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09-06-18 PPSARC Agenda Packet City of Atlantic Beach Agenda Parking & Pedestrian Safety Advisory Resource Committee Meeting Thursday, September 6, 2018 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Page 6:00 PM CALL TO ORDER 6:00 PM ROLL CALL 1. 6:05 PM APPROVAL OF MINUTES A. Approve Minutes of the August 2, 2018, Parking and Pedestrian Safety Advisory Resource Committee Meeting. Item 1A- Draft Minutes PPSARC Meeting August 2, 2018 3 - 7 B. Approve Minutes of the August 16, 2018, Parking and Pedestrian Safety Advisory Resource Committee Meeting. Item 1B- Draft Minutes PPSARC Meeting August 16, 2018 9 - 11 2. 6:15 PM COURTESY OF THE FLOOR A. Special Orders of the Day - N/A B. Public Comment 3. 6:20 PM REPORTS AND/OR REQUESTS A. Subcommittee reports and discussion 4. 7:00 PM OLD / UNFINISHED BUSINESS A. Recommendation to present to the City Commission endorsing Police Chief Michelle Cook’s recommendation to revise the City of Atlantic Beach Parking Ordinance. Deferred from the 16th of August 2018 Item 4A- Recommendation to Revise COAB Parking Ordinance 13 - 14 B. Recommendation to install Enhanced Safety Features in Crosswalks for inclusion in the coming fiscal year budget. Deferred from the 16th of August 2018 Item 4B- Recommendation to install Enhanced Safety Features in Crosswalks 15 - 17 5. 7:45 PM NEW BUSINESS None. Page 1 of 17 Parking & Pedestrian Safety Advisory Resource Committee - 06 Sep 2018 6. 7:45 PM MISCELLANEOUS BUSINESS A. Set Next Agenda and Announcements. 8:00 PM ADJOURNMENT In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Friday prior to the meeting. Page 2 of 17 Parking & Pedestrian Safety Advisory Resource Committee August 2, 2018 MINUTES Parking & Pedestrian Safety Advisory Resource Committee Meeting Thursday, August 2, 2018 - 6:00 PM City Hall, Commission Chamber CALL TO ORDER: Chair Stinson called the meeting to order at 6:00 PM. ROLL CALL: Present:John Stinson, Chair Dale Wappes, Member Greg Kupperman, Member Jennifer Lagner, Member Kim Reich, Member Paula O'Bannon, Member Woody Winfree, Member Absent:Michael Tari, Vice Chair, PPSARC Dennis Winkelman, Member 1.APPROVAL OF MINUTES A.Approve Minutes of the Regular Parking and Pedestrian Safety Advisory Resource Committee Meeting on July 19, 2018. It was agreed that the last sentence in item 5C should be stricken from the record. The minutes were approved as amended. B.Approve Minutes of the 18th Street Subcommittee Meeting on July 26, 2018. Minutes approved as submitted. MOTION: To approve the minutes as amended. Motion: Dale Wappes Second: Paula O'Bannon Dale Wappes (Moved By)For Dennis Winkelman For Greg Kupperman For Jennifer Lagner For Kim Reich For Paula O'Bannon (Seconded By)For Woody Winfree For Motion passed 7 to 0. Agenda Item #1.A. 06 Sep 2018 Page 3 of 17 Parking & Pedestrian Safety Advisory Resource Committee August 2, 2018 2.COURTESY OF THE FLOOR Commissioner Stinson welcomed Commissioner Norris. Commissioner Norris extended her appreciation to the Parking & Pedestrian Safety Advisory Resource Committee (PPSARC) members for their service. She informed she will be providing them with supplemental information from the Florida Department of Transportation (FDOT) and the Transportation Planning Organization (TPO) about Complete Streets to use as a resource/inspiration in their work going forward. 3.REPORTS AND/OR REQUESTS A.Subcommittee reports and discussion Jennifer Lagner explained the two recently organized subcommittees and their objectives to Commissioner Norris (10th Street subcommittee and 18th Street subcommittee). Discussion ensued about data needed in order for the subcommittees to make informed recommendations. The next meeting of the subcommittee is scheduled for Wednesday, August 15, 2018, at 5:30 PM. Dale Wappes gave an overview of the meeting held on July 26, 2018, by the 18th Street Subcommittee. All questions were answered. Discussion ensued regarding parking and safety concerns. He informed the committee that a date has not been set for a second meeting. 