08-27-18 Cmmission FinalAgenda Packet
City of Atlantic Beach
Final Agenda
Regular City Commission Meeting
Monday, August 27, 2018 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page
1. APPROVAL OF MINUTES
A.
Approve minutes of the Community Outreach Meeting April 13, 2018
Item 1A- Draft Minutes Comm. Outreach April 13, 2018
5 - 7
B.
Approve minutes of the Regular Commission Meeting July 23, 2018
Item 1B - Draft Minutes- Regular Meeting July 23, 2018
9 - 25
*
C.
Approve minutes of the Budget Workshop Meeting July 18, 2018
Item 1C- Draft Minutes Budget Workshop July 18, 2018
27 - 34
*
D.
Approve minutes of the Special Called Meeting August 13, 2018.
Item 1D- Draft Minutes Special Called Meeting August 13, 2018
35 - 38
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
3. CITY MANAGER REPORTS
A.
City Manager’s Report
*
B.
Accept the 90-Day Calendar (September through November 2018)
Item 3B- 90-Day Calendar - Sept through Nov 2018
39 - 42
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
*
A.
Proclamation in Recognition of Constitution Week (Mayor Glasser)
Item 4A- Proclamation in Recognition of Constitution Week (Mayor Glasser)
43
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
6. CONSENT AGENDA
7. COMMITTEE REPORTS
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Regular City Commission - 27 Aug 2018
8. ACTION ON RESOLUTIONS
*
A.
RESOLUTION NO. 18-34
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA
DIRECTING CITY STAFF TO ACCEPT A DONATION FROM AN ANONYMOUS DONOR VIA
THE PUBLIC TRUST ENVIRONMENTAL LEGAL INSTITUTE OF FLORIDA, INC.; DIRECTING
STAFF TO DEVELOP INITIAL PLANS FOR A GREENWAY ON THE SELVA PRESERVE
PROPERTY; NAMING THIS PROPERTY “JUNE PARK”; AND PROVIDING FOR AN EFFECTIVE
DATE.
Item 8A- Resolution No. 18-34
45 - 46
9. ACTION ON ORDINANCES
A.
ORDINANCE NO. 95-18-116, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 4 OF
THE CODE OF ORDINANCES, ANIMALS, TO ADD ARTICLE III, BACKYARD HENS,
INCLUDING PURPOSE AND INTENT, DEFINITIONS, PERMIT REQUIRED,
PERMITTED LOCATIONS, GENERAL REQUIREMENTS AND PROHIBITIONS,
REQUIRED IMPROVEMENTS, EFFECTS ON OTHER PARTS OF THIS CHAPTER, AND
ENFORCEMENT; AMENDING SECTION 4-7(A), KEEPING OR MAINTAINING
CERTAIN ANIMALS IN THE CITY; PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Item 9A- Ordinance No. 95-18-116
47 - 52
B.
ORDINANCE NO. 20-18-149, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND
ENDING SEPTEMBER 30, 2018 FOR APPROPRIATING ADDITIONAL FUNDS TO THE
POLICE PENSION FUND; AND PROVIDING AN EFFECTIVE DATE.
Item 9B - Ordinance No. 20-18-149
53 - 59
10. MISCELLANEOUS BUSINESS
A.
WAIV18-0008 Public Hearing
Request for a waiver as permitted by Section 24-46(d) to waive the prohibition
of tattoo artists (permanent makeup or microblading) within the Commercial
General zoning district as required by Section 24-111(b) at 725 Atlantic
Boulevard, Suite 2.
Item 10A - WAIV18-0008
61 - 66
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
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Regular City Commission - 27 Aug 2018
Commission Meeting Video tab located on the home page of the City’s website at www.c oab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter
is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk’s Office by 5:00 PM, the Friday prior to the meeting.
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Commission Workshop
April 13, 2018
MINUTES
Commission Workshop Meeting
Community Outreach Event
Friday, April 13, 2018 – 11:00 a.m.
Gail Baker Community Center
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
John Stinson, Commissioner – Seat 2
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 (arrived 11:40 AM)
Candace Kelly – Commissioner – Seat 4
Brittany Norris, Commissioner - Seat 5
Also Present: Joe Gerrity, City Manager (CM)
Kevin Hogencamp, Deputy City Manager (DCM)
Donna Bartle, City Clerk (CC)
Timmy Johnson, Director of Parks and Recreation (DPR)
Sergeant Jimmy Hundley, Atlantic Beach Police Dept.
Yvonne Calverley, Executive Assistant to the City Manager
CALL TO ORDER
Mayor Glasser called the meeting to order at 11:05 AM and introduced the Commissioners and staff
members present.
1. TOPIC: COMMUNITY OUTREACH
CM Gerrity explained the purpose of the workshop is to learn about the community services available
from the various providers that service Atlantic Beach citizens.
DPR Timmy Johnson reminded everyone to complete the sign-in sheet which will be used for public
information sharing. Mr. Johnson spoke about the history of the Gail Baker Community Center. He
talked about the various City locations and programs available and provided brochures listing all the
activities. The City website also has this information.
Commissioner Kelly, District 1306, spoke about priorities for the citizens and the City. Ms. Kelly
reminded everyone about hurricane preparedness. Commissioner Kelly showed her district on the map.
Commissioner Stinson, District 1308, showed his district on the map. Mr. Stinson spoke about serving
the community, sea turtle protection, and stormwater control/flooding.
Commissioner Norris, District 1312, showed her district on the map. Ms. Norris spoke about bringing
attention to the marsh side of the City, Mayport Road, and positive redevelopment.
Agenda Item #1.A.
