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20180521 City Commission Workshop LEED for Cities PresentationMINUTES Commission Workshop Monday, May 21, 2018-6:00PM Commission Chamber CALL TO ORDER: Mayor Glasser called the meeting to order at 6:00PM and led the Pledge of Allegiance. Introductions were made and the format was explained. ATTENDANCE: Present: Absent: Also Present: Mayor Ellen Glasser, Seat 1 Commissioner Candace Kelly, Seat 4 Commissioner Brittany Norris, Seat 5 Commissioner John Stinson, Seat 2 Commissioner M. Blythe Waters, Mayor Pro Tern, Seat 3 City Manager Joe Genity Deputy City Manager Kevin Hogencarnp City Attomey Brenna Durden City Clerk Donna Bmile Mayor Glasser spoke about the recent school shooting in Santa Fe, Texas. She acknowledged those students, teachers, and families who have suffered losses and extended condolences to their community. Also, Mayor Glasser acknowledged the loss of JSO Officer Lance Whitaker, who served 17 years with the JSO. Mayor Glasser stated that Officer Whittaker shared a connection with the City of Atlantic Beach, having stmied his career with our City, and she extended condolences. 1. TOPICS A. LEED for Cities -Presentation by Sarah Boren, member of Environmental Stewardship Committee (ESC) Sarah Boren, ESC, explained LEED as detailed in the agenda memo and presented a slide show titled LEED for Cities (which is attached hereto and made pmi of this Official Record as Attachment A). Discussion ensued and Ms. Boren and Community Development Director, Shane Corbin, answered questions from the Commission about the intent and benefits of LEED ce1tification, gathering data, performance measurement, ce1tification levels, and available funding sources. Commission Workshop May 21,2018 Page 1 ofS B. Backyard Hen Ordinance, set to expire in January 2019-Brief presentation by Shane Corbin, Community Development Director (CDD) Backyard Hen Ordinance Jan. 23 2017 CDD Corbin reviewed Ordinance No. 95-17-113 and gave a status repmi on the pilot program which is in place for two years, scheduled for sunset on January 23, 2019. To date there are seven (7) active permits and the locations are displayed on the map. Mr. Corbin repmied there have not been any Code Enforcement or Animal Control complaints. His recommendation will be to adopt a permanent ordinance. CDD Corbin stated reports have shown many communities across the country are adopting urban agriculture and urban backyard livestock programs. He will research our neighboring communities and provide data on similar programs/ordinances. CM Gerrity agreed that the pilot program is working well and suggested bringing back an ordinance with the same language when it is time to do so. C. lOth Street Beach Walkover City Manager (CM) Gerrity explained the history and advantages about the beach walkovers and explained it is the City's goal to do one beach walkover, ADA accessible, per year. This location fits the $70,000 budget allocated and he reviewed the grant application process, explaining those funds will be available October 1st. The design is 95% completed and construction will stmi after tmile season, on or about November 1st. CM Gerrity distributed copies of the beach walkover design and stated that Jacksonville Beach has four of this exact design that are in their bid process. CM Gerrity spoke briefly regarding a complaint filed with the Department of Justice citing the three beach Cities-Jacksonville Beach, Neptune Beach, Atlantic Beach - for not having accessible facilities for people with challenges. CA Durden referred to a letter that was sent to the City of Jacksonville Beach and reported we have not received our letter yet. CM Gerrity reviewed the Work Plan, detailing the Project Description, Design/Permitting/Construction, and Project Need and Benefit. Of the 15 beach access locations, lOth Street is the third most frequented with 10-12 parking spaces. This location is the best for this strong, durable design, which will not interfere with neighboring site lines. 2. PUBLIC COMMENT Mayor Glasser explained the process for public comment. City Clerk Bartle called the speakers as follows: Heather Sheppard spoke about Item 1 B, Backyard Hens, stating she is a permitted chicken owner in Atlantic Beach and is in favor of keeping the Ordinance. She asked, for future consideration, to allow the chickens to be contained in the backyard, outside of the coop, so Commission Workshop May21,2018 Page 2 ofS they can walk about the whole backyard. Genora Crain-Orth, River City Chicks, Inc. of Jacksonville, spoke about Item lB, Backyard Hens. She stated Neptune Beach passed their Ordinance in July 2017 for a pilot program to allow 25 permits. Jacksonville initially approved their pilot program for 300 permits and Ms. Crain-Otih stated they have since removed the limit. Ron McBride, spoke about Item 1 C, lOth Street Beach Walkover, ADA accessibility, convetiing regular parking spaces to ADA regulations, ADA beach wheelchairs, and the walkover design being confusing - a straight ramp is preferred. Meade Coplan, spoke about Item lC, lOth Street Beach Walkover, agreed with Mr. McBride's comments, suggested considering a less-busy location, spoke about using mats for ADA beach access and getting input from other beach communities, ADA, and the Corps of Engineers. Dan Sizemore, spoke about Item 1 C, 1oth Street Beach Walkover, stating this is already a very