MinutesMINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE
ROAD AT 7:15 P.M. ON MONDAY, AUGUST Il, 2003
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation
given by Commissioner. Parsons was followed by the Pledge of
Allegiance to the Flag.
Mayor Meserve recognized Jacksonville Council Member Art Graham
and members of Boy Scout Troop 37 who were in the audience.
Approval of the minutes of the Regular Commission meeting
of July 28, 2003
Commissioner Borno requested that the second paragraph on Page 8 of
the minutes be amended to reflect that the committee he is serving on is
called the Atlantic/San Pablo Park and Ride Lot Advisory Group.
Motion: Approve the minutes of the Regular Commission
Meeting of July 28, 2003 as amended.
The motion carried unanimously.
2. Courtesy of the Floor to Visitors
Dick Hilliard of 338 l1`h Street pointed out he had previously reported
a problem with the curbs on Sherry Drive and indicated that the primary
contractor for the project installed the curbs too low at Second and
Fourth Streets which caused the storm drains to be installed in the area of
the handicapped sidewalks. He noted that two other areas on Sherry
Drive were still experiencing ponding, caused by curbs being installed
too low, and he felt the installation of the final layer of asphalt would not
solve the problem. Mayor Meserve indicated that staff was aware of the
problem and his concerns were being addressed.
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August 11, 2003
J.P. Marchioli of 414 Sherry Drive spoke concerning the following:
(1) Speeding on Sherry Drive and an the accident that occurred in front
of his house he believed was caused by speeding, (2) Hay bales located
at various catch basins, which were breaking up and could block them,
(3) Suggested the Commission consider raising the millage rate rather
than increasing water and sewer rates, and (4) The importance of
directional signs for city pazks.
Richard Alan of 320 8th Street reiterated his position relative to the
motives for 7`h Street Beach Access beautification project, and requested
that the city provide better notification concerning future projects. He
suggested posting a sign on the property as a method of additional
notification.
Dorothy Kerber of 3651St Street believed the YMCA (Item 4D) should
be charged the same fees as other organizations that rent the Adele Grage
Cultural Center.
Curtis Sanders of 2320 Barefoot Trace reported that the Town of
Ponce Inlet had adopted an ordinance regulating rental properties.
The ordinance was written by James Nichols, a professor of Law and
Urban Planning at the University of Florida. He believed the City of
Atlantic Beach should adopt a similar ordinance and suggested that a
workshop be held to discuss regulation of rental properties.
Sally Clemens of 1638 Park Terrace West believed that quality of life
issues should be addressed by the city, but it was more important to
reduce debt. She believed the city should get back to basics, and it
would pe helpful to citizens if an explanation of the city revenues and
expenditures was posted on the city website.
Alan Potter of 374 Second Street spoke_ in opposition to any proposed
water and sewer rate increases.
Sandy Forsyth, owner of Aqua East Surf Shop, thanked the
Commissioners for their commitment to build a municipal skate park and
presented the city with a check for $5,000 to use toward the construction
costs.
Mayor Meserve thanked Mr. Forsyth for his generous donation.
3. Unfinished Business from Previous Meetings
A. City Manager's follow-up report
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August 11, 2003
City Manager Hanson commented on several. items in his written report,
The report is attached and made part of this official record as
Attachment A.
Complaint of Utility Bill Due Dates
City Manager Hanson reviewed bill payment options and indicated other
options could be discussed. Commissioner Waters suggested that the
City Manager be given the latitude to make special allowances to waive
late fees for customers who have a good payment record.
B. Authorize staff to install a bike rack at 7~h Street Beach
Access
Motion: Authorize staff to install a bike rack at the 7tn Street
Beach Access.
Mayor Meserve stated that it was never the city's intent to keep
information about this or any project from citizens and that the
Commission is dedicated to preserving all beach accesses. He further
stated that the beautification program was developed to improve and
beautify areas of the city and since the program began, many areas had
benefited.
Commissioner Beaver stated that he had visited the 7`" Street access, and
noted that it was possible to relocate junipers and resod the area to
provide additional space for the public to walk on the grass to view the
beach. He felt that it was very important to notify the public of future
beautification projects.
Commissioner Waters agreed with Commission Beaver that better
notification was necessary.
