Exh 9FAGENDA ITEM N')C
SEPTEMBER 8, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:. Approve request from the Cultural Arts and Recreation
Committee to donate $2,000 to the Beaches Resource
Center Foundation for the purpose of literacy
SUBMITTED BY: Timmy Johnson, Recreation Director
DATE: September 2, 2003
BACKGROUND: At the August 26 Cultural Arts and Recreation Committee
meeting, the Committee unanimously approved a request to
donate $2,000 to the Beaches Resource Center Foundation.
Mr.Carper made the request and stated that they would like
to increase grants, other services and ultimately expand the
resource center. Currently the Center provides mental
health services, drug services, youth programs, after-school
tutoring, as well as other services.
Disbursement of these funds is contingent upon receiving
funds from City of Jacksonville, City of Jacksonville
Beach, City of Neptune Beach, Duval County School
Board and the Florida Department of Juvenile Justice.
BUDGET: Funds for this donation would come from current year
budget account number 001-6030-572-34-00
RECOMMENTATION: Approve request from the Cultural Arts and Recreation
Committee to donate $2,000 to the Beaches Resource
Center Foundation for the purpose of literacy
ATTACHMENTS:
A. Draft copy of Cultural Arts and Recreation Committee
Discussion
B. Package from Commissyen Waters
REVIEWED BY CITY
AGENDA ITEM #)F
Minutes of Culture/Arts and Recreation Ar(visory Committee SEPTEMBER 8, 2003
August 16, 1003
Page 3
4. New i3usiness
a) Request i'or funds from Bcacltes Resource Center: Commissioner Dezmond Waters advised that
when boards and committees spend city money, they need to show that the money is serving Atlantic
Beach citizens. He referred the committee members to the package addressing the request from the
Beaches Resource Center. He stated that there was a memo in the packet stating that 176 residents of zip
code 32233 were served at the Beaches Resource Center in 2002-2003.
Commissioner Waters introduced Rick Carper of the Beaches Resource Center. Mr. Carper advised that
the Beaches Resource Center was one of six full-service schools receiving funds from various sources,
such as the City of Jacksonville and United Way. He stated that they provide mental health services, drug
services, youth programs, after school tutoring, as well as other services. He informed the committee that
any school age child who lives at the beaches was eligible for their services. He stated that they fund
counselors, neighborhood grants and a reading literacy program at Atlantic Beach Elementary. Iie further
stated now they only have five neighborhood b7ants this year because they did not look for them in
advance and that now there are more needs at the beach than they can address. Mr. Carper advised that
they have formed a foundation to raise money for support of the Beaches Resource Center. I3e stated that
they would like to increase grants, increase services, and ultimately to expand the resource center. I-Ie
advised that the school board owns the property and the Beaches Resource Center is an arm of Duval
County Public Schools. Mr. Carper said that they have found that there arc b'reater than 30 percent of
children in almost every bRadc level from 3 to 10 who do not read at grade level so they want to focus on
more literacy prob~rams. Commissioner Waters advised that they are almost completely funded but are
waiting on United Way to determine what they receive.
Ms. Marcia Freed, Atlantic Beach Elementary School, advised that Reading Zone was the program
Atlantic Beach Elementary had developed to target children in second grade who were reading below
grade level. She further advised that their pro6Tam was to be held on Tuesdays, Wednesdays and
Thursdays from 3:10 p.m. to 4:10 p.m. In addition, she stated that they have a certified teacher to teach
and Teachers of Tomorrow to work with children one-on-one. Ms. Freed stated that they applied for a
grant and received a letter that the grant was approved but then received another letter stating not to spend
any more money between now and December until the United Way funding comes through. She stated
that she had a teacher ready to go but she does not want to bring her on board if she was not able to pay
her.
Commissioner Waters stated that this request was for $1,500 to $2,000. Mr. Carper advised that they
have found that if the services are not provided at the beach, than half of those referred to services in town
do not go. Discussion was held with regard to whether to allot the funds to the Atlantic Beach
Elementary Reading Zone or to allot the funds to the Beaches Resource Center. Committee Member
Coleman stated that he thought that the money should go to the Beaches Resource Center for more broad-
based help and they could determine the need.