busy location, has concerns for safety. Jeff Weil, spoke about Item lC, lOth Street Beach Walkover, existing pedestrian safety and vehicle traffic issues will be increased with this type of walkover, lack of resident input, and provided a handout of varying concept plans for consideration for the 1oth Street Improvements. Paula O'Bannon spoke about Item lC, lOth Street Beach Walkover, shared the same concerns stated by the previous speakers, suggested using 1st Street at Ahern Street and the Lifeguard Station, or use gth Street (by Adele Grage), and is in favor of the submitted design. Mayor Glasser allowed discussion and questions from the Commission and citizens at this time. Discussion ensued about the Backyard Hen Ordinance and how to go about making changes to the specifications. Mayor Glasser explained Staff will research our neighboring communities and their programs/ordinances and use that data for comparison and consideration to make changes. She encouraged Ms. Sheppard and Ms. Crain-Orth to email the Commission with their supp01iing information regarding suggested changes to the Ordinance. Mayor Glasser extended her appreciation to the Parking and Pedestrian Safety Advisory Resource Committee (PPSARC) for their eff01is and work on the lOth Street Beach Walkover. Discussion and questions ensued about the lOth Street Beach Walkover as follows: Jeff Weil inquired if it will be designed before or after the next dune/beach renourishment, considering the dune height. Mayor Glasser responded it will be after tmile season, on or about November 15\ so after the renourishment is completed. Commission Workshop May21,2018 Page 3 ofS Laurel Weil questioned if the parking will change the way people drive in and back out of parking spaces on lOth Street and if the City planned to take residents' property for this proposed walkover. CM Genity responded there will be no changes to the way people have been entering and leaving the parking spaces (since 1975) and confirmed that the City is not taking residents' propetiy for this project. Paula O'Bannon asked if street accesses other than 1oth Street could be considered. CM Genity stated the engineering is for 1oth Street and that has been paid. At this time there is no contract in place for hiring a contractor to build the walkover. If moved to another location it would have to be reengineered for that specific street-end. There are plans to provide more ADA accessible walkovers in the future. Ron McBride asked if other locations can be presented when the Commission is presented with the request for consideration to approve a contract to hire a contractor to build the walkover. Commissioner Kelly stated the City received a grant for the 1oth Street Beach Walkover. Discussion ensued about the current beach ramps in the City. It was noted by Commissioner Norris the City's goal is to provide more ADA accessible walkovers and lOth Street will be on that list-now or in the future. Mayor Glasser stated research has been done on the use of mats (Mobi Mats) and they do not make the ramps ADA compliant, although they do make it easier to roll a wheel chair over. Also, they are very costly. Meade Coplan suggested working with Neptune Beach to create an ADA accessable ramp to the beach at Town Center. Commissioner Nonis spoke about the complaint citing the three beach Cities-Jacksonville Beach, Neptune Beach, Atlantic Beach -for not having accessible facilities for people with challenges. All citizens deserve the right to access all of the beach and the City is trying to rectify this issue, stmiing with 1oth Street, with the goal to provide more ADA accessible walkovers. Ms. Norris expressed concern about the discussion suggesting moving this project to another location and reiterated that all citizens deserve the right to access all of the beach. Mayor Glasser asked City Attorney (CA) Durden to address what the complaint is citing regarding the beach access ramps in the City. CA Durden stated her understanding is that the angle/slope of the ramps creates issues with the wheel chairs/beach chairs. We are aware of the complaint filed but the City has not received conespondence from the Department of Interior as yet. CA Durden stated the City is researching if there are other options to retrofit the existing beach ramps to provide additional access. Commission Wol"i<shop May21, 2018 Page 4 of5 Laurel Weil questioned why this lOth Street project was pushed through without any input from the community and why there were not other choices. Mayor Glasser responded the purpose of this workshop is to allow for public input. CM Ge1Tity stated Staff chose lOth Street and he chose the design of the walkover. Ron McBride made a statement about the City's website, for Ocean Access/Beach Wheel Chairs, noting he called the phone number listed, spoke to staff who explained the chairs are delivered to the walkover requested and the code is provided for the padlock -the whole process was very easy. Jeff Weil spoke about issues on lOth Street with traffic and pedestrian safety and questioned why there was not more communication with the 1oth Street residents regarding this project. Paula O'Bannon inquired what the cost is for this project and what the total number of beach ramps is going forward. CM Genity stated $70,000 has been budgeted, plus a $30,000 grant, making it a total of $100,000. The cost could vary depending on the slope ofthe dune and the length ofthe ramp. CM Genity stated there should be as many dune walkovers as possible, for beach access as well as for stmm hardening and dune protection. Commissioner Kelly asked Ms. O'Bannon, PPSARC member, what the status was for pedestrian safety with the Committee. Ms. O'Bannon stated they have a street list and are in the process of checking lighting, signs, crosswalks, and sidewalks and making recommendations for upgrades/replacements/repairs. Commissioner Nonis inquired how she could obtain the original lOth Street project information from Commissioner Stinson. CM Genity stated he will request Commissioner Stinson to provide a written statement. 