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Exh 4DAGENDA ITEM #4D SEPTEMBER 22, 2003: I CITY OF AT1r,ANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:. Extension of Welding Annual Contract Bid No; 0142-26 Si.T~MITTED BY: Donna Kaluzniak, Utility Directo~~~ DATE:- September 9, 2003. . BACKGROUND: On September 25, 2002; bids were opened-far the City annual contract far Welding. The low bidder was Ace Fabrications, LLC. They successfully met allbid requirements.. -This work requires specialized skill; experience-and equipment. Ace Fabrications' personnel have the ...required backgr©und, knowledge, experience and equipment. The fees charged by Ace Fabrications, LLC for labor and materials have been very reasonable and competitive. City. has. spoken to Ace Fabrications, LLC regarding an extension of their current contract for one year at the current-rates aril they, have agreed.. As per Bid No. 0102-26: "The City reserves the right. to renew the contract for two additional one-year periodspending a mutual agreement between.the City..; and the vendor, and. a review of the contract performance by vendor for the previous year." The vendor has agreed to renew his:contract, and staff has been pleased with the performance of this contractor.. BUII-GET: These services. are used on an as~needed basis, and. funding is included in the Water anti Sewer Funds in the amount of approximately $60,000 under account numbers-4Q0-5502-533-3400, 410-5506-535-3404 and 410-5508-535-3400.... RECOMMENAATION: Extend the welding contract for one additional year to Ace Fabrications, LLC at the contract prices. ATTACHMENTS: 1. Bid tabulation Sheet.. 3. Letter of agreement to extend ontract from Ace Fabrications, LLC. REVIEWED BY CITY M R: `. ~1 ~- ~~ '~~ Ace Fabriactions LLC lnd-Mar Industries. Required Documents _ Submission in Tri licate X X Ori final Insurance Certificates X Three (3) References X X Si ned Co yof Document Requirements Checklist - X X X Com leted W-9 form X X Proof of Occupational License X Acknowled ment of Recei t of Addenda .._ X X X _ ti _ a ..~ .. ~ x ~ ~ .'< ~ ~ ~ ~}u'l.as3' ~' . ~ ? ~.`.. ¢. _.l'c i~ ~s _ ,L. .~.yl c ,i.'".. t £S'~i Y ~ay..`~~ ~'v '.. . a...h Journe man Structural, Worker (Hour) Rate/8 Hour Amount) ' $34.00/$272.00 $40.00/$320.00 tat Class Pi efitter (Hour! Rate/8 Hour Amount) $34.00$!272.00 $35.00/$280.00 2nd Class Pi efitter (Hour! Rate/8 Hour Amount). $25.70/$205.60 $32.00/$256.00 Hel er Hourl Rate/8 HourAmount) $22.00/$176.00 $29.00/$232.00 Overhead & Profit (Percents e applied to Total Labor & Materials 20%/$185.12 -12%/$130.56 Total 8 Hour Amount $1,110.72 $1,218.56 Premium for Weekend or Holida Work (Percentage if ap licable 50.00% 33.00% - AGEl~'JA ITI+;P/I #4;n. SEDTEMI3ER 22,;2003 DEPARTMENT OF PUBLIC-WORKS 1200 SANDPIPER LANE ATLANTIC: BEACH, FLORIDA 32233-4318 .TELEPHONE:: (904). 247-5834 FAXr (904} 247-5:843:. SUNCOM: 852-5834 httpi//ci.atlantic-beach.fl.us. September 9 2003 :FAX: (904) 384-3508 Mr. Charles Schutt Ace Fabrications, LLC RE' Extension of Bid No. 0102-26 :Dear Mr.-Schutt:' , As you are aware, the annual contract with the City of Atlantic Beach for Welding expires at the end. of September, 2003. We would. like. to extend the contract for another year at the current prices, if this is .acceptable to your company. If acceptable, please sign below and return to me before, September I2, 2003, so I can prepare a staff report for the City Commission.. We look forward to recommending that we continue our contract with your company. Sincerely, ~~ Donna Kaluzniak Utility Director ,; ACE FABRICATIONS, LLC AGREES TO EXTEND THE CONTRACT WITH THE CITY. pF ATLANTIC BEACH AT THE-PRICES SUBMITTED IN BID NO. 0102=26 FOR AN ADDITIONAL YEAR BEGINNING OCTOBER 1, 2003. Chsr Schutt ~ ~-- -~.~~ __ ,- ~, -----. i __ __