A motion was made by Committee Member Coleman, seconded by Committee Member Burgess,
and unanimously carried to approve the request for $2,000 to be paid to the Beaches Resource
Ccntcr foundation t'or the purposes of literacy.
r\GENDA ITEM if)F
SEPTEMBER 8, 2003
TO: All members of the Crdtural Arts Board
FROM.• Dezmond Waters
RE: A small investment in the Beaches Resource Center (BRC) and its programs. Tke BRC it t/te
embodiment and implementation of the 'fill service school" concept:
I. Please read the enclosedpamp/cfet.
2. !'lease review the statistics corn i[e . _ me by if~e BRC Oversight Committee chairman.
3. Please review the request jo 2000.00 rom Rick Carper wlro has chaired the BRCjor
t/~e past couple of years.
4. Please allow me to outline tke shortfalls facing ike BRC:
a. the lack ojseed morecy to go after grants;,
b. tlteBRChasoutgrownitsjacility,
c problems have developed wit/r t/re Boys m:d Girls C[uL over space for the lruaucy
program,
d the new principal, Helene liirkland, wants to put Fletcher students in au outside
suspension program after one `slay' in inside suspension and BRC has been
cha/longed io solve or /:elp solve the request.
e. Finally, I have submitted t/re minutes/notes which relate to a simple request by
A.B, Elementary ater-school READING ZONE:
- request f r $2.084; SI09G for reading material funded from current I~ I'
Neighborho nt monies; 5988 remainder to b unded next year, if
available; but complete and secure funding for. the eacher and stajjbasically
dependent upon the succes.~ ofthe next UNI~'ED WAYjuredraising.
I / ~:
i aiiuu: 1v1au • JuwutCJ'5111(,wy'11TOO.COm
From: 'Beaches resource tenter` <uwbrc@bellsouth.net>
To: jdwatenlil@yahoo.com
CC: 'Rick Carper` <rcarper@cwleng.com>
Subject: Atlantic Beach Numbers
Date: Tue, S Aug 2003 15:00:01 •0400
AGENDA ITEM #)!'
SEPTEMBER 8, 2003
Here are the numbers you requested from Atlantic Beach. Please feel
free to
contact me if there is additional information needed. Have a great day.
V/R,
Chris, Administrative Assistant
Beaches Resource Center
Atlantic. Beach EL. 16
FTatchar High Schop1 4?
Mayport Middle 60
Total 176 served at the BRC from AtlanCic.~seach in 2002 2fl0:
http://us.f20G.mail.yahoo.com/ym/ShowLelter?box=Inbox&MsgId=4148_512032_10110_136... 8(5/03
s anuu: tvtatt -~awatersmtayanoo.com
From: 'Rick Carper' <rcarper@cwleng.com>
To: roezmontl WSters"=cjdwaterilii@yahoo.com>
CC: "]ohn Moreland' <Jmorclan@bellsou[h.net>, "Penny Chrlstlan (BRC)" <uwbrc@bellsouth.net>
Subiect: Atlantic Beach Funds Request and OSC Meeting Minutes
Date: TUC, SAUtt3009z09:29:51-0400
AGENDA ITEM N9~
SEPTENIBER 8, 2003
'Dezmond, attached are the meeting minutes where we allocated ABE $ form last years funds (May) and then
where we completed the allocation with this years $ (June).
f would like to request Atlantic Beach allogte $2000 to the Beaches Resource Center Foundationxoibe Lsed to
fund an Out of School'Saspension Program'for'FletcheYHigh"School and its associated feeder schools, including
Atlantic Beach Elementary and Mayport Middle School. Actual disbursement of this funding is to be contingent
on also receiving funds from any/all of the following resources such that the program would be fully funded and
operational: City of Jacksonville, City of Jacksonville Beach, City of Neptune Beach, Duval County School
Board, and the FL Dept of Juveni a us ce.
