The URL can be used to link to this page

01-10-18 ESC Meeting MinutesMINUTES OF CITY OF ATLANTIC BEACH ENVIRONMENTAL STEWARDSHIP COMMITTEE MEETING JAN. 10, 2018 ENVIRONMENTAL STEWARDSHIP COMMITTEE MEMBERS PRESENT: Bruce Andrews, Vice Chair Sarah Dark Chip Drysdale Alan Ennis Bonnie Hansen Judith Leroux, Chair STAFF: Kevin Hogencamp, Deputy City Manager OTHER: Brittany Norris, City Commission member; Richard Arthur, Neptune Beach City Council member, Mitch Reeves 1. Call to order. The meeting was called to order at 6:01p.m. in the Commission Chamber by J. Leroux 2. Approval of minutes. The Dec. 13 ESC meeting minutes and Dec. 20, Dec. 22 and Dec. 27 ESC Town Center landscaping subcommittee meeting minutes were unanimously approved. 3. Courtesy of the floor. No one addressed the committee. 4. Tree Subcommittee report -C. Drysdale. The full ESC unanimously approved C. Drysdale's recommendation that the Tree Subcommittee meet on days separate than ESC meeting days. Kevin Hogencamp said that staff would work with C. Drysdale on planning and noticing those meetings. K. Hogencamp repmied that the City has implemented the ESC-initiated system of having tree-removal permit applicants post signs notifying residents that applications had been filed. 5. Public Works Department presentation-Scott Williams, Public Works Director. Scott Williams introduced himself and provided information about his background and job responsibilities. He explained that rights-of-way maintenance is much more extensive than most people realize; issues/challenges range from yard debris to public utilities to illegally parked vehicles. S. Williams said he supports tree planting and that he encourages the committee to resist planting trees in rights-of-way due to maintenance considerations. Root systems often damage or otherwise impede underground utilities; also, trees often grow into above-ground utility lines, he said, adding that careful planning is a must. S. Williams said that JEA removes diseased and dead trees at its expense and, as a courtesy, notifies the City in advance of its tree-trimming initiatives. He also said the City will soon unde1iake a parks master plan, which will include a strategy of improving each of the City's 150 parks, and that he looks forward to the ESC weighing in during that endeavor. S. Williams said public works crews had recently completed removal of post-Hurricane Matthew debris removal in City parks when HulTicane Irma hit. Over the past four weeks, public works crews have worked extensively on tree-and debris-removal, de-brushing, mowing and trimming in Howell, Dutton and Tideviews parks, he said. 6. Beaches Town Center Agency new landscape plan -subcommittee report. J. Leroux noted that this matter is on the ESC's agenda at Mayor Glasser's request. B. Andrews and S. Dark repmied on their subcommittee work on this project. They explained that Neptune Beach Councilor Richard Arthur (a Beaches Town Center Agency board member) and Rockaway landscaping company representative LalTy Ritter welcomed and incorporated their recommended plant selection changes, which were extensively discussed in subcommittee meetings on Dec. 20, Dec. 22 and Dec. 27. The changes largely were based on freeze tolerance, durability and aesthetics. It was noted that landscaping can always be updated when needed. K. Hogencamp repmied that the landscaping project cost has risen by $500 to a price not to exceed $130,000-or $43,333 per entity (cities of Atlantic Beach and Neptune Beach, and Beaches Town Center Agency). He said that consideration of approving the COAB's pmiicipation in the project is slated to be on the Jan. 22 City Commission meeting agenda. The committee discussed the issue of whether there will be or should be a Christmas tree in the landscaped area at the traffic circle. The committee agreed not to take a stance on that matter. The committee unanimously voted to approve the updated landscaping plan and to have B. Andrews and S. Dm·k present the ESC's recommendation report at the Jan. 22 commission meeting. 7. Worksheet review and subcommittee assignments. J. Leroux suggested the ESC form a subcommittee to review the tree ordinance and tree conservation fund, noting that trees are identified as the committee's No. 1 priority. J. Leroux and B. Hanson agreed to serve on the subcommittee. S. Dark said she would like to be kept in the loop as the City dete1mines who will develop a parks master plan. -2 B. Andrews said he would like to assist with community outreach and education efforts with pmiicular emphasis on encouraging people to plant trees on private prope1iy. He said doing so is impmiant to maintaining and preserving the City's tree canopy, and that informing people about the tree-protection ordinance also is impmiant. J. Leroux said it may be beneficial for the ESC to have a Facebook page. 8. Election of officers for 2018 The following committee members were unanimously elected to serve in leadership positions during 2018: J. Leroux, chair; B. Andrews, vice chair; D. Scott, secretary. 