4.OLD / UNFINISHED BUSINESS A.Consideration of Recommendation to the City of Atlantic Beach, City Commission consideration for the creation of a sidewalk and crosswalk on the north side of Ahern Street between Ocean Blvd. and East Coast Drive. Waiting on staff evaluation. (W. Winfree) Chair Stinson informed he is still awaiting evaluation from city staff regarding the sidewalk between Ocean Street and East Coast Drive. Paula O'Bannon asked whether a decision was made on where the sidewalk will be placed (on the north or south side of street?). Chair Stinson will ask Chief Cook if the police department's focus can be renewed on the area between Ocean Street and East Coast Drive during high-traffic times. He will also let Mr. Gerrity know that Ms. O'Bannon would like to be contacted when the area is revisited. Agenda Item #1.A. 06 Sep 2018 Page 4 of 17 Parking & Pedestrian Safety Advisory Resource Committee August 2, 2018 Discussion ensued regarding which side of the street would best be served by the sidewalk. B.Request from Deputy City Manager Kevin Hogencamp and Police Chief Michelle Cook to review the revised City of Atlantic Beach Parking Ordinance as proposed. i. Tabled by the Committee during the 19th of April 2018 PPSARC meeting pending the implementation of the paid parking solution within the Town Center district. Deferred by Motion to the 2nd of August 2018 by Committee. Chair Stinson informed the status of the paid parking solution is still unknown. He welcomed comments on Chief Cook's recommendations regarding revisions to the parking ordinance. Discussion ensued regarding the need for clear terminology, areas of contradiction, and language that should be left in or taken out of the ordinance. Ms. O'Bannon informed she will submit her notes and suggestions via the City Clerk's Office for Chief Cook's review. Commissioner Norris spoke on the pros and cons of on-street parking and discussion ensued. Chair Stinson informed Commissioner Norris that the City Commission will receive agendas for the next PPSARC meeting. Consensus was given to defer Item 4B to the next PPSARC meeting on August 16, 2018. C.Consideration of upgrading pedestrian crosswalks & the use of high-visibility sheening for inclusion in the coming fiscal year budget - Committee priority list preparation (W. Winfree). Deferred by consensus on 19 April 2018: i. Update on recommendation to the City Commission. Chair Stinson informed he has not been able to prepare the Recommendation for submission to the City Commission regarding the crosswalk at Plaza and Royal Palms. The Recommendation will be prepared for next PPSARC meeting on August 16, 2018. D.Committee membership governance discussion. i. Review of other Boards and Committees Ordinances and Resolutions ii. Needs motion to defer or table. MOTION: To table governing language of board members pending an update from the City Attorney. Motion: Woody Winfree Agenda Item #1.A. 06 Sep 2018 Page 5 of 17 Parking & Pedestrian Safety Advisory Resource Committee August 2, 2018 Second: Dale Wappes Woody Winfree (Moved By)For John Stinson Dale Wappes (Seconded By)For Dennis Winkelman For Greg Kupperman For Jennifer Lagner For Kim Reich For Michael Tari For Paula O'Bannon For Motion passed unanimously 8 to 0. 5.NEW BUSINESS A.Discussion on holding a joint meeting with the City of Atlantic Beach City Commission. Chair Stinson provided an update from City Attorney regarding an informal function between the PPSARC and the City Commission. Discussion ensued regarding the logistics, the potential number of members involved, and the requirement to video-conference. Chair Stinson mentioned the annual dinner held for the all of the boards, committees and commissioners. Discussion ensued about the possibility of organizing a get together before the next Commission Workshop meeting. Chair Stinson reiterated the purpose for inviting an elected official to the PPSARC meetings for the next several months. Commissioner Norris excused herself and left the meeting at 6:56 PM. A lengthy discussion ensued regarding the expectations of the subcommittees, sign placements, parking configuration, allocation in budget, paid parking delays in Neptune Beach, history of the controversy at the Cloisters, application process and vetting/approval of new board members, beach walkover, sidewalk placement, striping, parallel parking, and Code Enforcement Board (CEB) issues. 