef 7 rc(. Subs: Sample pickup and container Business hours Dived filing of '. Sole prop., MBE Jacksonville
Laboratories ENCO-sludge delivery available. Analyse, 8AM - 3PM, subs drinking water Insuntra provided
analyses ruearch assiuanu, work weekends. badis. User- - No audit provided -
TatAmuica- coordination with regulatory Accept Friday friendly report
W/WW agencies. Field sampling delivery of badis. formats, sub has
115.5
KNL-ndionudides (thru sub). EPA reporting link. -
Integrated-Bioassays
3l.7 30 IS 3L7 J3.J 11 !S /0
Reviewers: Donna Kaluztriak, Robert Kosoy, Harry McNally
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W City of AUtntk Usach
~ Cost ComparMon Anatysis
Mnual Contact for Laboratory 8erv Ws
RiP No. 0102.7
2TJun-02
AES Advanced Tech. Columbia Ma Ural Water LaboatorMs
Analyst Est Annual
Uo. Unh Cwt Mnual
Cwt Unlt Cost Mnwl
Cwt Unit Cost Mnud
Cost Un8 Cost Mnwl
Cost
Wastewatsr
CBOD5 Z06 513.00 S2 704.00 Not 53,120.00 520.00 54,760.00 540.00 58,320.00
TSS 208 58.00 57 248.00 rovided 52 080.00 570.00 52.080.00 520.00 54.160.00
Fecal Co6lorm 104 58.00 5532.00 51,560.00 312.00 51,248.00 50.00 55,200.00
ToW Recoverable C er 16 55.00 580.00 5160.00 512.00 5/92.D0 535.00 5580.00
Total Recoverable Merc 4 515.00 580.00 580.00 215.00 560.00 550.00 3200.00
Total Recoverable Nbkel 4 55.00 .520.00 540.00 ;12.00 518.00 535.00 3740.00
ToW Ammenle as N 8 E9.00 572,00 5160.00 515.00 5120.00 530.00 5240.00
olel O snit N en 8 325.00 5200.00 580.00 535.00 5260.00 570.00 5560.00
7KN - 8 518.00 128.00 5240.00 520.00 5160.00 550.00 5400.00
Nitrak Nitrite 8 510.00 580.00 80.00 575.00 120.00 550.00 5400.00
Total en 8 525.00 5200.00 580.00 535.00 5260.00 575.00 5600.00
Total hos horue 8 515.00 5720.00 5120.00 515.00 3120.00 550.00 5400.00
Orth s 8 59.00 572.00 ~ 5120.00 575.00 5720.00 ;45.00 5360.00
Whole et6ueMl 4 51.100.00 54.400.00 52400.00 51.700.00 54400.00 Not resided
Tasted Skd e
Metals As Be Cd Cr Pb H Se A 5100.00 5100.00 5451.00 1.00
Arsenic 1 38.00 58.00 520.00
Barium ~ 1 58.00 56.00 520.00
Cadmium t 58.00 58.00 520.00
CMomium 7 E8.00 58.00 520.00
Lead 1 58.00 58.00 S20.D0
Menu 1 17.00 577,00 520.00
Selenium 1 58.00 56.00 20.00
Silver 1 56.00 58.00 520.00
Lab D.1. Watsr
ual an is t 5200.00 5200.00 5620.00 5225.00 5225.00 5490.00 5490.00
Subtotal • Wutewatar and 5tW s Ana 510 7100 511000.00 573 719.00 Y2 451.00
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AE9 Advanced Tseh. Cotumbb Ma tlcal Watsr Laborarorbs
Maysb EatMnuat UnilCoM Mnual UnltCost Annual Unit Cost Annual UnNCost Mrwal.
No. Coat Cost - Cost . Cost
Drinkin Water
Ivor soft tom ounda t 565.00 585.00 5150.00 E275.00 5275.00 3275.00 E275.00
Total trihalanethenea BO 540.00 53,200.00 $4,800.00 565.00 35,2D0.00 ;135.00 510800.00
Haloace5c acids Ma 16 5125.00 S2 000.00 33200.00 5200.00 E3 200.00 5200.00 33 00.00
Vdatib snit tom nda 16 565.00 51 010.00 i1 600.00 ;130.00 52 060.00 3200.00 53 .00
S euc or .can ounds inG. PCBslPest. 16 5880.00 514,060.00 51,800.00 .3750.00 512,000.00 51850.00 ;26400.00
Second etandaMa 4 150.00 5600.00 5400.00 3173.00 5700.00 5225.00 5900.00
Total cdifarm 980 58.00 32 660.110 55,400.00 515.00 5 400.00 St0.00 53,600.00
Radlonuc8des 18 540.00 56411.00 5560.00 3210.00 53980.00 3110.00 51780.00
Lead and C 100 515.00 51,500.00 52,000.00 520.00 ;2000.00 555.00 55 500.00
Sutrrotal-Or(nkM Water An 005.00 Sf97f0.00 314215.00 555{25.00
Stormwater
Metals Cd Pb Cr Zn fe Cu 24 550.00 St 00.00
Cadmium 24 57.00 5188.00 5240.00 535.00 5840.00
Lead 24 57.00 1168.00 5210.00 - 535.00 3840.00
TKN 24 ST.00 5188.00 5720.00 520.00 ;480.00 550.00 51,200.00