27 Aug 2018
Page 5 of 66
Commission Workshop
April 13, 2018
Mayor Glasser showed where District 1307 is on the map which is Commissioner Waters’ district.
Mayor Glasser requested that the community services representatives introduce themselves and their
organizations. DCM Hogencamp introduced the speakers as follows:
Carl Price and Jeff Watson, Kiwanas Club – serving children and students
Sharon Kasica, School Liaison Officer for NAVSTA Mayport – assist military families with
relocation services
Jessica Crockett, Hunger Fight – primary focus to feed Title I elementary school students
Lori Richards, BEAM – rent/utility assistance, food pantries and garden, dietician services, and
benefits application assistance
Gary Tiller, Beaches Council on Aging – Dial-A-Ride transportation program for the seniors
and disabled community, care assistance for dementia and Alzheimer’s patients, and many other
services for the seniors and disabled community
Bishop Golden, Revival Center Church – minister and bring fellowship throughout the
community, Gospel in the Park
Mary and Kenny White, Birds of Fire Music Ministries - provide positive music and
entertainment throughout the community
JoAnn Wallace and Joe Williams, Youth Empowerment Summit – provide mentors and
volunteers for children up to age 18
Mary Feria, Fleet Landing – Continuing Care Retirement Community for military and non-
military residents who are active in many volunteer programs throughout the community
Katrina McCray and Will Smith, Mayport Middle School – Coastal Sciences, Future Farmers
of America, Engineering and Robotics, fund raising, community garden
Jesse Abner, Atlantic Beach Baptist Church - Youth Camp, Sunday School, and ministery
services
Lori Anderson, Mission House – minister to the homeless community, feed-shower-clothe
homeless, health care clinic services for homeless and low-income, uninsured community
Kim Gallagher, Atlantic Beach Elementary School - student leadership clubs/programs,
partnerships connected with community outreach services
Beaches Resource Center – mental health services
Laura Furr-Vancini, Palms Presbyterian Church – Serve Ministry, Back to School Drives,
Healthy Snack Drives, Kids Kitchen, Angel Tree, provide lunch funds and Publix gift cards,
neighborhood food delivery, Mayport Pantry, Meals on Wheels, providing access to health care,
food, jobs
Michael Stauch, Coastal Kicks Soccer - Youth Sports programs, scholarships and grants to help
kids pay costs to play, local and world relief fund raising, sponsorship programs
Susanne Barker, Atlantic Beach Preservation – research issues, invite speakers, give
presentations focusing on Atlantic Beach
Kirk Farber, FACE (Fitness And Character Education) for Kids - 8 week program designed
to prevent at-risk youth incarceration
Vicki Brown, Beach Church – Early learning center and youth programs, True North mental
health facility
John Dion, Grace Lloyd, Savannah Beeler, Fletcher Interact Club – Fletcher High School
students service projects, provide tutoring, volunteer with local agencies and local events, fund
raising for service dogs to local veterans, Rise Against Hunger
Agenda Item #1.A.
27 Aug 2018
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Commission Workshop
April 13, 2018
Devin Ritch, Dig Local – Fresh Access Bucks statewide program, Farmers markets, Community
gardens, children’s education and fund raising events
Karen Demuth, Neptune Beach Elementary Special Needs Music Program –Kindermusik
program for education and development, music therapy, fund raising events
Kathy Sutton, Jacksonville Chamber/Beaches Division - provide volunteer support from
Chamber members
This concluded the organization introductions.
ADJOURNMENT
There being no further discussion, Mayor Glasser adjourned the meeting at 12:42 p.m.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved: ____________________
DLB/njp
Agenda Item #1.A.
27 Aug 2018
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MINUTES
Regular City Commission Meeting
Monday, July 23, 2018 - 6:30 PM
Commission Chamber
PLEDGE TO THE FLAG AND INVOCATION
Commissioner Waters provided the invocation, followed by the Pledge.
CALL TO ORDER
Mayor Glasser called the meeting to order at 6:30 PM, City Clerk Bartle called the roll.
ROLL CALL:
Present: Ellen Glasser, Mayor - Seat 1
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
Absent:
John Stinson, Commissioner - Seat 2 Absent
Also Present: Brenna Durden, City Attorney (CA)
Joe Gerrity, City Manager (CM)
Kevin Hogencamp, Deputy City Manager (DCM)
Donna Bartle, City Clerk (CC)
Phyllis Nadeau, Associate City Clerk/Recording Secretary
1. APPROVAL OF MINUTES
Mayor Glasser asked if there were any corrections or changes to the minutes.
City Clerk Bartle stated that City Manager Joe Gerrity’s name has been inadvertently omitted from several sets
of minutes and this has been corrected. Ms. Bartle stated the documents for signature have been corrected.
There were no other changes or corrections. 1A. Approve minutes of the Regular Commission Meeting on June 11, 2018
1B. Approve minutes of the Regular Commission Meeting on June 25, 2018.
ACTION: The minutes stand as submitted with the corrections.
Mayor Glasser requested a deviation from the order of the agenda to move Item 3A to go before Item 2.
Consensus was given to move Item 3A to go before Item 2.
3A. Recognition of Atlantic Beach Police Department Volunteers
Agenda Item #1.B.
27 Aug 2018
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Regular City Commission - 23 Jul 2018
Chief Cook took the floor to address the Commission and spoke about the Atlantic Beach Police
Department Volunteer program. She explained the goal is to recruit and train men and women to
support the efforts of our officers and the needs of our citizens. This program has been successfully
organized and directed by Lieutenant David Cameron.
