Exh 8BAGENDA ITEM #SB
SEPTEMBER 8, 2003
CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Public Hearings on adopting a Tentative Millage Rate and
adopting Ordinance #20-03-62 establishing the Operating Budget
for fiscal year 2003/2004.
SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: September 8, 2003
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline
for the public hearings to be held on September 8"', 2003 in the Commission Chambers at
7:15pm as was noticed to all property owners by the Duval County Property Appraiser's
Office. The format is the same as last year and is to be read into the record as presented
in order to assure compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and
held three workshops to review and make adjustments with the City Commission's
guidance. The Proposed Operating Budget was funded using the millage rate of 3.1721
mills. Workshop amendments allowed for a reduction of the proposed millage to 3.0701
mills. This represents a 5.6629% increase over the rolled back-rate of 2.9056 mills.
There will be a second public hearing for the final adoption of the millage by resolution
and a second public hearing for the final adoption of the Operating Budget, Ordinance
#20-03-62, on September 22"~, 2003.
RECOMMENDATION:
1.) Hold two public. hearings as described in the attached outline to approve
both the Tentative Millage Rate of 3.0701 mills and the Operating Budget
Ordinance #20-03-62 with total expenditures of $22,147,066 in that order
by separate vote.
2.) Set the Time and Date of the Second Public Hearing at September 22,
2003 at 7:15pm. In the Commission Chambers of City Hall
ATTACHMENTS: Agenda for Public Hearings
Ordinance # 20-03-G2
Schedule of Changes to Proposed Operating Budget
Proposed Budget Summary of All Funds
REVIEWED BY CITY
r1CENDA ITEM #8B
SEPTEMBER 8, 2003
ADOPTION OF A TENTATIVE MILEAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2003/2004
First item to he considered:
Adoption of a Tentative MIllage Rate
State the following:
The Current Millage Rate is 3.1721
The Tentative Millage Rate is 3.0701
The Roll-Back Rate is 2.9056
The Tentative Millage Rate is 5.6629% higher than the Roll-Back Rate
The purpose for the increase in ad valorem tax revenue is to maintain
adequate funding for the existing level of service.
Motion to adopt a Tentative Millage Rate for operating purposes of 3.0701
Open Public Hearing
Close Public Hearing and Vote
Second item to he considered:
The Ordinance #20-03-62 establishing the Operating Budget for fiscal year
2003/2004 of$22,147,066
Motion to adopt Ordinance #20-03-62 establishing the Operating Budget for fiscal
year 2003/2004
Open a Public Hearing
Close Public Hearing and Vote
AGENDA ITEM N8B
SEPTEMBER 8, 2003
ORDINANCE N0.20-03-62
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND
ENDING SEPTEMBER 30, 2004.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September
8, 2003, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Comrission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1,
2003 and ending September 30, 2004 in the amount of $22,147,066.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
that;
The fiscal Year 2003/2004 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption
Passed by the City Commission on first reading this _ day of September 2003.
Passed by the City Commission on second and final reading this day of
September 2003.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk
AGENDA ITEM #SB
SEPTEMBER 8, 2003
Changes to Proposed Operating Budget
After the conclusion of three budget workshops, the following changes were made to the
original proposed budget by fund as follows. These changes were made in order to fund
a slight millage reduction and to reduce the originally proposed 3% water and sewer rate
increase to 1.5%. All of the following changes have been incorporated into the millage
resolution and budget ordinance as presented.
