Exh 8BAGENDA ITEM #SB
JULY 28, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Change Order #9
SUBMITTED BY: Robert S. Kosoy, P.E.
Director of Public Work
DATE: July 17, 2003
BACKGROUND: Work on the Core City hnprovements Project on various streets
required that 7 items be added to the contract. Items 2, 3 5, 6 and 7
are adjustments to original contract quantities. Items 1 and 4 aze
additional items required due to unforeseen site conditions.
These items aze described in the Change Order Item Summary
Sheets. The proposed Change Order work for these items added 2
days to the construction contract.
The total for Change Order.#9, as summarized in the attached
documents, is $40,595.30, with a total of 2 days added to the
contract, and a grand total of 84 days added thru Change Order #9.
We will have expended 67% of the contingency with this Change
Order. This percentage tracks well with the money spent through
monthly payments ending in June 30, 2003, which are 82% of the
total project funds. The Contractor is planning to complete the
project by early Fall, and hopefully receive all of the incentive.
BUDGET: The original contingency amount, as approved by the Commission
is $627,623.09. The nine change orders will reduce the _
contingency by $420,804.64 to $206,818.45.
RECOMMENDATION: Approve Change Order #9.
ATTACHMENTS: Two signed originals (one to be signed and returned to Contractor)
of Change Order #9 with Item Summary Sheets (6 pages total).
REVIEWED BY CITY MANAGER:
AGENDA ITEM #8B
JULY 28; 2003.
City of Atlantic Beach
Construction Change Order
Change Order No: 9 Date: 15-Jul-03
Description of Proiect:
Core City Improvements Project
Name of Contractor: Petticoat Contractin g. Inc.
Contractor's Address: 11025 Blasius Rd. Jacksonville. FL 32226
Bid No.: 0102.13
Original Contract Amount: $ 4,184,153.91 Original Contingency
Previous Change Orders: $ 380,209.34 Amount• $ 627,623.09
Change Order No.: 9 $ 40,595.30 Less Total C.O. To Date: $ (420,804.64)
Revised Contract Totalthru C.O. No.: 9 $ 4,604,958.55 Remaining Contingency:. $ 206,818.45
Original Contract Time: 540 D~
Contract Time Added thru C.O. No.: 9 &4 Davs
Revised Contract Time : 624 Davs
Projected Completed Date: 30-Mar-04
In compliance with the General Conditions of the above. the referenced contract, PETTICOAT
CONTRACTING, INC. and THE CITY OF ATLANTIC BEACH do both hereby agree that PETTICOAT
CONTRACTING, INC. shall make the following changes, additions or deletions to the work specified
in the specifications and plans.
"See attached summary
The costof the changes under this Change Order will increase the initial Contrail in the
amount of: $ 40,595.30
PETTICOAT CONTRACTING, INC-
(~ ~ 14 d
PetOcoat Contractng, Inc. Date
~1~c ~2cS (fie. ~'T .
Title
CITY OF ATLANTIC BEACH
City Manager Date
AGENDA ITEM #8B
JULY 28, 2003
Change Order No. 9
Item Summary Sheet
No. Description
1. Conflict Manhole on 3~d Street: Add 2 drainage structures to eliminate conflicts with the
existing sanitary sewer services on 3~d Street. Direct costs shown are extended from unit
prices established in the bid documents, or costs for similar work approved. under previous
change orders.
Total Cost: $7,216.00 Days Added: 1
2. Additional Driveways (Remove and Replace): Additional driveway pavement replaced on Stn
Street 11th Street and various other residences. The additional replacement was necessary
for the proper function of the project. These quantities are an accumulation of minor
modifications that have occurred from the beginning of the project. Direct costs shown are
extended from unit prices established in the bid documents.
Total Cost: $6,950.00 Days Added: 1
3. Additional Curb (Remove and Replace): Additional curb and gutter replaced on 9th Street 11th
Street and various other residences. The additional .replacement was necessary for the
proper function of the project. Direct costs shown are extended from unit prices established
in the bid documents, or costs for similar work approved under previous change orders.
Total Cost: $1,768.00 Days Added: 1
4. Retaining Wall at 5th Street. and East Coast Drive: Retaining wall added td harmonize new
pavement grades with existing right-of-way at 270 5th Street.
Total Cost: $1,110.00 Days Added: 0
5. (and 6J Optional Base and 1'/a" Asphalt: Additional pavement repair East Coast Drive and
11th Street, 5th St. and Sherry Drive, and 8th Street and Sherry Drive. Direct costs shown are
extended fromunit prices established in the bid documents.
Total Cost: $1,889.40 .Days Added: 1
7. Sod Overrun: The contract Plans contemplated a 2' replacement strip along each
reconstructed roadway. In many locations, additional regrading was required due to the
change in grades associated with the reconstructed roadways. Additional sod was required td
restore these disturbed areas. These quantities are an accumulation of minor modifications
that have occurred from the beginning of the project. Direct costs shown are extended from
unit prices established in the bid documents.
Total Cost: $18,009.00 Days Added: 0
AGENDA ITEM #8B
JULY 28, 2003
Atlantic Beach Core City Improvements Project
Petticoat Contracting, Ina
Change Order #9 Summary
Item Description Qty Unit Price Extension Days
1 Conflict Manhole at 3rd St 2 EA $3,608.00 $7,216.00 1
2* Additional Driveways (Rem & Repi) 139 SY $50.00 $6,950.00 1
3* Additional Curb (Rem & Repi) 104 LF $17.00 $1,768.00 1
4 Retaining Wall at 5th & East Coast 1 LS $1,100.00 $1,100.00
5* Opdoaal Base 141 SY $9.40 $1,325.40 1
6* 1-1/4"Asphalt 1415Y $4.00 $564.00
7* Additional Sod 3335 SY $5.40 $18,009.00
Time Credit for Water Main Ezteasion -2
* Based on Original Contract Item
.Subtotal: $36,932.40
General Conditions and Bond on Original Items at 12.8%: $3,662.90
Total: .$40,595.30 2
AGENDA ITEM #8B
JULY 28, 2003
Sod Quantity Overrun
Sod (SY)
Location Placed
Seminole Road- 9th to 11th 1479
Seminole Road- Plaza to 9th 708
East Coast-10th to 7th 293
7th Street 552
8th Street 426
9th Street .620
Plaza 1426
10th Street 1033
11th Street 1233
11th Street(West of Seminole) 811
12th Street 3454
Total Placed to date 12035
Total Original Plan Quantity 8700
Overrun to Date 3335
AGENDA ITEM #SB
JULY 28, 2003
Driveway Quantity
Location
9th Street
11th Street
490 Sherry Drive
393 Plaza
Baffle Box additions
Total Driveway Additions
Additional Curb
5th Street Baffle Box
5th Realignment
490 Sherry Drive.
393 Plaza
Total Curb Additions
Plan Actual
Quanti Quanti Overrun
474 538 64
267 289 22
0 32 32
0 3 3
0 18 18
139
0 31 31
0 42 42
0 17 17
0 t4 14
104