9. New business. J. Leroux noted that the ESC's enabling ordinance requires minutes to be produced by someone other than the staff person assigned to the committee. K. Hogencamp said that this would be accomplished in meetings hencefmih. K. Hogencamp informed the committee that the state had approved the City's 2017 Tree City USA application and that national approval was pending. 10. Agenda for Feb. 14 meeting, possible date change The committee agreed to conduct its next meeting at 6 p.m. Tuesday, Feb. 13, instead of the regularly scheduled date ofFeb. 14. K. Hogencamp said he would introduce new Planning and Community Development Director Shane Corbin at the next ESC meeting. J. Leroux said she would like for the matter of reviewing the tree-protection ordinance to be on the next meeting agenda. B. Andrews discussed his involvement with Greenscape and said he would like for a representative of the organization to make a presentation at an upcoming ESC meeting. 11. Adjournment The meeting adjoumed at 8:18p.m. ATTACHMENT: Town Center landscaping renovation proposal (Minutes respectjitlly submitted by Kevin Hogencamp on 2-12-18) -3 ~~ Secretary ATTEST K~c~ Deputy City Manager -4 510 Shetter Avenue Jacksonville Beach, FL 32250 Tel. 904.853.6572 www.rockawayinc.com Sustainable Landscape Solutions January 8, 2018 Neptune Beach Town Center Agency Neptune Beach Town Center Neptune Beach, Florida Atlantic Beach, Florida Revised Landscape Renovations I Description I Costs The following descriptions, material and plant list covers the Revised Landscape Renovation work as per plans submitted. Revisions are based on re-design, changes and recommendations from Atlantic Beach. Area covered shall be from 3rd Street to One Ocean Resort, Ahern Street to Orange Street, Lemon Street from 1 st Street to Police Department. Description Site Preparation: Remove unwanted plant materials and turf in all areas throughout site and dispose of. Grade areas for proper drainage and new landscaping. Remove fern root masses and grade 142 Palm Sidewalk Planters throughout site. Cut edges down 3" to hold new mulch. Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center Irrigation System: A complete Irrigation Audit was completed of existing irrigation system. There were 22 irrigation zones located for the area. Many issues were found including, poor coverage, breaks, missing heads, valves not working etc. A complete renovation of the irrigation system will be completed. This includes making repairs as needed, adjusting and relocating heads and adding heads to system for proper coverage of new landscaping. This will make sure the system is completely operational for automatic coverage of the landscaped areas. Landscaping: Supply and install plants, trees and materials as shown on plans & following list. Cost Site Prep & Landscaping: $111,000.00 Irrigation System: $ 19,000.00 Total Cost: $130,000.00 Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center Pf'tp()~af h" /Ve.;tal(e 8eae~ Totf!/f Cel(te!' Sustainable Landscape Solutions 510 Shetter Avenue Jacksonville Beach, FL 32250 Tel. 904.853.6572 www .rockawayinc.com Sustainable Landscape Solutions January 8, 2018 Proposal#NB 1 0818 Neptune Beach Town Center Agency Neptune Beach, Florida Atlantic Beach, Florida We are pleased to submit Rockaway's proposal for the Landscape Renovations at Neptune Beach Town Center. Our full-service approach to landscape design and installation ensures that all services are coordinated through specific horticultural practices to produce beautiful results. As you review our proposal, please keep in mind that our daily service delivery is suppmted by a team of experienced professionals dedicated to protecting and enhancing your living and ever changing investment. Our team brings many years of experience in caring for properties such as yours. These talented individuals represent an impmtant pmt of our investment and commitment to your property for the long term. Included in our presentation are the following key points you mentioned were impmtant to you. • Re-design, changes and recommendations from Atlantic Beach. • Per the provided revised plans. We are committed 100 percent to providing the highest level of service and quality for all your landscape needs. We appreciate the opportunity to provide you with Sustainable Landscape Solutions. Best regards, Larry Ritter 21Pag e Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center ~COMPANY HISTORY Since they were small children, the love of their nursery and