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Regular City Commission - 26 Nov 2018 - Final Agenda - Pdf
City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, November 26, 2018 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page 1. APPROVAL OF MINUTES * A. Approve minutes of the Regular Commission Meeting on October 22, 2018. Item 1A- Draft Minutes- Oct. 22, 2018 Regular Commission Mtg. Item 1A- Minutes Attachment A- Signed Oath of Office 7 - 19 2. COURTESY OF FLOOR TO VISITORS A. Presentation on status of recycling from Greg Huntington of Advanced Disposal. PUBLIC COMMENT 3. CITY MANAGER REPORTS A. City Manager’s Report B. Accept the 90-Day Calendar (December 2018 - February 2019) Item 3B- 90-Day Calendar Dec 2018 through Feb 2019 21 - 24 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Building Department Activity Reports for August, September and October, 2018. Item 6A- Activity Report August through October 2018 25 - 27 Page 1 of 109 Regular City Commission - 26 Nov 2018 7. COMMITTEE REPORTS * A. Board Member Review Committee Update 8. ACTION ON RESOLUTIONS A. RESOLUTION NO. 18-48 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE EQUIPMENT TO OUTFIT FOUR POLICE FLEET VEHICLES DURING THE 2018-2019 FISCAL YEAR. Item 8A- Resolution No. 18-48 29 - 41 B. RESOLUTION NO. 18-49 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE RADIOS DURING THE 2018-2019 FISCAL YEAR. Item 8B- Resolution No. 18-49 43 - 51 C. RESOLUTION NO. 18-51 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING THE MEMBERSHIP PROVISIONS FOR THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; AMENDING CERTAIN PROVISIONS REGARDING THE TEEN COUNCIL; AND PROVIDING FOR AN EFFECTIVE DATE. Item 8C- Resolution No. 18-51 53 - 56 * D. RESOLUTION NO. 18-52 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING THE MEMBERSHIP PROVISIONS FOR THE BOARD MEMBER REVIEW COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE. Item 8D- Resolution No. 18-52 revised 57 - 59 E. RESOLUTION NO. 18-53 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, MODIFYING THE TERMS OF CERTAIN MEMBERS OF THE POLICE OFFICERS’ PENSION BOARD, THE GENERAL EMPLOYEES’ PENSION BOARD AND THE COMMUNITY DEVELOPMENT BOARD; AND PROVIDING FOR AN EFFECTIVE DATE. Item 8E- Resolution No. 18-53 61 - 63 F. RESOLUTION NO. 18-54 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, MODIFYING THE TERMS OF CERTAIN MEMBERS OF THE BOARD MEMBER REVIEW COMMITTEE AND THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE. Item 8F- Resolution No. 18-54 65 - 67 Page 2 of 109 Regular City Commission - 26 Nov 2018 9. ACTION ON ORDINANCES A. ORDINANCE NO. 80-18-88, Public Hearing and Final Reading AN ORDINANCE TO AMEND CHAPTER 22 UTILITIES; AMENDING ARTICLE II, WATERWORKS SYSTEM, SECTION 22-27 CHARGES FOR WATER SERVICE TO INCREASE THE CHARGES FOR WATER SERVICE; AMENDING ARTICLE III, WASTEWATER SYSTEM, DIVISION SEVEN, SEWER USER RATES AND CHARGES, SECTION 22-166 MONTHLY WASTEWATER BASE FACILITY CHARGES TO INCREASE RESIDENTIAL AND COMMERCIAL BASE CHARGE RATES AND AMENDING SECTION 22-167 SCHEDULE OF WASTEWATER VOLUME CHARGES TO INCREASE THE RATES FOR WASTEWATER VOLUME CHARGES FOR RESIDENTIAL AND COMMERCIAL CUSTOMERS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9A- Ordinance No. 80-18-88 69 - 89 B. ORDINANCE NO. 20-18-151, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018, AND PROVIDING AN EFFECTIVE DATE. Item 9B- Ordinance No. 20-18-151 91 - 94 * C. ORDINANCE NO. 5-18-66, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 14 OF THE CODE OF ORDINANCES, “PLANNING/ZONING/APPEALS”, ARTICLE II, “COMMUNITY DEVELOPMENT BOARD” TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE COMMUNITY DEVELOPMENT BOARD; AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, “ADMINISTRATION,” ARTICLE V. – “BOARDS AND COMMISSIONS,” SECTION 2-131. – “REAPPOINTMENT TO BOARDS AND COMMITTEES,” TO ADD NEW SUBPARAGRAPH (C) TO PROVIDE FOR SERVICE OF BOARD MEMBERS UNTIL REPLACEMENT APPOINTMENTS ARE EFFECTIVE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9C- Ordinance No. 5-18-66 revised 95 - 98 * D. ORDINANCE NO. 58-18-42, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES’ RETIREMENT SYSTEM, SECTION 2-263(a), “BOARD OF TRUSTEES,” OF THE CODE OF ORDINANCES, TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE GENERAL EMPLOYEES’ PENSION BOARD OF TRUSTEES; PROVIDING 99 - 102 Page 3 of 109 Regular City Commission - 26 Nov 2018 FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9D- Ordinance No. 58-18-42 revised * E. ORDINANCE NO. 58-18-43, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS’ RETIREMENT SYSTEM, SECTION 2-302(a), “BOARD OF TRUSTEES,” OF THE CODE OF ORDINANCES, TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE POLICE OFFICERS’ PENSION BOARD OF TRUSTEES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9E- Ordinance No. 58-18-43 revised 103 - 106 * F. ORDINANCE NO. 5-18-67, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 23 OF THE ATLANTIC BEACH CODE OF ORDINANCES; AMENDING SECTION 23-52, ENVIRONMENTAL STEWARDSHIP COMMITTEE, SUBSECTION (c); “MEMBERSHIP, TERMS, APPOINTMENTS, GEOGRAPHIC REQUIREMENTS, COMPOSITION,” AND SUBSECTION (e), “REMOVAL OF MEMBERS,” PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9F- Ordinance No. 5-18-67 revised 107 - 109 10. MISCELLANEOUS BUSINESS * A. Appointment to the Community Development Board (Mayor Glasser) * B. Commission/Committee Liaisons (Mayor Glasser) 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT Please note: This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City’s website at www.coab.us. To access it, click on the Commission Meeting Video tab on the home page. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Page 4 of 109 Regular City Commission - 26 Nov 2018 Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Friday prior to the meeting. Page 5 of 109 Page 6 of 109 Regular City Commission October 22, 2018 MINUTES Regular City Commission Meeting Monday, October 22, 2018 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIENCE City Clerk Bartle administered the Oath of Office (which is attached hereto and made part of this Official Record as Attachment A) to Cindy Anderson. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:33 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner - Seat 5 Also Present: Joe Gerrity, City Manager Kevin Hogencamp, Deputy City Manager Brenna Durden, City Attorney Donna Bartle, City Clerk Shane Corbin, Director of Planning and Community Development (PCDD) Derek Reeves, City Planner Phyllis Nadeau, Associate City Clerk/Recording Secretary 1. APPROVAL OF MINUTES Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. A. Approve minutes of the Regular Commission Meeting on September 24, 2018. B. Approve minutes of the Public Meeting between Mayor Ellen Glasser and Commissioner John Stinson on October 2, 2018. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Page 1 of 12 Agenda Item #1.A. 26 Nov 2018 Page 7 of 109 Regular City Commission October 22, 2018 Dale Wappes - Commended Commissioner Stinson for his service to the City, and spoke about the parking recommendations made by 18th Street Sub-Committee. Betsy Cosgrove - Welcomed Commissioner Anderson, complimented the Recreation Department on the great job done this weekend with the City Campout, and spoke about the Stormwater Management Plan. 3. CITY MANAGER REPORTS A. City Manager’s Report CM Gerrity: • Congratulated and welcomed Commissioner Anderson. • Reminded everyone that the next Regular Commission Meeting will be held on Tuesday November 13, 2018, as City Hall will be closed on November 12, 2018 for the Veterans Day Holiday. • Announced the Volunteer Appreciation Dinner at Adele Grage. • Congratulated Timmy Johnson and Staff for the success of the City Campout this weekend. • Received an email from Jacksonville Emergency Management acknowledging the approval of seven (7) Hazard Mitigation Grant Program (HMGP) Grants for which the City has applied. B. Accept the 90-Day Calendar Commissioner Anderson will be out of the country for the Commission Workshop in January, 2019. CONSENSUS was given to accept the 90-day Calendar. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Kelly: • Welcomed Commissioner Anderson. • Thanked everyone who supported the 18th Avenue parking redesign. • Spoke about Small Government Week. • Reminded everyone to think carefully about voting in favor of Amendment 1 in the upcoming mid-term election. Commissioner Norris: • Reminded citizens to research the upcoming midterm amendments before voting. Commissioner Waters: • Welcomed Commissioner Anderson. • Informed everyone about a guide for the upcoming midterm election amendments on the Florida League of Women Voters' website. Page 2 of 12 Agenda Item #1.A. 26 Nov 2018 Page 8 of 109 Regular City Commission October 22, 2018 Commissioner Anderson: • Explained the referendum on changing the vote for elected officials in the City from a majority to plurality vote. Mayor Glasser: • Welcomed Commissioner Anderson. • Asked for prayers for Commissioner Waters and CA Durden and their families as they are dealing with personal tragedies. • Announced the second meeting of the Youth Council. • Announced Donna Deegan will be coming to the next regular commission meeting in November. • Spoke about Amendment 1 in the upcoming election. • Explained the Charter Amendment and how it would benefit the City. • Spoke about mosquito-control spraying and the use of chemicals. • Apologized for comments made at the Special Called Meeting of October 15, 2018. A. Proclamation in Recognition of National Long-Term Care Residents' Rights Month Mayor Glasser explained the Proclamation. She has been working with the Beaches Council on Aging on an event to take place this month to highlight activities available to our aging population. The Proclamation has been forwarded to assisted living facilities in the City. B. Proclamation in Recognition of Florida Government Week DCM Hogencamp presented and explained the Proclamation and gave an overview of events in recognition of Florida Government Week: • A "Government 101" Class is on Wednesday, October 24th at 3:00 p.m. • A Volunteer Appreciation Reception for the City's committees and boards on Thursday, October 25th. • An essay contest entitled "If I Were Mayor" for local school children. • A Speaker's Bureau is being organized wherein schools, civic groups, and other organizations may invite staff and elected officials to speak. Mayor Glasser thanked Kevin for his hard work in putting together these events. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS A. 18th Street beach access parking CM Gerrity presented a slideshow of various options and recommendations for reconfiguring parking on 18th Street from the Parking and Pedestrian Safety Advisory Resource Committee (PPSARC) and City Staff. He asked Chief Cook to present and address safety concerns and to report on the calls for service and accidents in this area. Page 3 of 12 Agenda Item #1.A. 26 Nov 2018 Page 9 of 109 Regular City Commission October 22, 2018 Chief Cook researched the number of calls and the types of written reports that have come in for police service since January of this year for the 18th Street area. The results showed a total of 36 calls including minor crashes, suspicious persons, vandalism, illegally parked cars, loud noise, drugs, and mental illness. Of those 36 calls, 5 police reports were written including stolen tags, drug arrests, open containers, and suspicious vehicles. She stated she does have concerns about citizens walking on the roadway there and believes a walkway would be beneficial to that area. Discussion ensued about the significance of Chief Cook’s findings. Mayor Glasser thanked the PPSARC for their hard work on 18th Street and 10th Street. She stated the next step should be a Town Hall or Workshop to gain public input before making a decision. Mayor Glasser asked Chief Cook to research the possibilities for reconfiguring 10th Street as well. Commissioner Anderson asked Chief Cook for her opinions on the various options that have been submitted by the PPSARC and City Staff. Chief Cook voiced her concerns about the parallel parking option with regard to traffic flow and safety. She expressed the crosswalk option as being viable as it gets pedestrians off the road when walking to the beach. CM Gerrity spoke about the City not being able to widen the width of the road due to plantings in the right-of-way. Discussion ensued about the location of the right-of-way on 18th Street, which recommendation is the safest for pedestrians, verification on which recommendations will not affect beach re-nourishment, getting Florida Department of Transportation (FDOT) recommendations for two-way traffic, making 18th Street a one-way street with parallel parking, and making a decision based on the best beach access for ALL citizens of Atlantic Beach and not just those residents that live near the beach. Mayor Glasser reiterated the importance of getting citizens input on this issue and making sure the ultimate decision complies with beach re-nourishment. CM Gerrity asked the Commission to study the recommendations presented and let him know of any alternative recommendations they may have. He also stated it is the City's full intention to introduce Paid Parking on 19th Street by the beginning of the next beach season. Commissioner Kelly commended the PPSARC 18th St. Subcommittee for their work and reiterated the importance of the Commission hearing their input. The November 19th Workshop Agenda has already slotted for other topics, but CM Gerrity stated he will schedule a meeting specifically for the 10th Street and 18th Street parking reconfigurations as soon as possible in order to allow PPSARC members and citizens to give their input. Page 4 of 12 Agenda Item #1.A. 26 Nov 2018 Page 10 of 109 Regular City Commission October 22, 2018 B. 10th Street beach access parking. Chief Cook presented a slideshow and explained the safety issues. She went over the possible reconfiguration recommendations for 10th Street and lighting on both 10th and 18th Streets. All questions were answered. CM Gerrity stated the City spoke with the representatives from the Island Club Association who expressed the Association’s disapproval of moving the parking spaces; therefore, when the City got close to the date of building the ramp, it was decided to research the lease. The terms of the lease state the lease can be terminated within thirty (30) days by notice from either party. CM Gerrity reiterated that the City does not want to terminate the lease but only to modify it. Discussion ensued regarding ground lighting to be used in the reconfiguration of 10th and 18th Streets. 6. CONSENT AGENDA N/A 7. COMMITTEE REPORTS N/A 8. ACTION ON RESOLUTIONS A. RESOLUTION NO. 18-43, Public Hearing A RESOLUTION PROVIDING FOR THE ISSUANCE BY THE CITY OF ATLANTIC BEACH, FLORIDA OF ITS HEALTH CARE FACILITIES REVENUE BONDS (FLEET LANDING PROJECT), SERIES 2018, IN ONE OR MORE SERIES OR SUBSERIES IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING $140,000,000, AND FOR A LOAN BY THE CITY TO NAVAL CONTINUING CARE RETIREMENT FOUNDATION, INC., A FLORIDA NOT FOR PROFIT CORPORATION, IN A PRINCIPAL AMOUNT EQUAL TO THE AGGREGATE PRINCIPAL AMOUNT OF SAID SERIES 2018 BONDS, FOR THE PURPOSES OF (A) FINANCING OR REFINANCING, INCLUDING THROUGH REIMBURSEMENT, ALL OR PART OF THE COSTS OF CERTAIN CAPITAL PROJECTS FOR THE CONTINUING CARE RETIREMENT FACILITIES KNOWN AS “FLEET LANDING” AS DESCRIBED IN THIS RESOLUTION, (B) FUNDING DEBT SERVICE RESERVES FOR THE SERIES 2018 BONDS, (C) FUNDING CAPITALIZED INTEREST WITH RESPECT TO THE SERIES 2018 BONDS AND (D) PAYING ALL OR A PORTION OF THE COST OF ISSUING THE SERIES 2018 BONDS; PROVIDING FOR THE RIGHTS OF THE HOLDERS OF THE SERIES 2018 BONDS AND FOR THE PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST INDENTURE AND LOAN AGREEMENT; AUTHORIZING A NEGOTIATED SALE OF THE SERIES 2018 BONDS, AND APPROVING THE CONDITIONS AND CRITERIA FOR Page 5 of 12 Agenda Item #1.A. 26 Nov 2018 Page 11 of 109 Regular City Commission October 22, 2018 SUCH SALE; AUTHORIZING THE EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT WITH RESPECT TO THE SERIES 2018 BONDS; AUTHORIZING A PRELIMINARY OFFICIAL STATEMENT AND A FINAL OFFICIAL STATEMENT WITH RESPECT TO THE SERIES 2018 BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF THE SERIES 2018 BONDS AND OTHER RELATED INSTRUMENTS AND CERTIFICATES; MAKING CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION WITH THE ISSUANCE OF THE SERIES 2018 BONDS; AND PROVIDING FOR AN EFFECTIVE DATE. Link to Full Resolution with attachments Mayor Glasser read the Resolution. She read the purposes for a Hearing as follows: This is a Hearing for purposes of the Federal Tax Equity and Fiscal Responsibility Act ("TEFRA") as required by Section 147(f) of the Internal Revenue Code, regarding the proposed issuance by the City of Atlantic Beach, Florida (the "City of Atlantic Beach") of one or more series of its Health Care Facilities Revenue Bonds (Fleet Landing Project), Series 2018, in an aggregate principle amount of not to exceed $140,000,000 (the "Bonds"). This Public Hearing is being held by the City of Atlantic Beach, on behalf of the City of Atlantic Beach and the City of Jacksonville, Florida (the "City of Jacksonville"). Notice of this Public Hearing was published on October 8, 2018, in the Daily Record, a newspaper of general circulation in the City of Atlantic Beach and the City of Jacksonville, and on October 11, 2018, in the Beaches Leader, a newspaper of general circulation in the City of Atlantic Beach. The publisher's affidavits for the above - described publications are on file with the City Clerk." Mayor Glasser opened the Public Hearing. There were no speakers and Mayor Glasser closed the Public Hearing. CM Gerrity introduced Jack McWilliams, the City's bond counsel representative and Chauncey Lever, representative of Fleet Landing. Mr. McWilliams explained his role as bond counsel representative for the City. He introduced Mr. Lever from the law firm of Foley & Lardner. Mr. Lever gave a brief history of the bond request process to date. He introduced Cynthia Hack, Controller for Fleet Landing, and stated she is here to answer any questions from the Commission. Mr. Lever also introduced Mike Kelly, the Underwriter from Ziegler Capital Markets, to address the structure of the bonds and the bond process. Michael Kelly, Ziegler Capital Markets, presented a handout with information about Fleet Landing bond issues, Series 2018 sources/uses, working group members, remaining transaction timeline, and information on Ziegler and Company. He spoke about the credit worthiness of Fleet Landing. Mr. Kelly answered all questions from the Commission. Page 6 of 12 Agenda Item #1.A. 26 Nov 2018 Page 12 of 109 Regular City Commission October 22, 2018 Discussion ensued about portions of Fleet Landing not being within the City of Jacksonville. CA Durden confirmed this process is lawful in the State of Florida. She stated this is also a coordinated event with the City of Jacksonville as well, but the City of Atlantic Beach is the conduit. Mr. Lever explained how the bond process works with regard to part of Fleet Landing being in the City of Jacksonville. Commissioner Norris asked if Fleet Landing offers any type of program with regard to affordable housing. Cynthia Hack replied that Fleet Landing is regulated by Statute 651 in the State of Florida. Fleet Landing has insurance products, such as an internal benevolent fund, that provides for residents who run out of money through no fault of their own. She stated Fleet Landing is one of the biggest donators to Habitat For Humanity. MOTION: To approve Resolution No. 18-43 as read by title. Motion: Blythe Waters Second: Candace Kelly Mayor Glasser opened discussion rounds and CC Bartle called on the Commissioners. Commissioner Norris spoke about the good relationship between Fleet Landing and the City of Atlantic Beach. She commended the organization for taking care of their established residents, but would like to see more programs to help citizens that struggle to afford entry into the Fleet Landing community. Commissioner Waters spoke about the inherent limitations associated with 'elder care' organizations. She believes, because Fleet Landing benefits a certain segment or protected class of individuals within the Atlantic Beach Community, it would be beneficial to the City to offer the tax exempt status. Commissioner Anderson spoke about the service benefits Fleet Landing has provided to Atlantic Beach citizens. Her hope is that, in the future, the Fleet Landing Corporation will be a better corporate partner with the City of Atlantic Beach considering that the City has almost thirty (30) years of issuing these types of bonds. Mayor Glasser spoke about potential future annexing which would make all of Fleet Landing within the Atlantic Beach City limits. She stated the citizens of Fleet Landing have generated a lot of revenue for the City over the years, and she considers Fleet Landing a tremendous asset. She stated Fleet Landing is the gateway in terms of the Mayport Corridor improvements. Page 7 of 12 Agenda Item #1.A. 26 Nov 2018 Page 13 of 109 Regular City Commission October 22, 2018 Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Brittany Norris For Ellen Glasser For Cindy Anderson For Motion passed 5 to 0. B. RESOLUTION NO. 18-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE MEMBERS OF THE PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE; REVISING PROVISIONS REGARDING CHAIRPERSON OF COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read and explained the Resolution. She explained the history of the PPSARC and their persistent issues with not meeting quorum. Commissioner Stinson chaired the Committee. Mayor Glasser met with Commissioner Stinson before he stepped down in order to get a status update and to decide how best to move forward. The Resolution is to lower the number of members from 11 to 7 to retain all of the members that are still on the committee, and recommend a Chairperson. The committee is to Sunset at the end of February. She proposed having Jennifer Lagner and Michael Tari as co-chairs. Since Mayor Glasser referenced the appointment of two co-chairs, CA Durden recommended modifying the Resolution to read "The Mayor shall select the Committee Chairperson or Co-Chairs." MOTION: To approve Resolution No. 18-42 with the recommended amendment from CA Durden, "The Mayor shall select the Committee Chairperson or Co-Chairs." Motion: Candace Kelly Second: Brittany Norris Mayor Glasser opened the discussion rounds. CC Bartle called the Commissioners. No comments were given. Blythe Waters For Brittany Norris (Seconded By) For Candace Kelly (Moved By) For Ellen Glasser For Cindy Anderson For Motion passed 5 to 0. Page 8 of 12 Agenda Item #1.A. 26 Nov 2018 Page 14 of 109 Regular City Commission October 22, 2018 C. RESOLUTION NO. 18-44 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FOUR POLICE FLEET VEHICLES DURING THE 2018-2019 FISCAL YEAR. Mayor Glasser read the Resolution. CM Gerrity informed the Commission that the four police vehicles have been budgeted for in this year's budget. Three of the vehicles are all-wheel-drive SUVs and one is a four-wheel-drive pickup truck. He explained the Ford Motor Company is changing their production line and without the Letter of Intent the City would have been unable to get these utility vehicles. The Letter of Inte nt was sent on August 10, 2018, in anticipation of having these items budgeted. CM Gerrity asked the Commission's permission to purchase these vehicles. MOTION: To approve Resolution No. 18-44 as read. Motion: Blythe Waters Second: Brittany Norris Mayor Glasser opened the discussion rounds. CC Bartle called the Commissioners. No comments were given. Blythe Waters (Moved By) For Brittany Norris (Seconded By) For Candace Kelly For Ellen Glasser For Cindy Anderson For Motion passed 5 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS MOTION: To move Item 10B to the first position under Miscellaneous Business. Motion: Cindy Anderson Second: Candace Kelly Page 9 of 12 Agenda Item #1.A. 26 Nov 2018 Page 15 of 109 Regular City Commission October 22, 2018 Candace Kelly (Seconded By) For Cindy Anderson (Moved By) For Blythe Waters For Brittany Norris For Ellen Glasser For Motion passed 5 to 0. B. Appoint Chair to the Parking and Pedestrian Safety Advisory Resource Committee. Mayor Glasser nominated Jennifer Lagner and Michael Tari to serve as Co-Chairs of the PPSARC. MOTION: To approve the Mayor's appointments for Co-Chairs of the Parking and Pedestrian Safety Advisory Resource Committee. Motion: Blythe Waters Second: Candace Kelly Mayor Glasser opened the discussion rounds. CC Bartle called the Commissioners. Mayor Glasser stated the changes are effective immediately. Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Brittany Norris For Ellen Glasser For Cindy Anderson For Motion passed 5 to 0. A. Potential annexation of property north of Dutton Island Road. CM Gerrity spoke about his and Mayor Glasser's visit with Mayor Curry and his executive staff wherein they proposed this potential annexation. This was done in order to have more control over the Mayport Corridor development. CM Gerrity and Mayor Glasser presented Mayor Curry with a report from Comm unity Development. Mayor Curry requested that he run it by his General Counsel and the Planning Department. Approximately one month later Mayor Curry's General Counsels’ Office requested a conference call, and they were very complimentary about the work the City's staff produced. Mayor Curry's Office gave the City permission to proceed. CM Gerry is bringing this to the Commission for their input. Page 10 of 12 Agenda Item #1.A. 26 Nov 2018 Page 16 of 109 Regular City Commission October 22, 2018 PCDD Corbin presented a slideshow including boundary maps, parcels, acreage, taxable values, exemptions, utilities, current land use, water/sewer system, combined Mayport Road zoning, permitted uses, and the processes involved in annexation. CP Reeves presented a slideshow showing the processes involved which include: • A Resolution initiating negotiations with the defined area. • The City of Jacksonville passes a Resolution regarding negotiations. • Negotiations start. • An agreement is signed. • The Ordinances get enacted. • Amend local coordination element to recognize the agreement. • Amend the Charter to reflect new City boundaries. • A comprehensive plan and all elements to reflect the new area, services, etc. • Add zoning. • Setting up of Commissioner Districts. CP Reeves invited questions from the Commissioners. Mayor Glasser asked CP Reeves about annexation requiring a request from a third party. CP Reeves replied he did not come across this requirement in the State Statute. CA Durden stated there are several ways fo r annexation to take place. There is "Voluntary Annexation" which is when a landowner requests that his/her land be annexed into the City. Discussion ensued about residents’ possible opposition to the annexing. CA Durden suggested we follow up with the City of Jacksonville to make sure they are in agreement with whichever process the City follows. Consensus was given to further pursue the annexation. C. Appointment of Commissioner as Chair to the Board Member Review Committee. Mayor Glasser stated Commissioner Kelly has volunteered to Chair the Board Member Review Committee. MOTION: To appoint Commissioner Kelly as Chair to the Board Member Review Committee immediately to serve the unexpired term ending November 30, 2018, and an additional term ending November 30, 2019. Motion: Brittany Norris Second: Cindy Anderson Mayor Glasser opened the discussion rounds. There were no comments. Page 11 of 12 Agenda Item #1.A. 26 Nov 2018 Page 17 of 109 Regular City Commission October 22, 2018 Brittany Norris (Moved By) For Blythe Waters For Candace Kelly For Ellen Glasser For Cindy Anderson (Seconded By) For Motion passed 5 to 0. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden welcomed Commissioner Anderson. She stated she will not be able to attend the Board Member Appreciation Dinner on Thursday night as she will be attending the Florida Redevelopment Association Conference in Fort Meyers. She reminded residents of the Charter Amendment on the upcoming ballot. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Waters: • Thanked the Fire & Rescue Department for their quick response to her recent family tragedy. Commissioner Kelly: • Stated she attended the League of Cities Dinner and is available for any questions about the proceedings. Mayor Glasser: • Spoke about the many donated work items for Hurricane Michael victims. • Reminded everyone about the re-nourishment project coming up in November. CM Gerrity: • Announced the Diversity Training for Department Heads and Supervisors tomorrow and invited everyone to attend. • Attended the opening of Neptune House and stated it is a very nice facility. 13. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:35 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: ________________ Page 12 of 12 Agenda Item #1.A. 26 Nov 2018 Page 18 of 109 0932MN.NoHm H.95%H.>DQ®H.mOD.moHaB:H%méamaEm:HEHHHmcwwo?$5Oobmgsnos SE,3:ocawEHOHmémomHHSGagam??om85cmEaW88oH.HuHo1nHm.HHEHH EHHH.H:m:Bmwmo?m.o_um9.<o$5H:.o<HmHobmom$5OH532mamO?msmsoamow :5GHQow>330mama?25ca:%m.H$HWCEv~303%$5958ow$6 9383,OoBBHmmHobwTmomHN. OoBEHmmHobm~Imam:N Om?omommoo&B§m§.&3: Xuxs?sag UosbmHL.wmwnm GHQQHOHW A g e n d a I t e m # 1 . A . 2 6 N o v 2 0 1 8 P a g e 1 9 o f 1 0 9 Page 20 of 109 >QH2U>mHH?H MCWEHHHUH33 U>H.—wu _w>OmmDWOd2U" WGUQHH." WHOO2_?_H2U>A.~O2” >.H.H>O~.E<—H2.H" OHHK4_<_>z>nE¢ 0:4om>H—..>2.:OEgan 0:4o9<.=<:mm52Emmdzn me>E,W—wwO~NH. 8-3%033$mom:5gmwommamOospawmmwos <<ob=oOm_<o1ovnmxaoc:/6>a§§8309Q§mSmmQ.\N\P\\ Zo<oB.c2TrNo; 1288-32o?obmmwWm:§_a8_on:5£83mom:8w??omaommonmbm B025mm?am.aoao?iismEaSomme?350gm£592ow:38 <Eoo§uomwoom?583%man2253?K.maOog?wmmmosmamwom. :5Baum8-3%o?obmmaSE.3SimonM39.aooormbm5?:W08QQ Emmaman:6Ooamimwwobmam<3:3E03935go:mmmnmmwow oobmmmoammob. Zoso >3§o<a:58-03‘oa2_.§wowUooonbconM3wm?ocmr3.2.5N05 3gmwoamamOonmimmmoboo-U3..Om?msmmaAUGGQSUQHNSxEaocmr macaw?mo_ 3 oz. A g e n d a I t e m # 3 . B . 2 6 N o v 2 0 1 8 P a g e 2 1 o f 1 0 9 MAYOR AND COMMISSION December 2018 ‘ll I-”,>‘17.\\iRH)'\\.' F-»----u 2 3 Commission 4 5 6 7 8 Worksh«op 6pm Parkingand Newsletter Due l0‘"‘&18"“Sweet CARAC Meeting Ped?ma?Sam)’(Mayor) Beach Access 6 pm Advisory Resource pa,-king Committee 6 pm 9 ‘10 11 12 13 14 15 Environmental V Commission Mtg S‘e“”‘”‘P5hip 6:30 pm Colgmmtee it pm 1}mi %'17/'18 19 20 21 22 Community Parking and Deveiopment P?des?iall Safety Board 6pm AdVlSOI:yResouvoe H Committee 6 pm V __i___1 24 25 26 27/28 29 City O?ices C50’0175335 aosed Closed ,L I 31 A g e n d a I t e m # 3 . B . 2 6 N o v 2 0 1 8 P a g e 2 2 o f 1 0 9 MAYOR AND COMNIISSION 3 *Pedestriansafety 3 ;Advisory Resource e Committee ‘ Newsletter Due ESC Meeting (Norris);6 pm A g e n d a I t e m # 3 . B . 2 6 N o v 2 0 1 8 P a g e 2 3 o f 1 0 9 MAYOR AND COMMISSION 1 President’:Day ; City Offices T CommissionMtg 6:30 pm A g e n d a I t e m # 3 . B . 2 6 N o v 2 0 1 8 P a g e 2 4 o f 1 0 9 Building Department Monthly Activity Regort August 2018 Permits Issued Building Permit Fees Construction Value Inspections Performed 2017 2018 YTD _ 2017 2018 YTD 2017 2018 YTD 2017 2018 YTD Single Family/SF Attached $107,281.99 1 $32,571,393.s0 1 Building 3512 3640g , $780.00 $200,000.00Mm T Commercial New _ ‘ 1 A . - " ’' 1 v- ‘ O1-‘l-‘ Commercial Accessorv 1 Commercial Alteration 5 .$2,159.00 -1 ..$436,817.00 » TOTAL 2595 _P.ermits_.|.s.sued.August.2.01.8... Building Construction No.Issued Permit Fees Value $248,385.55 $l7,276,461.5O $380,360.99 $472,351.98 $55,314,880.87 $60,443,546.45 Fees Collected August 2018 Single Family/SF Attached $74,115.85 $4,950,381.00 Re-Inspection Fees $2,530.00 Duplex/Multi-Family U .0 $0.00 State Surcharges $1,888.13 $2,500.9 $151.50 $7,139.37 $238.32 $258.00 $617.40 City Surcharge Retained $188.81 Building Plan Check Fees Inspections Performed August 2018 Building N4./>-U»WooOOOOoooiuch00U0 $5,800.91 s7s.o s-1,141.0 m $4,875.61 % 56,0850 $4,4o1.6m-739 B 539.0 cm:and Site E . $13,369-43 TOTAL 260 $120,869.00 $6,458,569.41 A g e n d a I t e m # 6 . A . 