Chief Cook recognized the following people who have contributed over 1,000 volunteer hours:
Troy Briggs
Sally Clemens
Jennifer Engelthaler
Angie Gaston
Paul Hout
John Hull
James Johnson
Mark Johnson
Suzanne Johnson
Rose Keyes
Aline King
Jeff Lenhart
Linda Lenhart
Karen Norton
Daniel Payne
Russ Purnell
Loren Rellah
Chip Robinson
Peggy Steck
Mark Tingen
David Vincent
2. COURTESY OF FLOOR TO VISITORS
2A.
FY 2017 Audit Report - Purvis, Gray & Co.
Finance Director Russell Caffey presented the audit of the City’s Financial Statements for the fiscal year ending
September 30, 2017, which is included in the agenda. Mr. Caffey introduced Barbara Boyd and Kevin Smith of
Purvis, Gray & Co.
Barbara Boyd took the floor to address the Commission. Ms. Boyd read the Auditors’ Opinion wherein it states
the financial statements were presented fairly in all material respects, equating to a clean opinion and the highest
level of assurance.
Next Ms. Boyd reviewed the Internal Controls audit and spoke about two areas of weakness. The first area is in
Financial Close and Reporting. It is their recommendation to staff to hire an outside CPA to assist with the
Financial Close and Reporting process to avoid risks and delays. The second area is in Timeliness and Accuracy
of Bank Reconciliations. Ms. Boyd explained there was discovery that the September 2017 bank reconciliation
was incomplete and there was an unreconciled $10,000 difference. Reconciliations are a key component to
Agenda Item #1.B.
27 Aug 2018
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Regular City Commission - 23 Jul 2018
internal controls and it is their recommendation to staff to ensure all bank accounts are reconciled within 20 days
of month-end.
Ms. Boyd referred to their Management Letter, which is a requirement per the Government Auditing Standards,
Rules of the Auditor General, for improving financial management. This includes three recommendations in the
following areas:
Police Officers’ and General Employees’ Retirement Plans Expenses
Insurance Premium Tax Revenues
Police Officers’ Retirement Plan Pooled Cash Balances
Ms. Boyd provided detailed descriptions of the conditions for each area and their recommendations to staff
referenced in the Management Letter. It is recognized that the Finance Department has been struggling because
of being short staffed, dealing with hurricanes and all the additional reporting, which affects routine reporting
schedules. Ms. Boyd stated there has been noticeable improvement this year compared to last year – the
financial statements were completed by June 30th of this year.
Next Ms. Boyd reviewed the financial highlights beginning with the Reserves in the General Fund. The City is
on target at 26%, approximately $3.2 million in Operating Reserves. The recommended percentage to have is 17
to 25%. She noted there is an additional $4 million in Unassigned Fund Balance, 34%, bringing the total to 60%
of operating expenses on hand in case of an emergency.
Ms. Boyd provided a detail review of the Business-Type Activities/Enterprise Funds and the Pension Plans
(General and Police) Funds.
Ms. Boyd reviewed separate correspondence from Purvis Gray & Co. (which is attached and made part of this
Official Record as Attachment A) that provided a detailed review of their significant audit findings. This
concluded her report.
CM Gerrity thanked Ms. Boyd and the firm for their work and recommendations.
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and spoke briefly about the Civility Pledge taken by
the Commissioners. Mayor Glasser opened Courtesy of the Floor to Visitors and CC Bartle called the speakers
to the podium as follows:
William Viola spoke about the coyote problem in Atlantic Beach and losing his cat because of it.
Laura Mullis spoke about the coyote problem in Atlantic Beach and losing their family cat because of it. Ms.
Mullis stated her son witnessed this vicious attack and has been traumatized.
Kirk Hansen spoke about Commission demeanor.
John November spoke about the conservation acquisition of Selva Preserve.
Agenda Item #1.B.
27 Aug 2018
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Regular City Commission - 23 Jul 2018
Mayor Glasser closed Courtesy of the Floor.
3. CITY MANAGER REPORTS CM Gerrity provided an update on the Safe Route to School project stating the contract has been
awarded and construction is scheduled to start mid-August.
He spoke about the LDC rewrite and development of the next fiscal budget.
On the subject of the coyotes, CM Gerrity stated the City follows the guidelines and advice of the
Florida Wildlife Commission – find a way to coexist. He stated this is a difficult situation.
3B. Accept the 90-Day Calendar (August through October 2018)
Commissioner Waters requested the City Clerk to send the meeting invites via Outlook and CC
Bartle acknowledged the request.
Consensus was given to accept the 90-day calendar.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Kelly
Spoke about obtaining the services of a traffic engineer.
Suggested requesting a meeting with Florida Wildlife Commission about the coyote problems.
Commissioner Norris
Requested financial expense reports from the Cultural Arts and Recreation Advisory Committee
(CARAC) in order to prepare for the upcoming budget.
Commissioner Waters – No comment.
Mayor Glasser
Spoke about the Employee Climate Survey and that it has been completed. There is a report forthcoming
with recommendations and will be provided to the Commission, our employees, and the public.
Spoke about the Kmart property proposed redevelopment in Neptune Beach, the impact to Atlantic Beach,
and communications with Neptune Beach Officials.
Addressed the issue of civility and statements made to a resident, Julie Hammond, who was applying for
a waiver at a previous Commission meeting. Ms. Glasser stated she called Ms. Hammond after the meeting
to apologize to her if she (Ms. Hammond) felt that she was being criticized at the meeting, stating that is
not our intent. We don’t want our residents to feel criticized and Mayor Glasser asked the Commission to
do better about honoring the Civility Pledge.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
Agenda Item #1.B.
27 Aug 2018
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Regular City Commission - 23 Jul 2018
6. CONSENT AGENDA
None.
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS 8A.
9.