General Fund
Revenues:
Ad Valorem Taxes -Roll back millage 3.1721 to 3.0701
Budget taxes at 96% of the levy instead of 95%
Transfer from Water Utility
Transfer from Sewer Utility
Transfer from Local Option Gas Tax Fund
Total Revenues:
Expenses:
Budgeted SalaryIncrease
Budgeted Turnover
Public Works Shed
Adele Grage Cabinets
Total Expenses:
Change in Fund Balance:
Revenues:
Charges for Services
Water Utility Fund
Expenses:
Transfer to General Fund
Revenues:
Charges for Services
Sewer Utility Fund
Expenses:
Transfer to General Fund
Local Option Gas Tax Fund
Expenses:
Transfer to General Fund
Change in Fund Balance:
mills $<89,182>
28,256
<30,000>
<52,500>
47.639
$<95,787>
$85,245
<100,000>
<15,000>
3.500
$<L6,255>
$<30,000>
$<30,000>
$<52,500>
$<52,500>
$47,639
$<47,639>
AGENDA ITEM N81S
SEPTEMIIER 8, 2003
Half-Cent Sales Tax Fund
;/xpenses:
Sidewallc Improvements $<33,000>
Change in Fund Balrnce $33,000
Other changes made:
1. The Finance Department Budget has split out the Information Technology related
items into a separate division under City Administration within the General Fund. This
change has no budgetary impact, but does change some of the schedules presented in the
original proposed budget..
2. The Police Trust Fund budgets have been moved from Trust and Agency fund
type to Special Revenue fund type. This was done at the request of our auditors related to
the latest accounting standard changes.
3. Attached is the summary page featuring the grand totals of all fund types as
amended for all changes as shown.
AGENllA ITEM #8B
SEI'TEMI3ER 8, 2003
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
Cash Forward ~ 30,052,691 30,398,553 27;547,445 20,126,373 ~ (7,421,072)
Revenues
General Fund
Special Revenue Funds
Debt Service Fund
Capital Project Fund
Enterprise Funds
Internal Service Funds
Trust and Agency Funds
Total Reveunes
Other Financing Sources
Total Resources
Expenditures
6,815,032 7,409,520 7,544,051 8,867,127 1,323,076
1,420,421 1,397,668 1,628,496 1,480,206 (148,290)
223,554 222,013 497,379 72,086 (425,293)
80,876 754,734. 118,457 0 (118,457)
8,649,398 8,931,086 8,684,411 9,476,242 791,831
1,879,603 2,081,960 2,255,693 0 (2,255,693)
587,996 162,828 1,155,054 1,184,105 29,051
19,656,880 20,959,810, 21,883,541 21,079,766 (803,775)
524,358 732,149 0 0 0
50,233,929 52,090,512 49,430,986 41,206,139 8,224,847
~ ~
General Fund 6,231,671 7,216,428 7,638,306 9,574,127 1,935,821
Special Revenue Funds 574,497 1,810,677 2,215,488 1,996,587 (218,901)
Debt Service Fund 220,278 220,330 546,180 71,086 (475,094)
Capital Project Fund 136,980 1,170,062 169,594 0 (169,594)
Enterprise Funds 9,756,738 11,305,244 15,306,637 9,878,157 (5,428,480)
.Internal Service Funds 1,901,540 2,067,935 2',324,728 0 (2,324,728)
Tnist and Agency Funds 615,604 702,398 728,591 627,109 (101,482)
DIVISION TOTALS
Other Financing Uses
Cash Reserves
Total Expenses and Cash
Resource Allocation
19,437,306 24,493,075 28,929,524
22,147,066 (6,782,458)
398,070 49,993 375,089 0 (375
089)
,
30,398,553 27,547,445 20,126,373 19
059
073 (1
067
300)
,
, ,
,
50,233,929 52,090,513 49,430,986 41,206,139 8
224
847)
,
,
Personal Services 5,809,257 6,878,039 7,309,745 7,946
787
Operating Expenses 7,288,103 7,476,964 8,866,356 ,
7,366
575
Capital Outlay 3,483,700 5,561,977 8,937,864 ,
3,006
698
Debt Service 1,826,026 1,928,196 2,228,838 ,
1
751
509
Transfers 1,030,220 2,647,898 1,586,721 ,
,
2,075,497
Total 19,437,306
® 24,493,075
® 28,929,524
® 22,147,066
~~®
637,042
(1,499,781)
(5,931,166)
(477,329)
488,776
6,782,458