There was no further discussion and the~motion carried unanimously.
C. Report regarding maintenance of undeveloped lots
Code Enforcement Officer Sherrer reported on the number of complaints
received concerning overgrown lots and the procedure used to bring
properties into compliance within the existing city code. He
recommended that no changes be made to the code. A copy of the report
is attached and made part of this official record as Attachment B.
Discussion ensued. It was the consensus of the Commission to accept
the recommendation.
4. Consent Agenda
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August 11, 2003
Commissioner Borno requested that Item D be removed from the
Consent Agenda for further discussion.
A. Acknowledge receipt of new occupational licenses issued
in July 2003 (City Manager)
B. Approval of contract with Atlantic Coast Janitorial
Service for the remainder of this fiscal year (City
Manager)
C. Accept the bid of Brooks and Limbaugh Electric
Company for Electrical Troubleshooting, Repair and
Installation pursuant to the specifications of Bid 0203-21
(City Manager)
Motion: Approve Consent Agenda Items A-C as
presented.
There was no discussion and the motion carried unanimously.
D. Grant approval for the YMCA to use Adele Grage
Cultural Center for an after school program (City
Manager)
Motion: Approve Consent Agenda Item D as presented.
Commissioner Beaver expressed concern that the YMCA's use of
the building from 2:00 - 6:00 p.m., Monday through Friday,
prevented others from using the building. He inquired concerning
the maximum number of children participating in the after school
program, and thought this may not be an appropriate use of the
building.
Parks and Recreation Director Johnson responded that between
thirty and forty children could participate in the program. He stated
that the YMCA would cleanup the building and would be out by
6:30 p.m.
Commissioner Waters stated that he was glad to see that the city's
three community centers were being so well used. He felt the
YMCA's program would not impact the public's use of the building
since they would be out by 6:30 at the latest. He felt the YMCA
after school program would provide a good service for the children
of Atlantic Beach.
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August 11, 2003
Discussion of a contract ensued and Pazks and Recreation Director
Johnson indicated that the contract would be for one school calendar
year.
There was no more discussion and the motion carried unanimously.
5. Committee Reports:
6. Action on Resolutions:
7. Action on Ordinances:
8. Miscellaneous Business:
A. Public Hearing and action on a request for aUse-by-
Exception filed by Rockgarden Enterprises, Inc. to allow a
custom cabinet shop to be located within the Commercial
General (CG) Zoning District on property located at 248
Levy Road (City Manager),
Mayor Meserve opened the floor for a public hearing. No one spoke and
the public hearing was closed.
Motion: Approve Use-by-Exception filed by Rockgarden
Enterprises, Inc. to allow a custom cabinet shop to be located
within the Commercial General (CG) Zoning District on
property located at 248 Levy Road as recommended by the
Community Development Board. (At their meeting on July
15`h, the Community Development Boatd recommended approval
of the request subject to the following five conditions: (1) Hours
of operation shall be limited to 7:00 a.m. to 6:00 p.m., Monday
through Friday, (2) There shall be no outside storage by the
cabinet shop, (3) No chain-link fence shall be installed within the
required front yard of the property, (4) Equipment for sawdust
collection shall be located inside of the building; and (5) The
Use-by-Exception shall be granted to this applicant and cabinet
shop tenant only).
Commissioner Beaver confirmed that the applicant was aware of the
conditions recommended by the Community Development Board.
Commissioner Beaver then read the conditions and requested that they
be monitored on a regular basis.
There was no further discussion and the motion carried unanimously.
B. Approve Change Order No. 2 in the Relocation of Elevated
Storage Tank at Water Plant 2 (City Manager)
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Motion: Approve Change Order No. 9 in the Core City
Improvements Project in the amount of $40,595.30.
There was no discussion and the motion carried unanimously.
C. Award contract to CH2M Hill in the amount of $54,806.44
for engineering services for Well Rehabilitation and
Replacement at We11 Nos. 2, SN,1N, 2S and 6S, Phase II, and
authorize the City Manager to sign the contract documents
(City Manager)
Motion: Award contract to CH2M Hill in the amount of
$54,806.44 for engineering services for Well Rehabilitation
and Replacement at Well Nos. 2, SN,1N, 2S and 6S, Phase II,
and authorize the City Manager to sign the contract
documents.
