4BAGENDA ITEM #4B
OCTOBER 27, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of contract with The Kurtis Group for Newsletter Services
SUBMITTED BY: Maureen King, City Clerk
DATE: October 13, 2003
BACKGROUND: On July 22, 2002, the City Commission accepted the proposal of The
Kurtis Group to produce the City's newsletter.
The Kurtis Group has been producing the newsletter since September 2002
and it has been well received in the community. They have given excellent
service and are willing to continue producing the newsletter at the price
submitted under RFP No. 0102-2.
BUDGET: Funds for producing the City Newsletter aze budgeted in 001-1007-517-
4700
RECOMIvIENDATION: Approve one-yeaz extension of the contract with The Kurtis Group
for newsletter services at the prices submitted in RFP #0102-2
ATTACHMENTS: Estirnate dated July 9, 2002
REVIEWED BY CITY MAN
AGENDA ITEM #4B
OCTOBER 27, 2003
IHf A'UHP/J' CHO(/P
AO VER T/S/NG ~ OESiGN
July 9, 2002
E S T I M A T E ,
City of Atlantic Beach Newsletter
Description: Overview of monthy newsletter for Clty of Atlantic Beach. Concept and davelapment of full color newsletter "shell" with
rewmmendatlon for ane color Imprint of current news on monthly basis.
A. Newsletter Shell Template (one time fee Includes 15 hours of design, layout, and misc. materials) .....................................960.00
4C Front Only 4C Both Sides
B. Newsletter Shells Production 20.000 gt-y 40.000 gly 0 000 g(y 20 000 gty 40.000 gty 60.000 gty
-Print Production .........................................80.00 .......80.00 ......80.00 .... ..........80.00.......80.00 .......80.00
-Miscellaneous Materials 6 Proofs ......................... 30.00 .......30.00 ......30.00 .... ..........30.00 .......30.00 .......30.00
-Printing (#100 House Gloss Text White) ...................7,545.00 ....2,720.00 ....3,895.00 .... ........7,820.00 ....3,240.00 ....4,685.00
Couriers ............................................ 30.(10 ... 30.00 ... 30.t~ .... ........ 30.00 .... 30.00 ....~Q.44
Total . . ........................................$1,685.00 ....$2,660.00 ...$4,035.00 .... .......$1,960.00 ...$3,380.00 ...$4,826.00
C. Newsletter Contents layout, design and imprint in one color. Final folded down to fit #70 envelope. (m onth(y fee)1/t Cotor
-Layout/pestgn ........................................................................... ................................240.00
-Revisions ............................................................................... .................................80.00
-Print Production .......................................................................... .................................40.00
-Misc. Materials & Proofs .................................................................... .................................20.00
-Imprint and Fold (8,000 qty) ................................................................. ................................~7p pIl
Total .............................................................................. ...............................$750,00
Sales tax and shipping not included in above estlmate.
The Kurds Group estimates refieG the expected time and costs ro be spent on a project under rrormal conditions. The final invoice will not be higher than the esti-
mate unless abnormal condiaons ordrasdc changes M the nature o! the project dictate a higher charge. Any such inaease will be agreed upon by both the dent
and The Kurds Group.
1 he2by aMJrove this produclbn es6r~r eBe an¢autlrorae the Kwtls Group b pn3dce are wodr as de67edabove
'7-as-oz
u' W w. / h e k u// i s y/ o u p cam Phone: 9M147.9570 Faa: 9M.b1.4137
P.e. Boa 57381 Jacksami8e Beach, Florida 32240
AGENDA ITEM #4B
OCTOBER 27, 2003
CITY OFATL.AN'rTC BEACH
800 SEHffNOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE: (904) 247-5800
FAX: (904) 247-5805
SUNCOM: 852-5800
httPJ/ci.atlanGC-beach.fl.os
CITY OF A')<ZANTIC BEACH
REQUEST F°OR PROPOSALS
NEWSLETTER SERVICES
The City of Atlantic Beach, Florida, is seeking proposals from individuals or companies
to provide its newsletter services, i. e., selling advertising and coordinating layout and
printing. The newsletter is published quarterly and is mailed to approximately 6000
homes. The advertising is limited to fifty percent (50%) of the newsletter.
Interested parties should submit their qualifications and/or resumes, a synopsis of how
such a service could be provided, and any appropriate financial information concerning
rates to be chazged for advertising, etc. The proposal should also include a statement of
prior experience related to similar newsletter work, references from recent clients, and
samples of work.
Proposals will be received in the Office of the City Clerk, City Hall, 800 Seminole Road,
Atlantic Beach, Florida 32233, unti15:00 PM, Friday, November 30, 2001.