6.MISCELLANEAOUS BUSINESS A.Set Next Agenda and Announcements. Chair Stinson announced Commissioner Kelly was invited to the next PPSARC Agenda Item #1.A. 06 Sep 2018 Page 6 of 17 Parking & Pedestrian Safety Advisory Resource Committee August 2, 2018 meeting on August 16, 2018. ADJOURNMENT Meeting adjourned at 7:55 Attest: Lori Diaz, Records Clerk John Stinson, Chair Agenda Item #1.A. 06 Sep 2018 Page 7 of 17 Page 8 of 17 Parking & Pedestrian Safety Advisory Resource Committee August 16, 2018 MINUTES Parking & Pedestrian Safety Advisory Resource Committee Meeting Thursday, August 16, 2018 - 6:00 PM City Hall, Commission Chamber CALL TO ORDER: Chair Stinson called the meeting to order at 6:00 PM. ROLL CALL: Present:John Stinson, Chair Dale Wappes, Member Jennifer Lagner, Member Kim Reich, Member Michael Tari, Vice Chair, PPSARC Paula O'Bannon, Member Also Present:Lori Diaz, Records Clerk Absent:Dennis Winkelman, Member Greg Kupperman, Member Woody Winfree, Member 1.APPROVAL OF MINUTES None. 2.COURTESY OF THE FLOOR A.Special Orders of the Day - N/A B.Public Comment None. 3.REPORTS AND/OR REQUESTS A.Subcommittee reports and discussion Chair Stinson informed the Committee he is meeting with the City Attorney on Monday regarding the Resolution that created the Parking and Pedestrian Safety Advisory Resource Committee (PPSARC) and its authority to create Subcommittees. A brief discussion ensued. Michael Tari gave an overview of the meeting held on July 15, 2018, by the 18th Street Subcommittee. Discussion ensued regarding safety concerns, recommendations, and the best way to Agenda Item #1.B. 06 Sep 2018 Page 9 of 17 Parking & Pedestrian Safety Advisory Resource Committee August 16, 2018 present recommendations to the Commission. It was decided that the 18th Street Subcommittee will draft a proposal to present to the PPSARC. Discussion ensued on the best way to present said proposal to Commission. Chair Stinson updated the committee regarding paid parking in Neptune Beach. Discussion ensued regarding revenue from paid parking. Jennifer Lagner gave an overview of the meeting held on July 15, 2018, of the 10th Street Subcommittee. The Subcommittee's recommendations have not been prepared as they are awaiting data from City staff. Chair Stinson informed he will get the needed information to the Subcommittee. Discussion ensued regarding the information needed. The next 18th Street Subcommittee meeting is scheduled for September 6, 2018. 4.OLD / UNFINISHED BUSINESS A.Resolution to present to the City Commission endorsing Police Chief Michelle Cook's recommendation to revise the City of Atlantic Beach Parking Ordinance. Chair Stinson presented the Resolution and asked for input from the Committee members. Discussion ensued regarding edits, changes, clarification, enforcement, and objectives. Chair Stinson will invite Police Chief Michelle Cook to come to the next meeting for further clarification. MOTION: To defer voting to endorse Police Chief Michelle Cook's City of Atlantic Beach Parking Ordinance to the September 6, 2018, Regular PPSARC meeting. Motion: Paula O'Bannon Second: Jennifer Lagner Motion passed unanimously 5 to 0. B.Recommendation for upgrading pedestrian crosswalks & the use of hi-visibility sheening for inclusion in the coming fiscal year budget i. Final site selections Chair Stinson explained there are additional dollars available in next year's budget for one additional lighted crosswalk and ten additional crosswalks. Discussion ensued regarding potential locations. Agenda Item #1.B. 06 Sep 2018 Page 10 of 17 Parking & Pedestrian Safety Advisory Resource Committee August 16, 2018 MOTION: To defer Item 4B to September 6, 2018. Motion: Michael Tari Second: Kim Reich Motion passed unanimously 5 to 0. 5.NEW BUSINESS None. 6.SET NEXT AGENDA Chair Stinson listed the items that he will prepare for next meeting as follows: Invite Chief Cook and Commissioner Kelly to the next PPSARC meeting. Meet with Sergeant Jevic about recommended locations for crosswalks. Invite City staff for update on Third and East Coast Drive. Supply surveys and data for Subcommittees. Discussion ensued about license plate identification. 