2 6 N o v 2 0 1 8 P a g e 2 5 o f 1 0 9 Building Degartment Monthly Activity Report Segtember 2018 Permits Issued Building Permit Fees 2017 2018 YTD 2017 V 2018 YTD Single Family/SF Attached *_$107,281.99 Construction Value Inspections Performed 2017 2018 YTD Type ~*$32,571,393.60 Ti 1 ‘1 s2oo,ooo.oo Multi-Family $0.00 $0.00 Residential Addition E Residential Accessory Residential Alteration i $1,347,678.77 i L T i Commercial New 1 1 ‘ -A V TOTAL 2542 2753 $557,486.42 $55,314,880.87 $64,956,247.55 _Permits IssuedSep,te..mber2.0.18.,. Building Construction No.Issued Permit Fees Value Single Family/SF Attached $62,219.82 $2,909,157.00 Duplex/Multi-Family U $0.00 $0.00 $380,360.99 Fees Collected September 2018 Re-Inspection Fees $3,025.00 State Surcharges $1,217.62 inspecuonsveriormed September 2018 T % Plumbing $3,804.3 $165,196.o TOTAL Civil and Site U TOTAL A g e n d a I t e m # 6 . A . 2 6 N o v 2 0 1 8 P a g e 2 6 o f 1 0 9 Building Department Monthly Activity Report October 2018 Permits Issued Construction Value Inspections PerformedBuildingPermitFees FY2019YTD T 1 - ‘Building 3925 181 d 1 1 Roof I I 297 A 7 ‘53 m I 212 Permits IssuedOctober2018» _Building 7 Construction No.Issued Permit Fees Value .lnFees.Colleclgcl.°°l.°b‘°f’2018 Tmm Building Plan Check Fees $9,283.00m lnsnectionspemrmed ji October 2018 T commercial Accessorv T 181 commercial Alteration swimming Pool DrivewavlROW m FencelWall/Barrier Electrical Mechanical 39 Plumbingmm Civil and Site m other Misc TOTAL 212 $578,765.57 $3,825,830.51 A g e n d a I t e m # 6 . 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Somdmvwwmmmorios20.3.3 A g e n d a I t e m # 8 . C . 2 6 N o v 2 0 1 8 P a g e 5 5 o f 1 0 9 Ewmmmu31309Qom>233wamow$5.5cm.N05. 03%cm>1_H>ZdOwm>om ESm_§9..VAWVOH. >:om.n UosbmH.waspQ?9% >%3<8mm8mod:mumood.ao.Somm” wmowdmZ.U530?Q?>:o3a< SomdmvmAwmmoE:o:Z0.3.3 A g e n d a I t e m # 8 . C . 2 6 N o v 2 0 1 8 P a g e 5 6 o f 1 0 9 01057031-1 RESOLUTION NO. 18-52 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING THE MEMBERSHIP PROVISIONS FOR THE BOARD MEMBER REVIEW COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee was created by the City Commission pursuant to Resolution 05-04, as amended by Resolution 06-03, Resolution 12-08, and further amended by Resolution 17-32, to review applications and make recommendations to the City Commission for the appointment of members to the City’s various boards and committees; and WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointment procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH: SECTION 1. Amendment. Resolution 05-04 creating the Board Member Review Committee, as amended by Resolution 06-03, Resolution 12-08, and further amended by Resolution 17-32, is hereby amended to revise Section 3, Membership, as follows: SECTION 3. Membership: There will be a total of five (5) members on this Committee. The first member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee, and shall serve a one-year term and Agenda Item #8.D. 26 Nov 2018 Page 57 of 109 01057031-1 2 Resolution No. 18-52 will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December January 1st. This member shall be appointed by the Mayor and be subject to the approval of the Commission. The second, third, and fourth remaining members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval of the Commission. The citizen members shall have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two three-year terms which will be staggered and be eligible to serve a second two-year term citizen members may serve a maximum of three (3) consecutive terms. All terms shall expire on December 31 of the proper year, provided, however, that members whose terms expire shall continue to serve until replacement appointments are effective. The fifth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. Other than the Chairman, Mmembers of this Committee may not hold any other public office or appointed position in the City. The City Clerk or his/her designee shall perform all necessary administrative duties for the Committee. Any committee member who wishes to resign should submit a letter of resignation to the chairman and city clerk. Any vacancy during the unexpired term of a citizen member or the Commission member shall be filled for the remainder of the term. Should the length of the unexpired term of a citizen member be less than one year, then such appointment shall not count towards the maximum number of consecutive terms. Any member of the Committee may be removed for cause by Agenda Item #8.D. 26 Nov 2018 Page 58 of 109 01057031-1 3 Resolution No. 18-52 the Commission upon written charges and after public hearing. Any member who fails to attend three (3) consecutive meetings without notice to the city clerk or his/her designee and without reasonable cause shall have his office declared vacant by the Committee and the Commission shall promptly fill such vacancy. SECTION 2. No Other Amendment. Except as expressly set forth in Section 1 above, the provisions of Resolution 05-04, as amended previously by Resolution 06-03, Resolution 12- 08, and Resolution 17-32, remain in full force and effect. SECTION 3. Effective Date. This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City of Atlantic Beach this ____ day of ___________, 2018. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. 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A . 2 6 N o v 2 0 1 8 P a g e 7 4 o f 1 0 9 358LNm.8m.Ho33 I901:8"Ill A83:555:Bm?osmaBEmsooBBQ.oHmHsawmm3:029 H~m8U2.HES CHES.EB:Gmzoum53U2.H2553HEH.:5: H?wzcumUS.55::Qw=o=mHwH.Hame:<oQwzosmHmH.H.a£H<o 98532H.oaous.H.85023.2.H.25.. 33 I980 Hoéés ASG.§8§m§.252%RR3.9»1253.8m§._§za8o:m8BoHmo?m?aom$5SQmrm:3ownmum o:o-nH:m?Q.3N3.238$5EH8m.co<a. mmn?ozN.Go=H=2.>2oimbmsoomu§o§o5om.§mHmo8H.BEm:o:mOH.3%998%Hv8<Ho:mQ 32:8ow9:23HQ90GHQ9.HQoH.5.om._oHm_mman3oobH.:oH<39mumO?bmmboomamH8358:5 ox??Eoosmioi5.02%. mmndozm.m22.uE__._m<..mwGoa:SoooBH.a.8RFam?omomm?SQ3:0mamSQwao?mwodSo:5 Ozmsmsoa83Easi.Eommrow§8§.o$29.30ommobnmumHKo<HmHodurn:ca988%mm<oHmEaman 382%$53$68533mmwao?mwonmommumOzmsmsoo23%mg:8531:9:momoamam3.89. mmn?ozA.HH.H.an:<aUm»?dim0:358mg:EH8oH.mooHE5:H.BmHHomnmsmmummEVHo<mH. SwmmmwHQHH5GHQGoBBHmmHobonma»Bm?bmHH:.wQQowZo<aBc9..NOHm. E/mmmcHQ90GHQGoBBHmmHobonmaoonm85HHHBHHamnmsmmum I .5oH..NSw. G34om>HH>ZHHGwm>nm mzasQmmmowH<HmQoH. >.namH_ UosbmH5we?GHQGHQHA >%8<8mm8H.918mumoo?oogammn wamsswHS.Ciao?GHQ>.noBoQ 20$Hf:3 A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 7 5 o f 1 0 9 Water 8.Sewer Revenue Sufficiency Analysis ®Stantec A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 7 6 o f 1 0 9 Background &Objectives Financial Management Plan .Alternative Rate Plan Scenarios National Industry Trend Local Cost Comparison A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 7 7 o f 1 0 9 Local Waler &Sewer BillSurvey: Typical lvlonlnly Demand of 6,000 Gallons Neptune Beach St.Augustine Ponte Vedra Beach (BES) Jacksonville Beach (BES) Orange Park St.Augustine Beach (SJC) St.Johns County Fernandina Beach Nassau County Ponte Vedra Beach (SJC) Jacksonville (JEA) AtlanticBeach (Current) BE8 =Servedby BeachesEnergySen/ices $112.04 $96.73 $91 82 $91 82 $81 07 $76.30 $76.30 $76.17 $72.22 $70.61 $66.36 $61 68 SJC =Sen/edby St.Johns County JEA =Sen/edby JEA A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 7 8 o f 1 0 9 Revenue Sufficiency Analysis: Bdckground &Objectives >Water and sewer rates have not increased since 2009 >CIP Master Plan has identified future capital needs >Stantec is evaluating the sufficiency of current water and sewer rates to fund identified future capital needs Objectives -Develop a multi—yearutility financial management plan -Evaluate sufficiency of current revenues to fund all requirements -Identify alternative plans of future rate adjustments,if needed -Perform a local cost comparison of monthly water and sewer bills A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 7 9 o f 1 0 9 Financial Management Plan: Revenue Requirements Operating Fund Reserve Debt Service Operating Expenses Total Revenue Requirements (8.Coverage) _ T Interfund Services & Transfers Out Capital Program (Incl.R&R) Minor Capital Outlays Key Challenge: Funding future capital projects identified in CIP Master Plan for needed system expansion and R&R of existing system assets A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 8 0 o f 1 0 9 Financial Management Plan: Key Assumptions &Base Data >FY 2018 beginning fund balances per audited financial statements Financial Statements And /ndependentAuditors’Report,Sept 30,2017 >System growth to generate additional rate revenues Approx.0.7%per year through FY 2023;0.4%per year thereafter >Operating expenses based upon FY 2018 Revised Budget Escalated annually for future cost inflation Adjusted for historical spending vs budget >10—YearCapital Improvement Program,per CIP Master Plan Escalated annually for future cost inflation Adjusted for historical spending vs budget >Operating Fund Reserve =6 months of Operating Expenses A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 8 1 o f 1 0 9 Financial Management Plan: Key Issues >Operating Expenses -Average annual cost inflation of approx.3.6%assumed -Assumed spending execution vs budgeted/projected expenses: Personal Services =95%of Budget each year of forecast Operating &Maint =90%of Budget through FY 2021;95%each year thereafter >6-Month Operating Fund Reserve . -Approx.$2.5 million in FY 2018;approx.$3.8 million by FY 2028 >Capital Improvement Program -Average annual spending of approx.$2.4 million identified Includes compounding annual cost inflation of 3.0% Reflects 90%spending execution vs budget -Notable projects listed on following slide... A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 8 2 o f 1 0 9 Financial Management Plan: Key Issues —Notable CIP Projects >Water Projects -Replace Water Main on Sea Oats Drive:$600,000 in FY 2019 -Replace Water Main on Selva Marina Drive:$640,000 in FY 2022 -Water Treatment Plant #4:$3,500,000 in FY 2023 -Replace Water Main on East Plaza:$688,000 in FY 2024 -Replace Water Main on Seminole Road:$640,000 in FY 2026 -Replace Water Main on SR A1A:$800,000 in FY 2028 >Sewer Projects -Septic to Sewer in Marsh Oaks:$450,000 in FY 2019;$600,000 in FY 2021 -New Operations Building:$800,000 in FY 2024 -New Equipment Vehicle Building:$700,000 in FY 2024 -Replace Forecemain from LS Mayport Landing:$708,000 in FY 2027 -Construct New Headworks:$2,600,000 in FY 2028 A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 8 3 o f 1 0 9 Diognostic Evoluotion of Stotus Quo: No Rote Adjustments Technical Default by FY 2024 FAMS-XL©No Rate City of Atlantic Beach Adjustments FY2018 FY 2019 FY2020 FY 2021 FY2022 FY 2023 FY2024 FY2025 FY2026 FY2027 FY 2028 FY 2023 FY2028 Wafer Rafe P|an 0.00%‘0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%‘0.00%0.00% Sewer Rule Plan 0.00%0.00%0 00%0 00%0 00%0 00%0 00%0.00%0.00%0.00%0 00%t 0.00%0.00% All Inclusive DSC ''‘- V r V .-0.99 0.84 0.73 .0.83 AvgBi|l(6,000gcIl)$61.68 $61.68 $61.68 $61.68 $61.68 $61.68 $61.68 $61.68 $61.68 $61.68 $61.68 Change 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Operating Fund _.Cu,,,n+pm Tame.Rev vs,Exp ""‘riteif “"'C°"‘'”Cl?5Pe"di"9 ICurren‘l'P!on T‘05 U $5M -$16M SBM $12M -ssm- $3M“_...J.._. $8M ——-«-—--4 sm -- ‘°'‘"‘W ‘ som ...........$OM—-1,-r . 25 25 27 28 18 19 20 21 22 23 24 25 26 27 2B 13 19 20 21 22 23 24 25 26 27 28 Balance Exhausted I cu.-renfplgn Borrowing Borrowing Required .CIP Funding lDeb+ _ by FY 2026 saM-by FY 2022 sew '°°°'°““9’°°‘“ IS‘/stem Development Charge $6M ‘$5M $4M $4M $2M -$2M - ~-F.-l—-+--‘r--l-+-+-1---l-l-.+.—lsum-.$0M —I 17 1819 20 2122 23 24 25 26 27 28 19 20 2122 23 24 25 26 27 28 1819 20 21 22 23 24 25 26 27 28 >Continuing with the status quo is not a feasible plan A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 8 4 o f 1 0 9 Recommended Rote Plon: 4.50%Annuolly thru FY 2023;3.00%Thereofter Recommended FAMS-XL©Strong Coverage Rate Plan City of Atlantic Beach Throughout FY 201 9 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 /027 FY 2028 FY 2023 FY 2028 Wc1lerRclePlun 0.00%4.50%4.50%4.50%4.50%4.50%3.00%3.00%3.00%4.00%3.00%24.55%44.39% Sewe[Ra‘le plan o_oo%45097..450%4.50%450%4.50%300%3.00%300%»300%3.00%24,5535 445557»; All Inclusive DSC 2.07 2.27 2.44 2.48 2.64 2.71 2.79 2.87 9.56 9.84 Avg Bill(6,000 gal)$61.68 $64.47 $67.38 $70.42 $73.58 $76.87 $79.18 $81.55 $84.01 $86.54 $89.13 Change 3 $2.79 $2.91 $3.04 33.re s2.3r $2.37 $2.46 $2.53 Operating Fund -CU,,3,,+pk,”Rev vs.Exp -"'C°‘“‘“Cl?SpendlngTarget I Current Plan $5M sum $8M $5M $12M —$6M $4M _$5M —$4M — $2M $4M $2M -- W _.soM sum 17181,20 21 23 24 25 26 27 28 1a 19 20 2122‘23'24'25 2.5 27 23 1819 20 21 22 23 24 25 25 27 23 CurrenlPIon Borrowing No Borrowing .CIP Funding IDeb+ i i n B I n o ‘c h $8M Suffce 1:aa Ces $3M‘Thl'0Ugh0Ut $5M :Sy:+:(:lhl;g‘l/ e::spmentChcrge$6M Throughout $6M‘$5M _ $4M $4M $4M $2M $2M —$2M - $0M ~-.~l-~l-l---l-l+-+-+-+--I-+.+'—l$0M ._.._._.$OM~ 171819202122232425262728 l8'l92‘02122232425262728 1B19202122232425262728 >Recommended rate plan is sufficient to fund all identified requirements without the need for new borrowing A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 8 5 o f 1 0 9 Notional Industry Trend US CPI -Water &Sewerage Maintenance Series —'A"""°''"°'°a‘°‘° --CPI Cumulative %Increase 8.0%120% 7.0% 100% 6.0%0 9.30%3 E5.0%E {J ‘-— §4.0%0 60%_g E E 3.0%=5 ° 1 40%E 3 2.0%U 20% 1.0% 0.0%0% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 -Measures the average change in the cost of water and sewer service to households nationally -Much more specific and relevant to utilities than overall CPI -10-year average annual increase =5.5% A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 8 6 o f 1 0 9 Ndiiondl Industry Trend: VS.City Trend 120%T; 30%; sou. Cumulative Change in Monthly Residential Water &Sewer Cost 201.1 out.‘ 2010 2011 2012 2013 2014 2015 -Atlantic Beach 2016 2017 2018 2019 2020 2021 —US CPI W&S Series 2022 -The City’s rates project to increase less than the national trend National trend ref|ects10—year average annual increase of 5.5% City trend reflects recommended annual increases of 4.5% 2023 A g e n d a I t e m # 9 . A . 2 6 N o v 2 0 1 8 P a g e 8 7 o f 1 0 9 Lacal Water &Sewer BillSurvey: Typical Monthly Demand of 6,000 Gallons Neptune Beach St.Augustine Ponte Vedra Beach (BES) Jacksonville Beach (BES) Orange Park St.Augustine Beach (SJC) St.Johns County Fernandina Beach Nassau County Ponte Vedra Beach (SJC) Jacksonville (JEA) AtlanticBeach (Proposed) AtlanticBeach (Current) BE8 =Servedby BeachesEnergyServices $112.04 $96.73 $91 82 $91 32 $81 07 $76.30 $76.30 $76.17 $72.22 $70.61 $66.36 $64.46 $61 68 SJC =Sen/ed by St.Johns County JEA =Sen/edby JEA A g e n d a I t e m # 9 . 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B . 2 6 N o v 2 0 1 8 P a g e 9 4 o f 1 0 9 ORDINANCE NO. 5-18-66 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 14 OF THE CODE OF ORDINANCES, “PLANNING/ZONING/APPEALS”, ARTICLE II, “COMMUNITY DEVELOPMENT BOARD” TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE COMMUNITY DEVELOPMENT BOARD; AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, “ADMINISTRATION,” ARTICLE V. – “BOARDS AND COMMISSIONS,” SECTION 2-131. – “REAPPOINTMENT TO BOARDS AND COMMITTEES,” TO ADD NEW SUBPARAGRAPH (C) TO PROVIDE FOR SERVICE OF BOARD MEMBERS UNTIL REPLACEMENT APPOINTMENTS ARE EFFECTIVE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointment procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Number of Alternate Members Reduced. Section 14-17 – “Composition; qualifications of members; officers” is hereby amended as follows: Agenda Item #9.C. 26 Nov 2018 Page 95 of 109 2 Sec. 14-17. – Composition; qualifications or members; officers. The community development board shall consist of seven (7) members and two (2) one (1) alternate members appointed by the city commission, none of whom shall hold any other public office or appointed position in the city, all of whom shall be bona fide residents of the city, and where practical, each shall possess some special skill or knowledge which would assist them in the discharge of their responsibilities under