RESOLUTION NO. 18-28
A RESOLUTION OF THE CITY COMMISSION OF THE CITY ATLANTIC BEACH
AUTHORIZING THE SUBMITTAL OF A FEDERAL HAZARD MITIGATION GRANT
PROGRAM APPLICATION UNDER FEDERAL EMERGENCY MANAGEMENT AGENCY VIA
THE PRESIDENTIAL DISASTER DECLARATION FOR HURRICANE IRMA (FEMA 4337-DR-
FL); AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE APPLICATION AND
ASSURANCES AND AGREEMENTS FOR ALL MATTERS PERTAINING TO SUCH FEDERAL
ASSISTANCE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH
CM Gerrity stated the Federal Government made funds available to various municipalities and
counties for a Hazard Mitigation Grant Program resulting from Hurricane Irma. The City has
submitted several projects for consideration which are listed in the agenda memo.
MOTION: To approve Resolution No. 18-28 as read.
Motion: Blythe Waters
Second: Candace Kelly
Brittany Norris For
Blythe Waters (Moved By) For
Candace Kelly (Seconded By) For
Ellen Glasser For
Motion passed unanimously.
CM Gerrity asked Mayor Glasser to change the sequence and move 9A before 8B and Mayor
Glasser agreed.
ACTION ON ORDINANCES
9A.
ORDINANCE NO. 15-18-15, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE
ISSUANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, CAPITAL IMPROVEMENT
REVENUE BOND, SERIES 2018, 1N THE AGGREGATE PRINCIPAL AMOUNT NOT TO
EXCEED $1,500,000 TO FINANCE THE ACQUISITION OF ENVIRONMENTALLY SENSITIVE
LAND WITHIN THE CITY FOR PASSIVE RECREATION AND CONSERVATION PURPOSES,
SUCH LAND TO BE KNOWN AS THE SELVA PRESERVE; APPROVING A FORM OF LOAN
AGREEMENT AND AUTHORIZING EXECUTION AND DELIVERY OF THE LOAN
AGREEMENT AND OTHER ACTIONS IN CONNECTION WITH THE DELIVERY OF SUCH
Agenda Item #1.B.
27 Aug 2018
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Regular City Commission - 23 Jul 2018
BOND; PROVIDING FOR SALE OF THE BOND BY RESOLUTION FOLLOWING
SOLICITATION OF COMPETITIVE PROPOSALS FROM COMMERCIAL BANKS AND
NEGOTIATIONS WITH THE SUCCESSFUL BIDDER; SECURING THE PAYMENT OF THE
BOND WITH A COVENANT TO BUDGET AND APPROPRIATE EACH YEAR FROM THE
CITY'S LEGALLY AVAILABLE NON-AD VALOREM REVENUES SUFFICIENT MONIES TO
MAKE SUCH PAYMENT; AND PROVIDING AN EFFECTIVE DATE.
CM Gerrity explained this is the second reading for this Ordinance to allow the City to borrow money
to complete the Selva Preserve purchase. The interest rate is 3.55%, the loan is capped at $1.4 million,
and has a 15 year payback.
CM Gerrity introduced the City’s Bond Counsel, Mr. Jack McWilliams, if there are any questions.
Mayor Glasser opened the Public Hearing. There were no speakers and Mayor Glasser closed the
Public Hearing.
There were no questions or further discussion.
MOTION: To approve Ordinance No. 15-18-15 as read.
Motion: Blythe Waters
Second: Brittany Norris
Blythe Waters (Moved By) For
Candace Kelly For
Brittany Norris (Seconded By) For
Ellen Glasser For
Motion passed unanimously.
8. ACTION ON RESOLUTIONS (continued) 8B.
RESOLUTION NO. 18-29
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA;
SUPPLEMENTING ORDINANCE NO. 15-18-15; AUTHORIZING THE ISSUANCE OF A
$1,400,000 CAPITAL IMPROVEMENT REVENUE BOND, SERIES 2018; AUTHORIZING
AWARD OF THE BOND TO BRANCH BANKING AND TRUST COMPANY FOLLOWING
SOLICITATION OF COMPETITIVE PROPOSALS; AUTHORIZING THE EXECUTION AND
DELIVERY OF THE BOND AND THE LOAN AGREEMENT; DESIGNATING THE BOND AS A
BANK QUALIFIED BOND UNDER SECTION 265(B) OF THE INTERNAL REVENUE CODE;
AUTHORIZING CERTAIN CITY OFFICIALS TO TAKE ALL NECESSARY ACTION IN
CONNECTION WITH THE ISSUANCE OF THE BOND AND THE EXECUTION AND DELIVERY
OF THE LOAN AGREEMENT AND PROVIDING AN EFFECTIVE DATE.
CM Gerrity explained this Resolution allows the authority to close on the Bond and put the funds into
the account.
Agenda Item #1.B.
27 Aug 2018
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Regular City Commission - 23 Jul 2018
There were no questions or further discussion.
MOTION: To approve Resolution No. 18-29 as read.
Motion: Blythe Waters
Second: Brittany Norris
Candace Kelly For
Brittany Norris (Seconded By) For
Blythe Waters (Moved By) For
Ellen Glasser For
Motion passed unanimously.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CA Durden reminded the Commission on August 13, 2018 at 4:30 PM there will be a quazi-judicial hearing on
the appeal of the grant of a fence variance that was approved by the Community Development Board. There will
be an agenda packet sent out and CA Durden reminded the Commission to keep track of any/all communications
about this case for disclosure at that meeting.
CC Bartle announced the City needs applications for various Boards and Committees – the Board Member Review
Committee, the Code Enforcement Board, the Community Development Board, and the Environmental
Stewardship Committee.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Norris
Thanked Mayor Glasser for her comments about civility. Ms. Norris stated she made those statements to
the resident, Julie Hammond, at that meeting. Ms. Norris stated she has received emails about this and
clarified her intent was not to be insulting but to provide grounds for her motion to deny the waiver. Ms.
