Exh 7A AGENDA ITEM #7A
NOVEMBER 24, 2003`
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-03-63 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOSER'Y,
2003 AND ENDING SEPTEMBER 30, 2004:
SUBMITTED BY: Nelson Van Liere
Finance Director
DATE: October 31, 2003
BACKGROUND: Two grant approvals were received after the Proposed Budget
Ordinance was prepazed forfiscal year2003-2004. This ordinance
amends the operating budget by creating the necessary
appropriations to allow spending of those grant proceeds.
The Plaza entrance to the Post Office project has been delayed.
-The funds that were budgeted last year did not come forward to
this year. To keep funding available, the funds must be re-
budgeted. This ordinance re-establishes the original budget
amount for that project in the current yeaz.
BUDGET: This adjustment includes both7evenue and expense items
necessary to appropriate grant funds awarded pursuant to the
.previously approved grant applications. _This ordinance. also.
provides for the necessary matching transfer from the General
Fund for the Local Law Enforcement Block Grant.
.:This ordinance also addresses the re-budgeting of the Plaza
entrance to the Post Office using funds not spent lastyeaz.
RECOMMENDATION: Approve Ordinance No. 20-03-63
ATTACHMENTS: Ordinance Na 20-03-63
REVIEWED BY CITY MANA _r a-
AGENDA ITEM #7A
NOVEM$ER 24, 2003
i
ORDINANCE NO. 20-03-63
AN ORDINANCE AMENDING TAE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30,2004.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission. approve all budgetary increases and transfers at the fund level, and
WHEREAS, the City applied for and received an award for FDOT grant proceeds to be
used for DUI enforcement that was not included in the original budget.
WHEREAS, the City also applied for and received an award fora Local Law
Enforcement Block Grant for the purchase of 4 in-car video systems that were not included in the
original budget
WHEREAS, the City had budgeted in fiscal year 2003 a new entrance to the Post Office
-from Plaza and that project did not get awarded. As a resuh, the City must re-budget the project
for fiscal year 2004.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BE$ALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2003/2004 Final Budget be amended;as follows:.
Police Grant Fund - FDOT-DUI Enforcement Initiative
Revenues:
.Intergovernmental Revenues
FDOT -Highway Safety Grant Proceeds $ZL337
Expenses:
Operating. Expenses:
Operating Supplies, 3,350
Capital Outlay
Vehicles 25,000
Equipment 42 987
Total Expenses: $71,337
Purpose: To .create a budget for the recently approved FDOT grant for DUI enforcement. ;
Police Grant Fund -Local Law Enforcement Block Grant FY-2004
Revenues:
Intergovernmental Revenues:
Grant Proceeds $10,899
AGENDA ITEM #7A
NOVEMBER 24, 2003
Transfer from General Fund -Match Requirement 1.211
Total Revenues: $12,110
Expenses:
Capital Outlay
Equipment $12.110
General Fund.
Expenses•
:Transfers -Out
Transfer to Locai Law Enforcement Block Grant Fund 1 211
Fund Balance Reduction: - < 1 211>
Purpose: To create a budget for the recently approved Local Law Enforcement Block Grant
for the purchase of four. (4) in-car digital video systems.
Half Cent Discretionary Sales Tax Fund
Expenses:
Capital Outlay
Infrastructure Improvements $67.200
Fund Balance Reduction: 67 200> ,
Purpose: To re-budgetfunds not spent in EY-03 for the Plaza entrance to the,Post Office
Improvements.
2. This ordinance shall take effect immediately upon. its adoption.
Passed by the City Commission on first reading this day of November, 2003.
Passed by the City Commission on second and final reading this _ day of November,
.2003.
John S. Meserve
Mayor PPresiding Officer
Approved as to form and correctness:. ATTEST:
Alan C. Jensen, Esquire Maureen King, CMC
City Attorney City Clerk