gardening has been engrained in Greg Jr. and Brian Burghardt. They worked at the family Garden Center and Tree Farms growing up and they went on to receive degrees from Rutgers University in Plant Science and Landscape Design, respectively. Since moving to Jacksonville some 12 years ago, Greg and Brian worked for two of the largest and most successful landscape companies in the United States, Davey Tree Company and ValleyCrest Landscape Companies respectfully . Coupling their lifelong family business experience with the tried and true experience of working with two of the nation's most respected horticultural organizations here locally in Jacksonville give the brothers a dynamic perspective as well as umque experience within the green industry. Rockaway Garden Center was founded in 1981, in Rockaway, New Jersey and reinvented in 2009 as Rockaway Inc . when Greg and Brian saw the need for an independent horticultural service provider to serve the greater beaches local community. Rockaway, Inc. is a full-service landscape provider and Garden Center. Whether its advice you need , landscape design and installation, landscape maintenance, personal potting services, irrigation , lighting services or commercial h01iicultural management services , you will be taken care of by the knowledgeable and passionate Rockaway, Inc. team. The team 's passion and dedication to the business is truly evident by simply visiting the garden center or any of the landscape projects throughout the Jacksonville area . ~LICENSES -Irrigation Contractor -Certified Pest Control Operators -Low Voltage Outdoor Lighting 3IPa ge Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center LANDSCAPE PRICING Plant Material Number Size Item 1 g Sylvester Palm Mtltriple (specimen) 2 15 g European Fan Palm 16 7 Q European Fan Palm 1950 1 g Dwarf Jasmine 65 3 g Silver Palmetto 95 3 g Podocarpus 25 7 g Bird Of Paradise OranQe 19 7 g Crinum Lily Purple 278 3 g White Fountain Grass 208 3 Q Petite Oleander 138 3 g lamia Coontie 56 3 g Muhly Grass 7 g Sabal Palms Regen. 1 0' Ct. 2 15 g Feijoa Standards 56 7 g Crinum Lily White 13 7 g lamia Cardboard 129 3 Q Green Pittosporum 55 1 g Dune Sun Flower 120 1 g sea oats 24 15 g Oleander Calypso Material and services 70 Coquina Boulders 2X3' 2400 SF Zoysia Turf 190 CY Cypress Mulch 200 FT Munich Block Wall (3 courses high) Install Labor Site Prep Disposal The above plants, products and services as per the provided design and/or conceptual images are included in the below price. Investment in Landscaping: Site Prep & Landscaping $ 111,000.00 Irrigation System $ 19,000.00 Total: $130,000.00 4jPage Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center ~PLANT P ALLETTE Dwarf Jasmine Sea Oats Flax Lilly Foxtail Fern Feijoa(Pineapple Guava) Silver Palmetto SI Page Landscape D e sign & Installation • Mainte nance • Irrigation • Li ghting • Garden Center Cardboard Palm Dune Sunflower European Fan Palm Green Pittosporum Orange Bird of Paradise Coon tie 61Pag e Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center Petite Oleander Calypso Oleander Sabai/Cabbage Palm White Fountain Grass Crinum Lily Podocarpus Triple Sylvester Speciman 71Page Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center ~YOUR TEAM Job ResponsibilityTeam Member Job Title Greg Burghardt President • Accountable for your complete satisfaction Science, Business • Rutgers University, B.S Plant • Oversees all retail and service operations Best Management Practices Certified • State of Florida Green Industries • Ensures compliance to job specs and quality • Owner/operator • Interfaces with Client Brian Burghardt Vice President • Accountable for all on site activities Environmental Planning & • Rutgers University, B.S • Responsible for plant and Landscape Design, Plant Science material purchases • State of Florida Green Industries • Scheduling all work and crews Best Management Practices Certified • Implements on site quality • Owner/operator standards/ design layouts Maintenance Division Efren Cruz • Organizes crews, maintains Quality Assurance and prioritizes schedules Best Management Practices Certified • State of Florida Green Industries Manager • Hires, trains and develops the teams Fertilizer Certified • State of Florida Commercial • Understands customer • Bilingual with fluency in English and concerns and provides Spanish appropriate and immediate feed • 11 years indust1y experience back Account Manager Rusty Watson Organizes crews, maintains • and prioritizes schedules Best Management Practices Certified • State of Florida Green Industries Hires, trains and develops the • teams • Licensed Irrigation Technician • Facilitates all necessary action and communication during the sales process to include the transition from retail to outside sales • Ce1iified