Norris stated she should have been more diplomatic. She apologized and stated she will strive to make
improvements.
Commissioner Waters
Spoke about maintaining civility, remembering these people are our neighbors, and finding common
ground and solutions to shared problems even with differences of opinions.
Agenda Item #1.B.
27 Aug 2018
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Regular City Commission - 23 Jul 2018
Commissioner Kelly
Encouraged people to sign up to receive notices of everything happening in the City – meetings and
events.
Reminded everyone to register to vote.
Expressed her condolences and sympathy to the residents who lost their pet cats to coyotes and hopes
for a solution.
CM Gerrity
Stated there are two closings for the Selva Preserve property – the Bond closing tonight and the real
estate closing for the land, which is scheduled for this Thursday.
Mayor Glasser
Expressed her condolences and sympathy for those residents who lost their pet cats to coyotes. Mayor
Glasser said there was a Town Hall meeting about the coyote problem and the City is monitoring this
and it is a very difficult issue. She encouraged sightings and incidents should be reported to the Police
Department Animal Control.
Spoke about needing applications for the various Boards and Committees, a Resolution to reduce the
members on CARAC and reinstitute the Teen Council.
Spoke about the Branding Initiative and having a plan to move forward.
Spoke about Commissioners communications and the Sunshine Laws.
CA Durden
Explained the Sunshine Laws prohibit the Commission from speaking about any City business outside
of a public meeting forum.
13. ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 7:38 PM.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
/Attachment
DLB/njp
Agenda Item #1.B.
27 Aug 2018
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Page 26 of 66
Budget Workshop
July 18, 2018
MINUTES
Budget Workshop Meeting
Wednesday, July 18, 2018 - 5:30 PM
Commission Chamber
PLEDGE OF ALLEGIENCE
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
John Stinson, Commissioner - Seat 2
Blythe Waters, Mayor Pro Tem - Seat 3 (arrived at 6:30 PM)
Candice Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
Also Present: Joe Gerrity, City Manager (CM)
Kevin Hogencamp, Deputry City Manager (DCM)
Russell Caffey, Finance Director (FD)
Donna Bartle, City Clerk (CC)
1. CALL TO ORDER
Mayor Glasser called the meeting to order at 5:30 PM.. She referred to CM Gerrity for the
Budget Presentation.
2. FY 2018-19 BUDGET WORKSHOP #1 PRESENTATION
CM Gerrity addressed a question that was asked him at the last Commission Meeting
regarding stormwater debt. He explained the stormwater debt is bundled with the City's utility
debt. The balance on the stormwater portion is $1,368,000, and the final payment is due
October 1, 2025.
CM Gerrity stated citizens have asked him about installing a roundabout at the five-point
stops. He is bringing this to the attention of the Commission for consideration.
CM Gerrity referred to FD Russell Caffey for the budget presentation.
a. FY 2017-18 Review
Mr. Caffey explained the tools to be referenced in his presentation, which include a
handout (book) as well as a PowerPoint presentation. The areas being reviewed are:
General Fund
Building Department
Special Revenue Funds (3)
Agenda Item #1.C.
27 Aug 2018
Page 27 of 66
Budget Workshop
July 18, 2018
Current and Fiscal Year in Review
Commission:
Established priorities.
Purchased Selva Preserve.
Improved grant writing results.
Improved employee appreciation events.
Building Department:
New flood insurance maps adopted.
Year-to-date construction is $46 million versus $38.5 million from last year.
Of the 180 new homes being built at Atlantic Beach Country Club, 160 are
either under construction or are completed.
Recreation Department:
Coordinating new signature annual event (Atlantic Beach Jazz Festival in
September).
Streamlined nonprofit contribution program to improve accountability.
Administering Florida Division of Culture Affairs Grant for repairs and
renovations at Adele Grage Cultural Center.
City Clerk Office:
Implemented agenda management software.
Performed administrative duties for and attended 55 public meetings through
July, 2018.
Scanned 62,000 pages of documents and shredded 157.5 cubic feet of records
that met retention requirements.
Finance Department:
Administered the FEMA reimbursement program for Hurricane Matthew and
Irma.
Implementation of new software (anticipate savings of more than $100,000
annually in General and Enterprise funds).
Human Resources:
Implemented employee wellness program.
Added customer service workplace and harassment training for all employees.
Information Technology (IT):
Updated website.
Implemented Alert Atlantic Beach (network replacing the Code Red system).
Installed Next Generation firewalls.
Agenda Item #1.C.
27 Aug 2018
Page 28 of 66
Budget Workshop
July 18, 2018
Planning and Community Development:
Hired Shane Corbin as Community Development Director.
Employee received AICP (American Institute of Certified Planners)
certification.
Mayport Business Overlay.
Medical Marijuana Ordinance.
Automotive Services Ordinance.
Public Rights of Way Ordinance.
Notice Requirement changes.
Initiated the Mayport Road Visioning Program.
Working on Parks and Marsh Master Plan and Land Development Code
updates.
Received certification as a Tree City.
Police Department:
Progress toward accreditation.
Implemented a successful volunteer program.
Trained 300 citizens for an Active Shooter Preparation exercise.
Re-wrote the All Hazards Plan.
Made computer-aided dispatch upgrades.
Implemented enhanced community outreach initiatives.
Enriched partnerships with Jacksonville Sheriff's Office (JSO).
Utilities:
66 water service replacements.
Complete installation of Wastewater Treatment Plant phosphorous treatment
facility.
Oak Harbor sewer lines being rehabilitated.
