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Exh 8FI AGENDA ITED1 #8~' SEPTED1E~t~ 22; ZU~3 STAFF REPORT City of Atlantic Beach Commission Meeting - AGENDA ITEM: IT Wireless Gonnectivity to City. Sites DATE: September 15, 2003 SUBMITTED BY: David E: Thompson,. Chief of Police/DPS Donna Kaluzniak, Director of Utilities. Bryan Smith, IT Administrator BACKGROUND:. - History: -.Over the past years, the City has been evaluating.. and developing methods of enhancing and increasing network`connectivity for city computer systems. Although most other City systems remain dependent on-cable connections, Information Technology: is moving- toward wireless connectivity. The original SCADA system was initially based on a 900 Mhz frequency transmission system: Although this would have been adequate for the existing demands of the SCADA system, it would not have allowed for the further development of SCADA or wireless data transmission for other purposes. This was recognized by the City staff and an upgrade to a higher speed data transmission `system was approved by the City Commission on January 22, 2003, The staffreport advocated "modifying .the existing system design", which :would: provide the City. with the capability o build upon the system in the future. Additionally, this upgrade provided the supporting infrastructure for the desired replacement (in the year 2004) o f the Frame Relay connections leased. from Bell .South-for which the ,City is paying :more than. .$23,434 per year. The- change order upgraded the wireless network on which the SCADA system functions, and it provided a key part of the structure on which to base future wireless data transmissions.: However, it did not complete the entire package necessary for wireless connections to the outlying City computer systems. The SCADA system was modified and completed, and the system is operational. However, the equipment to complete the connectivity to all of the City locations was not .included.., in the January change order. Currently, there are a number of city sites that are either not connected to the City computernetwork, or the connections suffer from the inherent problems associated with dial up connections, or the connections are still dependent on'the use of frame relay connections for which the City pays considerable money. The. resulting inefficiencies wastecity timeandresources. F. 1 __ ~ - ~ _ __ _. AGENDATTEM #8F SEPTEMBER 22, 2003 Proposal: City staff members have identified and evaluated everal solutions. to the existing problems. The recommended course of action is to purchase and install the necessary equipment to provide wireless connectivity for computer systems at several locations- around the City.. This. will provide for .higher speed data transmission from these. locations. to the City computer network based at City Hall. Locations Facilities Current Status 1200 Sandpiper Lane Public Works Frame Relay Connection 716 Ocean Blvd Adele: Crrage Center Frame Relay Connection 110Q Sandpiper Lane ' `WWTP #l Dial Up Connection 902 Assisi Lane Water Plant #3 Frame Relay Connection 739 Wonderwood Road ` WWTP #2 No Connection '469' 11 ~` Street- Water Plant # 1 No Connection 2301`Mayport Road Water Plant #2 No Connection.. This taffreport recommends the approval. of funding to provide wireless connectivity. from these sites to the City computer network located at. City Hall. Advantages: M1 1. These modifications to the system will reduce the costs of the BellSouth cable connections totaling $23;434 per.year. If we sign a maintenance contract ($5,650) ..for annual service, then the total reduction: will. be $17,784. 2. These changes will provide connectivity to City facilities where there is currently no access to the City network. At the present time, employees must actually leave the job site and drive to another City location where network access is available. If we provided frame relay connections to the three sites noted above, .then the cost for the three sites would total an additional $1.0,503 -per year. 3. The wireless data transmission rate. is faster and .more efficient than the existing connections in some locations. For example,: the dial up connection at 1100 Sandpiper Lane: is slow,; unreliable,. and constantly hindered by being "kicked off' -the system; The current shared capacity for data transmission for-these sites is approximately 1.5 M. The`proposed wireless connection will increase the shared __- -_ . i~. i i AGENDA ITEM #8F SEPTEMBER 22, 2003 capacityto 11 M, The future expansion to 54 M can be accomplished while utilizing the proposed system. 