Pest Control Operator Tom Thelen Technical Services • Responsible for irrigation Supervisor design, install, and service • 30 years industry experience • Organizes crews, maintains commercial landscape projects • 20 years of experience managing and prioritizes lighting and irrigation schedules company for 10 years • Owned and operated his irrigation • Trains and develops the depmiment on best industry projects • 5+ years experience in golf course standards Understands and facilitates the • proper use of water at all sites 8jPage Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center Walter Wells • University of Florida, B.S. in Chemistry • University of Florida, Athletic Field Maintenance/ Irrigation • State of Florida Green Industries Best Management Practices Ce1tified • Certified Pest Control • 30 years industry experience Technical Services Assistant • Ensures readiness and control of materials • Maintains safe working conditions • Trains field applicators • Helps identify problem areas • Identifies organic solutions opportunities Larry Ritter • State of Florida Green Industries Best Management Practices Ce1tified • Instructor IF AS and DEP • Ce1tified Pest Control Operator • 48 years industry experience Business Developer • Accountable for your complete satisfaction • Ensures compliance to job specs and quality • Landscape/ Maintenance estimates • Landscape design David Holloway • B.S. degree in Microbiology/Chemistry • Virginia nurseryman ce1tification • Registered Pesticide Technician Landscape Designer • Landscape sales and designs • Provides excellent plant advice and superior customer service • Strives to meet all clients landscape needs • Accountable for your complete satisfaction Emmanuelle Parisi • Masters of Architecture: Savannah College of Art and Design • Bachelor of Science, Architecture: Savannah College of Art and Design • State of Florida Green Industries Best Management Practices Certified • 15 years industry experience Landscape Designer • Landscape sales and designs • Provides excellent plant advice and superior customer service • Strives to meet all clients landscape needs • Accountable for your complete satisfaction 91Page Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center IIJilo-SUSTAINABILITY The life cycle and the value return from your landscape Traditional Priority Traditional views and priorities of landscapes have changed. In the past, the most visible impact or first impression of a community was the flowers . The second was turf, the squarest footage of any plant material on site, continued so on down the line. As you will see, irrigation is the least visible to the landscape and therefore, typically the least attended to. Ideal Priority The below graph indicates landscape sustainability from an investment point of view. Safety is always first ; an accident can impact a community for many years down the road . The second is water as we all know living entities, including plants , cannot survive without water. This is the most imp011ant component in any landscape. The third through seventh is based on replacement costs. The trees will be the most expensive if same si z e , same type tree replacement is required . Shrubs, ground cover, turf and flowers follow in the order of cost to replace. lOIPag e Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center CONTRACT SPECIFICS Proposal#NB I 0818 --Plant substitution may be made at the discretion of the designer with similar products or varieties when specified items are not available. --Rockaway, Inc. is not responsible for plants/sod in decline due to acts of god, i.e. hunicanes, tropical storms, tomadoes, freeze events, drought related water restrictions etc. --Rockaway, Inc. is not responsible for plants/sod eaten or destroyed by wildlife or untreated insect or disease damage or weed growth in newly installed sod. --Rockaway, Inc. is not responsible for private underground utilities, such as landscape lighting, gas lines from meter or tank to the house, water lines from meter to house, etc.; locates for public utilities will be called in prior to start date. Every effort will be made not to cut/break utilities. Due to the nature of our business it is possible that some shallow utilities like landscape lighting, water lines, gas lines, irrigation lines, cable lines, etc. may be cut/damaged during regular operations. Rockaway, Inc. is not responsible for any and all repair costs to private utilities. --We ask that if plants begin to decline you give us notice so that we can come out and try and conect the problem. Approval Signature _____________:Date _______ RGC Rep Signature ____________ Date_______ Sustainable Landscape Solutions lliPage Landscape Design & Installation • Maintenance • Irrigation • Lighting • Garden Center