Public Works:
55,000 cubic yards of debris picked up after Hurricane Irma.
Initiated the Stormwater Master Plan Study.
Building a new beach walkover (construction to begin in October).
Rehabilitation of Jordan Park for American Disabilities Act (ADA) compliance.
Improvements at Donner Park.
New walkway and ropes to Veterans Park.
Added sidewalks to Triton, Cutlass, and Sabalo.
Installed a curb, gutter and pavement on Magnolia and Poinsetta Streets.
Renovated the Lifeguard building.
b. General Fund
FY Millage Rates, and Millage breakdown
FD Caffey started his presentation with a reconciliation of the General Fund Reserve.
Expenditures are projected to be $451,000 less than budgeted. Therefore, there will be
$353,000 added to the cash balance at the end of this current fiscal year. The Reserve
Agenda Item #1.C.
27 Aug 2018
Page 29 of 66
Budget Workshop
July 18, 2018
is $3.176 million with an excess Reserve of $3.4 million. The actual Reserve will be
48% at the end of the year.
Mayor Glasser reminded the Commissioners of a past Workshop meeting discussion
about use of Reserve funds. She reiterated that she would like more discussion now
that an official percentage figure has been reported by Finance.
Mr. Caffey presented a summary comparison of last year's budget and the proposed
budget. He stated the City is $15,555 to the positive now and this will be readjusted
when other revenue line items are added. He reviewed the projected millage rate and
property taxes.
Mr. Caffey reviewed highlights from the General Fund as follows:
Raises calculated at 3% for General Employees and 6% for sworn Police
personnel.
Implementing employee compensation study.
Health care increase budgeted at 10% (no final numbers available until
September).
Workers comp increase budgeted at 25% over current year.
Police increased personnel by two part-time officers.
Recreation increased personnel by one part-time employee.
City Hall receptionist position repurposed as a park ranger.
Year 1 of land development regulations update.
New beach walkover.
Purchase of pedestrian safety signage and message board.
LEED for Cities certification.
Increased emphasis on professional development organization-wide.
Mayor Glasser expressed concern about adding only one part-time employee for the
Recreation Department. She would like to see two part-time employees, mainly to
cover supervision issues at Jordan Center.
CM Gerrity explained the part-time position is allocated 20-hours per week for 52
weeks. It is up to the Recreation Director to manage the scheduling.
Department Overviews
Government Body
FY 2018-19 budget increased $803
1% CPI increase in Mayor/Commissioner salaries.
Administration (City Manager, Human Resources, Finance, Legal)
FY 2018-19 budget increased $34,541
Customer Service Specialist position repurposed to Park Ranger.
Professional development increase.
Agenda Item #1.C.
27 Aug 2018
Page 30 of 66
Budget Workshop
July 18, 2018
Legal budget decreased by $80,000.
Planning & Community Development
FY 2018-19 budget increased $50,723
Professional development increase.
Funded account for condemned property maintenance.
Public Safety
FY 2018-19 budget increased $226,014
Two new part-time Police officers.
6% salary increase for sworn personnel.
Four new vehicles.
Miscellaneous new equipment.
Professional development increase.
Parks & Recreation
FY 2018-19 budget decreased $32,941
Park Ranger added.
Part-time Community Center employee added.
Increased professional development.
Public Works (General Fund)
FY 2018-19 budget decreased $222,123
Miscellaneous new vehicles/equipment.
Increased professional development.
Mr. Caffey presented a list of requests for Capital Fund items:
Virtual server.
Replacement cameras.
Laptops for Police Department
Six (6) Lifeguard towers.
A lawnmower.
Dual axel trailers.
c. Enterprise Funds
i. Building Department
ii. Public Works/Utilities to be presented August 6, 2018
Building Department
The Building Department's projected year-end cash balance is 110% of its FY19
operating budget.
The Building Department increased personnel by one permit technician
(temporary).
Equipment purchases budgetd for a plotter and a drone.
The department will be carrying forward of $100,000 this year. The revenue was
Agenda Item #1.C.
27 Aug 2018
Page 31 of 66
Budget Workshop
July 18, 2018
overshot last year by approximately $40,000 and the expenditure budget was
underspent by over $100,000.
CM Gerrity explained the Building Department is set up as ‘proprietary funding’ and
does not receive money from the General Fund. The amount of money that is
accumulated is put into a reserve that cannot be used by the General Fund. The
Building Department is self-funded and the reserve is used when there is a building
market slow down.
The estimated revenue this year is $586,000 and the expenses are estimated at
$618,000. This includes some capital items and a $15,000 transfer to the General Fund
for the new software system. The remaining Enterprise Funds will be presented at the
second workshop on August 6, 2018.
d. Special Revenue Funds
Half-Cent Discretionary Sales Tax Fund (the Better Jacksonville Fund).
This fund has a projected beginning balance of $500,000 and the revenue is estimated
at approximately $1 million. These funds will be used for Transportation/Drainage,
Environment/Quality of life, Targeted Economic Developments, and Public Facilites as
follows:
Crosswalk lights.
PWD work truck, Ford F150.
Russell Park Improvements.
Basketball court resurfacing.
Howell Park bridge replacement.
Donner Tennis/Pickleball court re-hab.
Discussion ensued regarding the re-hab of the pickleball courts.
Local Option Gas Tax Fund
This will fund Capital outlay and maintenance for local roads and drainage systems ,
with a projected beginning balance of $15,515 and the estimated revenue is $483,288,
to be used as follows:
Ford F150 work truck.
Street resurfacing.
PWD Scott Williams distributed a list of streets to be resurfaced.
Discussion ensued regarding street resurfacing, timelines and bids.
