Exh 4BAGENDA ITEM 4B
AUGUST 11, 2003
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Annual janitorial Service Contract for City Facilities Bid No. 0203-8
Yvonne Calverley, Administrative Assistant to City Manager
August 1, 2003
BACKGROUND: On June 24, 2003, the City received written notification from the owner
of Treasure Enterprise that he intends to close his business and would no
longer provide janitorial service to the city after July 11, 2003. Staff
reviewed all bid submissions for Bid No. 0203-8 and determined that
Jani-King was the next low bidder at $41,004.00. However, the City had
awazded a contract to the Jani-King Franchise in the past, only to have
them default on the contract because of personnel problems.
Consequently, a8er review of Jani-King's past performance with the city,
staff determined that they do not meet all the criteria for award of the
janitorial contract.
The next qualified bidder was Atlantic Coast at a cost of $44,400.00.
On June 27, 2003, the City Manager approved a one (1) month contract
for Atlantic Coast to clean city facilities commencing on July 14, 2003.
During the past couple of weeks, Atlantic Coast has done a very
professional job in maintaining the cleanliness of city facilities.
BUDGET: The contract with Treasure Enterprise is in the amount of $39,600.00. The
total dollaz impact to the city for changing janitorial companies for the
remaining 2 % months of the fiscal year would be $1,000. The FY 02-03
budget has sufficient funds available to cover the additional expenditure
and will be taken from budgeted operating accounts.
RECOMMENDATION: Recommend that the City Commission award a one (1) year contract
to expire on August 31, 2004 to Atlantic Coast in the amount of
$44,400.00.
ATTACHMENT: (1) Bid Analysis dated February 12, 2003
CITY MANAGER:
City of AOanhc Beach
JANTIORIAL SERVICE fOR CITY FACILITIES
February 12, 2003
BID #0203-8
3:00 PM
Re ulred Documents AOantic Coast Coverall
C.leanin Services Duval Janitor G & J's
Cleanin Service Gillco
Janltonal Jani King Treasure
Enlerpnses
Submission in Tri licale X X X X X X X
Od final Insurance Certificates X X X X X X X
Three 3 References X X X X X X X
Proof of Occu aUonal License X X X X X X X
Si ned Co of Document Re uirements Checkiist X X X X X X X
Facilities Walk-throw h Si nature Sheet
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Ci Hall X
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$6,100 00 ' X
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$7,680 00 X
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$7,560 00 X
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$8,400 00 X
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$9,056 00 X
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$6,336 00 X
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$6,0110 00
Police De aAment $5,60000 $5,568.00 $fi,36000 $6,00000 $7,00000 $6,93600 $4,68000
Adele Gra a Cultural Center $6,400.00 $7,188 00 $6,528 00 $6,000 OD $10,500 00 $4,)04 00 $4,320 00
Public Works 8uildln $3,500 00 $2,784 00 $4 560 00 $5,400 00 - $6,000 00 $2,616 00 $3,600 00
Wastewater Treatment Plant $2,500 00 $2,400 00 $3,840 00 $2,400 00 $3,700 00 $2,472 00 $2,280 00
Water Plant #1 $2,500 00 $2,712 00 $3,324 00 $2,400 00 $3.700 00 $2,028 00 $2,280 00
Water Plant #2 $2,5D0 00 $2 400 00 $3,312 00 $2,800 00 $4,000 00 $2,028 00 $2,640 00
Buccaneer Water and Wastewater Offices $2,800 00 $3,540 00 $4,044 00 $5,400 00 $4,000 00 $3,276 00 $2,760 00
Buccaneer Wastewater Plant $2,500 00 $2,400 00 $3,884 00 $1,800 00 $3,700 00 $2,340 00 $2,400 00
Donner Communit Center $5,50000 $5,38800 $8,244 DO $6,00000 $5,80000 $4,35600 $4,56000
Jordan Communil Center $4,500 00 $4,332 00 $7,512.00 $6,000 00 $fi,000 00 $3,912 00 $4,080 00
Total Annual Cost $44,400 00 $46,392 00 $58,968 00 $52,200 00 $63,458.00 $41,004 00 39,600 60
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Award of Bid based on Department Analysis and Commission Approval y ~
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