this article. The Aalternate members are strongly encouraged to attend every meeting and shall be allowed to vote and participate in CDB business subject to the requirements of this section and when called upon by the chair to participate in order to ensure a quorum in the absence of regular board members. The community development board shall elect its chairman and vice chairman from among the appointed members. The community development director shall act as secretary to the board under the direction of the city manager. SECTION 2. Terms of Board Members Revised. Section 14-18 – “Terms of office of members; filling of vacancies” is hereby amended as follows: Sec. 14-18. – Terms of office of members; filling of vacancies. Following the expiration of the terms of office of current board members tThe term of office of regular and alternate board members shall be for two (2) three (3) years and members may serve a maximum of four (4) three (3) consecutive terms. All terms shall expire on December 31 of the proper year, provided, however that members whose terms expire shall continue to serve until replacement appointments are effective. Any board member who wishes to resign should submit a letter of resignation to the chairman and city clerk. Any vacancy during the unexpired term of an appointed member shall be filled by the city commission for the remainder of the term. Agenda Item #9.C. 26 Nov 2018 Page 96 of 109 3 Should the length of the unexpired term be less than one year, then such appointment shall not count towards the maximum number of consecutive terms. SECTION 3. Removal of Members Revised. Section 14-19 – “Removal of members” is hereby amended as follows: Sec. 14-19. – Removal of members; Any member of the community development board may be removed for cause by the city commission upon written charges and after public hearing. Any member who fails to attend three (3) consecutive meetings without prior notice to the Director of Planning and Community Development or his/her designee and without reasonable cause shall have his office declared vacant unless the member’s absence by a majority of the board members, by the community development board which shall notify the city clerk and the city commission shall promptly fill such the vacancy. SECTION 4. Reappointment to Boards and Committees Revised. Chapter 2, Administration, of the Code of Ordinances, Article V. – Boards and Commissions, Section 2-131, Reappointment to Boards and Commissions, is hereby amended to add new subsection (c) as follows: (c) Any board or committee member whose term expires, or who has served the maximum number of terms, shall continue to serve until the member’s replacement appointment is effective. Agenda Item #9.C. 26 Nov 2018 Page 97 of 109 4 SECTION 5. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this ordinance are repealed to the extent inconsistent herewith. SECTION 6. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 7. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this 13th day of November, 2018. PASSED by the City Commission on second and final reading this ____ day of _________, 2018. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #9.C. 26 Nov 2018 Page 98 of 109 01058449-1 ORDINANCE NO. 58-18-42 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES’ RETIREMENT SYSTEM, SECTION 2-263(a), “BOARD OF TRUSTEES,” OF THE CODE OF ORDINANCES, TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE GENERAL EMPLOYEES’ PENSION BOARD OF TRUSTEES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointmen t procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Revisions to Section 2-263(a). Section 2-263. – “Board of Trustees.” Subsection (a) of the Code of Ordinances is hereby amended as follows: Agenda Item #9.D. 26 Nov 2018 Page 99 of 109 01058449-1 2 Sec. 2-263. – Board of trustees. (a) The sole and exclusive administration of and responsibility for the proper operation of the system and for making effective the provisions of this article is hereby vested in a board of trustees. The board is hereby designated as the plan administrator. The board shall consist of five (5) trustees, two (2) of whom, unless otherwise prohibited by law, shall be legal residents of the city, who shall be appointed by the Atlantic Beach City Commission, and two (2) of whom shall be members of the system who shall be elected by a majority of the general employees who are members of the system . The fifth trustee shall be a resident of the city and shall be chosen by a majority of the previous four (4) trustees as provided for herein, and such person’s name shall be submitted to the Atlantic Beach City Commission. Upon receipt of the fifth person’s name, the Atlantic Beach City Commission shall confirm the appointment to the board as its fifth trustee. The fifth trustee shall have the same rights as each of the other four (4) trustees appointed or elected as herein provided and shall serve a four three-year term unless he sooner vacates the office. Each resident trustee shall serve as trustee for a three-year term for a period of four (4) years unless he sooner vacates the office or is sooner replaced by the Atlantic Beach City Commission at whose pleasure he shall serve. Each member trustee shall serve as trustee for a three-year term for a period of four (4) years, unless he sooner leaves the employment of the city as a general employee or otherwise vacates his office as trustee. whereupon a successor shall be chosen in the same manner as the departing trustee. In addition, an alternate trustee, who shall be a legal resident of the city, shall be appointed by the Atlantic Beach City Commission and shall serve for a three-year term unless he sooner vacates the office. The alternate Agenda Item #9.D. 26 Nov 2018 Page 100 of 109 01058449-1 3 trustee is strongly encouraged to attend all board meetings and shall be allowed to vote and participate in board business subject to the requirements of this section in the absence of a regular board trustee. Regular trustees and alternate trustees may serve up to a maximum of three (3) consecutive terms; provided however, that any regular or alternate trustee whose term expires shall continue to serve until a replacement appointment is effective. All terms shall expire on December 31 of the proper year. No regular or alternate trustee shall hold any other public office or appointed position in the city. A vacancy shall occur on the board if any trustee member shall resign, be removed for cause pursuant to this section, or any employee representative ceases to be employed by the city or a member’s term expires. Any trustee who wishes to resign should submit a letter of resignation to the chairman and city clerk. Whenever a vacancy arises, a successor trustee shall be chosen in the same manner as the departing trustee, and if the vacancy arises mid-term, then such appointment shall be for the remainder of the unexpired term. Should the length of the unexpired term be less than one year, then such interim term shall not count towards the maximum number of consecutive terms. A vacancy shall occur on the board if any trustee fails to attend three (3) consecutive meetings of the board unless, in each case, excused for cause by the trustees attending the meeting. Any trustee who fails to attend three (3) consecutive meetings without prior notice to the Director of Finance, or his/her designee, and without reasonable cause, shall have his office declared vacant by the board. Each trustee may succeed himself in office. DROP participants can be elected as but not vote for elected trustees. The board shall establish and administer the nominating and election procedures for each election. The board shall meet at least quarterly each year. The board shall be a legal entity with, in addition to other powers and responsibilities Agenda Item #9.D. 26 Nov 2018 Page 101 of 109 01058449-1 4 contained herein, the power to bring and defend lawsuits of every kind, nature, and description. SECTION 2. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this ordinance are repealed to the extent inconsistent herewith. SECTION 3. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this 13th day of November, 2018. PASSED by the City Commission on second and final reading this ___ day of __________, 2018. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #9.D. 26 Nov 2018 Page 102 of 109 01058454-1 ORDINANCE NO. 58-18-43 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS’ RETIREMENT SYSTEM, SECTION 2-302(a), “BOARD OF TRUSTEES,” OF THE CODE OF ORDINANCES, TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE POLICE OFFICERS’ PENSION BOARD OF TRUSTEES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointmen t procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Revisions to Section 2-302(a). Section 2-302. – “Board of Trustees.” Subsection (a) of the Code of Ordinances is hereby amended as follows: Agenda Item #9.E. 26 Nov 2018 Page 103 of 109 01058454-1 2 Sec. 2-302. – Board of trustees. (a) The sole and exclusive administration of and responsibility for the proper operation of the system and for making effective the provisions of this article is hereby vested in a board of trustees. The board is hereby designated as the plan administrator. The board shall consist of five (5) trustees, two (2) of whom, unless otherwise prohibited by law, shall be legal residents of the city, who shall be appointed by the Atlantic Beach City Commission, and two (2) of whom shall be members of the system, who shall be elected by a majority of the police officers who are members of the system. The fifth trustee shall be chosen by a majority of the previous four (4) trustees as provided for herein, and such person’s name shall be submitted to the Atlantic Beach City Commission. Upon receipt of the fifth person’s name, the Atlantic Beach City Commission shall, as a ministerial duty, appoint such person to the board as its fifth trustee. The fifth trustee shall have the same rights as each of the other four (4) trustees appointed or elected as herein provided and shall serve a four three-year term unless he sooner vacates the office. Each resident trustee shall serve as trustee for a three-year term for a period of four (4) years unless he sooner vacates the office or is sooner replaced by the Atlantic Beach City Commission at whose pleasure he shall serve. Each member trustee shall serve as trustee for a three-year term for a period of four (4) years, unless he sooner leaves the employment of the city as a police officer or otherwise vacates his office as trustee. whereupon a successor shall be chosen in the same manner as the departing trustee. Trustees may serve up to a maximum of three (3) consecutive terms; provided however, that any trustee whose term expires shall continue to serve until a replacement appointment is effective. All terms shall expire Agenda Item #9.E. 26 Nov 2018 Page 104 of 109 01058454-1 3 on December 31 of the proper year. No regular or alternate trustee shall hold any other public office or appointed position in the city. A vacancy shall occur on the board if any trustee shall resign, be removed for cause pursuant to this section, a police officer member trustee ceases to be employed by the city or a trustee’s term expires. Any trustee who wishes to resign should submit a letter of resignation to the chairman and city clerk. Whenever a vacancy arises, a successor trustee shall be chosen in the same manner as the departing trustee, and if the vacancy arises mid-term, then such appointment shall be for the remainder of the unexpired term. Should the length of the unexpired term be less than one year, then such interim term shall not count towards the maximum number of consecutive terms. Any trustee who fails to attend three (3) consecutive meetings without prior notice to the Director of Finance, or his/her designee, and without reasonable cause, shall have his office declared vacant by the board. Each trustee may succeed himself in office. DROP participants can be elected as but not vote for elected trustees. The board shall establish and administer the nominating and election procedures for each election. The board shall meet at least quarterly each year. The board shall be a legal entity with, in addition to other powers and responsibilities contained herein, the power to bring and defend lawsuits of every kind, nature, and description. SECTION 2. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this ordinance are repealed to the extent inconsistent herewith. Agenda Item #9.E. 26 Nov 2018 Page 105 of 109 01058454-1 4 SECTION 3. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this 13th day of November, 2018. PASSED by the City Commission on second and final reading this ___ day of __________, 2018. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #9.E. 26 Nov 2018 Page 106 of 109 01057057-1 ORDINANCE NO. 5-18-67 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 23 OF THE ATLANTIC BEACH CODE OF ORDINANCES; AMENDING SECTION 23.52, ENVIRONMENTAL STEWARDSHIP COMMITTEE, SUBSECTION (c); “MEMBERSHIP, TERMS, APPOINTMENTS, GEOGRAPHIC REQUIREMENTS, COMPOSITION,” AND SUBSECTION (e), “REMOVAL OF MEMBERS,” PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointment procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Revisions to Section 23-52(c)(1), Membership. Section 23-52(c)(1) of the Atlantic Beach Code of Ordinances is hereby amended as follows: (1) Membership. The Environmental Stewardship Committee shall be composed of eleven members. A majority of the members of the Committee shall constitute a quorum. No member of the Committee shall hold any other public office or appointed position in the city. SECTION 2. Revisions to Section 23-52(c)(2), Terms. Section 23-52(c)(2) is hereby amended as follows: Agenda Item #9.F. 26 Nov 2018 Page 107 of 109 01057057-1 2 (2) Terms. Following the expiration of the terms of office of the inaugural board members, A all members shall serve four three-year terms. with the exception of inaugural committee members. Members shall not serve more than two three consecutive terms on the Committee. All terms shall expire on December 31 of the proper year, provided, however, that members whose terms expire shall continue to serve until replacement appointments are effective. Three year terms of the inaugural committee members shall constitute a full term. In the event a vacancy occurs and three years or more remain in the vacating member’s term, then the remaining time shall constitute a full term. Any committee member who wishes to resign should submit a letter of resignation to the chairman and city clerk. Any vacancy during the unexpired term of an appointed member shall be filled for the remainder of the term. Should the length of the unexpired term be less than one year, then such appointment shall not count towards the maximum number of consecutive terms. SECTION 3. Revisions to Section 23-52(e). Removal of Members. Section 23-52(e) is hereby amended as follows: (e) Removal of members. A member’s position on the committee shall be automatically vacated if that member has three (3) or more unexcused absences from committee meetings within a one year period. Any member on the Committee may be removed for cause by the City Commission upon written charges and after public hearing. Any member who fails to attend three (3) consecutive meetings without prior notice to the Director of Planning and Community Development or his/her designee and without reasonable cause shall Agenda Item #9.F. 26 Nov 2018 Page 108 of 109 01057057-1 3 have his office declared vacant by the Committee. The vacancy shall be promptly reported to the city clerk and filled by the city commission. SECTION 4. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this ordinance are repealed to the extent inconsistent herewith. SECTION 5. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 6. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission this 13th day of November 2018. PASSED by the City Commission on second and final reading this ___ day of __________, 2018. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #9.F. 26 Nov 2018 Page 109 of 109