Convention Development Tax Fund
The City of Atlantic Beach, through Resolution 91-5, authorizes use of these funds to
acquire and develop municipal parks, lifeguard stations, and/or athletic fields.
Contributions to promote tourism in the beaches communities is also an approved use
of these funds.
Agenda Item #1.C.
27 Aug 2018
Page 32 of 66
Budget Workshop
July 18, 2018
This fund has a projected beginning balance of $260,629 and the estimated revenue is
$138.366, and used as follows.
Selva Preserve.
Beach walkover.
Discussion ensued regarding Selva Preserve payments.
D. Unfunded Requests
Unfunded Department Requests:
Equipment for second Police dispatch station.
Lift for tree trimming.
Siding and fencing for parks.
Cargo van for building maintenance.
Rubber tire backhoe.
Ford dump truck.
Additional Russel Park improvements.
Additional Howell Park improvements.
Discussion ensued regarding tree-trimming equipment, additional park improvements
and bathroom makeovers.
Mayor/Commissioner Requests
Capital Improvements
Adele Grage marquee.
Bicycle pump track.
Bike paths.
Donner Road improvements.
Gateway signage.
Howell Park gazebo.
Jordan Park fence replacement.
Lightening prediction system.
Mayport Road ‘Complete Streets’.
Panic buttons at Adele Grage.
Sidewalks at Jackson and Ardella.
Town Center parking lot purchase.
Gaps in baseball fencing – Russell Park.
Guardrail extension – Seminole Road North.
Lift station aesthetic improvements.
Discussion ensued regarding bike paths, Donner Road improvement costs, sidewalks,
fencing versus landscaping, funding sources, adding Main Street improvements to the
list, installing cameras in public areas, the cost of lightening prediction systems, and
types of panic button systems available.
Mayor/Commissioner Requests – Initiatives
Agenda Item #1.C.
27 Aug 2018
Page 33 of 66
Budget Workshop
July 18, 2018
Branding/beautification/signage.
Hire a COAB Lobbyist.
Pay-for-performance compensation strategy.
Recycling funds for green initiatives.
Discussion ensued regarding hiring a branding agency and the timeline involved,
education on recycling, hiring a lobbyist, the stormwater project, the paid parking
initiative, re-defining parking, building facilities for outdoor events, lump sum
contribution to pensions, staff compensation, and Complete Street study.
2 COURTESY OF THE FLOOR
Mayor Glasser opened the Courtesy of the Floor. No one wished to speak.
DISCUSSION
FD Caffey stated Utility Funds and Proposals will be on the next Budget Workshop meeting
agenda.
2. ADJOURNMENT
There was no further discussion and Mayor Glasser adjourned the meeting at 8:10 PM.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
DLB/pn
Agenda Item #1.C.
27 Aug 2018
Page 34 of 66
Special Called Meeting of the City Commission
August 13, 2018
MINUTES
Special Called Meeting of the City Commission
Meeting
Monday, August 13, 2018 - 4:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIENCE
ROLL CALL:
Present: Ellen Glasser, Mayor - Seat 1
John Stinson, Commissioner - Seat 2
Blythe Waters, Mayor Pro Tem/Commissioner, Seat 3 (arrived 4:32 pm)
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
Brenna Durden,m City Attorney (CA)
Donna Bartle, City Clerk (CC)
Shane Cobin (CDD)
1. CALL TO ORDER
Mayor Glasser called the meeting to order at 4:30 PM.
2. HOUSER APPEAL OF KLEIN VARIANCE ZVAR-18-0009, APPROVED BY THE
COMMUNITY DEVELOPMENT BOARD ON MAY 15, 2018
A. City Attorney Procedural Reminders
CA Durden explained the meaning and process of a quasi judicial hearing. She
referenced a previous similar case entitled 'Wolfson versus the City of Atlantic Beach,'
and in this litigation the Court determined that no new evidence could be presented to
the Commission in the context of an appeal from the Community Development Board
(CDB). However, testimony can be given from the applicant and the appellant. CA
Durden explained she wanted to make this point clear as it may not be totally clear in the
City's code provisions. The decision before the Commission at this meeting is whether
the decision by the CDB to approve the requested variance was in conflict with, or in
violation of, the Land Development Regulations. She referenced the documents
provided in the Agenda Packet and the list of processes for this hearing and informed the
Commission they have the right to ask questions of the staff, the appellant, and the
applicant. The Commission can either affirm the decision of the CDB (deny the appeal
and uphold the approval of the variance), reverse the decision of the CDB (grant the
appeal and deny the variance), or modify the CDB decision (granting the variance with
conditions). She opened up the floor to the Commission for questions. All questions
were answered.
CA Durden opened up the floor to the applicant and the appellant for questions. The
applicant and the appellant declined to ask any questions.
Agenda Item #1.D.
27 Aug 2018
Page 35 of 66
Special Called Meeting of the City Commission
August 13, 2018
B. Disclosure of Ex Parte Communications, if any
Mayor Glasser asked the Commissioners for disclosure in any ex parte communications
with either party involved in this Hearing.
Commissioner Stinson: Apologized to Mr. and Mrs. Klein for not replying to their
email due to personal issues.
Mayor Glasser: Received a letter and an email from Ms. Houser. She responded via
email with administrative information, however, particulars of this issue were not
discussed.
C. Swearing In of All Persons Who Will Speak
All speakers were sworn in by Mayor Glasser.
D. City Staff Overview, Documentation and Presentation/Testimony
CA Durden reiterated the process with regard to time constraints.
CDD Shane Corbin displayed he original PowerPoint presentation given to the CDB
covering site context/detail, the proposed plan, variance need, analysis/concerns, and
grounds for the decision on Request for Variance in Case No. ZVAR18-0009.