Ammonb 29 311.00 5319.00 ;580.00 575.00 ;435.00 530.00 5870.00
Total chromium 24 ;7.00 5788.00 5240.00 335.00 3840.00
Zkre 24 57.00 5168:00 5240.00 535.00 3840.00
kon 24 37.00 5168.00 5240.00 535.00 5640.00
Trial hos horns 29 13.00 5377.00 3495.00 515.00 35.00 550.00 51,450.00
C er 24 37.oD 5188.00 5240.00 ;35.00 3840.00
BOD 24 514.00 5336.00 ;240.00 120.00 ;480.00 540.00 .5960.00
TSS 24 58.00 5144.00 5210.00 570.00 5240.00 520.00 5480.00
OM hos onn
NBrate s NikBe 24
24 514.00
;11:00 5338.00
5338.00 240.00
.5480.00 315.00
;15.00 5960.00
3360.00 345.00
550.00 ;1080.00
S7 200.00
Total n8 en 24 ;22.00 5528.00 140.00 535.00 5840.00 575.00 31800.00
Saf - 4 510.00 540.00 365.00 515.00 ;60.00 530.00 5720.00
Total hardness - 6 ;11.00 355.00 ;250.00 320.00 5700.00 525.00 5125.00
08 and Grease 5 355.00 3275.00 ;250.00 375.00 f375.00 ;100.00 5500.00
Total trends 5 535.00 5175.00 5200.00 540.00 5200.00 - 340.00 3200.00
Blue AcBva.Substances 5 335.00 175.00 550.00 ;4b.00 3225.00 550.00 ;250.00
Subrofal•SrormwaterAnd 27Y00 .DO 35790.00 15275.00
Estlmetad Tofsl Annual Cost 340 752.00 335. .00 359 718.00 191391.00
Samp&g (wtren required)
Courier
AdditiarW W star Analyses P~9
Unrepul~ed EPA CoMamkwnla
CUP we5 tas8np
S35lharlkxh. S85lhoudtach
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51,500.00
3410.00
AGENDA ITEM 4B
JiJLY 14, E003
JIIN-18-2003 WED 08:20 AM ATL. BCH. PUBLIC ilORl(S
FAX N0. 804 247 b843 P. O1/Ol
pEPAKI'aBF.NT' OF PUBLtC WORKS
1200 8'N4DYB'ER LANE
A77aMIC BEACH. PLORiDA 322334718
~aceFltoNe t~ u7-sa34
FMC: (904) 217-5843
SUNCOM &52.5834
tmpJld.ml4ooo-Ea4clt.11.u1
June 11, 2003 FAX: 904-363 9354
Mr. Ron Smith
Director of Saks & Marketing
Advanced Enviromnental Laboratories, Inc.
RG:. Extension of Anm1s! Contract
RFP 0102-7
Dear Mr. Smith
As you aro aware, the annum coatraci with the City of Atlantic Beach for txrvi[onr~ntal
laboratory services expires at the end of July, 2003. We would like to tattend the contras
for anther ytxr at the current prices, if this is acceptable w your company. if acceptable,
please sign bebw and return to me before June 13, 2003, so I can pttpere a naff report
for the City Commission
We bole forward to recontate~ing that we continue our contract with your eompeay. r
Sincerely,
Domia 1Caluzniak
Utility Director
ADVANCED ENVIRONMENTAL LABORATORIES, INC. AGREES TO
EXTEND THE CONTRACT WITH THE CITY OF ATLANTIC BEACH AT THE
PRICES SIIBMITfED IIN PCIOPOSAL 10.0102-7 FOR AN ADDITIONAL YEAR
~B-E-~GINNING AQGUST 1, 2003.
Ron SmitJ4 Director of Sales Date
AGENDA ITE_VI 4B
JLIL1' .'./{ X003
DEPA>ATMIWV'f OS PUSLLC WO1tK9
Imo SANDPtPfiR LANG.
ATLANTIC tiP.wCX, FL,ORIpA 12233-4318
~~~~ l~M1j 2~a7.,SSS1 ~ .
StTN7COM: 852-5834
LPN/d.atlautlaDeuL.A.YS
lunc 11.2003 FAX: 904-]39-2011
Mr. OrcE Jordan
Laborawry Director
Cohembia Analytical Services
Ki?: Elaension of Annual Coatrut
RiR 0102-7
Dear Mr. Jozdan:
As you are eware> the annual contract with the City of Atlamic Beach for en'vaonmental
laboratory services expiros at the end ofJuly, 2003. '9Ve would like m extend the contract
for alwther year at tba ctttrent prices, if this is acceptable m your company- If acceptable,
please siym below and return m rsu before June 13, 2003, so I can prepare a alaff report
for the City Commission.
We took forward m tncomrnendin$ that we contimre our contract with your company.
S~inccre~Tyl,
~F1"~
Dorms Kaluziriak
(Ihlity Director
COLUMBIA ANALYTICAL SERVICES AGREES TO RXTEND TAE
CONTRACT WIT$'1"gY'r CITY OF ATLANTIC BRACH AT THE PRICES
SIIBMITTED IN PROPOSAL N0.0102-] FOR AN ADDITIONAL YEAR
BITGIIVNING ACJGUST 1 2003.
~1I 03
K to story Director Date