Let me know if this is the kind of request (words, etc.) that a City Council might like and we'll try them on the
other cities, too.
Rick
OSC_J une_2003_Minutes.doc
doc file
OSC_May_2003_Mi n utes.doc
.doc file
http://us.f20G.mail.yahoo.com/ym/ShowLetter7box=Inbox&Ms~id=7205_449900_9527 1198... 815!03
AGENDA ITEM #)1+
SEPTEMBER 8, 2003
OVERSIGHT COMMITTEE MEETING
WHEN: JUNE 2, 2003
TIME: 7:OOPM
WHERE:. THE LAW ROOM AT FHS
(ROOM B-2)
THIS YEAR WAS A SUCCESS!!!
EVERYONE DESERVES AN
THANK YOU SO MUCH FOR DEVOTING
YOUR TIME AND EFFORT TO OUR
BEACHES CHILDREN...
YOU ARE DEEPLY APPRECIATED!
AGENDA ITEM tl9f
SEPTENII3ER 8, 2003
r y. N
Introductions
Approval of May meeting minutes
Family Support Services Update
Boys Home
Project Graduation After Action Report
Legislative Brief
Neighborhood Grant Review
Hope Haven
Hubbard House
JBE Enrichment Lab
NBE Reading Room
Budget Review
Rick Carper
Rick Carper
Jim Adams
Jerry Walters
Nancy DeCandis
Carol Anderson
Rick Carper
Rick Carper
Non Profit Foundation Status Report John Moreland
AGENDA ITEM NIR
SEPTEMBER 8, 2003
Leadership Council Debrief
Coordinator's Report
New Business
Nomination of Officers -
John Moreland
Penny Christian
Rick Carper
Adjournment Rick Carper
AGENDA ITEM t49C
SEPTENIBEIi 8, 2003
Beaches resource center
From: Rick Carper (rcarper@cwieng.com)
Sent: Friday, May 16, 2003 7:3fi AM
To: Carla Crumley Forest; Wendy Perniciaro; Alyce Greider Decker; Jeff Bartkoski (HSL); Beaches
Resource Center; Ben Titus; Brenda Frinks; Brenda Frinks2; Carol Anderson; Christa Murphy; Dee
Brown; Dezmond Waters; Eddie Collins; Gale Leas; Jeff Bartkoski; John Moreland; Judy Sheklin;
Karen Martin; Kelley Strong; Lucy Stewart; Martha Gainer; Nancy Decandis; Nancy Garrett; Nancy
Mull; Nancy Swindell; Pam Spencer; 'Rick Carper'; Rod Wilson; Sarah Chew; Susan Daniel; Suzanne
Willmeth; Sybit Ansbacher
Cc: Dae Lynn Helm; Don Foster; Pauline Grant (DCF); Sharon Kenski (Neptune Beach) ; Aliette Register
(Atlantic beach) ; Eill Dutter, Bill Permenter, Elaine Mann (FHS); Jill Budd (Fletcher Middle); Jill
Leinhauser (Jax. Beach); Karen Davis (Mayport Middle) ;Linda Graham (San Pablo) ;Margaret Barker
(Finegan) (barkerm@educationcentral,org); Terry PARKER FSS; ANDREW JACKSON FSS; Christine
Tyler (Parker FSS OSC) ;Cindy Watson -Jackson FSS OSC; Englewood FSS; PAXON FSS
Subject: Beaches Resource Center OSC May Minutes
Beaches Resource Center
Oversight Committee
Monday, May O5, 2003
tro ucuons arper
pprova o pn mutes arper pprove
amt y upport ervtces pate tm ams envy Jim Adams not present
Christian) Trying to privatize
Wants to work with neighborhood
"Voluntary Protection Board" to reduce
number ofchildren in foster care
. All DCF money will go to Family Suppor[
Services
Most services will be provided at Boys Home
in Arlington
Penny has asked for a list of members of
Advisory Council because those people deal
with money. Penny has been unable to get Jim
Adams to comply with this request.