Mayor Glasser invited questions from the Commissioners. All questions were answered
regarding the contour of the property, pavers, and gaps in the panels.
CA Durden briefly interrupted the proceedings to explain that the applicant and the
appellant were also permitted to ask questions of anyone who testifies throughout the
proceedings.
E. Houser Documentation and Presentation/Testimony
The appellant, Joanna Houser, stated she filed this appeal as she believes the CDB's
decision was based on the incorrect law. She stated the CDB applied Section 24-157(b4)
rather than Section 24-157(b1). A clear reading of Section 24-157(b1) refers to rear
fences and Section 24-157(b4) refers to sidewalks. She referred to various portions of
the deposition transcript referring to the height of the fence, permitting, and code
interpretation.
Mayor Glasser invited questions. All questions were answered.
F. Klein (Applicant) Documentation and Presentation/Testimony
Mayor Glasser introduced Mr. Paul Klein, the applicant.
Agenda Item #1.D.
27 Aug 2018
Page 36 of 66
Special Called Meeting of the City Commission
August 13, 2018
Mr. Klein distributed copies of his testimony to all parties and referred to the plat survey.
He spoke about the outdated PUD, grounds for approval of the variance, and the CDB's
decision.
Mayor Glasser allowed questions to be asked of Mr. Klein. All questions were answered.
Mayor Glasser opened the floor to Ms. Houser and Mr. Klein to ask questions. Both
parties declined.
Mayor Glasser allowed questions to be asked of City staff, Ms Houser and Mr, Klein.
The questions referred to changes in elevation from various points on the property, how
the fence was measured, interpretation and discrepancies in the current code, the specific
objections to the fence, and the property lay out in terms of front, back and side yards.
G. Closing Comments by Staff, Houser and Klein
Shane Corbin (CDD): Reminded the Commissioners that the decision made at this
meeting may influence the way staff interprets the code moving forward until there is an
opportunity to address the issue with a re-write.
Paul Klein: Commented on the justification for the CDB granting the variance based
on the uniqueness of the property.
Joanna Houser: Referred to the code's Section reading "the variances shall not be
granted solely for personal comfort or convenience or relief from financial
circumstances or relief for situations created by the properties owners."
CA Durden stated the documentation submitted with the variance request describes the
'rear' yard as the portion of the property for variance consideration.
H. Commission Deliberation and Action
Discussion ensued about conflicts in the code, topography, and supporting the CDB.
MOTION: To uphold the approval of variance ZVAR18-0009.
Motion: John Stinson
Second: Brittany Norris
Commissioner Kelly:
Spoke about the CDB's competence in making decisions and her inclination is to agree
with their decision.
Commissioner Waters:
Understands the valid reasons for the CDB's decision to grant the variance.
Agenda Item #1.D.
27 Aug 2018
Page 37 of 66
Special Called Meeting of the City Commission
August 13, 2018
Mayor Glasser:
Agreed with the competence in the CDB's decision-making abilities, but she did express
her disappointment that the decision was not based specifically in the context of whether
the property in question was a rear yard or a side yard. She reiterated the confusing
nature of the code and the need for the Commission to have a conversation about having
it re-written.
Commissioner Stinson:
Commended City staff for their hard work on this issue.
Brittany Norris (Seconded By) For
John Stinson (Moved By) For
Ellen Glasser Against
Blythe Waters For
Candace Kelly For
Motion passed with a 4 to 1 vote.
3. ADJOURN
There being no further discussion, Mayor Glasser declared the meeting adjourned at 5:48 PM
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Agenda Item #1.D.
27 Aug 2018
Page 38 of 66
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MAYOR AND.COMMISSION
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MAYOR AND COMMISSION
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MAYOR AND COMMISSION
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:19
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i?rutlamatiuttofthe
Qllitpof Qtlantit i?eath
in Recognition of
Constitution Week
WHEREAS,the Constitution of the United States of America,the guardian of our
liberties,embodies the principles of limited government in a Republic dedicated to rule
by law;and
WHEREAS,Sept.17,2018,marks the 2313‘anniversary of the framing of the
Constitution of the UnitedStates of America by the Constitutional Convention;and
WHEREAS,it is ?tting and proper to accord official recognition to this
magni?cent document and its memorable anniversary,and to the patriotic celebrations
which will commemorate it;and
WHEREAS,Public Law 915 guarantees the issuing of a proclamation each year
by the President of the United States of America designating Sept.17 through 23 as
Constitution Week.
NOW,THEREFORE,1,Ellen Glasser,Mayor of the City of Atlantic Beach,
Florida,do hereby proclaim the week of Sept.17 through 23 as
CONSTITUTION WEEK
and ask our citizens to reaf?nn the ideals the Framers of the Constitution had in 1787 by
vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties.
IN WITNESS WHEREOF,I have set my
hand and caused the Of?cial Seal of the
City of Atlantic Beach to be affixed this
215‘day of August 2018.
%61/4/7%‘
Ellen Glasser,Mayor
Agenda Item #4.A.
27 Aug 2018
Page 43 of 66
Page 44 of 66
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3865 Ashgien Drive E Amount Paid:$60.00
Jacksonviile,FL 32224 Date Paidi °5’2"5’-W3
‘‘‘"‘'“”'‘“’"issued Date:050072013
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‘Expires On:0611912019
MarlTo:JENNYV“Issued,By.
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3865 Ashg en Dave E Department of Heaith invDuva!County
Jacksonville,FL 32224
(904)253-1280
Owner.Vu,Jenny
O?sinaiCustomer.vu.Jenn)’s(NON—TRANSFERN3LE)DISPLAYCERITIFICATEIN A CONSPICUDUSPLACE
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