3. ADJOURNMENT There being no ftnther business, Mayor Glasser adjoumed the workshop at 7:55PM. ATTEST: Donna L. Bartle, City Clerk ~Q~ Ellen Glasser, Mayor Commission Workshop May21, 2018 Page 5 ofS ATTACHMENT A LEED for Cities certification program was launched in December 2016 (one minute video). It certifies cities and communities for performance based on 14 metrics, giving them an opportunity to compare and compete with cities across the world (details). This program Is offered on Arc platform, on which cities can track performance on hundreds of parameters of their interest, including tracking climate action plan, sustainability plan, smart city activities or a resilience plan and much morel The program complements ongoing efforts undertaken by cities on Improving sustainablllty and quality of life (e.g. with STAR, ICLEI, C40, 100RC, Biophillc Cities, CPS, ISO 37120, Bioregional), so that cities can leverage strategies from diverse rating systems, standards, protocols and guidelines to Improve performance. In summary, the program: • Provides a LEED-based framework for measuring, managing and improving performance of. economies, environment and quality of life; • Offers a robust platform for Integrating plans, strategies and data interconnecting diverse aspects of community operations; • Makes reporting easier on various city needs (e.g. ACEEE, C40, COP, State/National requirements); • Scores performance, which offers a unique and easy way for cities across the world to compare, benchmark and compete; and • Recognizes and rewards leadership of cities and communities. Washington DC, Phoenix/AZ, Arlington County/VA, Savona/Italy, Atlanta International Airport and Songdo/SI<orea are already Certlfied/Precertlfled, whereas more than 30 cities and communities; including Chicago/IL, Denver/CO, Atlanta/GA, San Jose/CA, Newark/NJ, San Diego County/CA, Lancaster/PA, Hoboken/NJ, Lake Placld/NY, Franklln/TN, Rochester/MN, Schenectady/NY, the Knowledge City/Panama, Surat/lndia, Beijing Third International Airport Economic Zone/China, Meilan Airport Industrial Development Zone/China and others, have registered to certify. Why Certify with LEED for Cities and Communities? • Obtain a baseline • Help decide priorities • Help make better informed decisions • Benchmarking and comparison with other cities, sharing resources and best practices (avoiding recreating the wheel and getting right to what worl<s because someone else has done it) • Getting all your departments and authorities measuring the same vital, useful metrics and in the same way • All your metrics in one place where you can do holistic tracking and analyzing • Keeping collaboration and advancement progressing forward • Early adopter and leader-have more flexibility, support and limelight • Risk mitigation (e.g., Moody's score; proactive assessment) • Help other small coastal cities ~- Intent . Lc.t:.u Tor vlues t'IIOl 1 t'errormance ~core 10 I!..CI:.U Certification I Possible 100 points To encourage all cities to measure and Improve performance, focusing on outcomes from ongoing sustalnabllity efforts. To leverage a globally consistent method of performance measurement for a streamlined and data-based pathway to LEED certification for cities. Bacl<ground Measuring city metrlcs and generating a Performance Score In the Arc platlonn will evaluate the results of best practices and serve as a pathway to LEED for Cities certification under the pilot rating system. Requirements City project teams 1) register their city In Arc, 2) complete all precertification requirements listed below, and 3) provide data to receive a Performance Score in Arc. To generate a Performance Score, participants input data across five categories-Energy, Water, Waste, Transportation, and Human Experience. Cities must complete all precertificalion requirements and may provide additional Information to achieve points to Increase the Base Score, which contributes to the total Performance Score. Details 1. PRECERTIFICATION: Earn all precertlficalion requirements listed below, by completing and submitting information through the Arc platform. 2. DATA and PERFORMANCE SCORE: Input city data in the performance categories (energy, water, waste, transportation, and human experience) through the Arc platform. Maintain accurate documentation that verifies the data. 3. BASE SCORE: Achieve an optional Base Score of up to 10, by pursuing strategies listed below under Base Score and submilling Information through the Arc plalform. 