4. This. initiative into wireless connectivity allowsthe City to move into a new area of technology. Although this has been successfully utilized in other communities, the City of Atlantic: Beach is moving with some sense of caution relative to wireless data transmission. The long term implications of wireless:. data transmission have the potential for expanded utilization throughout the City. This - specific project allows he City to apply and evaluate this technology on a small scale, before making more significant commitments forthe future. BUDGET: The cast of the recommended connectivity is $19,457.68: Staff requested quotes. from wo vendors experienced in this type of work, TouchPoint and DUOS Engineering. Quotes included prices to connect all of the City facilities noted above to the City network at City Hall The DUOS. prices were 56% higher than' TouchPoint prices. TouchPoint has been the subcontractor for thexadio installation for `the City's SCADA contractor (Control Design), .and TouchPoint has done a good job on the installation. There is available funding in the 2002-03 budget to cover these expenses. Public Utilities wilFpay for $12,636.85 of the costs, and Public Works will pay the remaining`$6,820.84 from an administrative account to cover the Public Works and Parks'& Recreation portions of the project. _ RECOMMENDATIONS: To approve the expenditure of funds,. as discussed above,. to TouchPoint to :purchase and install the equipment to establish wireless. connectivity from locations identified in the' staff report above. ATTACHMENTS: TouchPoint Proposal and Letter ...REVIEWED BY CITY MANAGE AG A ITEM NUMBER:. AGENDA ITEM #8F SEPTEMBER 22, 2003 This letter was revised on 9/10/03 to include Water Treatment Plant number 1. This`letter was revised.on 9/15!03 to re#lect the consolidated quote number TPIQ7918. September l5, 2003 Donna, Per your request,; below is a statement indicating the capabilities of the wireless network. Please let me know if you need any points clarified or if you would like any specific additions to the statement. When implemented, the equipment and service detailed in quote TPIQ7918 will connect the data networks` of City Hall located at 800 Seminole_ Rd, 716 Ocean, 902 Assisi and 1200 Sandpiper with the previously implemented wireless networks installed at the fallowing locations: : Waste Water Treatment Plant Number i located at 1100 Sandpiper • Water Plant Number 2 located. at 2301: Mayport Rd. Water Plant Number 3located at 902 Assisi Lane • Waste Water Treatment Plant Number 2 located at 739 Wonderwaod • Water Plant Number 1 located at 469 i l ~' St. .When- complete, devices that are currently connected to the wireless networks at any of the abQVe listed locations will be able to communieate with devices connected to the bridges hat will be installed at the ~gcations specified by the quote. above.: (IP network standards dictate that devices connected to the bridge at City Hall must have. IP addresses that can communicate with thelP address assigned to the bridge, or be routed by equipment, such as a firewall, that is capable: of connecting differing IP networks Sincerely, :Eric 7ohnson TouchPoint, Inc. , __ ___ R w. 1~ ~~ 10199 Southside Blvd. Suite 106 ~U~'TE Jacksonville, FL 32256 ® TPIQ791$ ~ ~ ~ Phone: (90.4) 519-9933 ~ ~ i . Fax (904).519-9988 ~ ©9108/03 ~ C Peter Thornton ~ ~~ .- N City of Atlantic Beach City of Atlantic Beach N ~ - o ~~ Bryan Smith Bryan Smith `'' '' .800 Seminole Rd. 800 Seminole Rd Atlantic Beach, FL 32233 Atlantic. Beach,. FL 32233 Wireless Additians Split - • ~~ ®~ 1200 Sandpiper Hardware 1 ClSCQ 350 SERIES 11 MBPS DSSS BRG W1128BIT W EP'. $979.87 $979.87 1 Misc Equipment $997.86.. $997.86 Installation 1 Install, configure and test antennas at 4 remote locations. Install 1 $1,31.6.51 $1,316.51 90 degree sectoral antennas on city water tower location. Install and test wireless bridges at all locations. Tune antennas to acheive maximum signal strength. Perform I~ connectivitytes6ng. User acceptance testing. 