Utility Director Kaluzniak explained Phase II of the Well Rehabilitation
and Replacement Project as listed in her Staff Report, which is attached
and made part of this official record as Attachment C.
Commissioner Borno inquired concerning keeping wells for backup
instead of abandoning them and confirmed that Well #2 would be
replaced by Well #7.
There was no more discussion and the motion carried unanimously.
D. Approve a rate adjustment in the contract with BFI for solid
waste and recycling collection (City Manager)
Motion: Approve the rate adjustment in the contract with
BFI for solid waste
Discussion of the delay in issuing the Consumer Price Index (CPI) on
which the increase was based ensued. Commissioner Beaver confirmed
that the increase would be applied retroactive to February, the date of the
contract.
There was no more discussion and the motion carried unanimously.
E. Approve the exchange of a 1991 Lexus L5400 with the
Jacksonville Sheriff s Office in exchange fora 1999 Pontiac
Bonneville (City Manager)
Motion: Approve the exchange of a 1991 Lexus LS400 with
the Jacksonville Sheriff s Office in exchange fora 1999
Pontiac Bonneville.
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August 11, 2003
There was no discussion and the motion carried unanimously.
F. Public Hearing and approval of proposed expenditures of
Local Law Enforcement Block Grant funds; authorize the
Chief of Police to provide electronic signatures representing
the Mayor on the applications and related paperwork (City
Manager)
Mayor Meserve opened the floor for a public hearing. No one spoke and
the Mayor closed the public hearing.
Motion: Approve proposed expenditures of Local Law
Enforcement Block Grant funds as recommended, and
authorize the Chief of Police to provide electronic signatures
representing the Mayor on the applications and related
paperwork. (Chief Thompson's Staff Report is attached and
made part of this official record as Attachment D).
There was no discussion and the motion carried unanimously.
G. Appointment to the Tree Conservation Board
No action was taken on an appointment.
9: City Manager
A. City Manager's Report
City Manager Hanson reported on the following items:
Dutton Island Pavilion Construction
It was reported that the Oceanside Rotary Club had finished
construction of the fourth pavilion on Dutton Island, and Eagle
Scouts have offered to do additional projects on the island.
Emergency Repair -Electronic Controls for an Effluent Pump
It was reported that emergency repairs to the electronic controls on
an effluent pump were made on August Sa'. The cost of parts, plus
labor was reported to be slightly over the City Manager's $10,000
spending limit.
10. Reports and/or requests from City Commissioners and
City Attorney
Commissioner Waters
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August 11, 2003
• Reported that he served on the board of the Beaches
Resource Center and they needed seed money to pursue
grants. He indicated that he would be requesting City
Commission support in the amount of $1,500 at a later date.
Commissioner Parsons
• Inquired as to the status of having the bump on the flyover
removed. Public Works Director Kosoy stated that he had not yet
received a written response from the Department of
Transportation. Mayor Meserve indicated he would follow up on
this matter.
• Requested that name tags be provided for the city's board and
committee members.
•. Requested that consideration be given to installing arm rests on
the benches in Town Center.
Commissioner Borno
Reported there were fifty-six sea turtle nests on the local beaches,
twenty-five of which were located in Atlantic Beach.
• Inquired if someone had responded to Mary McDonald regarding
replacing speed bumps on Plaza. Mayor Meserve stated he had
responded to the letter, and indicated the city would 16ok into this
matter when the core city project was completed.
• Referenced a letter from Mayor Peyton concerning beach
renourishment and commented that the three beach cities should
.keep dialogue going for Kevin Bodge to represent them to avoid
future beach renourishment problems.
•: Reminded the Commissioners that Commissioner Waters and he
would be attending the League of Cities Conference later in the
week.
Commissioner Beaver
Stated that he favored the three beach cities having their own
advisor concerning beach renourishment, and would like to pursue
this matter further. He indicated the city would be reimbursed
fifty-percent of the cost.
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There being no further discussion or business to come before the City
Commission, the Mayor declared the meeting adjourned at 8:30 p.m.
John Meserve
Attest: MayorlPresiding Officer
Maureen King
Certified Municipal Clerk
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