Seems to be very disorganized
. July 1't, 2003 -date for privatization
ro~ec[ ra uaaon a an is arper . Only $500 short of $10,000 goal.
PTA's provided $1750.
Looks like it will go.
egis alive rw n erson arper . Session ended without a budget.
Rick Carper has been sending us updates
AGENDA ITEM N9r
SEPTEMBER 8, 2003
Special Session begins May 12~
Pau( Belcher, Sen. Budget Comm. Staff, says
FSS money is in both budgets, but still no a
sure thing.
DCSB, et al. believes the Senate version of
Education budget is much more favorable to
our schools than house version.
Please send e-mails, etc. to legislators with
your preferences.
Recommended a Committee to make rules for
a Board for us
first appoint a e o e p us move
forward
. John Moreland and Gail Leas will be on
committee. '
Seeking 2.3 more volunteers, not necessarily
OSC members. Please contact John if
interested.
game as a reswt of need to maximize services
of Beaches Resource Center
Counseling, tutoring, and medication
Large demand for tutoring
. 77 students participated
. Outcome data not available yet because group
is still working on project.
Picture of student served -Hope Haven works
with children who are seriously "at•risk",but
families fall through cracks when it comes to
financial capabilities.
hope Haven's definition of tutoring is much
different than regular tutoring by adults.
Criteria were that child referred needed hard
core remediation. Those children who did not
qualify for ESC services.
Administrative costs absorbed by agency -all
BRC monies provide direct service.
Services offered mostly to middle and high
school students
Healthy vs. Unhealthy relationships
Works with all Full Service Schools except
Faxon.
c n ~ ins------ .
AGENDA ITEM #9F
SEPTEMBER 8, 2003
RAP -violence prevention program.
Result of partnership between Hubbard House
and United Way
. Served more than 500 students
Goal is RAP is to sensitize students regarding
abuse and dating violence as well as to provide
instruction regarding non-violent conflict
resolution.
Program will be reviewed again.
Follow-up by classroom teacher has been a
weakness.
. Served FHS and Mayporc Middle this lasryear;
Dawn to talk with FMS to see ceasons for lack
of interest.
Soh, 9w and 11'h Grade students participate in
RAP program
12 Labs
. Not offered to Kindergarten students
Chorus and Recorder labs lasted all year
. Only neighborhood children were offered 4H
Club - 14 participants (Wed. lab).
. "Neighborhood child" definition still under
discussion
12 "neighborhood kids" involved in labs
Gmde of 33 out of 54.
DCF feels as if lax. Beach has not been in
compliance.
This is the third year we have had this
discussion about Jax. Beach Elem not meeting
our goals.
Feel as if the program is deceptive.
Neighborhood children arc not really being
serviced by Jax. Beach Elem.
. Jeff Barckoske made point that majority of
students at JBE come from neighborfioods
within BRC catchment area and as such
program funding is going to support students
covered under our charter.
Award Ceremony each nine week period
For children reading below grade level
Volunteer manned program
. All students showed progress
. 1,575 books read
. 9G8 hours spent reading
Approx. $ l00 spent per student.
1 I are reading at performance standard for
second grade
-----.._5/27/03___...
AGENDA ITEM N9F
SEPTEMBER 8, 2003
. Need to purchase more books for next year
. 22 students participated
. Only 2 will be retained
• • • .YL,IJL.VV CI VpVJGU /111VbilLIU111
. $2,685.45 "No Strings Attached"
en ers up ounct ore an Approved Beaches Resource Center to develop
a separate fund raising entity.
• United Way stems to be very interested in the
Beaches Resource Center having a nonprofit
organization, that they may want to use it for
getting grants for entire Full Service School
program.
• oupporcea oy r tetener ~enwr
Terry Stahlman new Region 4 Director
Elaine Mann promoted to Region S Director
FCAT Writing Fletcher was a little low (.I
below cutoff for B)
Medications for uninsured children will be
given through Baptist
Passport books are hero
. lax. Children's Commission -Miller and
Quinones still not in compliance (Audit and NP
Background screening).