3 Bridge/PC Configuration 8~ Testing $150.00 $450.00 SubTotal $3,744.24 716 Ocean Hardware 1 ' GISCD 350 SERIES 11 MBPS DSSS BRG VN/128BIT1NEP $979.87 $979.87 ' 1 Misc Equipment $690.00 $6~A0 . Installation 1 Install, configure and tesf antennas at 4 remote locations: Install 1 $956.73 $956.73 90 degree sectoral antennas on city water tower location. Install `. and test wireless bridgesaf aU locations. Tune antennas to - acheive maximum signal strength: Perform !P connectivitytesting. User acceptance testing: 3 Bridge/PC Configuration & Testing $150.00 $450.00 SubTotal - $3,076.60 City MaIINVater lower Hardware - - 2 CISCO 350 SERIES 11 MBPS DSSS BRG W1128BIT WEP $979.87 $1,959.74 Page i __ -- __ ~L...-.. ~~~ _.__ _ __ .' ~ i t=1 ~ ~ ® ~~ ~ ~ ~ 1 Misc Equipment $5,222.44 $5,222.44 ~ ~ Installation ~ f H 1 Install, configure and test antennas at 4 remote locations- Install 1 $4,554,67 $4,554.67 N ~ I 90 degree sectoral antennas on citywatertower locatian_ Install and test wireless bridges at all. locations. Tune antennas to ~' ~` ' ° ~ acheive maximum signal strength,. Perform IP connectivity testing. o w User acceptance testing. 6 Bridge/PC Configuration & Testing.. $150.00 $900.00 SubTotaf $12,636.85 SubTotal X19,457.69' Sales Tax .$0.00 Shipping ~o.oo .Total $1'3,457.69 Thisquote may not include all applicable shippinglt~andling and sales tax charges. CONSEQUENTIAL DAMAGES:7oucfiPoint shat not6e liable for arty special, incidental, exemplary or arty other damage;:direc; indirect or consequential loss or expense or for (inohiding de~tr} to eery persa~n; or loss or danazge to properly{including without 6mitd5on, property haocAed or processed by the use of said equipment} or loss of anticipated profits, "savings, gaadwill, raputatlon; business receipts: or contracts, or losses resulting from third party claims even if TauchPointhas been notified. of trig poss~liyarlikell~ood of such damages occurring. LIMITATION OF LIABIII'fY: In no everdvdl TouehPoinLs tiability in the aggregate fot arty damages to customer or,"arty customer entity, or third party ever exceed the price paid by customer to TouchPoint hereunder for the individual product or servlca subject fn such claim regardless of the form of action, whether based on contract, negligence, strict liablily, products lability a dhervase rgpair or rep6icement of the product orrefund of the purchase price shall bq atTouchpoint's sole discretion. Tha foregoing shati be customer's sole and oxclusiue rights. WAR RANTI~S: Touchpoint does not make arty egress w impled warrartdes,.condi6or~, or represenkdians, whether oral or written, expressed, implied or statutory. To the customer or .any other party wish respectto the products}sold pursuant in this agreement Without limiting theioregoktg, arty implied warranty or condition of the rttercharrtablly,including qte implied vranartty.of mereharrtability or fitness for a particular purpose, aze expressly excluded. Customer herebydisclairns same. MAh1UFAGTURER WARRANTIES: TouchPoint makes no wartarrties, conddions, or represarrtadons concerning the adequacy or existence Of arty manufactureMor vendor wazrtertits; However, Touchpoirrt agrees to assign to customer, to the etrterrt assignable, any righks under such warranles solelyt for thg purpose or mekk~g a warrarlyc~lm egainstthe manufacturer and not otherwise in violation of any agreements and customer may enforce tire same so Tong as the customer Is noon defauR afthis agreement AGREEMENT AND CONDITIONS OF SALE:1.ReWms aze subject to a 15% restocking fee and rcc~rke a return author~on number provided by TouehPoirtt: 2lrnroices notpaid within terms specified on lmroice are subject to rnrenec charges of t S%af the uepald halernte each month. 3.Custorner shall be tesppnsble Tor all legal and coleetion foes incutrsd in the. eoleeiion of any past due balances. Venue far a'ry colection litigation wit bq it Duval County, Florida. 4A mirbmum service foe. of $25A0 wit be charged. for arty' roWmed cheeks. Page 2 - i _-- - _ - . .