7.MISCELLANEAOUS BUSINESS Closing comments were made by all members. Committee member Ms. Paula O'Bannon informed Committee she will not be in attendance on September 20, 2018. ADJOURNMENT Meeting adjourned at 7:34 PM. Attest: Lori Diaz, Records Clerk John Stinson, Chair Date Approved: _________________ Agenda Item #1.B. 06 Sep 2018 Page 11 of 17 Page 12 of 17 CITY OF ATLANTIC BEACH PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING RECOMMENDATION FOR PRESENTATION TO THE CITY OF ATLANTIC BEACH CITY COMMISSION TO RECOMMEND ADOPTION OF THE REVISIONS PROPOSED BY THE CITY OF ATLANTIC BEACH POLICE DEPARTMENT TO SECTIONS 6-18, 21-1, 21-17 AND 21-23 OF THE CODE OF ORDINANCES WHERE RELATED TO PUBLIC PARKING AGENDA ITEM:Recommendation to revise and adopt changes to City Code of Ordinances related to public parking. SUBMITTED BY:John M. Stinson, Chair – P2SARC REPORT DATE:31st of August of 2018 BACKGROUND:The City of Atlantic Beach, Florida has the authority and accountability for enforcing traffic and motor vehicle regulations. On the 12th of June 2018, City staff, including members of the Atlantic Beach Police Department, Public Works, Building, Planning and the City Manager’s office met to discuss revisions to Ordinances regulating public parking access and utilization. The group proposing to revise the appropriate and pertinent Ordinances drafted a recommendation. This recommendation is intended to clarify language in the Ordinances, standardize with industry conventions and to improve access, utilization and enforcement of public parking. The proposal was referred to the PPSARC by the City Manager for discussion, review and formal recommendation. This proposal was presented to the PPSARC on two occasions, the most recent of which was the 16th of August 2018. At that time the PPSARC deferred the item until the 6th of September 2018 to allow for preparing a proper Recommendation to present to the City Commission. There may be other historical information, not presented in this chronology and not available at the time of the drafting of this report. JUSTIFICATION:Parking issues continue to be one of the more common problems experienced by residents of the City today. These problems result from any one, or a combination of, the following factors. Agenda Item #4.A. 06 Sep 2018 Page 13 of 17 First, terminology used in current Ordinances is in conflict with the Municipal Uniform Traffic Code and Florida State Statutes. Codes need updating to match current standards in the industry. Second, clarity of where available parking is, to residents and visitors is lacking. Parking is not clearly marked, including allowable hours and days. Third, City of Atlantic Beach Codes lack uniformity throughout the City, contributing to many misunderstandings of where parking is allowed and where it is not. Finally, many residential streets that endure some of the previously mentioned factors have on street parking that due to street width create hazards and congestion. BUDGET:Budgetary impact has not been determined at this time. RECOMMENDATION:1. To direct the City Manager, utilizing the support of the Police Department, and City Attorney as required, to draft revisions to the Code of Ordinances as set forth in the proposal included herewith: and 2. To direct the City Manager to provide staff assistance to the Parking and Pedestrian Safety Advisory Resource Committee in developing a list of criteria that would aid in determining parking restrictions on streets and rights-of-way. ATTACHMENTS:1. Copies of the Memorandum dated the 12th of June 2018 from Chief Michelle Cook of the ABPD to Mr. Joe Gerrity, City Manager titled “Staff Recommendations Reference Ordinance”. 