Exh 3AAGENDA ITEM #3A
JANUARY 14, 2002
January 3, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hanso
r--may-N~w`ager
SUBJECT: Follow-up eport
Twice Per Week Trash Collection; A request was made at the last Commission meeting for the
City to reconsider the decision to decrease the trash collection frequency to once per week. The
bid from BFI on 8/27/01 indicated that the twice per week trash pick-up would increase the cost
to the City by $1.86 per resident per month. We have a total of 4,716 residential units presently
being collected, which equals a yeazly increase to the City of $105,261.12. The BFI proposal.
indicated they would not be able to geaz up with new equipment and personnel to begin
providing the service untfl January of 2002. If the City were to ask them to begin twice per week
service at this time, we would probably need 4 to 5 months before they could begin providing the
service.
History of 25% "Outside Citv" Water and Sewer Rates; Atlantic Beach has chazged for a
higher "outside city" water and sewer rate since the Buccaneer system was originally purchased
in 1985. Initially, the rate was 1.5 times the inside City rate. It was later reduced to 1.25 times
the inside City rate in 1991. See the attached memo from Nelson VanLiere dated December 11,
2001 for additional information.
Jordan Park and Adiaceut Property; At the last Commission meeting staff was asked to
consider formally adding some City owned property on the north side of Jordan Park to the park
which would help ensure its continued protection in the future. City staff has met on this and
reviewed drawings of several adjacent owned pazcels. Any property re-platting also affects the
City's Public Works yazd as well as the lot upon which the new Jordan Community Center has
been constructed. An internal decision has been made about the best way to re-plat the property
lines and a surveyor has been engaged to prepaze the necessary drawing. Once complete, this
will be presented to the City Commission for approval prior to having the pazcels re-platted.
Commission Room Chairs; The existing Commission chairs should be replaced. The fabric is
worn and dirty on most of them and the support mechanisms for some of them have become
worn to the point where they are uncomfortable and possibly dangerous to sit on. They were
relatively inexpensive chairs to begin with. Several alternative new chairs will be available for
Commissioners to try out at the upcoming meeting. Hopefully a consensus can be reached and
AGENDA ITEM #3A
JANUARY 14, 2002
we can get new chairs. After these are ordered, we plan to replace the audience seating with
similar fabric
Community Center Stndv Completed; A final copy of the complete Community Center Study
has now been delivered. Copies have been made and will be distributed to the City Commission
with the agenda packets. Some of the budget estimates have been amended since the original
presentation to the Commission in eazly December. This final report also incorporates additional
information about a telephone and high school surveys, input from the focus groups and
operational information from several other community centers across the country.. Presentations
to Atlantic Beach's partners in this study are still being scheduled. It is anticipated that
representatives from each of the sponsoring organizations will meet together to discuss the study
within the next several weeks.
AGENDATTEM #3A
JAi~TUARY 14, 2002
MEMORANDUM
Date: December 11, 2001
To: Jim Hanson, City Manager
From: Nelson Van Liere, Finance Direct
Subject: Origin of 25% surcharge on Outside City Utility Customers
Without the benefit of a staffreport giving an explanation, I will assume that the
surchazge was implemented when the Buccaneer and Oak Harbor systems were
purchased. Ordinance 80-86-30 amended Section 22-166 to include the following
language: "Where the inside factors are multiplied by 1.50 to yiekl the outside factors
because of a 50% outside surchazge."
Ordinance 80-86-30 was passed on March 24`~ , 1986.
On December 16`~ 1991, Ordinance 80-91-45 was passed deleting the 19861anguage and
replacing it with: "(b) The rates applicable to customers outside the city shall be one and
one-quarter (1.25) times the rates above."
This language is still in the code today.
Infomaation that was provided by our rate consuhant at the tine was that State Law„
requires~tlaaf customers outside of a city's }urisdictionmust be; assessed the same rates as
those customers within the city limits except:
1.) The city can assess a 1.25 surchazge on outside city customers without
special public hearings.
2.) The city can assess a maximum of a 1.50 surchazge on outside customers;
however, if the surcharge is greater than 1.25 times the inside city rates, special public
hearings must be held to inform those customers as to th6 basis of surchazge program
The latest language added to our code was in September of 93 when Section 22-2 was
created. Section 22-2 states the following:
The additional rates charged by the Buccaneer system to customers outside the
city pursuant to section 22-27(2) for water and section 22-167(b) for sewer shall
be considered a return on investment, and such return on investmenrt shall be
contributed to the general fund of the city on an annual basis.
This return on investment bas been transferred to the general fund and has been around
$400,000 per yeaz.
Attachments: Ordinance#80-86-3Q and 80-91-45