. No public summer school For children in our
area.
Summer School will be provided by
Foundation Academy for$ISO per student.
AGENDA ITEM tT9F
SEPTEMBER 8, 2003
eac es out esource w e Will be in FHS planner-6 pages
Purple cards handed out
. Total Cost $248, picked up by SAC (Fletcher)
. Much enthusiasm for concept with school
system -expect this concept to spread to other
schools next year.
ew ustness arper
. Ranking o ore an suggeste t tat e•mat a sent to a
members and have them rank all applications.
. Motion Special meeting vs.
E-mail vote -opted for e-mail vote with Jeff
Bartkoski to prepare for options to choose
from.
Joummen[ arper
. 9:35 p.m.
. Next meeting, Monday June 2, 2001 in
Fletcher Senior Media Center
n tten ance em ers; aren artm, a e eas, ancy
Garrett, Sara Chew, Christy Murphy, Wendy
Pemiciaro, Carol Anderson, Brenda Frinks, Daria
Brown, Rod Wilson, Nancy Mull, Pam Spencer, '
Eddie Collins, Judy Sheklin, Dezmond Waters, Nancy
Swindell, John Moreland, Lucy Stewart, Carla Forest,
Alyce Decker, Mitzi Wheeler, Eddie Collins.
Others: Penny Christian (BRC Coordinator), Ross
McDonough (BRC Case Manager), Dawn Emerick
(Hubbard house), Laurie Price (Hope Haven), Marcia
Fraed (ABE), Patricia Caldwell (JBE), Suzanne Oaks,
et al. (NBE), Pamela Fayson (Partnership), Don Foster
(UW FSS Director),
AGENDA ITEM 129E
SEI'TER'IBER 8, 2003
Scathes resource center
From: Rick Carper (rcarper@cwieng.com]
Sent: Thursday, May 22, 2003 2:11 PM
To: Beaches Resource Center
Subject: FW: 2nd Request -BALLOT FOR BRC 2003.2004 NEIGHBORHOOD
-----Original Message-----
From: Rick Carper
Sent: Thursday, May 22, 2003 8:55 AM
To: Sybil Ansbacher ;Carol Anderson; Dee Brown; Edd1e Collins; Susan Daniel; Brenda Frinks ;
Brenda Frinks2 ;Karen Martin; Judy Sheklin; Pam Spencer; Kelley Strong; Ben Titus ; Dezmond
Waters ;Rod Wilson
Cc: 'Rick Carper'
Subject: 2nd Request -BALLOT FOR BRC 2003-2004 NEIGHBORHOOD GRANTS
I only leave ballots from 50°/a of the OSC -Please let me know wliicll
option you prefer. Rick
BALLOT FOR BRC 2003-2004 NEIGIiBORI~00D GRANTS
The grant submissions with some supporting information arc as follows:
Grant Request
03 $/Student-Hrs
]ax Beach Elementary -Enrichment Lab
03-04 02-
Requcst($) Budget ($)
9,216 8,448
1.0
I~Iubbard House -Relationship Abuse Prevention (RAP) 3,333
Neptune Beach Elementary -Reading Room
Hope Haven -BRC C~~nno~~llaboration
7 ~e
3,333 2.1
1,404 2,500
24,930 23,129
0.8
29.7
5/22/03
AGENDA 1TENI N9F
SEPTEMBER 8, 2003
Total request $39,8G3
difference between request and available funds is $IO,OG7 (requires a budget 25% Icss than requested)
• Identified needs that are met with the program
JBE, like other school programs, provides educational and alter school activities but
many of IBE enrichment labs arc focused on the cultural arts which was the
community's lowest rated need in the recent survey
Hope Haven addresses many of the community's highest rates needs including a
variety of counseling services for seriously at-risk children. Approximately half of
Hope Haven's hours of service last year were devoted toward the tutoring of
students with significant learning challenges. There was discussion that in the future,
the length of the tutoring program for many students could be shortened, thereby
allowing more students to be served and/or reduce dtc total number of hours of
tutoring provided.