2. Copies of the Atlantic Beach Parking Proposal included in the PPSARC Agenda for the 16th of August 2018, Agenda Item #4.A. PRESENTATIONS:None at this time. APPROVAL: Approved to form and correctness by: John M. Stinson, City Commission, Seat No. 2 Agenda Item #4.A. 06 Sep 2018 Page 14 of 17 CITY OF ATLANTIC BEACH PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE MEETING RECOMMENDATION FOR PRESENTATION TO THE CITY OF ATLANTIC BEACH CITY COMMISSION TO INSTALL UPGRADED AND LIGHTED CROSSWALKS, UTILIZE HI- VISIBILITY PAINT AND SIGNS AND TO IMPLEMENT THE USE OF CROSSWALK IN- STREET SIGNAGE AT ADDITIONAL LOCATIONS AGENDA ITEM:Recommendation to the City of Atlantic Beach City Commission to direct City staff to install upgraded, lighted crosswalks, utilize hi-visibility paint and in-street signage for crosswalks selected by the P2SARC. SUBMITTED BY:John M. Stinson, Chair – P2SARC REPORT DATE:31st of August of 2018 BACKGROUND:The Parking and Pedestrian Safety Advisory Resource Committee is charged with evaluating and making recommendations to improve pedestrian safety within the City. The City of Atlantic Beach currently has appropriated funding, in the current fiscal year budget, for one upgraded and lighted crosswalk at the intersection of 11th Street and Seminole Road. The succeeding fiscal year (2018-2019) budget includes a proposal for funding of approximately two additional upgraded and lighted crosswalks. Working with the staff liaison from the City of Atlantic Beach Police Department, Sgt. Jevic, and within the Committee, the Committee has identified what is considered by the Committee the two highest priority crosswalks in desperate need of upgrades. Those locations are Plaza Road and Royal Palms, and Seminole Road and Seaspray. Additionally, the Committee members have considered the use if hi-vis painting for all crosswalks within the City. Therefore, the Committee also recommends the City begin a program of painting all such intermediate locations as soon as practical using hi-visibility paint. Finally, using remaining budget appropriations allocated for pedestrian safety improvements the City should begin a program of evaluating the effectiveness of in-street signage by Agenda Item #4.B. 06 Sep 2018 Page 15 of 17 installing such signage (see attached) on as many as ten (10) tertiary crosswalks. There may be other historical information, not presented in this chronology and not available at the time of the drafting of this report. JUSTIFICATION:By the very nature of its creation and charge, the Parking and Pedestrian Safety Advisory Resource Committee, the P2SARC has focused many efforts on ensuring pedestrian safety, particularly when the interaction between pedestrians and cyclists comes in close proximity to vehicular traffic. General industry sentiment is that uncontrolled pedestrian crossing locations lead to higher pedestrian / vehicle incursions. Visibility enhancement, whether lighting, hi-visibility painting or in-street signage contributes to reduced pedestrian / vehicle incursions. Other potential methods to decrease incursions might be advanced warning signage, parking restrictions, raised crosswalks, etc. Currently, many of the crosswalks within the City do not have any signage, have faded paint and markings, and are not readily identifiable to motorists. The City has demonstrated a desire to improve walkability and bike-ability both in the past with such projects as Safe Routes to School and most recently in a visioning workshop. Implementing the recommendations herein fits well within the visioning process, contributes to improved safety, and makes crosswalks easily identifiable to motorists. BUDGET:Budgetary impact has not been determined at this time but is expected to be negligible due to approved appropriations and recommended budget proposals. RECOMMENDATION:Allocate proposed budget funding for lighted crosswalks at: 1. Plaza Road and Royal Palms Drive; 2. Seminole Road and Seaspray. Begin a repainting program for all crosswalks within the City using high visibility paints. Agenda Item #4.B. 06 Sep 2018 Page 16 of 17 Install and evaluate the effectiveness of in-street signage at the ten (10) locations recommended by the P2SARC and listed below. 1. Seminole Road and 19 th 2. Seminole Road and Oceanwalk Drive South 3. Seminole and 15th 4. Orchid St and Driftwood 5. Plaza and Linkside 6. Sherry Drive and Sturdivant 7. East Coast Drive and Third Street 8. Sherry Drive (400 block) leading to Howell Park 9. Sherry Drive and Atlantic Beach Elementary School 10. Seminole Road connecting Howell and Russell Parks ATTACHMENTS:1. Photos of Neptune Beach crosswalk 2. Exhibits of varying types of in-street signage PRESENTATIONS:None at this time. APPROVAL: John M. Stinson, City Commission, Seat No. 2 Agenda Item #4.B. 06 Sep 2018 Page 17 of 17