Exh 4BAGENDA ITEM #4B ' "
SEPTEMBER 22, 2003 '~
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
'STAFF REPORT
AGENDA. ITEM: Annual Contract for Point Repairs
Bid No. 0203-23
SUBMITTED BY: Donna. Kaluzmak, CEP, Ut~hty Director
-DATES September 11, 2003
BACKGROUND: The City uses an annual contractor to perform point repairs in the water,
-sewer andstormwater systems. The contract. was advertised and two bidders attended the
mandatory re-bid meetin . Tyvo contractors submitted bids, including. all re aired documents:
..Description Gruhn May, MGA
Inca ' Construction,
Inc.
Hourl Rates for: Re ular Time Premium Time Regular Time Premium Time
3 Man Crew.. $120 $180 $125 $180
6 Man Crew $240 $360 $255 $200
Equipment, Tracked $75 $75 $70 $85
Excavator
Equipment, Front End $45 $45 $50 $48
Loader/Backhoe
Dewaterin E ui ment $150 $150 $140 - $165
Liftin H draulic Crane $65 $65 $66 $72
:Overhead and Profit % 20% 30%
Cost of hypothetical: $10,872.00 $11;267.00
poinf repair project
consisting of ,8 hours
`regular and 4_hours
premium using all.
e ui merit and crews..
Mathematical errors were foumd in MGA's bid and corrected during the: bid :analysis.. The low
bidder meeting all requirements is Gruhn May, :Inc. This contractor has been. doing point repairs
for the. City: for-many years, and the City has been: very pleased with their performance. The bid
price represents a 10% increase over current prices, which have been in effect the Last 6 years.
BUDGET: Funds-are budgeted in he amount of $130,000 in the following accounts from the
Water, Sewer and Stormwater Funds: 400-5502-533-3400, 400-5504-533-3400, 410-5506-535-
3400, 410-5508-535-3400 and 470-0000-538=3400.
1
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BID ANALYSIS FOR POINT REPAIR TROUBLESHOOTING AND REPAIR
- -
- - --
GRUHN MAY, IN _
C. MGA CON STRUCTIO N, INC.
~ Hours Rate Total for 8 Hourly Rate Total for Total for Hours Rate Total for 8 Hourly Rate Total for: Total for
_ at Regular Hours Reg: at Premium 4 Hours All -Hours at Regular Hours Reg. at Premium 4 Hours : AlI Hours
Hours ~ Hours Premium
- -
- Hours Hours Premium
- 8 4 - 8 4
3 Man Crew 120.00 960.00 180.00 720.00 1,680.00 1.25.00 1,000.00 180.00 720.00 1,720.00
--
6 Man Crew 240.00 . 1,920.00 360.00 1,440.00 3,360.00 255.00 2,040.00 200.00 ...$00.00 2,840A0
Equipment, Tracked Excavator. 75.00 600.00 75.00 .300.00 900.00 70.00 560.00 85.00 :.340.00 900.00
:Equipment, Front End Loader/Backhoe 45.00 360.00 45.00 180:00 540.00 50.00 400.00 48.00 192.00 592.00
Dewatering Equipment 150.00 1,200.00 150.00 600.00 ' 1,800.00 :140.00 : 1,120.00 165.00 660.00 1,780.00
Lifting Hydraulic Crane 65.00 520.00 65.00 260.00 780.00 66.00 528.00 72.00 -288.00 816.00
Total Cost withouf Overhead 9,060.00 8,648.00.
Cost fior Overhead & Profit 0.20 1,812.00 0.30 : 2.,594.40
Travel/Mileage Costs (based on one trip) '-.0.00 25.00
Total Cosffor Project 10,872.00 11,267.40
CITY OF ATLANTIC BEACH
Submission in Tri licate X
Ori final Insurance Certificates X
Three 3 References X ,
Si ned Co of Document Re u'irements Checklist X
Acknowied meet of Rece t of Addenda X
Com leted W-9 Form X
Proof of Under round Utilit Contractor's License X `
Proof of Ten 10 Years E erience as Re aired Sec. E 2-6 X
Certified Financial Statements for the Last Two 2 Years X
Si -ned Public Entities Crime Form X
Dru Free Work lace Cerfification X
HouriyRate Total for 8 Hrs. Hourly Rate at
Premium Hrs. Totaifor
4 Hrs. Premium Total for
All Hours
3 Man Crew $120.00 $960.00 $180.00 $720.00 $1,680.00
6 Man Crew $244..00 $:1,920:00 $360.00 $1,440.00 $3,360.04'
E ui merit, Tracked Elevator $75.00 $600.00 $75.00 $300.00 $900.00
E ui merit, front End Loader/Backhoe $45.00 $360.00: $45.00 $180.00 $540.00
Dewaterin E ui merit $154.00 $1;240.00 $154.00 $600.00 $1,800:04
Liftin H draufic Crane $65.00 $520.00 $65.00 $260.00 $780.00.
Total Cost wi#hout Overhead $9,060:00
Cost for Overhead & Profi# % $1,812.00
TravelfMilea a Costs based on one tri $0.00-
. Total Cost for pro'ect $10,872.00.
Submission in Tri licate X
Ori inallnsurance Certificates X
Three 3 References X - .
Si ned Co of Document Re uiremen#s`Checklist X
Acknowled meat of Recei t of Addenda X
Com leted V11-9 -Form X ;
Proof of Under round Utitit Contractor`s License ~ X
Proof of Teri 10 Years Ex erience as Re uired Seca E 2-6 X
Certified Financia{ Statements for the Last Two 2 Years X
Si ned Public .Entities Crime Form X -
Dru Free Work lace Certification ~ X
Hourly
Rate Total for 8
Hrs.
Hourly Rate at
Premium Hrs.
Total for
4 Hrs. Premium
Total for
All Hours
3 Man Crew $125.00 $1,020.00 $180.00 $735.00 $1,700.00
6 Man Grew $255.00 $2,010.00 $200.00 $745.00. $3,768.00
E ui ment Tracked Elevator $70.00 $690.00 $85.00 $320.00 $950.00
E ui ment, Front End Loader/Backhoe $50.00 $372.00 $48.00 $187.00 $565:00
Dewaterin E ui'ment $140.00 $1,100.00 $165.00 $610.00 $1,$50.00
Liftin H draulic Crane $66.00 $532.00 $72.00 $250:00 $810:00
To#al Cost without Overhead $10,020.00
Cost for Overhead & Profit °10 $1,935.00
Travel/Milea Costs based orr one tri $25.00
Total Cost for Pro'ect $12,975:00