Over the past 2 years, ]BE program has not been very successful in reaching out to
neighborhood children that do not attend JBE. An effort has been made to heighten
awareness within the local neighborhood this year. Neighborhood groups have indicated
intent to participate in greater numbers next year. While the vast majority'of current
participants arc residents of the Beaches community, it may be an option to require a
designated level of participation by "neighborhood" children. Another stipulation could
be to require the program's content to be more directly oriented to educational topics that
address our community's greatest needs.
The agreed upon plan for the vote is for each voting member of the Oversight Committee
to vote for one option of the four provided below. Send your vote via e-mail to Rick
Carper.
(Note from Rick: I have added this table of Pro's and Cons that came up either
in reviewing the grant applications or in discussion at the, May 5th meeting)
rant
Application equeste
Amount ro s on s
ax eac Many non- poor inclusion of
Elementary - neighborhood neighborhood kids
Enrichment Lab children in
. two years to correct
program are still problem
from BRC
_ 5/22!03
Last year's budget and cost per student-hour of service arc only some of many means to determine the
value of each program. That information is provided, as it is of an objective nature. Other criteria should be
used in your decision of how to allocate the available funds, including the type and quality of service
provided. Additional key points raised at the May 2003 meeting that may help in your analysis include:
AGENDA ITEM k)P
SEPTEMBER 8, 2003
catchment area. Enrichment topics
low on BRC
priorities rating
u ar ouse - Has received FMS chose not to
Relationship Abuse high marks from participate last yr.
Prevention (RAP) OSC monitor Followup by class
.Over 500 room teachers poor
students trained
ep une eac 1 of 22 now no negatives
Elerhentary - allocated from eading at 2"d
Reading Room current FY rade level
Neighborhood my 2 of 22
Grant monies) - retained
Also benefits 4~'
Bal. $1404 grade 'tutors'
ope aven - ,very responsive . expertsivelstudent
Collaboration to BRC hour
. professional .tutoring demand
services larger than
expected.
-------5/22J03_ -
AClNDA i'flM #'JF
S'CP'i'liMBLR 8, 2003
r ~w~
Jax Beach Elementary -Enrichment Lab G,889
Hubbard I•Iouse - RAPrevention 2,491
Neptune Beach Elementary -Reading Room .1,009
Hope I•Iaven -BRC Collaboration 18,634
Each program's requested budget is reduced by an equal percentage.
Jax Beach Elementary -Enrichment Lab
Hubbard House - RAPrevention 3,333
Neptune Beach Elementary -Reading Room 1,404
Hope Haven -BRC Collaboration 24,079
No funding for JBE and an $851 reduction in funding for I-Iope Haven. All other
programs fully funded.
Jax Beach Elementary -Enrichment Lab 9,21 G
Hubbard I•Iouse - RAPrevention 3,333
Neptune Beach Elementary -Reading Room 1,404
5/22/03
AGENDA ITEM #9r
SEPTEMBER 8, 200]
Hope Havcn -BRC Collaboration 14,863
The entire reduction is taken from Hopc Haven's request. All other programs fully
funded.
Jax Beach Elementary -Enrichment Lab 3,072
Hubbard House - RAPrevention 3,333
Neptune Beach Elementary -Reading Room 1,404
IIope Haven -BRC Collaboration 21,007
JBE's program budget is significantly reduced (67%) and includes a stipulation that
"neighborhood" (clearly defined) children must comprise at least a prcdetennined
percentage of the participants with the program content appropriate to address those
children's greatest educational needs. The remaining reduction is taken from hope
I•Iaven's request with justification being modifications in the tutoring services offered.
All other programs fully funded.
-_.. __-si??m3----
AGENDA ITEM f~9F
SEPTEMBER 8, 2D03
Please vote below and send back to me, I hope to have all votes by next Friday,
so we can let United Way know early the following week. Thanks, Rick
OPTION 1 -
OPTION 2 -
OPTION 3 -
OPTION 4 -
cn~mz__-