Exh 8FAGENDA ITEM #8F
NOVEMBER 10, 2003
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: City Hall Expansion
SUBMITTED BY: Jim Hanson, Cit
DATE: October 31, 2003
BACKGROUND: PQH Architects have worked with city staffto develop several
alternate floor plans and cost estimates for the expansion of City
Hall. The azchitects are now ready to move onto the detailed
design phase of the project where plans and specifications will be
prepazed for bid. However, it is necessary before moving forwazd
to get an approval by the City Commission of the concept of the
floor plan and decisions on alternatives. The City has $250,000
budgeted for the City Hall expansion and the basic floor plan
layout is estimated to cost $240,000 plus azchitectural fees. Two
major issues that have been central to the discussion of the floor
plan layout: the possible addition of adrive-through window and
where/how to expand the building in the future.
Vazious alternatives were discussed and priced for the expansion
including going up to add most of the new space on the second
level, going west in front of the building and expanding on the
south end of the building. Because of the way City Hall is
constructed, the azchitect concluded that it is not financially
feasible to expand on the second story. The addition of an elevator
and the unique construction of the building make the price per
square foot of a second story expansion much more costly than the
first floor alternatives.
The most efficient expansion from both price and operational
considerations is an extension to the building on the south end with
a southwest-facing angle so that the building will best utilize the
existing property. New columns to match the existing ones in the
building would be extended to outline the new addition. The old
columns would remain with the interior walls being designed
azound them. However, the columns on the exterior of the
building would make it very costly to expand in the future if more
floor space were ever needed. Consequently, staff asked the
architect to consider an alternative that would add some additional
space for future growth at this time. Both the basic floor plan
AGENDA ITEM #8F
NOVEMBER 10, 2003
layout (without drive-through window) and the extended floor plan
are shown on the attached drawing A-1 "Floor Plans No Drive
Through". While the basic floor plan has an estimated cost of
$240,000, the extended floor plan has an estimated cost of
$311,425 (an additional $72,360). The basic floor plan will meet
the city's current needs with a small amount of space available for
future use. The City Commission may want to consider the
additional space from an extended floor plan now because of the
expense of future expansions.
A considerable amount of work went into laying out adrive-
through window as a possible addition to the Project. The
conclusion was that adrive-through window attached to the
building was not feasible without incorporating a somewhat
awkward design. Because the cashiers are currently located in the
center of the building, the relocation to a side for adrive-through
window would require that the relatively small building have two
main entrances. Additionally, there would be a considerable
amount of customer foot traffic through the halls of the building.
However,. another alternative exists that appears considerably more
reasonable; adrive-through kiosk in the City Hall parking lot with
a pneumatic tube running to the cashiers and a two way video
monitor. This can be constructed in the parking lot for an
additional estimated cost of $60,000. A drawing will be presented
at the commission meeting showing a possible layout. Past
experience in other city facilities has shown that the addition of
drive-through windows has added considerable convenience for
customers, particularly those with children or those who have
trouble getting in and out of their cars. The addition usually shifts
between half and two thirds of the foot traffic to the drive-through.
A drive-thru kiosk may get a little less use.
BUDGET: The current budget for the City Hall expansion is $250,000. The
basic floor plan presented is estimated to cost $240,000 in addition
to architectural services. The Commission should decide between
three alternatives. The first is the basic plan without a remote
kiosk. The second is to extend the floor plan to add 500 square
feet for an estimated additional cost of $72,360. The third is to add
the drive-through kiosk at an additional cost of $60,000. The
present unallocated balance in the Half Cent Sales Tax Fund is
$279,000.
AGENDA ITEM #8F
NOVEMBER 10, 2003
RECOMMENDATION: The Mayor and Commission should decide whether the kiosk or
extra floor space should be added to the budget for the City Hall
Expansion Project.
ATTACHMENT: 1) Basic Floor Plan Layouts; one page showing the basic and
extended plans and the second page showing the same plans
with drive-through windows.
2) Opinion of probable cost
11/04/2003 10:25 9042960053 PQH ARCHITECTS AGENDA ITEM #8F
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/ 400 sf x 550/sf = 520,000
-'A"ftIC_flE~iCFi CITY HALL ADDITION ~ Electrical = ~ $ s,ooo
'-`-~----~ Equipment = 512,500
DRIVE-THRU tSLAN~~.Z~PT.. SiteJPavetnent = s 7soo .
` , 1 ~ 2D' Je~ck & Bore. Rebuild = 510,000
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