4. REVIEW and CERTIFY: 0 (Opllonal step) Submit supporllng documentallon for the Precertlllcallon to GBCI for review. Upon successful review, GBCI can award LEED for ClUes Precertlficalion, which lasts for one year. '' Submit supporting documentation for the Precertlfication requirements to GBCI for review, achieve a performance score of 40 or more based on a year ol data, and submit performance data documentalion to GBCI for review. Upon successful review, GBCI can award LEED for Cities certilicallon. Points and Certification Level Certification levels remain consistent with the LEED rating system. A project team's Performance Score determines the level of LEED certification. Performance Score and Certification Levels: 0 40·49 is Cerlilied '' 50-59 is Silver o 60-79 is Gold 0 80-100 Is Plalinum 1. PAECERTIFJCATION. Projects pursuing LEED for Cities certification through this pathway need to achieve all precerlillcation requirements, listed below; 1. Commit to Sharing Dala a. Commit to measuring rnetrlcs In the performance score on an ongoing basis. 2. Projecl Boundary a. Upload a map showing the limits of the area that will receive a performance score and Certification. b. Describe lhe city and the land use types and building types It includes. 3. Governance a. Describe the body or entity that conducts the policies, actions, and affairs for the city. b. Describe I he level of conlro!nnlluence over infrastruclure, operations, policies, and individual buildings for the pro]ecl. c. Upload or link to the relevant community charter documents. 4. Stakeholders a. Projecl Team. Identify the names ol individual slalmholders within the city who will work on the certification and describe their role. b. Community Engagement. Identify key slal<ehoider groups wilhin lhe city thai the city has engaged or will engage as parl of its planning. ~ .......... , ... _ . 6. Roadmap a. For communllles with existing plans: i. Upload or link to relevant planning documents. ii. Upload a crosswalk between goals or strategies in the relevant planning documents and categories in the performance score. b. For communities that are developing plans: i. Upload a document that: 1. Lists goals 2. Lists strategies under each goal 3. Lists the performance score metric associated with each strategy 2. DATA and PERFORMANCE SCORE. The Performance Score In Arc measures outcomes in the following categories: r 1· 1- ! i I i I I I I ' I I i L Energy Water Waste Transportation H_~:~~~IJ!.xg_~rLe~c-~-• Education Equltablllty Prosperity Health & Safety 3. BASE SCORE. .. r·· .. ·'· ... 1\l.ETRtC UJ>!t.I .. 1. Greenhouse Gas Emissions (COz equivalent) Tons/Year/Parson 2. Domestic Water Consumption AmounVYear/Person 3. Municipal Solid Waste Generated AmounVYear/Person 4. Municipal Solid Waste Diverted from Landfill %of Total Amount Collected 5. Dislance Traveled in Individual Vehicles Daily Distance per Day 6. Populallon wilh (at least) a High School Degree %of Population 25 Years And Over 7. Population with (at least) a Bachelor's Degree %of Population 25 Years And Over 8. Median Gross Rent as% of Household Income % 9. Gini coerriclenl Number between zero (0) and one (1) 10. Median Household Income US Dollars per Year 11. Unemployment rate %of Population 16 Years And Over 12. Median Air Quality Index (AQI) Number between zero (0) and 500 13. Nr Quality Days Unhealihy for Sensitive Groups Number of Days between (0) and 365 14. Violent Crime Per caplia per Year Cities have the option to pursue the strategies listed below to increase the Base Score of their Performance Score by up to 1 0 points. Cities achieve these strategies by completing and submitting information to GBCI for review. OPTION A Submit specific plans listed below, created within the past three years. Available points are in parentheses: 1. Submit a plan to achieve certiticaUon for a site or building within the city using at least one of the following systems: LEED, ParkSmart, PEER, SITES, TRUE, WELL, or STAR Communities (2) 2. Submit a plan for benchmarking and performance evaluation for at least three (3) basic services (2) 3. Submit a carbon reduclion plan (2) 4. Submit a disaster preparedness and climate resilience plan (2) 5. Submit a healthy community plan (1) 6. Submit a plan for affordable provision of basic services, Including power, clean water, waste management, safe shelter, and health care for people living In slums or other informal settlements (1) 7. Submit a biodiversity and/or watershed management and conservation plan (1) 8. Submit a culture and heritage a ell on plan (1) 9. Submit a green Infrastructure plan (1) OPTIONS Commit to measuring and tracking a minimum of two (2} metrics in addition to those required to generate a Performance Score. Earn one (1} point for every two (2} additional metrics shared. Project teams can choose from a list of 1 00+ options OR can create their own. Share the following information about the metric: " Sources. What organization compiled the data or performed the calculations? H available, which person or group of people at those organizations had primary responsibility for compiling the dala or performing I he calculations? 0 Methods. Who determined lhe value and how did !hey determine it? Which protocols or standards did !hey use? esumauon, and tne cnauenges and t>arners to prov1d1ng complete and accurate data. , ldenllly the primary Arc project team member responsible for measuring, tracking, and inputting the data. Resources ~ Arcwebslle '' Video about Arm LEED for Cities and Communities '' Guide to LEED Cerllllcallon lor Cities and Communities '' Email conlacl@arcskoru.com with any questions you may have.