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06-26-18 CARC MinutesCITY OF ATLANTIC BEACH CULTURAL ARTS AND RECREATION ADVISORY COWAi M EF Meeting Minutes Tuesday, June 26, 2018 @ 6:00 pm City Hall Commission Chambers Present: Bob Burch, Marina Kaplan, Paula O'Bannon, Dawn Pope, Pam White, Grant Healy, Timmy Johnson (Liaison), Della Giovanni (Recording Secretary) 1. Call to Order: Grant Healy called the meeting to order at 6:00 pm Approve the minutes of the CARAC Meeting —June 4 and June 15 Grant mentioned his name was incorrectly spelled. Marina mentioned she did attend both meetings. Bob motioned to accept the minutes with the corrections, Dawn seconded and the motion carried 5-0. 3. Recognition of Visitors None 4. Ongoing Business from Previous Meetings A. Contribution Guidelines for City Supported Organizations Marina mentioned that the corrections were made and had been emailed out to the committee. There were no questions and it was the consensus of the committee to move forward with the application. B. Contribution Guidelines for Schools Marina went through the application and recommended several changes. - Change the language to reflect Duval County schools only - Amount to funding $100-$15,500 - Remove the requirement to provide Proof of current Non-profit 501©3 certification form issued by the State of Florida - Remove the requirement to provide the current list of School Board of Directors - Limited to Duval County Public Schools Paula motioned to accept the application as amended, Marina seconded and the motion carried 5-0. C. Henry Flagler Train Day & Bike Festival Bob presented a proposal to coordinate a Bike Festival in March. The actual date has not been set, but the group is looking at March 9. Met with the Police Department concerning the route and safety. Bob will do more research and present to the committee at the next meeting for approval. D. Meeting dates and times The committee discussed changes the meeting dates and times. Bob motioned to meet quarterly with the ability to hold special meetings as needed, Marina seconded and the motion carried 5-0. 5. New Business None 6. Other Agenda Items/Announcements A. Agenda Items for the next meeting: Contributions, Bike Ride 7. Adjournment A. Paula motioned adjourn the meeting at 6:51 pm, Bob seconded and the motion carried